Human Resources Committee (Meets 3rd Monday of each month at 5:00 p.m.)

HUMAN RESOURCES COMMITTEE Meeting Minutes January 22, 2024 Regular Meeting The meeting was called to order by Chair Ludwig at 5:01 p.m. on January 22, 2024 in room 204 of the Government Center. 1 ROLL CALL MEMBERS PRESENT: Ruth Ludwig, Jenny Van Sickle (virtual), Jack Sweeney CITY STAFF PRESENT: Erin Abramson (virtual), Beth Archer, Linda Cadotte (virtual), Cammi Janigo, Todd Janigo (virtual), Mayor Paine (virtual), Frog Prell, Steve Roberts, Deb Williams, Paul Winterscheidt OTHERS PRESENT: Erica Champaigne (virtual), Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Human Resources Committee (Meeting held November 20, 2023) MOTION by Sweeney, seconded by Ludwig. Motion carried. 3 NEW BUSINESS 3.1 Open Meeting Law review with City Attorney, Frog Prell. In summation, Attorney Frog Prell spoke about the importance of providing proper notice to the public when distributing agendas; including the appropriate locations and timeframes to do so. He also encouraged committee members to be mindful of gatherings/conversations held outside of the meeting setting, as discussing business matters that would otherwise be held during a meeting could be considered a conflict of interest. Frog has/will be sharing this information with several committees to help reduce the chance of issues arising in the future. Frog Prell left the meeting at 5:25 pm. 3.2 Request to fill: 3.2.1 Light Equipment Operator – ESD Collections MOTION by Sweeney, seconded by Van Sickle. Motion carried. Erin Abramson left the meeting at 5:29 pm. 3.2.2 Light Equipment Operators (2 new positions) & Seasonal Laborers (3 new positions)– Parks, Recreation & Forestry MOTION by Ludwig, seconded by Sweeney to approve the request to fill 2 new Light Equipment Operator positions. MOTION by Sweeney, seconded by Van Sickle to approve the request to fill 3 new Seasonal Laborer positions. HUMAN RESOURCES COMMITTEE – 01/22/2024 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 1 of 3  Erica Champaigne joined virtually at 5:42 pm 3.2.3 Part-time Commercial Plumbing Inspector MOTION by Sweeney, seconded by Van Sickle. Motion carried. 3.3 Request from Parks, Recreation & Forestry to change the Light Equipment Operator Commercial Driver’s License requirement from “time of hire” to “within 12-months of hire”. Parks & Recreation Director, Linda Cadotte, explained that other departments within the City hold this requirement and that assisting new hires with obtaining a CDL would help broaden the applicant pool. MOTION by Ludwig, seconded by Van Sickle. Motion carried. 3.4 Receive and file: Approval of updated Library Page job description. Approval to hire two Library Pages at 19 hours per week (Approved by Library Board on 11/8/23). The committee received and filed. 3.5 Receive and file: Approval to increase wage step for Library Page from Step 2 to Step 7, and increase hours from 10.5 to 19 per week. Approval of 3% wage increase for Library employees effective 1/1/2024 (Approved by the Library Board on 12/13/2023). The committee received and filed. 4 RECURRING BUSINESS 4.1 Receive and file monthly personnel report for November and December 2023. The committee received and filed. 4.2 Human Resources updates No action required. 5 OLD BUSINESS 5.1 Request to fill ESD Safety & Loss Prevention Coordinator position. Public Works Director, Todd Janigo, provided an overview of the responsibilities and duties of this position. Director Janigo emphasized the importance of this role’s impact on safety at the various ESD locations, as well as on the community as a whole. Councilor Van Sickle voiced concern that the written job description did not accurately reflect the position as it was described. She requested that the job description be updated and brought back to the next HRC meeting, along with tangible examples of safety plans/projects/programs that have been implemented by this position. HUMAN RESOURCES COMMITTEE – 01/22/2024 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 2 of 3  MOTION by Sweeney, seconded by Van Sickle to hold in committee. Motion carried. 5.2 Review current City take home vehicle policy. No discussion was had on this item. Councilor Van Sickle requested that it be held in committee until the next HRC meeting. MOTION by Van Sickle, seconded by Sweeney, to hold in committee. Motion carried. 5.3 WPPA #27 Police Union Negotiations (refer to closed session) 5.4 IAFF #74 Fire Union Negotiations (refer to closed session) Closed under Wisconsin Statute 19.85(1) (c) Considering employment, promotion, compensation, or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. MOTION by Sweeney, seconded by Van Sickle, to go into closed session at 6:32 pm. (For police and Fire Negotiations) MOTION by Sweeney, seconded by Ludwig, to go back into open session at 7:00 pm. No further action was taken by the committee. 6 ADJOURNMENT Meeting was adjourned at 7:00 p.m. __________________________________________________________________________________________________ Respectfully submitted by Beth Archer HUMAN RESOURCES COMMITTEE – 01/22/2024 Mtg (Meets monthly on 3rd Monday at 5 p.m.) Page 3 of 3