Licenses & Fees Committee (Meets as needed, often on the 3rd Monday of the month at 3:30 p.m.)

[20221010Lic&Fees 1] AGENDA LICENSES AND FEES COMMITTEE MONDAY, October 10, 2022 – 3:30 p.m. Government Center Room 217 VIDEO CALL LINK: https://meet.google.com/egy-mbxi-epk OR DIAL: (US) +1 574-241-1061 (PIN: 637 073 157#) MEMBERS: Brent Fennessey (Chair), Mike Herrick (Vice Chair), Jack Sweeney, & Lindsey Graskey (Alternate) MISSION STATEMENT: “To hold hearings to consider licenses that have been denied through the application process. Review Code of Ordinances regarding license requirements and fees. To review license applications with problems or extenuating circumstances.” 1 ROLL CALL 2 APPROVAL OF MINUTES 2.1 Licenses & Fees Committee (Special Meeting held September 26, 2022) 3 OLD BUSINESS 3.1 Health Department Recommendations for Short Term Rental Licenses Review of Updated Short-Term Rental City Code & corresponding License Application Review of Additional Code Referencing $15 inspection Fee 4 NEW BUSINESS 4.1 Review of STR Frequently-Asked Questions 4.2 Propose Future Meeting Topics 5 ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ****************************************************************************************************************************************************** Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ****************************************************************************************************************************************************** In compliance with Wisconsin Open Meetings Law, this agenda was posted on 10/7/2022 at the following locations: Superior Government Center, Douglas County Courthouse, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed to the Superior Telegram, PACT and the Superior Public Library. Page 1 of 1  [20221010Lic&Fees 2] Licenses and Fees Committee Meeting Minutes City of Superior, Wisconsin The meeting was called to order by Vice Chair Herrick at 3:31 pm on September 26, 2022 in Government Center Room 217. 1 ROLL CALL COUNCILORS PRESENT: Brent Fennessey (Chair), Mike Herrick (Vice Chair), Jack Sweeney COUNCILORS ABSENT: Lindsey Graskey (Alternate) CITY STAFF PRESENT: City Clerk Ramos, Deputy Clerk Heidi Blunt, Chief Building Inspector Peter Kruit, Assistant Police Chief John Kiel, Battalion Chief Howard Huber and Lead Fire Inspector Daniel Sertich. OTHERS PRESENT: Shelley Nelson 2 APPROVAL OF MINUTES 2.1 Licenses & Fees Committee (Meeting held September 12, 2022) MOTION by Councilor Sweeney to approve, seconded by Vice Chair Herrick, carried. 3 OLD BUSINESS 4 NEW BUSINESS 4.1 Health Department & Police Department Recommendations for Short Term Rental Licenses Assistant Chief Kiel advised that the background check be removed from the application since the PD could not legally recommend denial of a license unless the applicant had previously been convicted of a crime which involved the business and/or the location of the business on the application. MOTION, to remove the background check requirement from the STR application by Councilor Sweeney, was seconded by Chair Fennessey and carried. There was no objection for Chair Fennessey to chair the meeting upon his arrival. While there were no representatives from the Health Department in attendance, everyone agreed that they were clearly interested in having us continue collecting the $15 inspection fee from the applicant, which we would later pass on to them. Clerk Ramos is waiting to hear back from the county on how and when the $15/inspection rate was established. MOTION, to hold in committee until we get more information from the Health Department, by Councilor Fennessey, was seconded by Councilor Sweeney and carried. Page 1 of 2  [20221010Lic&Fees 3] 4.1.1 Total City Licenses Requiring HD Approval NO ACTION. 4.1.2 Inspection Lists MOTION, to accept the Fire Department list by Vice Chair Herrick was seconded by Chair Fennessey, then there was no objection to having it withdrawn. The committee discussed pros and cons of self-inspections and courtesy inspections. Chief Inspector Kruit felt that an initial inspection should be done for new applicants. Clerk Ramos was asked to look into how the Fire Departments of other Wisconsin municipalities. She was also asked to consolidate inspection lists from the health dept, the Superior Fire Department, and Building Inspection into a one and/or create an FAQ that could be supplied to property owners with the license application. MOTION, to hold in committee until next regular meeting, by Councilor Sweeney was seconded by Vice Chair Herrick and carried. 4.1.3 Current City of Superior Short Term Rental Properties NO ACTION. 4.1.4 Review of Short‐Term Rental Application Clerk Ramos will be updating the application, to remove the background check and update the term so that it coincides with all other license applications that require approval from the Douglas County Health Department (annual period beginning July 1 and ending on June 30 of the following calendar year), and so renewal applications are due by March 1st. 4.2 Propose Future Meeting Topics NO ACTION. 5 ADJOURNMENT Meeting was adjourned at 5:00 pm. Respectfully submitted by Camila Ramos, City Clerk Licenses & Fees Committee Meeting, 06/13/2022 Page 2 of 2 Ramos, Camila From: Ronchi, Kathy Sent: Tuesday, October 4, 2022 2:54 PM To: Ramos, Camila Subject: RE: fee collections I apologize, I am not aware of a current agreement. However, since these are required to be licensed and the inspection is being done so we can complete the record review for the city. Then the health inspector goes over the city list provided and confirms which are done and if there are any issues. The unlicensed ones just need a process in place, and a checklist, for consistency. Does that help? Kathy Ronchi, MPH, RN Health Officer Douglas County Department of Health and Human Services Public Health 1316 North 14th Street, Suite #324 Superior, WI 54880 Phone: 715‐395‐1494 Fax: 715‐395‐1434 NOTICE: This e‐mail and any attachments may contain confidential information. Use and further disclosure of the information by the recipient must be consistent with applicable laws, regulations and agreements. If you received this E‐ mail in error, please notify the sender; delete the E‐mail; and do not use, disclose or store the information it contains. From: Ramos, Camila <ramosc@ci.superior.wi.us> Sent: Tuesday, October 4, 2022 2:48 PM To: Ronchi, Kathy <Kathy.Ronchi@douglascountywi.org> Subject: RE: fee collections Hi, again, Can you please advise? Thanks, Camila -- Camila Ramos Phone: 715-395-7200 From: Ramos, Camila Sent: Friday, September 23, 2022 2:09 PM To: Ronchi, Kathy <Kathy.Ronchi@douglascountywi.org> Subject: RE: fee collections 1 Are there any agreements/MOUs in place where the $15/inspection fee was determined? -- Camila Ramos Phone: 715-395-7200 From: Ronchi, Kathy <Kathy.Ronchi@douglascountywi.org> Sent: Friday, September 23, 2022 2:07 PM To: Ramos, Camila <ramosc@ci.superior.wi.us> Subject: Re: fee collections No, unfortunately I have a prior commitment. We would be happy to follow up with any questions anyone has. Kathy Ronchi, MPH, RN Health Officer Douglas County Health & Human Services 715-395-1494 1316 N 14th St, suite 324 Superior , WI 54880 Sent from IPhone On Sep 23, 2022, at 11:48 AM, Ramos, Camila <ramosc@ci.superior.wi.us> wrote: Thanks, Kathy. Any chance you can join us at 3:30 pm on Monday? -- Camila Ramos Phone: 715-395-7200 From: Ronchi, Kathy <Kathy.Ronchi@douglascountywi.org> Sent: Thursday, September 22, 2022 8:59 AM To: Ramos, Camila <ramosc@ci.superior.wi.us> Subject: Fw: fee collections Hello, Celeste shared information about the meeting she attended with representatives from the city regarding license fees. She and I met with our director and corp counsel to determine how we should proceed with businesses within the city limits that are licensed by the Health Department and businesses that are not required to be licensed. 1. Environmental Health/Health Department cannot collect fees required by the city. 2. Environmental Health will continue to provide the city with a list of businesses currently licensed and inspected by the Health Department. a. The HHS bookkeeping department will generate an invoice annually for the currently agreed upon $15 per facility. 3. We will begin developing a process for inspecting businesses not required to be licensed by the Health Department (such as bars that 2  serve liquor only), creating an agreement, inspection checklist, and fee schedule. We appreciate our partnership and will continue to work hard for the health and safety of the residents of Superior and Douglas County. I understand there was a question about the credentials of the health inspectors/registered sanitarians. Below I have included a summary of the duties and responsibilities required for this position. Feel free to share with those who are interested. Please reach out with any questions or concerns. Thank you. Kathy DESCRIPTION: Under the direction of the Health Officer, the Environment Health Specialist, as a Registered Sanitarian, has the authority and responsibility for conducting inspections for food service, lodging, vending, swimming, camping, recreational-educational camp, tattoo, and body piercing facilities using applicable health and safety statutes and administrative codes. ESSENTIAL DUTIES: Investigates (including sample procurement), documents, and initiates corrective action regarding public health nuisances, consumer complaints, housing complaints, lead risk assessments, and rabies control; Performs inspection and investigation related to complaints of suspect foodborne, waterborne, vectorborne illnesses or potential human health hazards in accordance with WI State Statutes, partnering with Public Health, Human Services, and Law Enforcement when necessary; Performs sanitary surveys, water sampling and inspections of county establishments which theHealth Department has regulatory authority over to determine compliance with the applicable laws, regulations, and ordinances. Conducts plan reviews, issues permits, and assists license/permit applicants in the interpretation of local and state codes; Implements outreach and educational campaigns designed to cultivate a better understanding of the principles of Environmental Health; Maintains records and reports of official activities and performs other related work as assigned by the Health Officer; Participates in public health preparedness planning and response to emergency events including acts of terrorism, hazardous material spills/releases, extreme weather events, and communicable disease outbreaks; Performs other duties of similar nature or level. MINIMUM QUALIFICATIONS: Bachelor's degree in Environmental Health, or Physical or Biological Sciences or related degree and six months of employment in the field of environmental health sanitation preferred, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Current certification as a Registered Sanitarian preferred. If not currently certified, must be eligible to 3 obtain the Registered Sanitarian credential within one year or as determined upon hire. Registered Sanitarian Credentialing information can be found at https://dsps.wi.gov/Pages/Professions/RegisteredSanitarian/Default.aspx KNOWLEDGE REQUIRED: Environmental and public health principles and practices. Principles of related WI Statutes, Administrative Codes and Food Code. See for food code and licensing information. https://datcp.wi.gov/Pages/Programs_Services/FoodAndRecSafety.aspx https://datcp.wi.gov/Pages/Licenses_Permits/RecFacLicenses.aspx https://datcp.wi.gov/Pages/Programs_Services/FoodCode.aspx Knowledge of Safe Drinking Water. Information can be found at https://dnr.wi.gov/topic/drinkingwater/ Kathy Ronchi, MPH, RN Health Officer Douglas County Department of Health and Human Services Public Health 1316 North 14th Street, Suite #324 Superior, WI 54880 Phone: 715‐395‐1494 Fax: 715‐395‐1434 NOTICE: This e‐mail and any attachments may contain confidential information. Use and further disclosure of the information by the recipient must be consistent with applicable laws, regulations and agreements. If you received this E‐mail in error, please notify the sender; delete the E‐mail; and do not use, disclose or store the information it contains. 4  [20221010Lic&Fees 4] Administrative Offices 5520 Lacy Road Fitchburg, WI 53711-5318 Phone: (608) 270-4200 Fax: (608) 270-4212 www.fitchburgwi.gov CITY OF FITCHBURG Short Term Rental (STR) Application - $100.00 Fee SHORT TERM RENTAL HOUSE INFORMATION: Property Address:_____________________________________________________in the City of Fitchburg, WI Period of Operation:_____________________________________________________ (up to 180 consecutive days) APPLICANT/OPERATOR INFORMATION: Applicant/Operator Identity: Name:__________________________________________________________________________________ (Last, First, Middle) Mailing Address: ______________________________ City:_______________ State:____ Zip:____________ Phone #_______________________ E-mail:___________________________ Maximum Occupancy for Premise:________________ (Total number of occupants licensed by the State of Wisconsin or two unrelated per bedroom or 1 family, whichever is less) PROPERTY OWNER INFORMATION: SAME AS APPLICANT: Name:_______________________________________________________________________________ (Last, First, Middle) Mailing Address: ______________________________ City:_______________ State:____ Zip:____________ 24 Hour Phone #:________________________E-mail:_________________ (Page 1 – Continued on Page 2)  [20221010Lic&Fees 5] Please include the following REQUIRED items with this application (Application cannot be submitted without all items included) 1. Completed City of Fitchburg Short Term Rental (STR) Application Form. 2. Provide Proof of Valid property and liability insurance for the dwelling unit. 3. Provide a State of Wisconsin Tourist Rental House License as required by Wis. Stat. 66.1014(2)(d)2.a. issued by the Wisconsin Department of Agriculture, Trade, and Consumer Protection or agent thereof, Dane County Public Health. 4. Completed City of Fitchburg Room Tax Permit and pay applicable fee. 5. Provide proof of successful completion of annual City of Fitchburg Building Inspection Department inspection to ensure compliance with Fitchburg Code of Ordinances and Wisconsin Administrative Code ATCP Chapter 72. 6. Payment of $100.00 annual license fee. Issued for a 1 year period, from July 1 st to June 30th I certify that I have read the foregoing answers and the same are true to the best of my knowledge. I understand that any Short Term Rental license is required to comply with all provisions of Section 10-233 through 10-288 of the City of Fitchburg Code of Ordinances and I hereby certify that the property meets those ordinance/code requirements. I hereby certify that the short term rental dwelling, subject to this license, is my primary residence. Applicant Signature _____________________________________ Date_______________ (Applicants signature must be notarized) Subscribed and sworn to before me this ______day of ___________________, ________. _________________________________________________________________ (Signature of person authorized to administer oaths) _________________________________________________________________ Printed name of person authorized to administer oaths) My commission expires_______________________ For Office Use Only Date Filed: ________________________ Receipt Number: _____________________________Total Amount: $________________ Date forwarded to Building Dept.___________________________: Building Inspector Approval: ________________________________ Notes/conditions: _____________________________________________________________________________________________ Date License issued: _____________________________ License Number: _________________________________ Copy to: Finance_______ (Page 2) [20221010Lic&Fees 6]  City of Bayfield [20221010Lic&Fees 7] 125 South First Street - P.O. Box 1170, Bayfield, Wisconsin 54814 , Phone (715) 779-5712 Short Term Rental Application Property Owner: Name: Phone #: Property Address: Cell Phone #: Mailing Address: Email Address: City/State/Zip: Number of Units: Maximum Occupancy: Property Manager (required info if using a property manager): Name: Phone #: Property Address: Cell Phone #: Mailing Address: Email Address: City/State/Zip: Attachments: Initial Required Attachments: State of Wisconsin Tourist Rooming House License and inspection form dated within one year of the date of issuance; issued by Bayfield County Health Department 715-373-6109. Proof of Insurance, covered by a minimum of $500,000 limit of liability that covers the property and your short-term renters. Wisconsin Seller’s Permit issued by the Wisconsin Department of Revenue. Bayfield Fire Department Inspection dated within one-year of the date of issuance. Contact Roger Branham, Bayfield Fire Department at 715-209-2030. Floor Plan; showing units requested. Detailed Site Plan; must include but not limited to on-site parking plan. Fee: $750.00, payable to the City of Bayfield. Certification: I, _________________________________________________ the property owner certifies, a. the property located at _________________________, Bayfield, WI meets the requirements of Chapter 268, Article II Licensing of Short-Term Rentals and Agents, Ordinances 268-6 thru 268-18, Code of the City of Bayfield. b. I do not have any outstanding fees, taxes or forfeitures owed to the City of Bayfield. c. My property has no order to bring the property into compliance with City Ordinances. d. I understand I must obtain a City of Bayfield Room Tax Permit, pay taxes and file quarterly and annual reports. e. I understand I must obtain a City of Bayfield Sign Permit if requesting signage. f. I have a single-family residential dwelling unit that is offered for rent for seven consecutive days but fewer than 29 days, as defined in Sec. 66.0614(1)(d)(1), Wis. Stats. Owner Signature: ___________________________________________ Date: __________________ Reviewed by __________________________ on the ________ day of _____________, _________. Approved: _____________________ Date: ____________ Paid: ______$750.00__ Denied: _______________________ Date: ____________ Receipt#: _______________  [20221010Lic&Fees 8] Short-Term Rental Application Check applicable box: □ New Application □ Renewal Application Owner Information Contact Person/ Resident Agent Name: Owner □ (if other, fill in below) Mailing Address: Name: City, State, Zip: Mailing Address: Telephone: City, State, Zip: Email Address: Telephone: Email Address: Checklist for Application: 1. _____ Winnebago County Tourist Rooming House License or Winnebago County Bed and Breakfast License issued under Wis. Stat. Sec. 254.64; 2. _____ Copy of a completed State Lodging Establishment Inspection form dated within one (1) year of the date of issuance or renewal; 3. _____ Seller’s permit issued but the Wisconsin Department of Revenue, if any; 4. _____ Designation of the Resident Agent (if applicable) 5. _____ Room Tax permit; and I hereby certify that to the best of my knowledge all required application materials are included with this application. I am aware that failure to submit the required completed application materials may result in denial or delay of the application request. Signature of preparer Date [20221010Lic&Fees 9] [20221010Lic&Fees 10] [20221010Lic&Fees 11]  [20221010Lic&Fees 12] Tourist Rooming House (TRH) Inspection Checklist Date: ___________________________________________________________________________ Property Address: _______________________________________________________________ Owner’s Name: __________________________________________________________________ Owner’s phone and email: _________________________________________________________ Preferred contact method: __________________________________________________________ Inspector’s Name: ________________________________________________________________ Inspectors are required to follow & enforce the following documents: • Chapter ATCP 72 Hotels, Motels, and Tourist Rooming Houses • SPS 361 to 365 (regarding building structure and safety) • SPS 321.097 and 362.1200 (regarding carbon monoxide detectors) • NR 812 (bacteriologically safe drinking water) • Other codes and requirements in regards to public safety and health (Code references are located throughout ATCP 72) Documents to assist new Tourist Rooming House operators. Renting Out Your Property guide Lodging Inspection Guidance (Commercial Building Code vs. Uniform Dwelling Code) Good Neighbor Guidelines Disclosure for Sanitizing Utensils Jetted Tub Cleaning and Sanitizing Guide Listed below is a check list that inspectors will consider during the annual inspection (but not limited to): Up-to-date license (license or a copy) must be posted in public view Appliances and furnishing shall be in good working order and installed to facilitate cleaning WATER & SEWAGE: Approved public water supply. Private wells shall be constructed and pump installed in accordance with Ch.NR 812. Drinking Water from private well must be tested, per the DNR testing requirements, within the last 12 months and a copy of the results provided. Douglas County Health & Human Services can assist you in your annual water testing needs. Approved public or private sewage must be in accordance of SPS 382 and 383 Hot and cold water under pressure must be available at all sinks  [20221010Lic&Fees 13] GARBAGE: Kept in a leak-proof, non-absorbent container equipped with tight fitting covers Containers must be emptied often and cleaned inside and outside regularly Recycling containers shall be provided with tight fitting covers KITCHEN Appliances and surfaces must be maintained in a sanitary condition. Utensils must be constructed with material that is easily cleanable and durable (example: wooden cutting knife blocks are NOT allowed because it is not easily cleanable) All food must be disposed of after each guest stay (single use, sealed from the manufacturer items are acceptable. i.e. sugar packets, single serve coffee pods, single serving creamers) Ice machines and/or ice trays must be emptied and cleaned after each guest stay Two options are available for cleaning and sanitizing dishes: 1. Wash, rinse and sanitize entire supply of kitchenware after each guest stay 2. Post the Disclosure for Sanitizing Utensils to notify guests that utensils have not been sanitized. SLEEPING ROOMS Linens shall be washed in between each guest stay and at least once a week. Must be maintained in a clean and sanitary condition and free of insect infestations. Sheets shall have a 12-inch fold back Every mattress shall be protected effectively with a pad of appropriate size and fit. Must have an unobstructed secondary form of egress (approved exit for emergency escape) Every sleeping room must be 400 cu. ft. per occupant over 12 years of age and 200 cu. ft. per occupant under 12 yrs. of age. All ceilings shall be at least 7 ft. high. BATHROOM All fixtures and plumbing maintained in proper working order All toilet facilities must include a toilet, sink, and bathtub or shower Bottom of shower/tub shall be slip resistant or a slip resistant mat shall be provided Soap and towels shall be provided and available in each toilet room for each guest stay All jetted tub shall be maintained in accordance with the Jetted Tub Cleaning and Sanitizing Guide after each guest/party rotation. BUILDING STRUCTURE & SAFETY (See ATCP 72.14 for more information) Compliance with all state commercial building and fire safety codes is required All dwellings shall be kept in good repair and a sanitary condition All exterior doors shall be key locking from the outside and non-key locking from the inside Sleeping rooms are of adequate size Smoke detection provided and maintained where required. At least one smoke alarm shall be located on each floor level in the hallway nearest bedrooms. It is highly recommended that a smoke alarm be located in each sleeping room.  [20221010Lic&Fees 14] All windows that can be opened shall be screened and screen doors shall be installed on dwellings that lack air conditioning It is highly recommended that at least one 2A fire extinguisher is readily available and in good working order. Any room that has a gas space heater must have a constant supply of fresh air through a permanent opening Staircases with more than 3 risers shall have a securely fastened handrail. Guardrails shall be provided for elevated surfaces (decks, patio balconies that are more than 24 inches off the ground). Guardrails should be 36 inches high and gaps of no more than 4 inches. CARBON MONOXIDE DETECTORS Please refer to ATCP 72.145 (3) for installation requirements Refer to ATCP 72.145 for more information regarding fuel-burning appliance requirements. At least one carbon monoxide detector shall be located on each floor if there is an attached garage, fireplace, or fuel burning appliance. REGISTRATION OF GUESTS Shall provide a register and require ALL guests to register their true names and addresses Shall be kept intact and available during the inspection for at least one year. OTHER RECOMMENDATIONS It is highly recommended to include emergency information including nearest hospitals. Contact Douglas County Health & Human Services at 715-395-1304 if you have any questions. DEFICIENCIES: ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ ________________________________________________________________________________ [20221010Lic&Fees 15]  [20221010Lic&Fees 16] CITY OF SUPERIOR Short Term Residential Fire Inspection Checklist Fire Safety 1. Smoke detectors: Does the residence have working smoke detectors that are within expiration date? (An operable smoke alarm shall be provided and maintained in accordance with the manufacturer’s instructions in each sleeping room, in the area providing access to the sleeping areas, on each story and in the basement. The preferred location is the ceiling. Alarm placement must not be farther than twelve inches (12”) from the ceiling if placed on the wall. Specific smoke alarm installation instructions and approved alarm types are found in Municode Chapter 54-37) 2. Carbon Monoxide Detectors: Does the residence have working Carbon Monoxide alarms within the expiration date? (State Statute requires an operable carbon monoxide alarm(s) be provided and maintained in one- and two-family dwellings, multi-family residential buildings, and other buildings providing sleeping accommodations. When required, one- and two-family dwelling units shall have a CO detector installed on each floor level but not required within the bedrooms. Specific CO alarm installation instructions and approved alarm types are found in Municode Chapter 54-37) 3. Does the residence have a fire extinguisher(s)? (A 2A5BC fire extinguisher must be available in the hall within fifty feet (50’) of any apartment door on the same level or a 2A5BC fire extinguisher in each apartment. Laundry room and/or furnace/boiler rooms require 2A1OBC fire extinguisher within thirty feet (30’) of the rooms). 4. Have the fire extinguishers been annually inspected and tagged? 5. Extension cords should only be used for temporary use, and within the appropriately rated amperage. Does the residence adhere to these guidelines?  [20221010Lic&Fees 17] Exiting 1. Does the residence have two (2) means of egress from all levels? 2. Do all means of exiting provide unobstructed travel to the outside? 3. Does the residence display a clear and readible emergency exit plan? Miscellaneous 1. Does the residence have clear and readable address numbers?  [20221010Lic&Fees 18] CITY OF SUPERIOR Short-Term Rental  Monthly License ($10.00 per month/unit), Term: ___/___/___ - ___/___/___  Annual License ($50 per year/unit), Term: 07/01/20 ___ - 06/30/20 ___ $______ $______  Late Filing Fee, if renewal is filed after MARCH 1 ($25 per unit) $______ License Application TOTAL APPLICATION FEE $______ Short-Term Rental Name (if applicable) Phone Number (if applicable) Physical Address City State Zip Superior WI 54880 No. of Unit(s) and requested maximum occupancy for each Full Name of Homeowner Date of Birth Phone Number Email Address Mailing Address (if different for above) City State Zip If lodging IS NOT managed by the homeowner, complete following section: Full Name of Property Manager Date of Birth Phone Number Email Address Address City State Zip CHECKLIST FOR ITEMS WHICH MUST BE SUBMITTED WITH THIS APPLICATION:  Copy of valid Sellers Permit Number documentation (issued by Wisconsin Department of Revenue)  Copy of active Wisconsin Tourist Rooming House License (issued by Douglas County Health Department)  Certificate of Liability Insurance (w/Clerk listed as certificate holder) with limits not less than $300,000 per occurrence PROPERTY OWNER CERTIFICATION I am the owner of the property and I do hereby certify that (initial below): _____ lodging is in compliance of the Short-Term Rental requirements of City Code of Ordinances (Chapter 74); _____ lodging does not have any outstanding fees, taxes or forfeitures owed to the City of Superior; _____ and that I am responsible for collecting room taxes from my guests and for submitting monthly sales reports to the City of Superior Finance Department. I also understand that my license is subject to revocation by the Common Council of the City of Superior—upon conviction of any of the provisions of City Ordinances regulating my business—and that my application fee will not be refunded if my application is denied for any reason. _______________________________________________________________________ ________________________ Property Owner Signature Date Remit completed form and required documentation with application fee (payable to City Treasurer) to: CITY CLERK’S OFFICE, 1316 N 14TH ST, STE 200, SUPERIOR, WI 54880  [20221010Lic&Fees 19] FOR OFFICE USE ONLY License No. __________________________________________________________ Building Inspector Approval _________________________________________________ Date _________________ Fire Inspector Approval _____________________________________________________ Date _________________ Health Inspector Approval __________________________________________________ Date __________________ Total Paid __________ Receipt No. _________ CC Mtg Date ________________ Date Issued __________________ Rev 10/2022  [20221010Lic&Fees 20] ORDINANCE NO. O22-XXXX AN ORDINANCE INTRODUCED BY THE LICENSES AND FEES COMMITTEE AMENDING CHAPTER 74, LICENSES, PERMITS AND BUSINESS REGULATIONS OF THE CITY OF SUPERIOR CODE OF ORDINANCES, TO AMEND ARTICLE XII, SHORT-TERM RENTALS The Common Council of the City of Superior, Wisconsin, does ordain as follows: SECTION 1. Code of Ordinances Chapter 74, Licenses, Permits And Business Regulations, Article XII Short-Term Rentals is hereby created to read as follows: Secs. 74-277—74-300. - Reserved. ARTICLE XII - SHORT-TERM RENTALS Sec. 74-301. - Definitions. The following words, terms and phrases, when used in this article, shall have the meanings ascribed to them in this section, except where the context clearly indicates a different meaning: Short-term rental means a residential dwelling that is rented for a fee for fewer than 30 consecutive days, as defined in Wis. Stats. § 66.0615(1)(dk). Dwelling unit means one or more rooms with separate entrances and provisions for living, cooking, sanitary, and sleeping facilities and a bathroom arranged for lodging by one person or one family. Homeowner means any property owner offering lodging for rent out of their own primary single-family dwelling. Property Manager means any person appointed to act on behalf of the property owner. Property Owner means any business entity offering short-term lodging out of all other types of residential dwellings, and shall include any corporation, partnership, limited liability company, or sole proprietorship licensed to conduct business in this state. Sec. 74-302. – Purpose and Operation of Short-Term Rentals. 1. The purpose of licensing short-term rentals within the city ensures that property owners are aware of their responsibilities; and that the lodging meets the minimum standards necessary for the health and safety of persons occupying or using buildings, structures or premises as well as the surrounding community; and provisions for the administration and enforcement thereof. 2. Each short-term rental shall be operated by a homeowner or property manager.  [20221010Lic&Fees 21] 3. The building inspector, fire inspector and health officer shall inspect and approve all short-term licenses under this section prior to issuance/renewal of the annual license. 4. Short-term rentals must comply with the City of Superior Hotel-Motel Room Tax Ordinance; license renewals will not be granted to parties in arrears of hotel-motel room tax by more than six months. Sec. 74-303. - Supervisory duties of licensee. It is made the duty of the property owner, together with the license under this article, to: 1. Maintain a current register of all guests, which shall be available at all times to inspection by federal, state or city officers, and shall include the following: a) The names and addresses of all guests. b) The date of the guest's arrival and departure. c) The license number of all guest vehicles and the state issuing the license. 2. Maintain the rental in a clean, orderly and sanitary condition at all times. 3. Provide garbage and recycling removal on a weekly basis. 4. See that the provisions of this article are complied with and enforced and report promptly to the proper authorities any violations of this article or any other violations of law which may arise. 5. Report to the county health department all cases of persons or animals infected or suspected of being infected with any communicable disease. 6. Maintain functional smoke detectors, fire extinguishers and carbon monoxide detectors in accordance with the requirements of Wis. Admin. Code, ch. SPS 362; 7. Prohibit the use of any unit by a greater number of occupants than that which it is designed to accommodate. 8. Prohibit excessive noise, fumes, glare, vibrations generated during the use. 9. Prohibit recreational vehicles (RVs), camper, tent, or other temporary lodging arrangements on site as a means of providing additional accommodations for paying guests or other invitees. 10. The designated property caretaker must be located within 25 miles of the short-term rental property and must be available 24 hours a day. a) The property owner must notify the city clerk within 24 hours of a change in management contact information for the short-term rental. b) The property manager must be authorized to allow city employees, officers and their designees, to enter the property for purposes of inspection and enforcement of this article and the Code of Ordinances for the City of Superior, Wisconsin.  [20221010Lic&Fees 22] Sec. 74-304. – License Term and Requirements. 1. A license issued pursuant to this article shall expire on June 30 after its issuance, but may be renewed under the provisions of this article for additional periods of one year. 2. No person shall establish, operate or maintain a short-term rental more than ten nights each year within the city without having secured a license therefor from the city clerk, the application for which requires the following: a) A State of Wisconsin tourist rooming house license; b) A seller's permit issued by the Wisconsin Department of Revenue; c) A certificate of liability insurance statement with liability limits not less than $300,000.00 per occurrence. Sec. 74-305. - Application for license; Fees and Filing Date. 1. License application and fees. The application for a license required by this article shall be filed with the city clerk on forms furnished by the city clerk. The fee for a license required by this article, or the renewal thereof, shall be $10.00 per month for a seasonal license or $50.00 for an annual license. Fees for new annual licenses to be issued prior to July 1 of any year shall be a pro rata share of the annual license fee. 2. Health department fee. In addition to the license fee set forth above, at the time of application the applicant shall pay a $15.00 fee for inspection services provided by the county health department. No portion of the health inspection fee shall be refunded. 3. Filing date. All applications must be filed with applicable filing fee; applications filed after March 1 of each year will be subject to a $25 late fee. Any application which does not include all of the required information and documentation shall not be considered complete. The clerk may conditionally accept incomplete applications, which may be subject to payment of an additional $25.00 late fee. Sec. 74-306. - License Contents; Posting Requirements. 1. The clerk shall issue a short-term rental license to all applicants following the approval of an application and the filing of all documents and records required under this article. The license shall contain the following information: a) Name and contact information of the property owner (and the property manager, if applicable); b) The maximum occupants for the premises; c) The license term; and d) The Wisconsin seller's permit number. 2. A copy of this article and the city license issued for the short-term rental shall be displayed on the inside of the main entrance of each short-term rental.  [20221010Lic&Fees 23] Sec. 74-307. - False statements. It shall be unlawful for any person to make any false statement in any application for the purpose of obtaining a license for a short-term rental; and it shall also be unlawful for any person to make any false statement to the licensee under this article, the manager or person in charge of any short-term rental for the purpose of obtaining accommodations therein. Sec. 74-308. - Transferability. Each short-term rental license shall be non-transferable to any other person or location. No short-term rental license shall be assignable and shall not be transferred upon sale or other transfer of ownership of the property. Secs. 74-309—74-330. - Reserved. SECTION 2. All ordinances and parts of ordinances in conflict herewith are hereby repealed. SECTION 3. If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held to be invalid, unconstitutional by reason of any decision of any court of competent jurisdiction, such decision shall not affect the validity of any other section, subsection, sentence or clause or phrase or portion thereof. SECTION 4. This ordinance shall take effect and be in force from January 1, 2023. Passed and adopted this 18th day of October, 2022. ____________________________________ Mayor Attest: _____________________________________ City Clerk 9/9/22, 2:48 PM Superior, WI Code of Ordinances [20221010Lic&Fees 24] Sec. 14-24. - License fees. (a) Fees for licenses and permits issued under this chapter shall be as set forth below: _____ (1) Fermented malt beverage licenses. a. Class "A" license for the sale of fermented malt beverages (issued under Wis. Stats. § 125.25(4)), per year .....$100.00 b. Class "B" license for the sale of fermented malt beverages (issued under Wis. Stats. § 125.26(4)), per year .....$100.00 c. Six-month Class "B" licenses for the sale of fermented malt beverages (issued under Wis. Stats. § 125.26(5)) .....$50.00 d. Temporary Class "B" licenses for the sale of fermented malt beverages (issued under Wis. Stats. § 125.26(6)) .....$10.00 e. Wholesaler's license (issued under Wis. Stats. § 125.28), per year or any fraction thereof .....$25.00 (2) Intoxicating liquor licenses. a. "Class B" license for the sale of intoxicating liquor (issued under Wis. Stats. § 125.51(3)(e)), per year .....$500.00 b. Six-month "Class B" licenses for the sale of intoxicating liquor (issued under Wis. Stats. § 125.51(9)(b)) .....$250.00 c. Temporary "Class B" license for the sale of wine (issued under Wis. Stats. § 125.52(10)), per year .....$10.00 d. "Class C" license for the sale of wine (issued under Wis. Stats. § 125.51(3m) (b)), per year .....$100.00 e. Reserve "Class B" liquor license for the sale of intoxicating liquor (issued under Wis. Stats. § 125.51(3)(e)2.), initial issuance one-time fee .....$10,000.00 (3) Other licenses. a. Operator's license valid for two years issued pursuant to Wis. Stats. § 125.17, for two years or any fraction thereof .....$30.00 b. Provisional license (issued under Wis. Stats. § 125.17) .....$5.00 about:blank 1/3 9/9/22, 2:48 PM Superior, WI Code of Ordinances [20221010Lic&Fees 25] c. Temporary license (issued under Wis. Stats. § 125.17) .....$10.00 d. Cabaret license issued under article VII of this chapter .....$350.00 e. Karaoke .....$100.00 f. Outdoor alcohol consumption license (initial fee) .....$100.00 (4) Transfer fees. a. From place to place .....$10.00 b. From person to person .....$10.00 (5) Other fees. a. Duplicate license .....$10.00 b. Special events amendment of premises .....$25.00 Plus health inspection fees—To be determined c. Liquor license inspection fees: 1. Minor violation will be allowed a signed confirmation to be returned to the inspecting department within five business days. In the event the signed confirmation is not returned an inspection fee will be assessed. ..... 2. For each additional inspection .....$100.00 d. Late filing and payment fees for licenses listed under subsection (a)(1) of this section, fermented malt beverage licenses and subsection (a)(2) of this section, intoxicating liquor licenses. (Applications due by April 15 and payment due by June 15, annually.) $25.00 or 20 percent of the license fee, whichever is greater. ..... _____ (b) The fee for a Class "A," Class "B," "Class B," "Class C" or "cabaret" license that is issued for less than 12 months shall be prorated according to the number of months or fraction thereof for which the license is issued. In addition to the fees set forth above, the applicant shall pay all costs of required publication and health inspections. No part of any fee paid under this section shall be refunded. No license about:blank 2/3 9/9/22, 2:48 PM Superior, WI Code of Ordinances [20221010Lic&Fees 26] authorized under this chapter shall be issued or renewed until the appropriate fee has been paid to the city. The fee for health inspection for the Class "A," Class "B," "Class B," and "Class C" licenses shall be paid to the county health department. (Code 1971, § 5-5; Ord. No. O02-3397, § 1, 12-3-2002; Ord. No. O05-3507, § 1, 2-16-2005; Ord. No. O07-3638, § 1, 11-6-2007; Ord. No. O09-3695, § 1, 5-19-2009; Ord. No. O09-3705, § 1, 10-6- 2009) about:blank 3/3 9/9/22, 2:50 PM Superior, WI Code of Ordinances [20221010Lic&Fees 27] Sec. 78-16. - License fees for manufactured home parks. (a) No person shall establish, operate or maintain a manufactured home park within the city without having secured a license therefor from the city clerk. The building inspector, fire inspector, police chief and health officer shall inspect and approve all manufactured home parks licensed under this section at least annually and/or prior to issuance of the license and/or license renewal. (b) The license fee for any manufactured home park within the limits of the city shall be $50.00 plus $2.00 for each manufactured home space within the court. Provided that said fee shall not exceed the limitation of Wis. Stats. § 66.0435(3). In addition to the license fee set forth in this section, at the time of application the applicant shall pay a $15.00-fee to the county health department for its inspection services. (c) Upon filing a proper written application with the city clerk, a license shall be issued on July 1 of each year or when applied for and continue in force until the following June 30 unless sooner revoked. The license fee may be prorated if purchased after July 1 of the current year, however, no portion of the health department inspection fee shall be refunded. (Code 1971, § 21-17) about:blank 1/1 9/9/22, 2:47 PM Superior, WI Code of Ordinances [20221010Lic&Fees 28] Sec. 74-30. - Application for license; annual and pro rata license fees. (a) License application and fees. The application for a license required by this article shall be filed with the city clerk on forms furnished by the city clerk. The fee for a license required by this article, or the renewal thereof, shall be $50.00 for five units or less, with an additional fee of $1.00 for each unit over five. Fees for licenses to be issued prior to July 1 of any year shall be a pro rata share of the annual license fee. (b) Health department fee. In addition to the license fee set forth above, at the time of application the applicant shall pay a $15.00-fee to the county health department for its inspection services. No portion of the health inspection fee shall be refunded. (Ord. No. O20-4212, 10-6-2020) about:blank 1/1 9/9/22, 2:55 PM Superior, WI Code of Ordinances [20221010Lic&Fees 29] Sec. 74-194. - City procedures after receiving application for license. After receiving a complete application for a youth entertainment center license, as specified in sections 74-192 and 74-193, the city shall follow the following procedures: (1) The city clerk shall forward copies of the application to fire, building, police and health officials for their inspections and approvals regarding compliance with regulations under their jurisdiction. The city clerk shall submit the materials and comments submitted to the common council which shall issue or deny the license. (2) A youth entertainment center license shall be denied by the common council for any one or more of the following grounds: a. If the business premises do not comply with all applicable ordinances and laws; b. If the application is incomplete or if it contains any material misrepresentation; c. If the application does not show adequate measures for the protection of the public health, safety and welfare in terms of traffic control, crowd protection and security, both inside and outside the premises, and the monitoring of the ages of patrons admitted to the youth entertainment center; and/or d. Such other reasons as the council deems appropriate, including location. (3) If the common council denies a license, written notice of the denial stating the reasons why shall be sent to the applicant within ten working days after the denial. (Code 1971, § 20-190(f)) about:blank 1/1 9/9/22, 2:52 PM Superior, WI Code of Ordinances [20221010Lic&Fees 30] Sec. 74-224. - Procedures upon receipt of license application. After receiving a complete application for an adult dance hall license, previously specified, the city shall follow the following procedures: (1) Forwarding copies to officials for inspections and approvals; issuance or denial The city clerk shall forward copies of the application to fire, building, police and health officials for their inspections and approvals regarding compliance with regulations under their jurisdiction. The city clerk shall submit the materials and comments submitted to the common council which shall issue or deny the license. (2) Grounds for denial. An adult dance hall license shall be denied by the common council for any one or more of the following grounds: a. If the business premises do not comply with all applicable ordinances and laws; b. If the application is incomplete or if it contains any material misrepresentation; c. If the application does not show adequate measures for the protection of the public health, safety and welfare in terms of traffic control, crowd protection and security, both inside and outside the premises and the monitoring of the ages of patrons admitted to the adult dance hall. d. Such other reasons as the council deems appropriate. (3) Written notice of denial. If the common council denies a license, written notice of the denial stating the reasons why shall be sent to the applicant within ten working days after the denial. (Code 1971, § 20-191(d)) about:blank 1/1 9/9/22, 2:50 PM Superior, WI Code of Ordinances [20221010Lic&Fees 31] Sec. 74-255. - License fee and license year; separate license required for each place of business; display of license. The annual license fee is $50.00. No license authorized under this article shall be issued or renewed until the license fee has been paid to the city. In addition to the license fee set forth above, at the time of application the applicant shall pay a $15.00 fee to the county health department for its inspection services. No part of any fee paid under this section shall be refunded. A separate license shall be obtained for each place of business. The licensee shall display the license in a prominent place on the licensed premises at all times. A license, unless revoked, is for the July 1 to June 30 year, or part thereof, for which it has been issued. (Code 1971, § 20-196) about:blank 1/1  [20221010Lic&Fees 32] SHORT TERM RENTALS FAQ What do I need from the City of Superior to rent my home to transient guests? In order to obtain a short-term rental license so you can rent your property to any person(s) for more than 10 days within a calendar year, you will need to obtain a Wisconsin Seller’s permit number and a Tourist Rooming House (TRH) permit from Douglas County Health Department. TRHs are vacation homes, cabins and cottages that are rented out to tourists and transients for a short period of time. The state of Wisconsin requires these properties be licensed. Under a TRH license, an operator may rent as many as 4 units (examples: rooms, cottages or cabins). What is Room Tax? Room tax is paid on gross lodging sales. If you collect additional money for services or other items, those charges would not be subject to room tax. These items may include:  Exempt room sales - those persons staying for over 30 consecutive days or sales exempt from room tax such as those for governmental purposes. For those exempt from room tax, you must obtain and keep for at least three (3) years a tax exempt letter or other certificate of exemption from the guest.  Room and Sales tax. If you have included the tax in your advertised total room rate as in the example above, you will need to back the room and sales tax out so that you are only paying room tax on the actual rental portion of the total nightly rate.  Food or Vending sales  Laundry or other services sales  Miscellaneous sales or services not related to the provision of lodging (ex. tour sales) If you are deducting costs for any of the above, you will need to keep clear records of those costs to support their deduction. If an audit is conducted, you will be asked to provide those records for review and verification. Wisconsin Statutes allow the City of Superior to impose a tax on the privilege and service of furnishing, at retail, of rooms or lodging to transients by hotelkeepers, motel operators, lodging marketplaces, owners of short-term rentals and other persons furnishing accommodations that are available to the public. All funds collected are used to support and grow tourism in the City of Superior. How do I collect a room tax from guests who are renting my short-term rental? Room tax is a pass through tax. That means that you will collect this tax from your guest as part of the rental fee for your home and then report and submit the tax to the City of Superior. There are different options to collect room tax. It is up to you to decide what works best for your rental. You may include the amount in your nightly advertised rate. For example, if you want to receive $100 for a rental, you would advertise the total nightly rate as $106.50 to include the 6.5% room tax. You will also need to consider sales tax in your rates. If you go through an online lodging marketplace (such as AirBNB or VRBO) there may be an opportunity for that provider to collect the room tax for you. However, you are responsible to make sure that the room tax is collected and paid. Even if you use an online application and have arranged for them to collect and remit the room tax, you must file a Monthly Room Tax Report. (is that what it’s called?)  [20221010Lic&Fees 33] That report should include the rentals through the online platform and you should note that the tax was collected by the online provider. If the tax is not paid by the online provider to the City, you remain responsible for the tax and may be subject to late fees and penalties, so it is important to make certain that the online provider is collecting and timely paying the amounts due. Whichever method you use to collect room tax, you should clearly communicate how it is done in your listing and communications with potential guests. What records do I need to keep and how long do I need to keep them? You should maintain your books and records of all rental transactions whether you are renting to a guest directly or running through an online platform. You should include the days/nights rented, all revenue associated with the rental, and documentation of any deductions taken from the gross revenue prior to calculation of the room tax due. For the City of Superior, you will need to keep records at least 3? years, however you may be required or choose to keep records for a longer period to time for your own purposes.  [20221010Lic&Fees 34] What records do I need to keep and how long do I need to keep them? You should maintain your books and records of all rental transactions whether you are renting to a guest directly or running through an online platform. You should include the days/nights rented, all revenue associated with the rental, and documentation of any deductions taken from the gross revenue prior to calculation of the room tax due. For the City of Superior, you will need to keep records at least three (3) years, however you may be required or choose to keep records for a longer period to time for your own purposes.