Parks & Recreation Commission (Meets as needed/quarterly on 4th Thursday of each month at 5:00 p.m.)

PARKS & RECREATION COMMISSION AGENDA Thursday, May 26, 2022–5:00 p.m. Government Center Room 204 VIDEO CALL LINK: https://us02web.zoom.us/j/83538736153 Meeting ID: 835 3873 6153 Password: 747770 Dial-in option: (312) 626-6799 MISSION STATEMENT: To fairly and equitably develop, maintain and improve its programs and entities. COMMITTEE MEMBERS: Ruth Ludwig, Nick Ledin, Gene Rosburg, Elizabeth Norén, Jemal Broussard, David Kroll 1. ROLL CALL 1.1. Election of Officers 1.1.1. Chair 1.1.2. Vice Chair 2. APPROVAL OF MINUTES 2.1. Parks & Recreation Commission (Meetings held March 24, 2022) 3. OLD BUSINESS 3.1. Parks & Recreation Commission Opening 4. NEW BUSINESS 4.1. Cross Country Ski Season - Recap 4.2. Approve - Central Park Disc Golf Course Recommendation expand current 6 to 9-hole course 4.3. Barker’s Island Boat Launch – Catamaran Leases 4.4. Vandalism Discussion – Camera Pilot Project 4.5. Pay Stations – Boat Launch & Cross Country Ski Passes 5. RECURRING BUSINESS 5.1. Director’s Update 5.2. Future Agenda Items 5.3. Confirm next meeting date as July 28, 2022 in Room 204 of the Government Center 6. ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 5/24/2022 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, PACT TV, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. Parks & Recreation Commission – 5/26/22 Mtg Page 1 of 1 PARKS & RECREATION COMMISSION Minutes Thursday, March 24, 2022 The meeting was called to order by Vice-Chair Norén at 5:00 pm on March 24, 2022 in Government Center Room 204. 1. ROLL CALL MEMBERS PRESENT: Nick Ledin, Gene Rosburg, Elizabeth Norén, David Kroll MEMBERS ABSENT: Jemal Broussard, Keith Kern CITY STAFF PRESENT: Linda Cadotte, Jodi Saylor, Russ Behlings OTHERS PRESENT: Maria Lockwood*(Superior Telegram), Jenny Van Sickle*(City Council) 2. APPROVAL OF MINUTES 2.1. Parks & Recreation Commission (Meetings held January 27 and March 17, 2022) MOTION by Rosburg, second by Ledin and carried to approve the minutes from January 27, 2022 and March 17, 2022 meetings. 3. OLD BUSINESS 3.1. Smoke Free Survey Results, Charmaine Swanson (link to presentation: https://youtu.be/6itbvs_hCW4) MOTION by Rosburg, second by Ledin and carried to receive and file this report. 3.2. Approve the Recommendations for the 2022 Recreational Grants The sub-committee, which then turned into a quorum, met and made a recommendation last week of how to award the grants. Since then, there were a couple of follow ups that were done with some of the applicants. Director Cadotte reached out to Project Graduation for examples of past recognition and they found that the grant awarded in 2021 was not spent due to the pandemic and so they withdrew their application and will use that money for 2022. Director Cadotte also reached out to Superior Amateur Hockey Association for examples of how they recognized the City’s support of waiving the first time player fees and they provided information that is on their website. There was discussion on how to re-distribute the $1,250 that was not going to Project Graduation. MOTION by Ledin, second by Rosburg, and carried take the $1,250 to split and give an additional $625 each to the PASS Foundation and North Shore SUP. Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 1 of 6  2022 Grant Amount Organization Recommended Superior Area Lacrosse, Inc $ 6,500.00 Superior Douglas County Family YMCA $ 7,000.00 Superior Youth Organization $ 7,000.00 North Shore SUP $ 2,875.00 SAHA $18,000.00 UW‐Extension 4‐H $ 5,000.00 Superior Basketball Association (SBA) $ 5,000.00 Challenge Center $ 5,000.00 Superior Wrestling Club $ 1,000.00 Club Superior Volleyball $ 3,000.00 Blue Water Paddling $ 3,000.00 PASS Foundation $ 6,625.00 TOTAL Awards $70,000.00 MOTION by Rosburg, second by Ledin and carried to approve the grant recommendations as adjusted. 3.3. Approve the Recommendations for 5 Year CIP Projects Director Cadotte made a couple of changes to the prosed CIP projects. 1. Woodstock Bay is an unknown as the project cost is based on estimates so if it the project comes in at $1.6M, she would likely cut some aspects to get it as close to $1.25M without compromising the overall integrity of the project. This could potentially affect other projects. 2. Osaugie Trail Paving – The Mayor suggested seeking CDBG funding for that so that was moved out from the CIP budget. 3. The reconfiguring of ball fields was removed at this time to free up funding to support the Barker’s Island project taking place this summer. 4. Webster Dream Park plumbed restroom and drinking fountain was added. 5. The dog wash station, restroom and storage facilities at the dog park were removed, however the water access and drinking fountain were kept. 7. The big cost increase came from the SOGL project – was originally at $200K and had to pull some additional funds to help pay for pieces of that project. 8. The $100K for the trees were shifted to more specific projects. 9. The original CDBG had outlined $250K for Wade Bowl. The funding was changed to $150K from CDBG to accurately reflect budget sources with an additional $100K coming from the CIP budget for the splash pad/skating rink combination. Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 2 of 6  Councilor Van Sickle clarified the Osaugie Trail paving project was to including paving of the full width of the trail from 39th Avenue East to 44th Avenue East not from 44th Avenue East to Moccasin Mike Road due to jurisdiction that being governed by the Tri County Corridor. Councilor Van Sickle said if the motorized groups want to contribute financially, she invites that. She would want to consider that that section of the Osaugie has not been properly overhauled in almost 40 years which is why there was some amount of pressure coming to get it handled. Councilor Ledin questioned if there have been conversations with the Police Department on having cameras installed and if they would be enough to get convictions from. Director Cadotte shared that the next step is that this project will be discussed at the next Public Safety Committee. From there, she discussed with President Elm sending it to the IT Committee to vet out the cameras themselves and then it would likely either come back to the Parks & Recreation Commission or go directly to City Council. Councilor Van Sickle asked that the minutes note that the Carl Gullo Park project, based on resident surveys, would be Option B. That configuration would be to move and upgrade the playground to the court side of the street, to remodel the courts to be half tennis/pickleball and half basketball, and upgrade the hockey rink. MOTION by Rosburg, second by Ledin and carried to approve the recommendations for the 5 Year CIP projects with the changes to the Osaugie Trail Paving project going from 39th to 44th only. 4. NEW BUSINESS 4.1. Spotz Software Update 4.1.1. Recommendation for Ballfield Adult League Rates Overall, the Spotz Software is working well. People seem to like the option to book and pay for reservations online. It has streamlined the process for both staff and customers. Last year we allowed City ballfields to be reserved for in 90 minutes time blocks. The cost was $25 for games and free for practices if teams did not want the field prepped for practices. We received feedback from players and coaches that some teams would like to have more time before their games to warm up. This year, based on feedback, we are proposing that we allow fields to be rented by the ½ hour with a one hour minimum and a 2 hour maximum. The proposal is to charge $12.50 per ½ hour. The cost to rent the fields has not been changed in many years, however the costs for maintenance have continued to rise. The goal would not be to discourage any teams from playing but to offset costs and allow the fields to be used as much as possible. This would mean that if a team booked a field from two hours, their rate would be $50. For example, a team that plays 6 games per season has been paying $150. If they reserved the fields for two hours they would now pay $225 for the 6 games and warmup field time. Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 3 of 6  MOTION by Ledin, second by Rosburg and carried to approve the recommendation for Ballfield Adult League Rates. 4.2. Launch fee and Kayak Storage rack at Pokegama Landing Last summer the landing was improved. A new City resident contacted the Parks Department and asked about Pokegama having a kayak/canoe rental storage rack. This brought up the question of launch fees as well. All of our improved launches have a fee associated to launch a boat. Pokegama is set up for both paddle and motorized launch. The question was posed to the Commission - should this launch have a fee associated as well and should we have a rental kayak storage rack there as well? After some discussion, it was decided to go through this first full season of paddling, fishing and hunting to see how much use there is and then revisit this next spring. MOTION by Ledin, second by Rosburg, and carried to hold until next spring and more data is collected regarding usage of the landing at Pokegama. 4.3. Solar Accounts for Parks There were several meetings and discussions on having part of the City of Superior Parks Capital money to go toward investment of solar blocks that SWLP is building. This would help to offset the electric utility costs for City parks. Director Cadotte did some calculating and came up with roughly 20 blocks. The initial thought was that if a park were in the CDBG area, it could qualify for ARPA funding. Being that the Parks CIP is not restricted in that way, the funding approved to go towards the 20 blocks of power does not have to be limited to those CDBG parks. The City Council approved the purchase of the 20 blocks. Currently finalizing which parks will be put on this program. The Commission members discussed the benefits of putting higher visited/higher usage parks on the solar program. Members felt it best to keep it simple up front and decided on putting three parks on the program - Heritage, Center City and Bear Creek. Signage will be added to those parks indicating that the electric is powered by solar. MOTION by Rosburg, second by Ledin and carried to Heritage, Center City and Bear Creek parks on to the solar block program to offset their electric. 4.4. Skating Program Season Re-cap Overall, the number of skaters were down this year. There could be a number of reasons for that. The Parks Department got approval from HR to increase salary for rink attendants, which allowed us to hire enough people to fully staff the rinks. They also lowered the age requirement from 18 years old to 16, with this adjustment was the change to have 2 attendants at each rink. Rinks were opened later than normal due to the temperatures when large snow events occurred. Compared to last year, there were half the number skaters. The Skating Coordinator, Cyndi, had a very hard time getting staff consistently scheduled. Water usage was down this year. It did not get cold for a long time but once it did, everything froze up quickly and the cold helped maintain the ice, Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 4 of 6  which required less flooding. Due to the amount of snow removal needed, flooding days were down which also helped with water savings. At the Billings Park rink, crews tried a new method of laying a thick plastic liner down and flooding over that. They found it did not provide consistent ice and one side of the rink would be very thick ice while the other was very thin. They feel gravel base for rinks is the most effective, efficient, least expensive way to go. MOTION by Rosburg, second by Ledin and carried to receive and file. 4.5. Beach Monitoring and Closures The City has several monitoring locations. Three at WI Point and 2 locations at Barkers Island. If water quality is deemed to be hazardous to swimmer’s health, signs are put up to notify people. At Barker’s Island, the DNR stops monitoring after Labor Day weekend. Since there are sometimes still warm enough days for swimming, the Parks department will usually put out signs saying, “The beach is no longer being monitored, swim at your own risk.” Going forward, we would like to keep the beach at Barkers open until weather warrants a closure versus a hard calendar day. We propose continuing to monitor through that time at the City’s expense. The DNR covers the cost during the summer through Labor Day weekend. The City is looking to test the water quality at the old Billings Park Beach as a step toward determining if this beach could ever be made a formal swimming area again. Lake Superior Research Institute (LSRI) is contracted by the DNR to do beach monitoring. They recommend pre-season testing, weekly and then after half inch rain events. LSNERR submitted a grant to do that a Billings Park for next summer which would then be covered for the following summer (2024) but waiting may keep us from allowing swimming as early as next year. MOTION by Rosburg, second by Ledin and carried to continue testing water quality at Barker’s Island Swimming Beach to have the beach season line up with the weather and to test water quality at the old Billings Park beach area. 4.6. Medallion Hunt Discussion The 2021 Medallion Hunt was put in a location that led people to think it could have been on WI Point. Unfortunately, people were not respectful of the cemetery, causing Midwest Communications to cancel the hunt. People also searched the Makwa Ziibiins Miikana Trail. There was a lot of foot traffic and some minimal damage. This year we issued the permit to allow the hunt on public land that could not be anywhere close to or perceived to be close to any culturally sensitive areas. Unfortunately, some of the clues made people think it could be in Superior on one of the ski trails. This caused lots of foot traffic on the trails and even had people drive on the trail. Director Cadotte asked for the Commission member’s feedback on whether Superior should continue to be part of the Medallion Hunt? After some discussion, it was decided to discuss this at a fall meeting Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 5 of 6  prior to issuing the permit again. MOTION by Ledin, second by Rosburg and carried to hold this discussion until the fall meeting. 5. RECURRING BUSINESS 5.1. Director’s Update Behlings shared an update on the ski season – which was a great season. The trails were open for 100 days and groomed 88 of those days. Crews started six day grooming on January 2nd and groomed for 10 weeks, mostly Sundays. There were 704 staff hours which equates to about $22K worth of staff time. Trail use was way up this year as trail counters showed around 2K on each site. The crew has also been making modifications to signs to make the navigation easier. 6. Future Agenda Items 6.1. Ski season recap 6.2. Discuss Park Pavilion Reservation rates for residents versus businesses. (Bring back after this year’s peak rental season) 7. Confirm next meeting date as May 26, 2022 in Room 204 of the Government Center 8. ADJOURNMENT Vice-Chair Norén adjourned the meeting at 6:35 p.m. Respectfully submitted by Jodi Saylor Parks & Rec Commission – 3/24/22 Meeting (Meets quarterly on the 4th Thursday.) * Attended the meeting virtually Page 6 of 6  LEASE AGREEMENT THIS LEASE, made and entered into this ____ day of _______, 2022, by and between the CITY OF SUPERIOR, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as the “City”) and NAME and ENTITY (hereinafter referred to as the “Lessee”). The City is desirous of leasing to Lessee lands in the area known as Barker’s Island, subject to the following terms and conditions: I. LEASE For the consideration set forth below, the City of Superior does hereby lease to Lessee the following described premises (hereinafter referred to as the Leased Premises): As shown on map attached as Exhibit A. II. PERMITTED USES The City hereby grants to Lessee the right to occupy and use, for or in connection with the storage of Lessee’s Craft (but no other vessel) subject to the terms of this Agreement, the designated boat rack space as shown in Exhibit B. III. RENT The Lessee agrees to pay to the City for use of the leased premises one hundred fifty dollars ($150.00) per year. IV. TERM The term for this Lease shall be for a period of five (5) years commencing on DATE and ending DATE, with optional subsequent five (5) year extensions subject to mutual agreement of terms and fees, unless terminated earlier in accordance with the provisions of this agreement. V. INSURANCE A. The Lessee agrees that he will deposit annually with the City Clerk, a policy of comprehensive liability insurance against bodily injury and property damage in the amount of not less than One Million dollars ($1,000,000.00) per occurrence with the City of Superior listed as additional insured. Such policy shall be issued by a company licensed to do business in Wisconsin. B. The policy of insurance shall be approved by the City Attorney as to legal form before it is filed, and shall contain a provision that the same may not be canceled before the expiration of its term except upon thirty (30) days written notice to the City. C. The cancellation or other termination of any insurance policy issued in compliance with this section shall automatically terminate the Lease, unless another policy has been filed and approved pursuant to this section and shall be in effect at the time of such cancellation or termination. Lessee shall not perform any of their permitted uses described in Section II, Permitted Uses, without insurance coverage for such uses. VI. MAINTENANCE A. Lessee shall clean and maintain the Leased Premises; and shall be responsible for all repairs, replacement, and facilities necessary to maintain the Leased Premises good, clean, safe, sanitary and operating condition. Derelict, damaged, abandoned or non-operational boats shall be immediately removed from the Leased Premises. B. No improvement, fixture or construction of any sort shall occur without prior written approval. C. This agreement shall not be construed in any manner to grant Lessee or those claiming under it the exclusive right to the use of the premises and facilities other than those premises leased exclusively to Lessee hereunder. D. Lessee will maintain the Leased Premises in good order and in compliance with applicable law and Lessee shall promptly make such repairs as are necessary. In the event of vandalism or any other casualty, Lessee shall restore the Leased Premises to its original condition; such action must be commenced within sixty (60) days of the date the damage if such damage occurs between April 1 through August 1, or within one hundred twenty (120) days if such damage occurs at some other time, and completed in a reasonable time thereafter. Upon petition by the Lessee, the City may grant an extension of time if it appears such extension is warranted. The City may, but shall not be obligated to, order the Leased Premises to be vacated and all business, occupancy or use of the Leased Premises suspended until such damage is repaired or replaced. VII. ACCESS & PARKNG A. Adjacent City Premises. The City shall give Lessee and its members foot and vehicular access at Lessee’s expense across the adjacent City property, including the property generally shown in Exhibit A Lessee shall promptly pay the City for any damage to City property arising from the use of such access. B. Parking Any other section of this Agreement notwithstanding, Lessee and its members shall not park, let stand, store, keep, dock or anchor vehicles (including both land and water vehicles) in any public boat launching areas shown in Exhibit A or as hereafter constructed. The previous sentence shall not however prohibit: 1.) Temporary loading or unloading from automobiles and trucks at the public boat launching areas provided that such vehicle may be parked or left standing no longer than five (5) minutes. Loading or unloading from vehicles shall not include fueling, or the loading or unloading of fuel. 2.) Subject to such rules and regulations established by the City for the use of a public boat launch, the use of boat launches in common with the public for the sole purpose of placing boats in the water for the season, removing them for the season, or removing them for repair purposes and returning them thereafter. 3.) Lessee shall require its members to park personal vehicles and trailers in the area near the fish cleaning station. The City may elect to change the location of the authorized 2 parking area upon thirty (30) days written notice to Lessee and shall be held harmless for any damages such relocation may cause to Lessee, his employees, owners, agents contractors, tenants and other persons utilizing the parking area. 4.) Lessee shall require its members and other persons utilizing the adjacent parking area to post a parking notice in their vehicle identifying it as an authorized vehicle utilizing the Leased Premises for the above referenced permitted uses on a seasonal basis. Lessee shall provide said notices at his sole cost and expense, and shall be responsible for ensuring compliance with parking regulations at the Leased Premises. The City shall not be liable for any towing expenses, ticket or other penalties incurred due to unauthorized parking in the Barker’s Island area. 5.) Lessee shall further require its members to provide a day parking pass for invitees and other persons utilizing the adjacent parking area to post a parking notice in their vehicles indentifying it as an authorized vehicle patronizing the Leased Premises for the above referenced permitted uses. VIII. ADDITIONAL LEASE PROVISIONS A. Security Lessee shall provide all necessary security for boats or other property on the Leased Premises. B. Liens Lessee agrees that it will promptly pay for any work done in or about the Leased Premises and will not permit or suffer any liens to attach to the Leased Premises or improvements, alterations, repairs or refurbishing thereto. Lessee shall promptly cause any such lien to be released or, in the event Lessee desires to contest any such claim, Lessee shall provide the City with a bond from a surety company authorized to do business in the State of Wisconsin, guarantying payment in the full amount of such claim. C. Assignment and Sublease Lessee may not, at any time during the term of this Lease, assign, sublease, hypothecate or transfer this agreement or any interests or rights under this agreement, without the consent of the City. D. Permits Lessee shall bear the full cost of all construction, all permit applications and approvals, or any other costs connected with its use, occupancy or subleasing of the Premises. The City will join as a co-applicant for any reasonable permit application necessary for the construction or use of the Leased Premises provided that no City expense shall be involved in any such application. E. Covenants The parties hereto for themselves, their legal representatives, successors and assigns, further covenant and agree as follows: 1) Lessee agrees to observe and obey during the term of this Lease, all laws, ordinances, rules and regulations promulgated and enforced by the City and by any other proper authority having jurisdiction over the conduct of the operations at the property. 2) Lessee agrees to hold the City free and harmless from loss from each and every claim and demand of whatever nature, made on behalf of or by any person or persons, for any wrongful, careless or negligent act or omission on the part of Lessee, his agents, servants and employees, and from all loss and damages by reason of such acts or omissions arising from or in any way connected with the use, occupancy, condition or maintenance of the Leased Premises, accesses, utility lines or construction, storage or any improvement thereto, or boat, vehicle, or other object thereon, regardless of any 3  negligence by the City, its agents, officers or employees. 3) So long as Lessee conducts its use of the Leased Premises in a fair and reasonable, Lessee shall peaceably have and enjoy the leased premises and all the rights and privileges herein granted. 4) Lessee agrees that no signs or advertising matter may be erected without the consent of the City or that is not suitable to the City. 5) Failure on the part of the Lessee to pay the rent hereunder, within thirty (30) days after same shall become due, except as provided in the preceding paragraph, shall authorize the City, at its option and without any legal proceedings, to declare this Lease void, cancel the same and re-enter and take possession of the premises upon giving a 10- day notice by registered mail. Lessee shall promptly pay all taxes or assessments that may be levied against the personal property of the Lessee or the building on lands leased to it exclusively under this Lease. 6) If Lessee shall violate any of the restrictions of this Lease, or shall fail to keep any of its covenants after written notice to cease such violation and shall fail to correct such violation within thirty (30) days, the City may at once, if it so elects, terminate the same and take possession of the Leased Premises, building and improvements thereto. 7) The City reserves the right to enter upon the Leased Premises at any reasonable time for the purpose of making any inspection it may deem expedient to the proper enforcement of any of the covenants or conditions of the Lease. 8) The Lessee shall keep the Leased Premises clean, neat and in good order, free from garbage, debris, salvage or junk. No junked or non-operating vehicles, boats, tackle, etc, shall be kept on the property. F. Force Majeure Neither Lessee nor the City shall be held liable for any failure to perform the obligations in this agreement where such failure is a result of acts of Nature such as floods, earthquakes or other natural disasters, nor due to acts of war, invasion, hostilities, terrorist activities, etc., nor by government sanction, embargos, nationalization, etc. Lessee or the City may elect to terminate this agreement as a result of these conditions upon mutual consent of the other party. G. Lessee recognizes that Rent is paid in advance for the entire year. Any interruptions in the use of the Leased Premises, early termination or forcible removal will not entitle Lessee to a refund of Rent, unless specifically agreed to by the City. Any refund of Rent as agreed to by the City shall be calculated on a prorated basis. H. The City reserves the right to terminate this lease for any reason upon sixty (60) days notice to Lessee, and Lessee will hold the City harmless for any damages related to such termination. I. Upon termination of this Lease, Lessee shall remove all improvements Owned by Lessee within ninety (90) days after the Lease termination date and restore the Leased Premises described herein to its original condition, free and clear of all debris. Said removal and restoration shall be subject to the approval and inspection of the Building Inspector of the City of Superior. Prior to commencement of said removal, Lessee shall deposit with the City Clerk of the City of Superior, a bond in the amount of twenty-five thousand dollars ($25,000.00) to guarantee the performance in accordance with this provision. Said bond shall have a surety herein a corporation licensed by the State of Wisconsin Insurance Commission to act as surety. If said improvements are not removed in said ninety (90) day period, the City of Superior shall 4 thereupon obtain title to said improvements or remove them at Lessee's expense at the option of the City. IN WITNESS WHEREOF, the parties have herein set their hands this ________ LESSEE: Signature: Address: Phone: CITY OF SUPERIOR, WISCONSIN: Mayor City Attorney Finance Director City Clerk 5