Public Works Committee (Meets 1st Thursday of each month at 5:00 p.m.)

PUBLIC WORKS COMMITTEE MEETING November 4, 2021 GOVERNMENT CENTER ROOM 204 Members Present: Nick Ledin, Jenny Van Sickle, Ruth Ludwig Members Absent: Keith Kern Also Present: Todd Janigo, Chris Carlson, Jodi Saylor, Shelley Nelson, Thor Trone, Councilor Van Sickle called the meeting to order at 5:00 pm. 1. Approval of the September 2, 2021 meeting minutes. MOTION by Ludwig, second by Ledin and carried to approve the September 2, 2021 meeting minutes. 2. Councilor Ledin a. Continued discussion regarding traffic calming efforts at 58th Street and Baxter Avenue. (held from 9/2/21) Councilor Ledin has had some discussions with residents in the area and they do not seem to be receptive to traffic calming efforts in this area. He said at this time, there is no need to continue discussions. Lt Trone did give an update on some traffic data the Police Department collected. During the time they collected this data, officers logged 7 hours and 5 minutes of targeted time in this area. This is logged time where they put in at least 15 minutes of monitoring traffic and running radar in the area. This does not include any drive-by they may have made. The Officers that patrol this area believe that, other than commuter traffic, things have slowed down due to the change in seasons and not having as much traffic going to the golf course or ball fields, as well as the completion of E 2nd Street projects. 3. Public Works a. 3rd Quarter Fleet Vehicle Auction Removals (no action needed) This was the auction of a 1995 Trail King Trailer. Public Works received $20,600 for this sale. b. Request approval for the Annual Contract Extension with Tire Aggregate LLC for Tire Recycling. This is for the landfill. With the WLSSD loads that are received at the landfill, tires are sometime brought in. The Street Department Crews also sometimes pick up tires that have been left around the City in various areas such as ditches. The landfill will take tires from the public for a fee and we then contract with Tire Aggregate LLC to pick them up on a regular basis. MOTION by Ledin, second by Ludwig and carried to approve the Annual Contract Extension with Tire Aggregate LLC for Tire Recycling. 1 Pubic Works Committee Meeting November 4, 2021  c. Request approval for the Landfill Consultant contract with SEH Inc. for 2022. SEH has been contracted to work with the landfill for quite some time. They do things like volume surveys, fill plan efficiencies, air permitting and more. The landfill has greatly reduced that amount that we need them by hiring Cathy to do a lot of the testing and monitoring, but we still have the need to have some of the bigger things completed. The contract has averaged less than $55K over the last three years. SEH tracks our permits and lets us know when things are due. They follow a schedule to keep up with certain services as well as help with some on-call type situations as needed. MOTION by Ludwig, second by Ledin and carried to approve the Landfill Consultant contract with SEH Inc. for 2022. d. Request approval for the Renewal of Joint Powers Agreement with WLSSD for Household Hazardous Waste. This is a contract we have had for quite a few years. The cost of the City starting its own program was looked at and it was pretty expensive so we started bringing items that we can’t accept to WLSSD. It is $45 per drop off. WLSSD invoices the City and the City uses the recycling fees to cover these payments. MOTION by Ledin, second by Ludwig and carried to approve the Renewal of Joint Powers Agreement with WLSSD for Household Hazardous Waste. e. Recommendation to Purchase three Cab & Chassis/Dump Body, Plow & Wing These units are similar to what we already have. We try to purchase them a few at a time and try to minimize the parts we have to keep on hand by purchasing same or very similar units. The three older units will be sold at auction as these enter the rotation. MOTION by Ludwig, second by Ledin and carried to approve the Purchase of three Cab & Chassis/Dump Body, Plow & Wing. 4. ESD Director’s Report - Received and filed. 5. Public Works Director’s Report a. The signal on 105 and Tower Avenue is nearing completion. Janigo saw the railroad out there working on building their bungalow today. Once that is done and all of their stuff is connected, electricians have to come in and do the full interconnect. Signals will be turned on and tested on November 11th. As long as testing goes well, it should be operational that evening. b. Parkland had another run today. Things are going well. They have hired MSA as a consultant and are working through their process. The odor has been gone since it was shut down. There is a data logger in the manhole where Parkland comes in and we have been logging and watching that carefully. With the changes they are making, everything should fall into place. We are looking at a data logger on the power pole near there so we can be constantly checking it. This would send us an alarm when something is wrong and we will have the ability to turn their system off. 2 Pubic Works Committee Meeting November 4, 2021  c. Budget – our Landfill budget, which includes collection, disposal and recycling and the ESD will be going to the next Finance Committee meeting. d. Belknap/Tower intersection - Now that you can no longer go to and from Duluth on the Blatnik, those vehicles are being funneled to the Bong Bridge. There is an engineer working in our system on traffic signal timing to keep things moving with the added usage. Lt. Trone said the Police Department has issued 70-80 tickets on the Belknap viaduct due to speeders. With the system being worked on, it is not backing up as much. The engineer added some dedicated left turns in places and by using little changes like that, it helps clear up traffic. It seems to be working well right now and we will continue to monitor it. We will also have the engineer work with us when the project is complete to get things back to a more normal flow and hopefully even make some improvements on that. e. Bagged leaf pickup is happening through November 12th. f. The Street Department is currently excavating alleys and should be done in the next 2-3 weeks. These alleys will be paved next year. g. The Crews are working on getting winter equipment ready for the season. h. Public Works had hoped to bring three Ford Escape Hybrids to the committee meeting, however, due to sourcing we are not sure when we will be able to get pricing. With changes to CIP, some things were moved around and we plan to start with the three admin vehicles first. i. The Parks Crew is working on clearing the sidewalks of trees and bushes to ensure there is a clear route for the new sidewalk clearing program. It will be very important for us to stick to the route, especially this year while we are learning. The crew will not be able to do special requests. At the end of this first season, we will look at other pieces that people tell us about (i.e. – kids walk on the other side of where sidewalks are being cleared) so please keep track of that so adjustments can be made next year. Ledin said that with lights going on at 105 and Tower, Bryant Elementary would like to see the change on the safer route from 60th to 61st. Lt Trone has spoken with the Principal as well and will connect again after the lights are actually on. Van Sickle asked about how the garbage pickup adjustment is going. From a customer standpoint, it seems to be going well after the first couple of pickups. Drivers are working on adjusting which truck gets what area. When the change was made, we had very good can counts but we did not have the weight of each so we may have to adjust to make the weight more equal so drivers are making less trips to the Landfill. E 2nd – working through final punch list but we have not signed off on that. Likely in the spring. DOT will do the actual sign off on it, but usually they give us some say in that. Councilor Van Sickle adjourned the meeting at 5:49 p.m. The next Public Works Committee meeting will be held December 2, 2021 at 5 p.m. in Room 204 of the Government Center. Minutes submitted to the Council Meeting of November 16, 2021. 3 Pubic Works Committee Meeting November 4, 2021  Sold Asset Report Superior, WI Date range: 01 Jul 2021 ‐ 31 Jul 2021 Inventory ID Description VIN/Serial Type Sold Amount Auction End Date Street366 1995 Trail King TK100‐HDG 50‐ton Low‐Boy Trailer SM108290 USD $20,600.00 25‐Jul‐21 $20,600.00  AMENDMENT III TO THE SERVICE AGREEMENT By and Between The City of Superior And Tire Aggregate, LLC The City of Superior, a Wisconsin municipal corporation (City), located at 1316 North 14th Street, Superior, Wisconsin, and Tire Aggregate, LLC (Contractor), an limited liability corporation, are parties to a services agreement for tire recovery services at the City Landfill dated January 1, 2019 and amended January 1, 2020 and January 1, 2021. The parties hereby wish to amend the Agreement, effective as of January 1, 2022, as follows: Term: The term of this agreement shall be from the date of the agreement through December 31, 2022. This Agreement may be renewed annually for additional one year periods, as agreed upon by both parties in writing. This Agreement may be terminated by either party without cause upon thirty (30) days written notice to the other. In the event of termination, Contractor shall be paid only for services performed up to date of termination. Services and Fees: Contractor shall provide services at the rate of two hundred twenty dollars per ton ($220.00 per ton), inclusive of all taxes, fees and applicable expenses. Such payment shall be full compensation for work performed or services rendered and for all labor, materials, supplies, equipment, fuel, and incidentals necessary to complete the work. Fuel surcharge will be as follows: for every $0.25/gallon increase above $3.15/gallon price at the Kwik Trip in Scanlon, Minnesota, there will be a 5% increase per ton. The price is read on the first of the month and that price sets the rate of increase for the entire month. Changes to services and/or fees must be agreed upon by both parties and acknowledged in an amendment signed by both parties. All other terms and conditions of this Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties have signed the Amendment as of the date first written above. ATTEST: Tire Aggregate, LLC By:______________________________ David M. Chmielewski, President ATTEST: City of Superior _________________________________ ________________________________ Mayor City Clerk _________________________________ ________________________________ Finance Director City Attorney Provision has been made to pay the liability that will accrue under this Agreement. *Approved by the City of Superior Common Council on  Landfill Consultant Supplement to the Master Agreement Between The City of Superior and Short, Elliot, Hendrickson, Inc. The City of Superior, a municipal corporation existing by and under the authority of the laws of the State of Wisconsin (hereinafter referred to as ‘City’) and Short, Elliot, Hendrickson, Inc., a Minnesota corporation located in Duluth, MN, (hereinafter referred to as ‘Consultant’) are parties to a Master Agreement dated March 1, 2016, Amendment I dated January 1, 2017, Amendment II dated January 1, 2018, Amendment III dated January 1, 2019, Amendment IV dated January 1, 2020, and Amendment V dated January 1, 2021, for Professional Engineering Services to be provided to the City of Superior. Both parties desire the following amendments: Term: The City and the Consultant do hereby agree to the supplement as per the term outlined through December 31, 2022. Scope: Add the scope of work indicated per the attached Exhibit A. In Witness Whereof, the parties, intending to be legally bound have executed this agreement on the day and year set forth above. On behalf of: Short, Elliot Hendrickson, Inc. __________________________________ ______________________________________ Bob Ellis, Principal Matt Bolf, Principal CITY OF SUPERIOR, WISCONSIN __________________________________ ______________________________________ Mayor City Attorney __________________________________ ______________________________________ Finance Director City Clerk Provision has been made to pay the liability that will accrue under this contract Supplement approved at the __________________, Common Council meeting. Landfill Management Supplement to SEH Master Agreement Page 1 Exhibit A: Landfill Consultant 2022 Scope of Work 1. Air Permit Coordinate DNR inspections and compliance reporting required under landfill air permit. Advise on matters of air permit compliance including, but not limited to: monitoring schedules, methods and results; maintenance and repair of landfill equipment as it relates to air permit compliance (ex. gas extraction wells, flare); and identify critical timelines and reporting requirements within the air permit and state statute. 2. Technical Assistance with Landfill Environmental Monitoring Upon request, provide technical assistance to City landfill staff on environmental monitoring, including but not limited to: sampling methodology, monitoring equipment troubleshooting, DNR submittal timelines and formats, data interpretation, and statutory requirements. City will provide SEH an electronic copy of monitoring results within 14 days of each monitoring event (to be sent to Brian Kent unless otherwise directed by SEH). 3. Surface Emission Scan Conduct surface emission scan in October, with follow‐up scans if necessary to obtain compliance. Provide documentation to City within 30 days of completion. City will submit results to DNR. 4. Annual Gas Sampling for Total Reduced Sulfur and VOC’s Collect one landfill gas sample from flare and submit to lab for analyzing total reduced sulfur and VOC’s. Provide results to City upon receipt from lab. City will submit results to DNR with other monitoring data. 5. Volume Surveys Conduct two volume surveys: one during the first quarter and one during the last quarter of 2021. Within 30 days of the survey, a report shall be provided to the City including: plan sheet showing updated contours, fill rate, compaction rate, remaining volume capacity, remaining life span of the landfill, and estimated total volume in place. 6. General Landfill Consultation Upon request, advise on landfill matters including, but not limited to: a. Regulatory compliance b. Maintenance or operational challenges c. Landfill engineering and design services d. Plan of Operations modifications e. Waste Phasing Plan f. Capping and closure sequence, timing, preparation and cost estimates g. Risk prevention Landfill Management Supplement to SEH Master Agreement Page 2 Point of Contact: Darienne McNamara, Environmental Regulatory Manager 1316 North 14th Street #200 Superior WI 54880 715‐395‐7506 (office) 715‐817‐6967 (mobile) mcnamarad@ci.superior.wi.us Invoicing: Monthly invoices must include a summary report of activities for the billing period, including current and upcoming major work items. Fees: Contract not to exceed $55,000.00 in 2021 calendar year. If monthly invoice exceeds $4,000 summary report for the billing period must include description of which major work items accounted for the exceedance. Provide list of hourly rates for personnel involved with contract tasks. Landfill Management Supplement to SEH Master Agreement Page 3  RENEWAL OF THE JOINT POWERS AGREEMENT BETWEEN SANITARY BOARD OF THE WESTERN LAKE SUPERIOR SANITARY DISTRICT (“BOARD”) AND THE CITY OF SUPERIOR (“CITY”) FOR HOUSEHOLD HAZARDOUS WASTE Pursuant to Section 4, “Term of Agreement” for the Joint Powers Agreement dated December 5, 2018 by and between the Sanitary Board of Western Lake Superior Sanitary District, a political subdivision of the state of Minnesota (the “BOARD”), and the City of Superior, Wisconsin, a Wisconsin municipal corporation, (the “CITY”) , the City hereby agrees and accepts the Board’s request to exercise a one (1) year extension for the period of January 1, 2022 through December 31, 2022. All other terms and conditions remain in full force and effect. IN WITNESS WHEREOF, the Parties have signed this renewal. ATTEST: Sanitary Board of Western Lake Superior Sanitary District 2626 Courtland Street Duluth, MN 55806 ______________________________________ _______________________________ Tim Lundell, O&M Supervisor – Solid Waste Marianne Bohren, Executive Director ATTEST: CITY OF SUPERIOR, WISCONSIN _____________________________________ _______________________________ Jim Paine, Mayor Camila Ramos, City Clerk _____________________________________ _______________________________ Ashley Puetz, Finance Director Frog Prell, City Attorney *Approved at the City Council Meeting:  Environmental Services Division Public Works Department Phone: (715) 394-0392 Ext. 1034 ES Director Fax: (715) 394-0406 Steve Roberts E-mail: robertss@ci.superior.wi.us 51 E 1st Street Website: www.ci.superior.wi.us Superior, WI 54880 Memorandum DATE: November 8, 2021 TO: Members of the Public Works Committee FROM: Steve Roberts RE: ESD Director’s Report for November 2021 PWC 1) Wastewater Treatment Operations a) 117.7 million gallons of treated effluent were discharged from the main wastewater treatment facility in September. 105.3 million gallons of treated effluent were discharged from the main wastewater treatment facility in October. No discharges from combined sewer treatment facilities occurred in September or October. b) Discharged effluent has been compliant with 100% of permit limits since November, 2019. The longest previous period of continuous effluent compliance of 410 days was surpassed on January 4th. 2) Collection System Operations a) No Combined Sewer Overflows (CSOs), or Sanitary Sewer Overflows (SSOs) year-to- date. The most recent SSO occurred in April of 2020 and the most recent wet weather SSO occurred in October of 2018. 3) Update on Parkland Sanitary District (PSD): a) PSD remains under a suspension of discharge due to high levels of hydrogen sulfide resulting from their discharge. b) Over the last month PSD and the City were able to coordinate for a drawdown of an accumulation of stored sewage that had been aerated in the storage by PSD to remove hydrogen sulfide. c) PSD retained MSA engineering and plan is being developed so that PSD will be able to treat for hydrogen sulfide so that PSD and pump sewage to the City sewer system. SR/sr C: Jodi Saylor, Todd Janigo, Chris Carlson, ESD Managers