Tourism Development Commission (Meets on the first Tuesday at 1PM)

Phone: (715) 395-7200 1316 North 14th Street, Ste 200 Fax: (715) 395-7590 Superior, WI 54880 E-mail: cityclerk@ci.superior.wi.us Website: www.ci.superior.wi.us AGENDA TOURISM DEVELOPMENT COMMISSION FRIDAY, OCTOBER 15, 2021 11:00 A.M. - Government Center 204 Members: Steve Knauss, JoAnn Jardine, Lindsey Graskey (Council Representative), Keith Kern (Council Representative), Bruce Barron, and Emerson Sloane 1. Roll Call 2. Public Comment 3. Approve November 8, 2021 TDC meeting proceedings 4. Past Quarterly Reports from Travel Superior 5. Create TDC mission statement 6. General plan for the coming months, including setting regular meeting date/time 7. Duties of officers 8. Election of officers 9. Discussion of potential budget/allocation plan 10. Discussion on RFP for visitor center and marketing 11. Set next meeting time 12. Adjournment Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please contact Nick Raverty at (715) 395-7212 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 10/13/2021 at the following locations: Superior Government Center, Douglas County Courthouse, and online at https://www.ci.superior.wi.us/agendacenter. It was also faxed to the Superior Public Library. Tourism Development Commission, 10/15/2021 Meeting Page 1 of 1  Phone: (715) 395-7200 1316 North 14th Street, Ste 200 Superior, WI 54880 Fax: (715) 395-7590 Website: www.ci.superior.wi.us E-mail: cityclerk@ci.superior.wi.us MEETING PROCEEDINGS TOURISM DEVELOPMENT COMMISSION FRIDAY, OCTOBER 8, 2021 3:45 P.M. - CITY COUNCIL CHAMBERS Meeting was called to order at 3:50 p. m. and continued without any action being taken, due to lack of a quorum. 1. Roll Call Present: JoAnn Jardine, Lindsey Graskey (google meet), Keith Kern, Bruce Barron Absent: Steve Knauss, Emerson Sloane Also Present: Mayor Paine, Finance Director Puetz, Deputy Clerk Becken 2. Public Comment Taylor Pedersen from Travel Superior/Chamber of Commerce 3. Orientation/charge including history of past hotel/motel spending 3.1 WI State Statutes regulating Room Tax (pages 84-88) 3.2 Recently adopted City Code pertaining to Tourism Development Commission 3.3 Financial overview from years past Mayor Paine and Finance Director Puetz covered these topics. 4. Create TDC mission statement Tabled until next meeting—quorum not met. Page 1 of 3 5. General plan for the coming months, including setting regular meeting date/time Late afternoon Friday does not work for a portion of the board. 11:00 on Fridays would work best. Will start with every other Friday and move from there as needed. Next meeting: Friday, October 15 at 11:00 in council chambers or council room (checking availability). A more informal setting of table-style meeting would be preferred for the members, but the need for tech may keep the meeting in the chambers. 6. Duties of officers Mayor Paine detailed 2-3 offices required (chair & treasurer/secretary (can be separate positions or combined into one as ‘treasurer/secretary’). Discussion from group included question on protected status of officers—Mayor Paine thought yes, but will double check with City Attorney. 7. Election of officers Tabled to October 15 due to lack of quorum. 8. Discussion of potential budget/allocation plan Finance Director Puetz covered how tax is distributed throughout the year. Also named the final tax collected for the year 2021 that is released in February to be designated for Travel Superior, as that is technically 2021 tax. Chair of Travel Superior (Jeff Cushman) asked for clarification about the anticipated February payment. They will be out of contract at that point, but still under State statute as far as what that money must be used for. Bruce Barron distributed packet of material detailing how the tax can be spent along with a spreadsheet of how money was spend according to Travel Superior (scanned into packet). Councilperson Kern requested a reporting of activities from Travel Superior in the last year—Director Puetz is supplying before next meeting. 9. Discussion on RFP for visitor center and marketing Mayor Paine offered already established RFP form and process for the commission’s use. Will be available for next meeting. 10. Set next meeting time October 15, 2021 at 11:00 at the council chamber or meeting room. Committee members asked for contact information for all the members, so they can connect. Wisconsin meeting law will be included in the contact information.  Information from neighboring and similarly-sized community is requested—Duluth, Manitowoc named specifically. Mayor Paine agreed to look into setting meeting with Duluth promotion team. 11. Adjournment Meeting adjourned at 4:50 p.m. c: City Clerk’s Office Public Access – via e-mail