Tourism Development Commission (Meets on the first Tuesday at 1PM)

TOURISM DEVELOPMENT COMMISSION Agenda Monday, March 27, 2023–4:00 p.m. Government Center Room 204 VIDEO CALL LINK: https://meet.google.com/pey-dorm-iyu Dial-in option: (US) +1 601-935-4210 PIN: 494 871 468# MISSION STATEMENT:“The Superior Tourism Commission will develop, market, and promote Superior as a destination for visitors to stay and enjoy our natural landscape, culture, arts, parks, and businesses.” COMMITTEE MEMBERS: Lindsey Graskey (Chair), Pattie Soliday (Vice-Chair), Mark Johnson, Trisha Hecimovich, Shannon Olson (Hotel/Motel Rep) 1 ROLL CALL 2 APPROVAL OF MINUTES 2.1 Tourism Development Commission (Meetings held January 3rd & January 17th, 2023) 3 OLD BUSINESS 3.1 Update on Tourism Coordinator Position 3.1a Wage Study Bill 3.2b Wage Study Report 3.2 Presentation from SWIM Creative 3.2a Visitor Guide Presentation 3.2b 2023 Campaign Estimate 3.2c 2023 Misc. Work Estimate 3.2d 2023 Winter Campaign Estimate 3.3 Film Incentive Update 4 NEW BUSINESS 4.1 Gotta Be Superior Brand Launch Party 4.2 Hotel/Motel Rep Relationships 5 RECURRING BUSINESS 5.1 Financials 5.2 Report from the Chair 5.3 Possible Agenda Items for Future Meeting 5.3a Schedule Meeting Date TOURISM DEVELOPMENT COMMISSION – 3/27/23 Mtg (Meets as needed) Page 1 of 2 6 ADJOURNMENT Notice is hereby given that a majority of the members of the Common Council may be present at the meeting, and although this may constitute a quorum of the Common Council, the Council will not take any action at this meeting. ********************************************************************************************* Pursuant to the Americans with Disabilities Act of 1990, if you are in need of an accommodation to participate in the public meeting process, please call (715) 395-7200 by 4:30 p.m. on the day prior to the scheduled meeting date (OR dial 711 for Telecommunications Relay Service). The City will attempt to accommodate any request depending on the amount of notice received. ********************************************************************************************* In compliance with Wisconsin Open Meetings Law, this agenda was posted on 3/24/2023 at the following locations: Superior Government Center, Douglas County Courthouse, Superior Public Library, and online at https://www.ci.superior.wi.us/agendacenter. It was also emailed the Superior Telegram. TOURISM DEVELOPMENT COMMISSION – 3/27/23 Mtg (Meets as needed) Page 2 of 2  Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES TOURISM DEVELOPMENT COMMISSION TUESDAY, January 3rd 2023 4:30 P.M. – RM 204 The meeting of the Tourism Development Commission was called to order by Chair Graskey at 4:35PM 2. Roll Call Members Present: Lindsey Graskey, Mark Johnson (Council Representative), Pattie Soliday Trisha Hecimovich Staff Present: Rebecca Scherf, Mayor Paine Also Present: John Gidley, Knute Pederson, Terry Lundberg 3. Report from the Chair No report 4. Bong Grant Application Pt 1 & 2 Short presentation given on packet from Bong Director John Gidley. Commission presented questions to director. Commission requested additional financials from Bong before approving grant application Pt 1. MOTION by Pattie Soliday, second by Graskey to approve Pt 2 of the Bong Grant application to run the visitor center. 5. Financials Discussion of current budget of Tourism Commission led by Vice Chair Soliday. Chief of Staff Scherf explained financials as submitted by SWIM Creative. 6. Tourism Coordinator Discussion of coordinator position options with Mayor Paine. Mayor Paine recommends coordinator be a City of Superior position. No action taken. 7. Travel Guide MOTION by Pattie Soliday, second by Mark Johnson. Motion passed unanimously. Meeting adjourned at 6:06PM Respectfully submitted: Rebecca Scherf, Chief of Staff Page 1 of 2 Page 2 of 2  Office of the Mayor Jim Paine, Mayor Becky Scherf, Chief of Staff Phone: (715) 395-7212 1316 North 14th Street, #301 Fax: (715) 395-7590 Superior, WI 54880 TDD: (715) 395-7521 Website: www.ci.superior.wi.us E-mail: mayor@ci.superior.wi.us MINUTES TOURISM DEVELOPMENT COMMISSION TUESDAY, January 17th 2023 4:30 P.M. – RM 270 The meeting of the Tourism Development Commission was called to order by Chair Graskey at 4:30PM 2. Roll Call Members Present: Lindsey Graskey, Mark Johnson (Council Representative), Pattie Soliday (virtual), Trisha Hecimovich Staff Present: N/A 3. Report from the Chair Report from Chair Graskey informing the commission of her visit to Manitowoc and the connections made with their status of transition in their tourism department. Travel Guide ideas were discussed along with Commissioner Johnson's research with also connecting with municipalities like Superior. 4. Financials a. Financial update was presented by Commissioner Soliday, with a to-date discussion on what projections look like at the end of 2022. This number will be finalized mid-February. Motion by Soliday, seconded by Graskey to hold a reserve of $250,000 to fulfill the contract with Swim through 2024. The commission collective decided on an estimated budget for 2023 to use as a guide when distributing funds and current contracts. b. The commission discussed a more detailed summary of Swim Creative invoices and how current budgets presented can be reflected as not one continuous number, but a billed per project. Chair Graskey took the information to bring forward as a suggestion to Swim in respect to the commission. 5. Tourism Coordinator Tourism Coordinator position was discussed with the timeline for a hire date/process. Vice-Chair Soliday shared insight on the ranges of salaries the commission could choose from and how this could affect the overall of the 2023 estimated hotel motel tax created by the commission. Motion by Soliday, second by Hecimovich to approve the description and to be sent to HR. 6. Schedule Upcoming Meetings New time and days were discussed to accommodate the current commissioner’s schedules for meetings. Follow up with Cheif of Staff Scherf to determine the if possible. Page 1 of 2 Meeting adjourned at 6:07PM Respectfully submitted: Lindsey Graskey, Chair Page 2 of 2 February 16, 2023 MEMORANDUM TO: Deb Williams City of Superior FR: Heather Murray, Senior Consultant RE: Evaluation of Marketing & Tourism Coordinator Coordinator The City provided a job description for the Marketing & Tourism Coordinator position. The City created an independent contracted position that reports to the Tourism Development Commission. This position is responsible for developing, recommending, and implementing a branding strategy regarding tourism and is expected to develop and maintain effective working relationships with outside agencies, serving as the primary contact. Our point-factor job evaluation was applied using a number of factors including Thinking Challenges, Decision-Making, Interactions and Communications, and other job-related factors. It is our recommendation that the Marketing & Tourism Coordinator position be placed in Grade G of the City’s salary plan. Please let me know if you have any questions regarding this recommendation. Cc: Cammi Janigo, Human Resources Director  Invoice # 300105 Page 1 of 1 Account Number Date CITYOFS-10 03/13/2023 BALANCE DUE ON 4/15/2023 AMOUNT PAID Amount Due $275.00 City of Superior Cammi Koneczny 1316 N 14th St, Ste 301 Superior, WI 54880 Description Amount Classification Review: Marketing & Tourism Coordinator $275.00 Total Invoice Balance: $275.00 *** New Payment Option*** Please pay directly online via our secure Simply Easier Payment portal located in the email signature. If mailing payment, please remit to PO Box 7433 Carol Stream, IL 60197-7433 and include a copy on the invoice. PLEASE NOTE NEW ADDRESS FOR REMITTANCE: Cottingham & Butler Insurance Services, Inc. – CDC PO Box 7433 Carol Stream, IL 60197-7433  City of Superior Non-Union Appendices Updated 01-04-2023 APPENDIX A Department Heads - FLSA Exempt Executive - No Compensatory Time/Overtime Flex within payperiod Position Pay Weekly Code Grade Title Hours* 169 Q City Assessor 40 20 R City Attorney 40 60 L City Clerk 40 105 Q Director of Parks, Recreation & Forestry 40 30 R Finance Director 40 5 Q Human Resources Director 40 156 P Information Technology Director 40 80 L-P Library Director 40 40 R Planning, Economic Development & Port Director 40 10 R Public Works Director 40 Division Managers - FLSA Exempt Administrative - No Compensatory Time/Overtime Flex within payperiod 12 O Assistant Public Works Director 40 152 M Chief Building Inspector 40 168 L Deputy Assessor 40 130 N Environmental Services Director 40 120 K Public Works Superintendent 40 Division Managers/Supervisors - FLSA Exempt Administrative - Receive Compensatory Time/Overtime Flex within payperiod 160 J Assistant Finance Director 40 275 I Community Development Manager 37.5 118 J Environmental Regulatory Manager 40 136 J ESD Coll System Engineer & Ops Mgr 40 200 I ESD Laboratory Supervisor 40 219 I ESD Operations & Maintenance Supervisor 40 138 J ESD Stormwater & Admin Service Mgr 40 137 J ESD Wastewater Engineer & Ops Mgr 40 140 I Fleet Manager 40 186 L-J Library Manager-Programming & Partnerships 40 172 L-J Library Manager-Public Services 40 185 L-J Library Manager-Youth & Family Resources 40 111 J Parks, Rec & Forestry Superintendent 40 Professional - FLSA Exempt Professional - Receive Compensatory Time/Overtime Flex within payperiod 165 I Accountant 37.5 166 I Contract Analyst 37.5 163 I Coordinated Response Specialist 40 117 I Environmental Regulatory Coordinator 37.5 146 I ESD Asset Mgt & Financial Analysis Coord 40 210 G ESD Chemist 40 139 I ESD Collection Systems Eng Coordinator 40 147 I ESD WW Facility Planning Coordinator 40 148 I ESD Safety & Loss Prevention Coord 40 149 I ESD Water Resources Program Coord 40 157 I Geographical Info System Coordinator 37.5  City of Superior Non-Union Appendices Position Pay Weekly Code Grade Title Hours* 520 G Human Resources Specialist 37.5 507 G Marketing-Public Relations Coordinator 37.5 291 G Planner-Housing Coordinator 37.5 APPENDIX B - Protective Service Non-Union Department Heads - FLSA Exempt Executive - No Compensatory Time/Overtime Flex within payperiod 400 Q Fire Chief 40 300 Q Police Chief 40 Supervisors - FLSA Exempt Administrative - No Compensatory Time/Overtime Flex within payperiod 405 N Assistant Fire Chief 40 303 N Assistant Police Chief 40 305 M Police Captain 40 310 L Police Lieutenant 40 Supervisors - FLSA Exempt Administrative - Receive Cash Overtime, No Comp Time Flex within week 440 L Fire Battalion Chief 56 Supervisors - FLSA Exempt Administrative - Receive Compensatory Time/Overtime Flex within week 315 K Police Sergeant 40 Salary includes 10 days Holiday Pay, choice of cash OT or CT - 120 hour max APPENDIX C - FLSA Non-Exempt Non-Union Positions CT Eligible Flex within week 29575 D Account Clerk 37.5 Y 29270 F Administrative Assistant (Conf) - Fire 37.5 Y 520 F Administrative Assistant (Conf) - Human Resources 37.5 Y 530 L-F Admin Assistant-Library 19 Y 533 F Admin Assistant-Police Department 37.5 Y 535 F Administrative Assistant-Public Works/PRF 37.5 Y 29570 E Assessment Technician 37.5 Y 29685 K Assistant Chief Building Inspector 37.5 Y 29695 D Asst Building Permit Technician 37.5 Y 29670 I Building Inspector - Commercial 37.5 Y 29675 H Building Inspector - UDC II 37.5 Y 29680 G Building Inspector - UDC I 37.5 Y 29690 E Building Permit Technician 37.5 Y 66201 G Certified Mechanic 40 N 505 G Chief of Staff to the Mayor 37.5 Y 29250 D City Clerk Assistant 37.5 Y 29251 E City Clerk Technician 37.5 Y 29896 G Code Compliance Officer II 37.5 Y 29895 F Code Compliance Officer I 37.5 Y 29335 C Community Services Officer I 37.5 Y 29320 D Community Services Officer II 40 Y 29330 F Community Services Officer III 40 Y 29560 G Deputy City Clerk 37.5 Y 29830 D Eng Tech I (Civil) (@ESD=40 hrs/wk) 37.5 Y  City of Superior Non-Union Appendices Position Pay Weekly Code Grade Title Hours* 29860 F Eng Tech II (Civil) (@ESD=40 hrs/wk) 37.5 Y 29890 H Eng Tech III (Civil) (@ESD=40hrs/wk) 37.5 Y 29920 I Eng Tech IV (Civil) (@ESD=40hrs/wk) 37.5 Y 29230 H ESD Asset Management Specialist 40 Y 23801 I ESD Electrician 40 N 29840 D ESD Environmental Engineer Tech I 40 Y 29844 F ESD Environmental Engineer Tech II 40 Y 29842 H ESD Environmental Engineer Tech III 40 Y 29843 I ESD Environmental Engineer Tech IV 40 Y 23231 I ESD Information Services Database Analyst 40 Y 64401 F ESD Maintenance Technician 40 N 29587 E ESD Utility Billing Technician 37.5 Y 64501 G ESD Wastewater Operator 40 N 29233 G ESD Wastewater Process Engineer 40 Y 29234 G ESD Water Resources Specialist 40 Y 66203 H Fire Mechanic 40 N 29247 E Fleet Management Technician 37.5 Y 29365 E GIS Technician/Database Specialist-LT 37.5 Y 63601 F Heavy Equip Operator 40 N 29360 G Information Technology Tech (Conf) 40 Y 29232 I Information Technology System Analyst 40 Y 29921 F Landfill Technician 37.5 Y 29071 L-D Librarian I / Library Technician 40 Y 29081 L-F Librarian II / Librarian 40 Y 29091 L-D Library Bldg Maint Worker 40 Y 29031 L-D Library Clerk 40 Y 29051 L-B Library Custodian 40 Y 63401 D Light Equip Operator 40 N 63701 F Maintenance & Const Wkr 40 N 66202 F Mechanic 40 N 63501 E Medium Equip Operator 40 N 511 G Paralegal 37.5 Y 29577 F Parts & Materials Clerk 40 Y 29355 E Payroll Technician(Conf) 37.5 Y 29240 E Planning Technician 37.5 Y 29220 C Police Records Clerk 37.5 Y 29710 G Property Appraiser 37.5 Y 29225 D Sr. Police Records Clerk 37.5 Y 29586 F Staff Accountant (Conf) 37.5 Y 29245 D Staff Assistant 37.5/40 Y 29210 C Typist Clerk II 37.5 Y 61010 H Working Foreman - Regular (+Mechanic fill-in) 40 N 61010 G Working Foreman - Fill-In 40 N APPENDIX D - FLSA Non-Exempt Non-Union Temporary Positions Flex within week 70460 760 Assistant Rec Program Coord 37.5 70470 770 Bus Driver 37.5 70900 790 Crossing Guard 37.5 187 54 Library Page 40 70462 762 Parks & Rec Volunteer/Customer Service Coord 37.5 190 41 Parks & Rec Programs Coord 37.5 70465 765 Rec Pgm Monitor 37.5  City of Superior Non-Union Appendices Position Pay Weekly Code Grade Title Hours* 76000 700 Seasonal Laborer 40 76005 705 Seasonal Laborer-CDL 40 70200 740 Student Intern 37.5/40 70200 720 Student Worker I 37.5/40 70205 725 Student Worker II 37.5/40 70210 730 Student Worker III 37.5/40 70215 735 Student Worker IV 37.5/40 * For positions that are not full-time, the weekly hours listed are what the work week/work day are based on  Superior, WI Hotel Contact info HOTEL BOOK VIA PHONE CONTACT EMAIL Boarders Inn & Suites by Cobblestone Hotels (715)392-7600 Wendy Kidd superior@stayborders.com Cobblestone Hotel & Suites (715)-319-3050 Josh Ross gm.wi3050@staycobblestone.com Superior Inn (800)-777-8599 Michelle Johnson superiorinn@AOL.com Best Western Bridgeview Hotel (715)-392-8174 Addia Nachtsheim addianachtsheim@zmchotels.com Hampton Inn Superior (715)-718-2723 Becca Richards becca.richards@olivercompanies.com Holiday Inn Express & Suites Superior (715)-392-3444 Becca Richards becca.richards@olivercompanies.com Barkers Island Inn Resort & Conference Center (715)-392-7152 Shannon Olson shannon.olson@gmail.com Super 8 by Wyndham (715)-398-7686 Mary Thoorsell Super8superiorwi@gmail.com Androy Hotel (715)-394-7731 Margee Wagner ragner@androyhotel.com Superior Bay Bou que Motel (715) 718-2262 Ashley Myhre ashleymyhre4@gmail.com *The Superior Production Incentive Program provides a reimbursement of up to 25% rebate on qualified lodging, food, and catering expenditures made in Superior film, television, and commercial content projects. See UMFO website for details 3/24/2023