Susanville Municipal Airport Commission

CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Ross Stevenson, Chair Paul Clark, Vice Chair Robert Tyndall • Dan Weaver • William Heyland Susanville Municipal Airport Commission Special Meeting Special Susanville Municipal Airport Commission Meeting • City Council Chambers, 66 North Lassen Street, Susanville, CA 96130 Thursday, May 20, 2021 – 3:00 PM You are hereby notified that a SPECIAL MEETING of the Susanville Municipal Airport Commission will be held in the Council Chambers of City Hall in the City of Susanville at 66 North Lassen Street, Susanville, California on the 20th day of May to transact the following business: 1. APPROVAL OF THE AGENDA 2. APPROVAL OF MINUTES: Approval of minutes from the April 8, 2021 meeting. 2.A Consider approval of minutes from the April 8, 2021 SMAC meeting. 3. CORRESPONDENCE/INFORMATION: 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than to direct staff to agendize the matter at a future meeting. 6. NEW BUSINESS: 6.A Airport Revenue Discussion 6.B FBO Request for Proposal 7. CONTINUING BUSINESS: 7.A Taxiway Project Update 7.B Airport Budget Increase 7.C City Administrator's Report 8. AIRPORT MANAGERS REPORT: 9. COMMISSION ITEMS: 1 10. ADJOURN I, undersigned Assistant to the City Administrator of the City of Susanville, do hereby certify that an original NOTICE OF CALL OF SPECIAL MEETING, on May 20, 2021 was delivered to each and every person set forth on the list contained herein on the18th day of May 2021. I declare under penalty of perjury that the foregoing is true and correct. Dated at Susanville, California this 18th day of May 2021. Ross Stevenson - emailed Paul Clark - emailed Bill Heyland - emailed Dan Weaver - emailed Robert Tyndall - emailed 2  AGENDA ITEM NO. 2.A Action Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: Consider approval of minutes from the April 8, 2021 SMAC meeting. PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: Attached for the Commission's review are the minutes from the April 8, 2021 meeting. FISCAL IMPACT: None. ACTION REQUESTED: Motion to approve April 8, 2021 meeting minutes ATTACHMENTS: SMAC 210408 minutes.pdf 3  CITY OF SUSANVILLE SUSANVILLE MUNICIPAL AIRPORT COMMISSION April 8, 2021 Meeting Minutes City Council Chambers 66 North Lassen Street Susanville CA 96130 Meeting was called to order at 3:05 p.m. by Chair Stevenson. Roll Call of Members present: Commissioner Weaver, Commissioner Tyndall and Chair Stevenson. Absent: Vice Chair Clark and Commissioner Heyland. Staff present: Kevin Jones, Chief of Police and Jolene Arredondo, Assistant to the Administrator/SMAC Secretary. 1. APPROVAL OF THE AGENDA: Motion by Commissioner Weaver, second by Commissioner Tyndall to approve the agenda. Absent: Vice Chair Clark and Commissioner Heyland. Motion carried. 2. APPROVAL OF MINUTES: Motion by Commissioner Weaver, second by Commissioner Tyndall to approve the agenda. Absent: Vice Chair Clark and Commissioner Heyland. Motion carried. 3. CORRESPONDENCE/INFORMATION: None. 4. BUSINESS FROM THE FLOOR: None. 5. PUBLIC COMMENT: None. 6. NEW BUSINESS: None. 7. CONTINUING BUSINESS: 7A Taxiway Project Update Mr. Jones announces that Dig It Construction was awarded the Taxiway A project bid. The project is behind the sliding scheduled presented in the agenda due to the promising potential of receiving FAA money to supplement taxiway project. The project should be breaking ground in the next month. Commissioner Weaver asked if being a month behind if the project will carry over into next spring and there should be no timing constraint issues. Discussion occurred on how the project would begin and the process of the asphalt re-haul process. Mr. Jones noted that when a construction start date was set, an email notification would be sent to the Commissioners. 7B Airport Budget Review Mr. Jones presented the budget, he noted that there will be a budget amendment occurring at the April City Council meetings in order to increase the budget from cash reserves. An estimate was received for over $20,000 to recorrect Hangar #4 OSHA complaint. This work in intended to be completed by City staff and would be considered in the budget amendment. Mr. Jones noted that Air Methods expressed interest in moving into the existing structure within Hangar #9. This would increase rents received from that hangar, however there would be some work that would have to be completed by the City in order for that to be plausible. Discussion occurred about the work that would need to be completed to have proper living quarters in that structure. Mr. Jones noted that the latest release of economic recovery funds would potentially allow identified and eligible revenue losses to be recovered and incorporated back to the airport fund. Discussion occurred about the economic recovery funds versus CARES money and its potential usage of funds to be used towards repairs needed to be made to various City owned hangars. 210408.mtg 4 7C City Administrator Update Mr. Jones discussed that a budget amendment to increase to facilities repair and maintenance line item. Mr. Jones noted that this would be the first year in several years in which the cost allocation would be collected as billed out to the airport. In previous years the cost allocation has not been collected due to lack of airport revenues. An update on the Request for Proposal (RFP) for the FBO contract has been in review with the City Attorney and it has been resolved that the City would increase the fuel percentage received from future FBO contracts. Mr. Jones noted that the RFP would be on the next Airport Commission meeting agenda as a discussion item and hopes that a draft would be available to present for the board’s review. Discussion occurred about City revenues received from the airport, and potential revenue sources to be considered for the airport to operate in the black. Chair Stevenson requested to have possible revenue generating sources on a future agenda for a discussion item. Discussion occurred about the potential dates of a fall 2021 Susanville Airshow. 8. AIRPORT MANAGER’S REPORT: None. 9. COMMISSION ITEMS: None. 10. ADJOURNMENT: Meeting was adjourned at 3:48 p.m. by Chair Stevenson. Respectfully Submitted by: _________________________________ Ross Stevenson, Chairperson ________________________________ _ Jolene Arredondo, Secretary 210408.mtg 5  AGENDA ITEM NO. 6.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: Airport Revenue Discussion PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: At the April 8, 2021 meeting, discussion occurred about potential revenue sources to be considered for the airport and was requested that this would be included on future agenda item. FISCAL IMPACT: None. ACTION REQUESTED: Discussion ATTACHMENTS: 6  AGENDA ITEM NO. 6.B Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: FBO Request for Proposal PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: An update on the Request for Proposal for the fixed based operator contract will be provided. FISCAL IMPACT: ACTION REQUESTED: Information Only ATTACHMENTS: 7  AGENDA ITEM NO. 7.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: Taxiway Project Update PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: C&S staff and City staff have been working to respond to various requests for information and answer FAA questions regarding the Taxiway A Reconstruction Project. FAA has indicated that they may be able to process our grant in mid June. At this time there are no outstanding items due to the FAA, we are awaiting a grant award. FISCAL IMPACT: ACTION REQUESTED: Information Only ATTACHMENTS: 8  AGENDA ITEM NO. 7.B Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: Airport Budget Increase PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: On April 21, 2021 Susanville City Council approved Resolution No. 21-5879, which approved the increase to Airport CIP budget by $7,500. This budget increase will aid in the electrical wiring and appurtenances within Hangar 4 that need to be reconfigured and/or removed/modified in order for the Hangar to be potentially rented. The budget increase included $3,000 for materials to improve electrical wiring, $2,000 for labor to improve the wiring, $1,000 for the independent fee estimate for Taxiway A Reconstruction Project, and $1,500 towards City staff time for participation in developing Taxiway A Reconstruction Project. The independent fee and the City staff time, totaling $2,500 are potentially reimbursable from the Taxiway project. FISCAL IMPACT: None. ACTION REQUESTED: Information Only ATTACHMENTS: 9  AGENDA ITEM NO. 7.C Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: May 20, 2021 SUBJECT: City Administrator's Report PRESENTED BY: Dan Newton, Interim City Administrator SUMMARY: The City of Susanville recently approved a re-organization plan. The re-organization plan places the airport enterprise under the Public Works Department. This is a change that we anticipate will allow additional staffing resources to be available for airport planning and project development. FISCAL IMPACT: None. ACTION REQUESTED: Information Only. ATTACHMENTS: 10