Susanville Municipal Airport Commission

CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Robert Tyndall, Chair Richard Hrezo, Vice Chair Paul Clark • William Heyland • Dan Weaver Susanville Municipal Airport Commission Special Meeting Regular Susanville Municipal Airport Commission Meeting • City Council Chambers, 66 North Lassen Street, Susanville, CA 96130 Thursday, April 28, 2022 – 3:00 PM Call meeting to Order Roll Call of Commissioners Present 1. AGENDA APPROVAL: (Additions and/or Deletions) 2. APPROVAL OF MINUTES: 2.A Approval of minutes from the February 24, 2022 meeting 3. CORRESPONDENCE/INFORMATION: 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. PUBLIC COMMENT: Any person may address the Board at this time to comment on any subject on or not on the agenda. However, the Board may not take action on an item not on the agenda other than direct staff to agendize the matter at a future meeting. 6. NEW BUSINESS: 6.A Discussion regarding Airport Capital Improvement Plan (ACIP) 2022-2026 7. CONTINUING BUSINESS: 7.A Airport Budget Review 7.B Public Works Director Update 8. AIRPORT MANAGERS REPORT: 9. COMMISION ITEMS: 10. ADJOURN Next meeting date to be held on May 12, 2022. 1 I, Jolene Arredondo, certify that I caused to be posted notice of the special meeting scheduled for April 28, 2022 in the areas designated on April 26, 2022. The agenda has been distributed to the following: Robert Tyndal, emailed; Richard Hrezo, emailed; Dan Weaver, emailed; Bill Heyland, emailed; Paul Clark, emailed. 2  AGENDA ITEM NO. 2.A Action Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: April 28, 2022 SUBJECT: Approval of minutes from the February 24, 2022 meeting PRESENTED BY: Bob Godman, Public Works Director SUMMARY: Attached for the Commission's review are the minutes from the February 24, 2022 SMAC meeting. FISCAL IMPACT: None. ACTION REQUESTED: Motion to approve minutes from the February 24, 2022 SMAC meeting ATTACHMENTS: 20220224_SMAC Minutes.docx 3  SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING Regular Susanville Municipal Airport Commission Meeting Minutes THURSDAY, FEBRUARY 24, 2022 – 3:00 PM Roll Call of Councilmembers Present: Paul Clark, William Heyland, Robert Tyndall, Dan Weaver Absent: Ross Stevenson Chair Stevenson is no longer on Comission. In replacement alternate Richard Hrezo was in attendance Meeting was called to order at 3:02 1. AGENDA APPROVAL: Moved by Dan Weaver; seconded by Robert Tyndall to Approve the Agenda. Motion Carried: 4 - 0 Voting For: Paul Clark, William Heyland, Robert Tyndall, Dan Weaver, Richard Hrezo Voting Against: None 2. APPROVAL OF MINUTES: 2.A Consider approval of the November 18, 2021 Airport Commission Meeting Minutes Motion to approve the November 18, 2021 Airport Commission Meeting Minutes 20211118_SMAC Minutes.pdf Moved by Dan Weaver; seconded by Robert Tyndall to Approve the minutes. Motion Carried: 4- 0 Voting For: Paul Clark, William Heyland, Robert Tyndall, Dan Weaver, Richard Hrezo Voting Against: None 3. CORRESPONDENCE/INFORMATION: None 4. BUSINESS FROM THE FLOOR: None 5. PUBLIC COMMENT: None 6. NEW BUSINESS: 6.A Consider appointment of Chair and Vice Chair for the 2022 Calendar Year Appoint Chair and Vice Chair for the 2022 Calendar Year Chair Paul Clark nominated Robert Tyndall for Chair, a second was received by Commissioner Weaver Chair Paul Clark nominated Richard Hrezo for Vice Chair, a second was received by Commissioner Weaver Moved by Dan Weaver; seconded by Paul Clark to Approve . Motion Carried: 4- 0 Voting For: Paul Clark, William Heyland, Robert Tyndall, Dan Weaver, Richard Hrezo Voting Against: None 4  6.B Airport Financials Review Information only Public Works Director Bob Godman presented the Airport Financial Statements. Commissioner Heyland inquired about where in the financial report the annual contribution of $15,000 for matching funds is reflected in the financials. Mr. Godman noted he would bring a report of those accumulated funds to a future meeting. SMAC Financials.pdf 6.C Taxiway A Project Update Information only Public Works Director, Bob Godman presented an update on the Taxiway A project. Discussion occurred about the status of the contract with Hat Creek and tentative start date in relation to weather and it was a tentative start date of May. Discussion occurred about contract modification dates and project costs due to increases in construction material costs. Chair Tyndall mentioned that the airfare is scheduled for June and it might impede in the project timeline. Mr. Datema noted that it would not interfere with the event. Commissioner Weaver inquired if the grinding was included in the project. Commissioner Clark requested a copy of the contract with Hat Creek to be presented at a future meeting. Discussion occurred about the re-striping. Mr. Godman noted that it would be a good idea to consider obtaining a quote from the subcontractor and potentially complete re-striping in conjunction with the Taxiway A project. 6.D CARES Act Report Information Only Public Works Director, Bob Godman presented the CARES act report, noting that there are Covid related 3 grants that have been received for a total of $65,000. Money is currently being held in a DELFI account for expending Discussion occurred about needed updates to the bathroom/water closet at the airport facility. Discussion occurred that this would be an approved expense and is a needed project. Discussion occurred about hardening the FBO facility. Commission Heyland inquired about the water facilities be an eligible expenditure and Mr. Godman noted that he would look into if it would be an eligible expenditure project but did not think it would be eligible. CARES Act Grant Report.docx 7. CONTINUING BUSINESS: None 8. AIRPORT MANAGERS REPORT: 5  Mr. Datema provided an update to the commission that hangars 15 and 19 and half interest in hangar 11 are currently up for sale and will be going to City Council for first right of refusal. Discussion occurred about interest of building new hangars, and Mr. Datema noted that there was not much interest in building new hangars due to the firewall requirements tend to deter new buyers due to price of materials and construction. 9. COMMISION ITEMS: Chair Tyndall provided information that hangar 4 is clean for the most part and staff is working on completing some electrical wiring. Chair Tyndall provided information on the connection build that exists between hangar 3 and hangar 4, noting it is still needing to be discussed as to how that will be dealt with, and discussion occurred about the restroom and which hangar (3 or 4) that would be connected to. Mr. Datema noted that the septic might have ben permitted and he would look into that. Chair Tyndall provided an update that Hangar 3 had been cleaned by American Legion, Crossroads, Teen Challenge and city staff and all contributed to cleaning out the hangar. Most debris has been removed and what remains is helicopter parts. The insulation needs to be replaced and there are holes in the roof. The helicopter is scheduled to be cleaned and moved to hangar #6 upon approval of the city. Mr. Heyland inquired about who the owner of the helicopter is and what is the process for unclaimed property. Mr. Godman noted that he would discuss that with the city attorney. Mr. Datema noted that abandoned planes is a frequent problem airports experience. Mr. Tyndall noted that he knew who the helicopter was registered to and the owner, and a bill of sale might be obtained if that is a legal way of conducting such business. Commissioner Heyland noted that we should begin work on the ACIP at the upcoming meeting for review to see if there are any recommended changes. 10. ADJOURN Moved by Dan Weaver; seconded by Paul Clark to Adjourn at 3:54. Motion Carried: 4 - 0 Voting For: Paul Clark, William Heyland, Robert Tyndall, Dan Weaver, Richard Hrezo Voting Against: None Approved By: _________________________ SMAC President Submitted By: ___________________________ Approved On: SMAC Secretary 6  AGENDA ITEM NO. 6.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: April 28, 2022 SUBJECT: Discussion regarding Airport Capital Improvement Plan (ACIP) 2022- 2026 PRESENTED BY: Bob Godman, Public Works Director SUMMARY: As part of the ongoing project compliance and maintaining eligibility for funding through the FAA, the City of Susanville is periodically required to work with the FAA on the current ACIP to address changes in project schedules and update the document to cover future funding years, changes to and the completion of pending projects and availability of non-entitlement funding. Staff is requesting a discussion and recommendation(s) of potential future projects. FISCAL IMPACT: ACTION REQUESTED: Discussion only ATTACHMENTS: DRAFT ACIP 2023-2027 - SUSANVILLE.pdf 7  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM FY 2022 - 2026 11/30/2020 DATE: Airport: Susanville Municipal Airport State: California NPIAS# 06-0251 LOCID SVE Project Description & Year Federal Funds State Funds Local Total Environmental NPIAS Rating Start Date Comp. Date 2021 1 - Taxiway Rehabilitation, Phase I - Construction $ 666,000 $ 33,300 $ 40,700 $ 740,000 CATEX 2020 66 May 2021 May 2022 2 - Taxiway Rehabilitation, Phase I, Bid Alt. 1 - Construction $ 891,000 $ 44,550 $ 54,450 $ 990,000 CATEX 2020 66 May 2021 May 2022 TOTAL (FY 2021) $ 1,557,000 $ 77,850 $ 95,150 $ 1,730,000 2022 1 - Taxiway Rehabilitation, Phase II - Construction $ 234,900 $ 11,745 $ 14,355 $ 261,000 CATEX 2020 66 May 2022 May 2023 2 - Perimeter Fence - Design $ 108,000 $ 5,400 $ 6,600 $ 120,000 CATEX 2019 41 May 2021 December 2021 TOTAL (FY 2022) $ 342,900 $ 17,145 $ 20,955 $ 381,000 2023 1 - Perimeter Fence - Construction $ 382,500 $ 19,125 $ 23,375 $ 425,000 CATEX 2019 41 May 2023 December 2023 2 - Pavement Maintenance Management Plan $ 135,000 $ 6,750 $ 8,250 $ 150,000 Revalidate 2019 66 May 2023 May 2024 TOTAL (FY 2024) $ 517,500 $ 25,875 $ 31,625 $ 575,000 2024 1 - Apron Reconstruction, Phase II - Construction $ 1,012,500 $ 50,625 $ 61,875 $ 1,125,000 Revalidate 2022 60 May 2024 December 2024 TOTAL (FY 2024) $ 1,012,500 $ 50,625 $ 61,875 $ 1,125,000 2025 1 - Runway Sealcoat - Design $ 67,500 $ 3,375 $ 4,125 $ 75,000 CATEX 2023 70 May 2025 December 2025 TOTAL (FY 2025) $ 67,500 $ 3,375 $ 4,125 $ 75,000 2026 1 - Runway Sealcoat - Construction $ 225,000 $ 11,250 $ 13,750 $ 250,000 CATEX 2023 70 May 2026 September 2026 TOTAL (FY 2026) $ 225,000 $ 11,250 $ 13,750 $ 250,000 TOTALS $ 3,722,400 $ 186,120 $ 227,480 $ 4,136,000 1 8  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2021 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Taxiway Rehabilitation, Phase I - Construction $ 666,000 $ 40,700 $ 33,300 $ 740,000 Y D 2 - Taxiway Rehabilitation Phase I, Bid Alt. I - Construction $ 891,000 $ 54,450 $ 44,550 $ 990,000 TOTAL $ 1,557,000 $ 95,150 $ 77,850 $ 1,730,000 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - The existing taxiway pavement is in poor condition (7,2000 SY). A 2020 evaluation determined the pavement to have a PCI of 46. This project is the Base Bid of Phase I of the pavement reconstruction project for the taxiway and apron; this portion will include reconstruction of taxiway alpha pavement. 2 - The existing taxiway pavement is in poor condition (10,000 SY). A 2020 evaluation determined the pavement to have a PCI of 46. This project is Bid Alternate 1 of Phase I of the pavement reconstruction project for the taxiway and apron; this portion will include reconstruction of the taxiway pavement. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - Anticipated Bid Opening: May 2021 1 - Anticipated Construction Schedule: September 2021 to December 2021 1 - Anticipated Grant Closeout: May 2022 2 - Anticipated Bid Opening: May 2021 2 - Anticipated Construction Schedule: September 2021 to December 2021 2 - Anticipated Grant Closeout: May 2022 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - CATEX revalidated in 2020 2 - CATEX revalidated in 2020 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 9  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2021 1 2 LEGEND 1 TAXIWAY REHABILITATION,(BASE BID) PHASE I - CONSTRUCTION 2 TAXIWAY REHABILITATION (BID ALTERNATE) PHASE I - CONSTRUCTION 10  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2022 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Taxiway Rehabilitation, Phase II - Construction $ 234,900 $ 14,355 $ 11,745 $ 261,000 Y D 2 - Perimeter Fence - Design $ 108,000 $ 6,600 $ 5,400 $ 120,000 TOTAL $ 234,900 $ 14,355 $ 11,745 $ 261,000 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - The existing taxiway pavement is in poor condition (3,300 SY). A 2020 evaluation determined the pavement to have a PCI of 24. This project is Phase II of the pavement reconstruction project for the taxiway and apron; this portion will include reconstruction of taxiway bravo pavement. 2 - Design and Construct Perimeter Fence Installation (approximately 4,100 LF of 8' fence). There are areas on the airport with minimal fencing, where wildlife can gain access to the airport and cause safety issues. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - Anticipated Bid Opening: May 2022 1 - Anticipated Construction Schedule: September 2022 to December 2022 1 - Anticipated Grant Closeout: May 2023 2 - 100% Plans and Specifications to be submitted March 2021 2 - Anticipated Bid Opening: May 2021 2 - Anticipated Grant Closeout: December 2021 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - CATEX revalidated in 2020 2 - CATEX in 2019 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 11  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2022 2 1 LEGEND 1 TAXIWAY REHABILITATION,PHASE II - CONSTRUCTION 2 PERIMETER FENCE - DESIGN 12  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2023 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Perimeter Fence - Construction $ 382,500 $ 23,375 $ 19,125 $ 425,000 Y D 2 - Pavement Maintenance Management Plan $ 135,000 $ 8,250 $ 6,750 $ 150,000 TOTAL $ 517,500.00 $ 31,625.00 $ 25,875.00 $ 575,000.00 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - Design and Construct Perimeter Fence Installation (approximately 4,100 LF of 8' fence). There are areas on the airport with minimal fencing, where wildlife can gain access to the airport and cause safety issues. 2 - Conduct an Airport Pavement Maintenance Management Plan. Accurate PCI data is needed to assess current and future pavement treatment needs. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - Anticipated Bid Opening: May 2023 1 - Anticipated Construction Schedule: September 2023 to December 2023 1 - Anticipated Grant Closeout: May 2024 2 - Anticipated Bid Opening: May 2023 2 - Anticipated Construction Schedule: September 2023 to December 2023 2 - Anticipated Grant Closeout: May 2024 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - CATEX in 2019 2 - Revalidate CATEX in 2019 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 13  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2023 1 2 LEGEND 1 PERIMETER FENCE - CONSTRUCTION 2 PAVEMENT MAINTENANCE MANAGEMENT PLAN 14  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2024 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Apron Reconstruction, Phase II - Construction $ 1,012,500 $ 61,875 $ 50,625 $ 1,125,000 TOTAL $ 1,012,500 $ 61,875 $ 50,625 $ 1,125,000 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - The asphalt concrete pavement on the existing apron is close to failing (18,500 SY). This project is to reconstruct the apron with a new asphalt concrete structural section per FAA standards. This is the second construction phase of this project. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - Anticipated Bid Opening: May 2024 1 - Anticipated Construction Schedule: September 2024 to December 2024 1 - Anticipated Grant Closeout: May 2025 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - Revalidate CATEX in 2022 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 15  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2024 1 LEGEND 1 APRON RECONSTRUCTION, PHASE II - CONSTRUCTION 16  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2025 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Runway Sealcoat - Design $ 67,500.00 $ 4,125.00 $ 3,375.00 $ 75,000.00 TOTAL $ 67,500.00 $ 4,125.00 $ 3,375.00 $ 75,000.00 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - Design: Apply a crack seal and seal coat, and re-apply pavement markings to Runway 11-29 (4,051' x 75') and Taxiway connectors. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - 100% Plans and Specifications to be submitted March 2025 1 - Anticipated Bid Opening: May 2025 1 - Anticipated Grant Closeout: December 2025 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - CATEX in 2023 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 17  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2025 1 LEGEND 1 RUNWAY SEALCOAT - DESIGN 18  SUSANVILLE MUNICIPAL AIRPORT ACIP DATA SHEET Airport Name Susanville Municipal Airport Fiscal Year 2026 Shown On Project Federal ALP Type* Project Description Share Local Share State Share Total Y D 1 - Runway Sealcoat - Construction $ 225,000.00 $ 13,750.00 $ 11,250.00 $ 250,000.00 TOTAL $ 225,000.00 $ 13,750.00 $ 11,250.00 $ 250,000.00 * D - Development; P - Planning; E - Environmental PROVIDE THE FOLLOWING DETAILED INFORMATION FOR PROJECTS ANTICIPATED WITHIN 1-2 YEARS Detail Project Description (Square/Lineal Footage or Length/Width) 1 - Design: Apply a crack seal and seal coat, and re-apply pavement markings to Runway 11-29 (4,051' x 75') and Taxiway connectors. Project Schedule (Anticipated date for bids or negotiated prices, consultant selection for planning or environmental projects, length of construction or design, planning or environmental process) 1 - Anticipated Bid Opening: May 2026 1 - Anticipated Construction Schedule: September 2026 to September 2026 1 - Anticipated Grant Closeout: May 2027 NEPA Environmental Status (Date of FONSI or CATEX Approval) 1 - CATEX in 2023 Land Title Status & Date of Exhibit "A" Status Date Owned by the City of Susanville Fee Simple August 1999 Open AIP Funded Projects Expected Close-out Date No open grants Certification: To the best of my knowledge and belief, all information shown in the ACIP Data Sheet is true and correct and had been duly authorized by the Sponsor. Dan Newton, Public Works Director Name and Title of Authorized Representative (Print or Type) Contact Name and Title (Print or Type) 1/13/2021 (530) 257-1045 Signature Date Contact Phone (Print or Type) 19  SUSANVILLE MUNICIPAL AIRPORT AIRPORT CAPITAL IMPROVEMENT PROGRAM ACIP FY 2026 1 LEGEND 1 RUNWAY SEALCOAT - CONSTRUCTION 20  AGENDA ITEM NO. 7.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: April 28, 2022 SUBJECT: Airport Budget Review PRESENTED BY: Bob Godman, Public Works Director SUMMARY: Review of the most recent airport revenues with comparison to budget. FISCAL IMPACT: None. ACTION REQUESTED: Information ATTACHMENTS: 22020426_Airport.pdf 21  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING APRIL 30, 2022 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-3341 STATE OF CA - CALTRANS 10,000.00 .00 .00 .00 10,000.00 100.00 7201-430-81-3611 INTEREST REVENUE 10.00 .00 .00 .00 10.00 100.00 7201-430-81-3613 NET INCREASE(DECREASE) FMV .00 ( 2.46) .00 .00 2.46 .00 7201-430-81-3620 AIRPORT - LEASES 90,000.00 87,071.97 .00 96.75 2,928.03 3.25 7201-430-81-3701 AIRPORT - FLOWAGE FEES 14,000.00 8,291.90 .00 59.23 5,708.10 40.77 7201-430-81-3703 COMMERCIAL OPERATOR FEES 20,000.00 10,801.90 .00 54.01 9,198.10 45.99 TOTAL AIRPORT-OPERATIONS 134,010.00 106,163.31 .00 79.22 27,846.69 20.78 TOTAL PUBLIC WORKS 134,010.00 106,163.31 .00 79.22 27,846.69 20.78 TOTAL FUND REVENUE 134,010.00 106,163.31 .00 79.22 27,846.69 20.78 FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 04/26/2022 11:17AM PAGE: 1 22  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING APRIL 30, 2022 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-4101 4% VACANCY RATE ( 1,089.00) .00 .00 .00 ( 1,089.00) ( 100.00) 7201-430-81-4120 TEMPORARY EMPLOYEES 24,415.00 19,735.14 .00 80.83 4,679.86 19.17 7201-430-81-4221 SOCIAL SECURITY CONTRIBUTIONS 1,514.00 1,261.40 .00 83.32 252.60 16.68 7201-430-81-4222 MEDICARE 354.00 295.00 .00 83.33 59.00 16.67 7201-430-81-4260 WORKERS' COMPENSATION 732.00 610.40 .00 83.39 121.60 16.61 7201-430-81-4293 STATE UNEMPLOYMENT 220.00 .00 .00 .00 220.00 100.00 7201-430-81-4340 TECHNICAL SVCS 7,676.00 5,839.06 1,800.00 99.52 36.94 .48 7201-430-81-4431 REPAIR AND MAINTENANCE-MISC 1,900.00 1,891.37 .00 99.55 8.63 .45 7201-430-81-4434 REPAIR AND MAINTENANCE-FACILIT 1,223.00 667.76 .00 54.60 555.24 45.40 7201-430-81-4510 INSURANCE AIRPORT HANGARS 4,337.00 3,610.00 .00 83.24 727.00 16.76 7201-430-81-4511 INSUR.AIRPORT OWNER OPER. LIAB 4,147.00 3,460.00 .00 83.43 687.00 16.57 7201-430-81-4512 INSUR.AIRPORT AIR SHOW LIAB 442.00 370.00 .00 83.71 72.00 16.29 7201-430-81-4524 INTERNAL SVCS ADMIN 48,280.00 40,230.00 .00 83.33 8,050.00 16.67 7201-430-81-4525 INTERNAL SVC PW/ENG 10,604.00 8,840.00 .00 83.36 1,764.00 16.64 7201-430-81-4530 COMMUNICATIONS 640.00 529.37 .00 82.71 110.63 17.29 7201-430-81-4610 SUPPLIES - GENERAL 140.00 32.96 .00 23.54 107.04 76.46 7201-430-81-4622 ELECTRICITY 6,600.00 4,175.38 .00 63.26 2,424.62 36.74 7201-430-81-4623 PROPANE 3,500.00 3,025.13 .00 86.43 474.87 13.57 7201-430-81-4641 POSTAGE 81.00 .00 .00 .00 81.00 100.00 7201-430-81-4770 DEPRECIATION EXPENSE 157,898.00 131,580.00 .00 83.33 26,318.00 16.67 7201-430-81-4810 TAXES, FEES, PERMITS & CHARGES 2,349.00 2,348.90 .00 100.00 .10 .00 7201-430-81-4852 INTEREST .00 ( 62.20) .00 .00 62.20 .00 TOTAL AIRPORT-OPERATIONS 275,963.00 228,439.67 1,800.00 83.43 45,723.33 16.57 TOTAL PUBLIC WORKS 275,963.00 228,439.67 1,800.00 83.43 45,723.33 16.57 TOTAL FUND EXPENDITURES 275,963.00 228,439.67 1,800.00 83.43 45,723.33 16.57 REVENUE OVER (UNDER) EXPENDITURES ( 141,953.00) ( 122,276.36) ( 1,800.00) ( 87.41) ( 17,876.64) ( 12.59) FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 04/26/2022 11:17AM PAGE: 2 23  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING APRIL 30, 2022 AIRPORT CIP FUND BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED AIRPORT CIP 7202-430-81-3611 INTEREST .00 63.77 .00 .00 ( 63.77) .00 7202-430-81-3613 NET INCREASE (DECREASE) FMV .00 ( 4.08) .00 .00 4.08 .00 TOTAL DIVISION 81 .00 59.69 .00 .00 ( 59.69) .00 AIRPORT-TAXIWAY RECONSTRUCTION 7202-430-85-3301 US DEPT OF TRANS - FAA 1,289,905.00 .00 .00 .00 1,289,905.00 100.00 TOTAL AIRPORT-TAXIWAY RECONSTRUC 1,289,905.00 .00 .00 .00 1,289,905.00 100.00 TOTAL AIRPORT CIP 1,289,905.00 59.69 .00 .00 1,289,845.31 100.00 TOTAL FUND REVENUE 1,289,905.00 59.69 .00 .00 1,289,845.31 100.00 FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 04/26/2022 11:17AM PAGE: 3 24  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 10 MONTHS ENDING APRIL 30, 2022 AIRPORT CIP FUND BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. AIRPORT CIP AIRPORT-HANGAR 3&4 ELECTRICAL 7202-430-84-4100 REGULAR EMPLOYEES 2,000.00 1,668.17 .00 83.41 331.83 16.59 7202-430-84-4221 SOCIAL SECURITY .00 103.44 .00 .00 ( 103.44) .00 7202-430-84-4222 MEDICARE .00 24.18 .00 .00 ( 24.18) .00 7202-430-84-4230 PERS .00 254.40 .00 .00 ( 254.40) .00 7202-430-84-4260 WORKER'S COMPENSATION .00 316.95 .00 .00 ( 316.95) .00 7202-430-84-4293 STATE UNEMPLOYMENT .00 15.02 .00 .00 ( 15.02) .00 7202-430-84-4610 SUPPLIES - GENERAL 2,642.00 1,081.15 .00 40.92 1,560.85 59.08 TOTAL AIRPORT-HANGAR 3&4 ELECTRICAL 4,642.00 3,463.31 .00 74.61 1,178.69 25.39 AIRPORT-TAXIWAY RECONSTRUCTION 7202-430-85-4100 REGULAR EMPLOYEES 17,000.00 540.47 .00 3.18 16,459.53 96.82 7202-430-85-4120 GROUP LIFE INSURANCE 500.00 .00 .00 .00 500.00 100.00 7202-430-85-4221 SOCIAL SECURITY 500.00 33.35 .00 6.67 466.65 93.33 7202-430-85-4222 MEDICARE 500.00 7.79 .00 1.56 492.21 98.44 7202-430-85-4230 PERS 500.00 125.24 .00 25.05 374.76 74.95 7202-430-85-4260 WORKERS COMPENSATION 500.00 16.40 .00 3.28 483.60 96.72 7202-430-85-4292 STATE DISABILITY 500.00 6.30 .00 1.26 493.70 98.74 7202-430-85-4293 STATE UNEMPLOYMENT 500.00 4.78 .00 .96 495.22 99.04 7202-430-85-4330 PROFESSIONAL SVCS 120,285.00 .00 .00 .00 120,285.00 100.00 7202-430-85-4450 CONSTRUCTION SERVICES 1,149,120.00 .00 .00 .00 1,149,120.00 100.00 TOTAL AIRPORT-TAXIWAY RECONSTRUCTIO 1,289,905.00 734.33 .00 .06 1,289,170.67 99.94 TOTAL AIRPORT CIP 1,294,547.00 4,197.64 .00 .32 1,290,349.36 99.68 TOTAL FUND EXPENDITURES 1,294,547.00 4,197.64 .00 .32 1,290,349.36 99.68 REVENUE OVER (UNDER) EXPENDITURES ( 4,642.00) ( 4,137.95) .00 ( 89.14) ( 504.05) ( 10.86) GRAND TOTAL REVENUE 1,423,915.00 106,223.00 .00 7.46 1,317,692.00 92.54 GRAND TOTAL EXPENDITURES ( 1,570,510.00) ( 232,637.31) ( 1,800.00) ( 14.93) ( 1,336,072.69) ( 85.07) TOTAL NET REVENUE(EXPENDITURES) ( 146,595.00) ( 126,414.31) ( 1,800.00) ( 87.46) ( 18,380.69) ( 12.54) FOR ADMINISTRATION USE ONLY 83 % OF THE FISCAL YEAR HAS ELAPSED 04/26/2022 11:17AM PAGE: 4 25  AGENDA ITEM NO. 7.B Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION SPECIAL MEETING AGENDA ITEM Submitted By: Jolene Arredondo, Administrative Services Action Date: April 28, 2022 SUBJECT: Public Works Director Update PRESENTED BY: Bob Godman, Public Works Director SUMMARY: Public Works Director, Bob Godman will provide an update on the Taxiway A Project and various operational updates to the Commssion. FISCAL IMPACT: None. ACTION REQUESTED: Information Only ATTACHMENTS: 26