Susanville Municipal Airport Commission

CITY OF SUSANVILLE 66 N. Lassen Street • Susanville CA Robert Tyndall, Chair Richard Hrezo, Vice Chair Paul Clark • William Heyland • Dan Weaver Susanville Municipal Airport Commission Regular Susanville Municipal Airport Commission Meeting • City Council Chambers Thursday, June 8, 2023 – 4:00 PM Call meeting to Order Roll Call of Commissioners Present 1. AGENDA APPROVAL: (Additions and/or Deletions) 2. APPROVAL OF MINUTES: Approval of minutes from the May 11, 2023 meeting. 2.A Approval of minutes from the May 11, 2023 Susanville Municipal Airport Commission Meeting 3. CORRESPONDENCE/INFORMATION: 4. BUSINESS FROM THE FLOOR: Any person may address the Commission at this time upon any subject not on the agenda within the jurisdiction of the Commission. However, any matter that requires action will be referred to staff for a report and action at a subsequent meeting. Presentations are subject to a five-minute limit. 5. NEW BUSINESS: 5.A CARES Act Grant Update 6. CONTINUING BUSINESS: 6.A Review of Airport Financials 7. AIRPORT MANAGERS REPORT: 7.A Update on the Susanville Airfair 8. COMMISION ITEMS: 9. ADJOURNMENT: The next regular meeting of the Susanville Municipal Airport Commission will be held on July 13, 2023 at 4:00PM. Reports and documents relating to each agenda item are on file in the Office of the City Clerk and are available for public inspection during normal business hours and at the meeting. These reports and documents are also available at the City’s website www.cityofsusanville.net, unless there were systems problems posting to the website. Accessibility: An interpreter for the hearing-impaired may be made available upon request to the City 1 Clerk seventy-two hours prior to a meeting. A reader for the vision-impaired for purposes of reviewing the agenda may be made available upon request to the City Clerk. The location of this meeting is wheelchair-accessible. I, Marci Rojas, certify that I caused to be posted notice of the regular meeting scheduled for 06/08/2023 in the areas designated on 06/05/2023. 2  AGENDA ITEM NO. 2.A Action Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Marci Rojas, Public Works Action Date: June 8, 2023 SUBJECT: Approval of minutes from the May 11, 2023 Susanville Municipal Airport Commission Meeting PRESENTED BY: Bob Godman- Public Works Director SUMMARY: Minutes from the May 11, 2023 meeting for review. FISCAL IMPACT: None ACTION REQUESTED: Approve minutes from the May 11, 2023 meeting. ATTACHMENTS: SMAC Minutes_05112023_meeting.docx 3  SUSANVILLE MUNICIPAL AIRPORT COMMISSION Regular Susanville Municipal Airport Commission Meeting Minutes THURSDAY, MAY 11, 2023 – 4:00 PM Roll Call of Councilmembers Present: Robert Tyndall, Richard Hrezo, Paul Clark Absent: William Heyland, Dan Weaver 1. AGENDA APPROVAL: 2. APPROVAL OF MINUTES: 2.A Consider minutes from the February 9, 2023 and April 13, 2023 Airport Commission Meetings Motion to approve minutes from the February 9, 2023 and April 13, 2023 Airport Commission Meetings Approval of minutes with spelling correction made to the word commission in April minutes. SMAC Minutes_04132023_meeting.docx SMAC Minutes_02092023_meeting with corrections.docx Moved by Richard Hrezo; seconded by Paul Clark to Approve . Motion Carried: 3- 0 Voting For: Robert Tyndall, Richard Hrezo, Paul Clark Voting Against: None 3. CORRESPONDENCE/INFORMATION: None 4. BUSINESS FROM THE FLOOR: None 5. PUBLIC COMMENT: None 6. NEW BUSINESS: 6.A Priority List for the Susanville Municipal Airport Commission Discussion Item Mr. Godman, Public Works Director, presented a priority list to the Commission. Discussion occurred about the length of the priority list, decidedly the priority list will be one years’ time. Mr. Godman added Hangar #3 is one of the priorities on the list. Vice Chair Hrezo inquired about the status of Hangar #3. Mr. Godman explained we had money set aside for Hangar 3 and 4 repairs and that money has been spent. Mr. Godman notified the Commission he could go back to City Council to request additional funds for Hangar 3 to complete the repairs needed, estimated to be around $2,000. Vice Chair Hrezo asked to comment as a member from the Public, noting he is concerned the faults in the taxiways are widening, he is concerned his front wheel might stick in one. Airport Manager Steve Datema replied we are replacing the taxiways and it wouldn't make sense to spend money on repairing the taxiways if we are in the process of replacing them. 4  Commissioner Clark asked if we could do some crack sealing in the high traffic areas. Mr. Datema replied we do need about five miles of crack sealing that will need to be dealt with. Mr. Datema added there are two longitude cracks on the runway that will also need to be dealt with because the runway project is about 6-7 years away. Mr. Datema stated the striping was written up by the Cal-Trans inspection so that brings the striping up higher. Mr. Hrezo asked if the City can do the striping or would we have to hire someone else to do it. Mr. Godman stated we would have to bid out the striping for the Airport. Mr. Hrezo asked if lights could be placed where the trucks are fueling at night. Mr. Datema stated we currently have lights there. Mr. Godman stated next on the list is the Bathroom Project. Chair Tyndall asked when will the Engineers finish up on the plans, Mr. Godman notified the Commission that due to limited staffing resources in Engineering that work has been delayed. Mr. Godman stated the airport has about $7,000.00 left that can be used for the Bathroom Project and about $55,000.00 left in the other two CARES Act funds. Mr. Godman explained the CUPCCAA guidelines that the City has to follow. He stated the City is able to contract up to $60,000.00 anything over that threshold would have to go out to bid. Mr. Datema stated he can get some quotes to see what it would cost. Mr. Clark asked if the bathroom will be worked on next year. Mr. Godman stated he believes we are pretty close on having the plans complete, then will work on bidding it out. Mr. Hrezo asked if there is anything unsafe with the current restrooms. Mr. Godman assured him there was not anything unsafe, we are just upgrading appliances and updating the paint. Mr. Hrezo asked what happened with the potential of adding water tanks. Mr. Godman stated the Johnstonville Water System could not support filing tankers. The meeting was temporarily paused due to earthquake activity in the area at 4:20pm. 6.B CARES Act Grant Update Information only Commission did not meet on this item due to earthquake activity. 7. CONTINUING BUSINESS: 7.A Review of Airport Financials Information Only 20230508_Airport Operations.pdf Commission did not meet on this item due to earthquake activity. 8. AIRPORT MANAGERS REPORT: Commission did not meet on this item due to earthquake activity. 9. COMMISION ITEMS: Commission did not meet on this item due to earthquake activity. 10. ADJOURNMENT: Meeting was adjourned at 4:21pm due to earthquake. 5 Moved by Robert Tyndall; seconded by Richard Hrezo to Adjourn . Motion Carried: 3 - 0 Voting For: Robert Tyndall, Richard Hrezo, Paul Clark Voting Against: None Submitted By:_________________________ Marci Rojas, SMAC Secretary Approved On: Approved By:_________________________ Robert Tyndall, SMAC Chair 6  AGENDA ITEM NO. 5.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Bob Godman, Public Works Action Date: June 8, 2023 SUBJECT: CARES Act Grant Update PRESENTED BY: Bob Godman, Public Works Director SUMMARY: On March 23rd strong winds broke the mount for the middle field windsock. The fall did significant damage to the structure of the windsock assembly so staff decided that a whole new structure was the best option for repair. At the May third Susanville City Council Meeting, Council approve increasing the Airport's budget by $6,100.00. Since this is an approved use for the Cares Act Grant that the City was approved for on June 3, 2020 staff will seek reimbursement through that grant since it is currently our most restricted money. FISCAL IMPACT: None ACTION REQUESTED: Information only ATTACHMENTS: 7  AGENDA ITEM NO. 6.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Marci Rojas, Public Works Action Date: June 8, 2023 SUBJECT: Review of Airport Financials PRESENTED BY: Robert Godman, Public Works Director SUMMARY: For Commission's review, attached are the Airport Financials for the fiscal year 2022/2023 showing revenues and expenditures to date. FISCAL IMPACT: None ACTION REQUESTED: Information Only ATTACHMENTS: 20230602_Airport_Financial_Report.pdf 8  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2023 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-3341 STATE OF CA - CALTRANS 10,000.00 .00 .00 .00 10,000.00 100.00 7201-430-81-3611 INTEREST REVENUE 10.00 341.22 .00 3,412.20 ( 331.22) ( 3,312.20) 7201-430-81-3613 NET INCREASE(DECREASE) FMV .00 353.06 .00 .00 ( 353.06) .00 7201-430-81-3620 AIRPORT - LEASES 90,000.00 104,722.87 .00 116.36 ( 14,722.87) ( 16.36) 7201-430-81-3701 AIRPORT - FLOWAGE FEES 14,000.00 5,768.90 .00 41.21 8,231.10 58.79 7201-430-81-3703 COMMERCIAL OPERATOR FEES 15,000.00 13,403.00 .00 89.35 1,597.00 10.65 TOTAL AIRPORT-OPERATIONS 129,010.00 124,589.05 .00 96.57 4,420.95 3.43 CARES ACT 03-06-0251-017-2020 7201-430-87-3301 US DEPT OF TRANS-FAA 13,000.00 .00 .00 .00 13,000.00 100.00 TOTAL CARES ACT 03-06-0251-017-2020 13,000.00 .00 .00 .00 13,000.00 100.00 TOTAL PUBLIC WORKS 142,010.00 124,589.05 .00 87.73 17,420.95 12.27 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 06/02/2023 08:46AM PAGE: 1 9  CITY OF SUSANVILLE INCOME STATEMENT REVENUES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2023 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EARNED UNEARNED % UNEARNED DEPARTMENT 490 DIVISION 00 7201-490-00-3904 TRN IN 7202 AIRPORT CIP 8,060.00 .00 .00 .00 8,060.00 100.00 TOTAL DIVISION 00 8,060.00 .00 .00 .00 8,060.00 100.00 TOTAL DEPARTMENT 490 8,060.00 .00 .00 .00 8,060.00 100.00 TOTAL FUND REVENUE 150,070.00 124,589.05 .00 83.02 25,480.95 16.98 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 06/02/2023 08:46AM PAGE: 2 10  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2023 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. PUBLIC WORKS AIRPORT-OPERATIONS 7201-430-81-4120 TEMPORARY EMPLOYEES 24,415.00 21,566.23 .00 88.33 2,848.77 11.67 7201-430-81-4221 SOCIAL SECURITY CONTRIBUTIONS 1,514.00 1,387.54 .00 91.65 126.46 8.35 7201-430-81-4222 MEDICARE 354.00 324.50 .00 91.67 29.50 8.33 7201-430-81-4260 WORKERS' COMPENSATION 4,151.00 671.44 .00 16.18 3,479.56 83.82 7201-430-81-4293 STATE UNEMPLOYMENT 244.00 .00 .00 .00 244.00 100.00 7201-430-81-4340 TECHNICAL SVCS 7,703.00 6,358.52 1,200.00 98.12 144.48 1.88 7201-430-81-4431 REPAIR AND MAINTENANCE-MISC 1,932.00 1,930.06 .00 99.90 1.94 .10 7201-430-81-4433 REPAIR AND MAINTENANCE-VEHICLE 17.00 .00 .00 .00 17.00 100.00 7201-430-81-4434 REPAIR AND MAINTENANCE-FACILIT 10,033.00 8,516.96 .00 84.89 1,516.04 15.11 7201-430-81-4510 INSURANCE AIRPORT HANGARS 7,489.00 5,916.00 .00 79.00 1,573.00 21.00 7201-430-81-4511 INSUR.AIRPORT OWNER OPER. LIAB 4,971.00 4,968.00 .00 99.94 3.00 .06 7201-430-81-4512 INSUR.AIRPORT AIR SHOW LIAB 942.00 444.00 .00 47.13 498.00 52.87 7201-430-81-4524 INTERNAL SVCS ADMIN 27,045.00 27,048.00 .00 100.01 ( 3.00) ( .01) 7201-430-81-4525 INTERNAL SVC PW/ENG 16,610.00 16,608.00 .00 99.99 2.00 .01 7201-430-81-4526 INTERNAL SVC FLEET 194.00 192.00 .00 98.97 2.00 1.03 7201-430-81-4530 COMMUNICATIONS 860.00 815.30 .00 94.80 44.70 5.20 7201-430-81-4610 SUPPLIES - GENERAL 375.00 281.05 .00 74.95 93.95 25.05 7201-430-81-4622 ELECTRICITY 5,198.00 3,033.94 .00 58.37 2,164.06 41.63 7201-430-81-4623 PROPANE 3,669.00 3,665.98 .00 99.92 3.02 .08 7201-430-81-4626 GASOLINE 400.00 .00 .00 .00 400.00 100.00 7201-430-81-4641 POSTAGE .00 15.63 .00 .00 ( 15.63) .00 7201-430-81-4741 MACHINERY AND EQUIPMENT 6,100.00 .00 .00 .00 6,100.00 100.00 7201-430-81-4770 DEPRECIATION EXPENSE 158,158.00 158,160.00 .00 100.00 ( 2.00) .00 7201-430-81-4810 TAXES, FEES, PERMITS & CHARGES 2,397.00 2,396.50 .00 99.98 .50 .02 7201-430-81-4852 INTEREST .00 2,363.50 .00 .00 ( 2,363.50) .00 TOTAL AIRPORT-OPERATIONS 284,771.00 266,663.15 1,200.00 94.06 16,907.85 5.94 CARES ACT 03-06-0251-017-2020 7201-430-87-4340 TECHNICAL SVCS 13,000.00 5,974.50 .00 45.96 7,025.50 54.04 TOTAL CARES ACT 03-06-0251-017-2020 13,000.00 5,974.50 .00 45.96 7,025.50 54.04 TOTAL PUBLIC WORKS 297,771.00 272,637.65 1,200.00 91.96 23,933.35 8.04 FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 06/02/2023 08:46AM PAGE: 3 11  CITY OF SUSANVILLE INCOME STATEMENT EXPENDITURES WITH COMPARISON TO BUDGET FOR THE 12 MONTHS ENDING JUNE 30, 2023 AIRPORT BUDGET YTD ACTUAL ENCUMBRANCE % EXPENDED UNEXPENDED % UNEXP. DEPARTMENT 490 DIVISION 00 7201-490-00-5040 TRNSFR OUT TO AIRPORT CIP 7202 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL DIVISION 00 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL DEPARTMENT 490 15,000.00 .00 .00 .00 15,000.00 100.00 TOTAL FUND EXPENDITURES 312,771.00 272,637.65 1,200.00 87.55 38,933.35 12.45 REVENUE OVER (UNDER) EXPENDITURES ( 162,701.00) ( 148,048.60) ( 1,200.00) ( 91.73) ( 13,452.40) ( 8.27) GRAND TOTAL REVENUE 150,070.00 124,589.05 .00 83.02 25,480.95 16.98 GRAND TOTAL EXPENDITURES ( 312,771.00) ( 272,637.65) ( 1,200.00) ( 87.55) ( 38,933.35) ( 12.45) TOTAL NET REVENUE(EXPENDITURES) ( 162,701.00) ( 148,048.60) ( 1,200.00) ( 91.73) ( 13,452.40) ( 8.27) FOR ADMINISTRATION USE ONLY 100 % OF THE FISCAL YEAR HAS ELAPSED 06/02/2023 08:46AM PAGE: 4 12  AGENDA ITEM NO. 7.A Discussion Item SUSANVILLE MUNICIPAL AIRPORT COMMISSION AGENDA ITEM Submitted By: Marci Rojas, Public Works Action Date: June 8, 2023 SUBJECT: Update on the Susanville Airfair PRESENTED BY: Steve Datema, Airport Manager SUMMARY: Staff will provide an update on activities at the Airfair that was held on June 3rd, 2023. At the May 3rd, 2023 City Council meeting, Council approve the use of the Airport for the Airfair and approved the City paying half of the liability insurance for the event. They also approved the use of the City's Water Truck and barricades for the event. FISCAL IMPACT: None ACTION REQUESTED: Information only ATTACHMENTS: 13