Board of Commissioners

Town of Swansboro Board of Commissioners November 22, 2021, Regular Meeting In attendance: Mayor John Davis, Mayor Pro Tem Frank Tursi, Commissioner Pat Turner, Commissioner Larry Philpott, Commissioner Harry PJ Pugliese, and Commissioner Laurent Meilleur. Call to Order/Opening Prayer The meeting was called to order at 5:30 pm and roll call taken. Mayor Davis gave the invocation. Public Comment Citizens were offered an opportunity to address the Board regarding items listed on the agenda. No comments were given. Adoption of Agenda On a motion by Commissioner Philpott, seconded by Mayor Pro Tem Tursi, the Agenda and Consent Items below, along with approval to release the September 13, 2021, closed session minutes were unanimously approved. Meeting Minutes September 13, 2021, Closed Session Minutes October 25, 2021, Closed Session Minutes November 8, 2021, Regular Meeting Minutes November 8, 2021, Closed Session Minutes Business Non-Consent Food Truck Discussion – Tabled from the November 8, 2021, Regular Meeting Planner Ansell reviewed that the Board approved Ordinance 2021-O7 at the July 26, 2021, meeting which permitted food trucks and push carts on properties within the B-1, B-2, B-3, and M-I zoning districts, however, the eligible properties also had to be within either the Traditional Town Center, Suburban Town Center, or Employment/Light Industrial land use designation as identified on the Future Land Use Map in the 2019 CAMA Land Use Plan. Following the approval, the Board requested that the Planning Board consider a recommendation to exempt the outparcel located at 1411 W. Corbett Ave (parcel #050965) from the requirement that it be in one of the three land use designations. The Commissioners also expressed a desire to do so without amending the Land Use Plan. The property at 1411 W. Corbett Ave is within the B-1 zoning district but is designated as Low-Density Suburban Neighborhood on the Future Land Use Map. The Planning Board reviewed the request at their October 5, 2021, regular meeting and unanimously recommended denial of the proposal due to its inconsistency with Section 5, Future Land Use, of the 2019 CAMA Land Use Plan. Page 1 of 3 After discussion the Board noted that there would be a need an update to the Land Use Plan now that some time had passed, and along with the Planning Board, there would need to be complete a review to determine the needed changes. This exception would be on hold until and/or when edits to the Land Use Plan are agreed on and/or changed. Financial Report - October 31, 2021 Finance Director Johnson reviewed details from the monthly financial report, attached herein. Future Agenda Items – Future agenda items for the coming month were shared for visibility and comment. In addition, an opportunity was provided for the Board to introduce items of interest and subsequent direction for placement on future agendas. The Board discussed changing the first meeting of the month back to a workshop meeting and having the regular meeting as the second meeting. The workshop would be specifically for review of the regular meeting agenda items. It was decided that a workshop could be held on the first meeting of the month if the workload allowed, if not, they would consider a special meeting for a workshop. Mayor Davis asked for recognition of an athlete from Swansboro High School achieving 4th at states in Cross Country to be added to a future agenda. The Board reminded the Mayor that the policy for recognition of athletes was for those who had achieved the championship. While it was a great accomplishment, the Board felt recognition would be best presented at the school in front of their peers. Mayor Davis also inquired on the addition of discussion related to funds that were coming to Swansboro for sidewalks and the EOC facility. Manager Webb shared that no details had been received from the state, only verbal approval. Board members preferred to wait until confirmation and details on the funding were received. Public Comments Citizens were offered an opportunity to address the Board regarding items not listed on the agenda. No comments were given. Manager’s Report Manager Webb entertained any questions from the managers brief in the packet. In response to inquires from the Board, Manager Webb shared: • 4 of the 6 easements requests that were sent to residents recently regarding the Old Hammock sidewalks had come back and awaiting funding to proceed. • The One-Way signs were ordered for the traffic change to Front Street. Once those are received then the process would begin with education and patrols. • Partnering with other facilities in Town for an EOC location would be investigated, and on a suggestion, The Landings would be a location to consider. Page 2 of 3 Board Comments Board members expressed Thanksgiving sentiments and shared they were thankful to be meeting in person again. Mayor Davis thanked the staff especially Public Works for their work on the Town events. He inquired on the Flotilla event and the number of entries. Director Stanley indicated 15 entries to date. He also shared that he had received feedback about the crosswalk at the Fire department not being utilized during recent events and requested it be utilized in the future. Manager Webb shared that there had not been enough staff available for the most recent events. Closed Session On a motion by Commissioner Philpott the Board entered closed session pursuant to NCGS 143-318.11 a (2) to review 2021 Sam Bland Award applications, and (5) to review contract terms of a public officer. The motion was seconded by Commissioner Pugliese and unanimously approved. Pursuant to a motion duly made in closed session, the Board returned to open session. On a motion by Mayor Pro Tem Tursi, seconded by Commissioner Meilleur, the contractor for Town Manager Paula Webb was approved unanimously. Adjournment On a motion by Mayor Pro Tem Tursi, seconded by Commissioner Meilleur, the meeting adjourned at 7:50 pm. Page 3 of 3  11/22/2021 Regular Meeting November 22, 2021 1 1. Please turn cell phones to “off” or “vibrate”. 2. The Board offers the public three opportunities to speak during the meeting: A comment period is offered at the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing. Public Hearing(s) – There are no public hearings scheduled for this meeting. 2 1  11/22/2021 PUBLIC COMMENT Citizen opportunity to address the Board for items listed on the agenda. 3 AGENDA AND CONSENT ITEMS Action Needed: Motion to Adopt the Agenda as prepared (or amended) and approval of the Consent Items 4 2  11/22/2021 NEW BUSINESS/NON-CONSENT Food Truck Discussion Tabled from November 8, 2021, Regular Meeting The Board of Commissioners approved Ordinance 2021-O7 at the July 26, 2021, meeting which permitted food trucks and push carts on properties within the B-1, B- 2, B-3, and M-I zoning districts, however, the eligible properties also had to be within either the Traditional Town Center, Suburban Town Center, or Employment/Light Industrial land use designation as identified on the Future Land Use Map in the 2019 CAMA Land Use Plan. Following the approval, the Board requested that the Planning Board consider a recommendation to exempt the outparcel located at 1411 W. Corbett Ave (parcel #050965) from the requirement that it be in one of the three land use designations. The Commissioners also expressed a desire to do so without amending the Land Use Plan. The property at 1411 W. Corbett Ave is within the B-1 zoning district but is designated as Low-Density Suburban Neighborhood on the Future Land Use Map. Presenter: Jennifer Ansell - Planner 5 NEW BUSINESS/NON-CONSENT Food Truck Discussion (continued) The Planning Board reviewed the request at their October 5, 2021, regular meeting and unanimously recommended denial of the proposal due to its inconsistency with Section 5, Future Land Use, of the 2019 CAMA Land Use Plan. Action Needed: Discuss and provide further guidance. Presenter: Jennifer Ansell - Planner 6 3  11/22/2021 BUSINESS NON-CONSENT Monthly Financial Report - October 2021 Presenter: Sonia Johnson – Finance Director 7 TOWN OF SWANSBORO FINANCIAL REPORT (AS OF OCTOBER 31, 2021) REVENUES EXPENDITURES LOAN PAYMENTS INVESTMENTS 8 4  11/22/2021 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF OCTOBER 31, 2021) GENERAL FUND ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures ($273,303) 9 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF OCTOBER 31, 2021) (ACTUAL) GENERAL FUND (ENCUMBRANCES NOT INCLUDED) Total Excess of Revenues Over Expenditures ($115,076) 10 5  11/22/2021 (PURCHASE ORDERS) (PAID YEAR TO DATE) ENCUMBERED SPENT % DEPT. BUDGET ACTUAL BALANCE October 31, 2021 GOVERNING BODY 27,422 8,410 1,204 35.1% ADMIN SERVICES 410,302 124,486 1,062 30.6% FINANCE 253,881 80,508 - 31.7% LEGAL 42,000 15,198 - 36.2% PUBLIC BUILDINGS 406,657 69,446 20,049 22.0% FIRE 796,411 244,919 9,965 32.0% PERMITTING 259,117 72,620 141 28.1% POLICE 1,043,180 321,497 10,897 31.9% PUBLIC WORKS-STREETS 197,114 51,268 39,434 46.0% POWELL BILL-STREETS 105,081 5,123 24,756 28.4% PARKS & RECREATION 338,538 87,716 38,447 37.3% CHURCH STREET DOCK 13,708 1,115 1,000 15.4% EMERGENCY MANAGEMENT 66,185 31,000 4,160 53.1% FESTIVALS & EVENTS 117,804 53,226 5,307 49.7% NON DEPARTMENTAL 398,158 249,645 1,805 63.2% TOTAL 4,475,557 1,416,176 158,227 35.18% ** 11 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF OCTOBER 31, 2021) STORMWATER ENTERPRISE FUND ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $46,065 12 6  11/22/2021 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF OCTOBER 31, 2021) SOLID WASTE ENTERPRISE FUND ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $28,214 13 TOWN OF SWANSBORO LOAN REPORT (AS OF OCTOBER 31, 2021) Item Principal Interest End Date Annual Debt Balance Rate Service DEBT Town Hall/Tanker $534,076 2.69 03/21/2028 $84,724 Public Safety Facility $160,000 2.58 12/22/2024 $45,160 Fire Truck SERVICE Equipment/Vehicles $223,427 Paid in Full 2.08 1.87 11/01/2026 11/01/2021 $47,512 $51,783 Sleeping Quarters $150,000 2.43 12/14/2026 $29,253 Grapple Truck/Town $183,700 1.72 6/25/2025 $47,917 Hall Generator Vehicles(Police & Fire $110,700 1.84 7/15/2026 $23,377 Department) & Software Total Debt $1,361,903 $329,726 14 7  11/22/2021 TOWN OF SWANSBORO CASH & INVESTMENTS REPORT (AS OF OCTOBER 31, 2021) CASH & INVESTMENTS BALANCE INTEREST RATE BANK First Citizens Bank $4,530,280 .03% NC CMT-General $100,004 .01% 15 Any Questions ? 16 8  11/22/2021 NEW BUSINESS/NON-CONSENT Future Agenda Items The purpose of this memo is to provide the Board with matters that staff anticipates/proposes for upcoming meetings. It should be noted that these items are tentatively scheduled for the specified monthly agenda but are subject to change due to preparation of materials, public notice requirements, etc. In providing this memo each month, we hope it will also provide opportunity for the Board to introduce items of interest and subsequent direction for placement on future agendas, which will allow staff the opportunity to plan accordingly. Action Needed: Discussion and guidance to staff on future agenda items. Presenter: Paula Webb – Assistant Manager/Clerk 17 PUBLIC COMMENT Citizen opportunity to address the Board. 18 9  11/22/2021 MANAGER’S COMMENTS Paula Webb, Town Manager 19 BOARD COMMENTS Mayor John Davis Mayor Pro Tem Frank Tursi Commissioner Pat Turner Commissioner Harry “PJ” Pugliese Commissioner Larry Philpott Commissioner Laurent Meilleur 20 10  11/22/2021 CLOSED SESSION Motion to enter closed session pursuant to NCGS 143-318.11 (a) (2) to review 2021 Sam Bland Award applications, and (5) to review contract terms of a public officer. 21 ADJOURN 22 11