Board of Commissioners

Town of Swansboro Board of Commissioners January 23, 2024, Regular Meeting Minutes In attendance: Mayor John Davis, Mayor Pro Tem William Justice, Commissioner Larry Philpott, Commissioner Jeffrey Conaway, Commissioner Joseph Brown, and Commissioner Douglas Eckendorf. ********************************** Call to Order/Opening Prayer/Pledge The meeting was called to order at 6:00 pm. Paster Tom Tapping from One Harbor Church led a prayer and Mayor Davis led the Pledge of Allegiance. Public Comment Lauren Brown of 601 W Broad Street shared that she had a Master of Public Administration and was interested in serving on the Planning Board and Historic Preservation Commission. Adoption of Agenda and Consent Items On a motion by Commissioner Philpott, seconded by Mayor Pro Tem Justice, the agenda and the below items were approved unanimously. - July 10, 2023, Regular Meeting Minutes - July 10, 2023, Closed Session Minutes - July 24, 2023, Regular Meeting Minutes - July 24, 2023, Closed Session Minutes - FY 2024-2025 Budget Schedule Adoption - Resolution 2024-R01 in Opposition to Proposed Homeowners' Insurance Rate Increase Appointments/Recognitions/Presentations Recognition of One Harbor Church Mayor Davis acknowledged One Harbor Church as a partner to our community in the last seven years. He shared that as a tenant they renovated two of our buildings contributing to the beautification of our town. After reading the proclamation, the board shared their appreciation to the One Harbor Church. Introduction of Interim Manager - Jonathan Barlow Mayor Davis introduced Johnathan Barlow as the Interim Town Manager. He shared that in 2019, Mr. Barlow served as our Interim Town Manager. Introduction of Interim Attorney Mayor Davis introduced Francis Rasberry of the Cauley Pridgen Law firm, as the Interim Town Attorney. Page 1 of 14 Fire Department Recognitions Fire Chief Jacob Randall shared that on November 22, 2023, Captain Hannon, Engineer Webster, and Firefighter Wheeler responded to a water related rescue incident with our neighboring agency in Beer Creek to a stranded boater in the marsh on Willis Landing. Onslow County Fire and Rescue learned that the incident was much larger than a stranded boater. The Incident Commander requested Swansboro Fire to respond with our watercraft to assist in the rescue. The Swansboro Crew were able to navigate the difficult sections of tidal creeks, after successfully packing the patient, our crew safely transferred the patient to Onslow County EMS. A Meritorious Unit Citation was awarded in recognition of the entire company for outstanding company-level operations on a major incident far above any normal emergency operation. Board Appointments Town Clerk Fender shared that due to expiration of terms or resignations, there were appointments needed. The appointments needed were as follows: - Planning Board - One (1) in-town seat and One (1) ETJ seat to consider for appointment. There were 10 in-town application(s) on file. There were 0 ETJ application(s) on file. - Historic Preservation Commission - Four (4) in-town seats to consider for appointment/reappointment. There were 4 application(s) on file. - Tourism Development Authority - Three (3) seats to consider for appointment/reappointment. There were 10 application(s) on file. - Parks Board - Four (4) seats to consider for appointment/reappointment. 2 in-town seats and 1 ETJ seast for reappointment and 1 ETJ vacancy. There were 8 in-town application(s) on file. There were 0 ETJ application(s) on file. At its December 15, 2023, special meeting, the board tabled appointments to the first meeting in January to allow for more time to consider applicants and for the applicants to be notified that their attendance at the meeting was desired. Those interested in appointments or reappointments were notified via email of the board’s desire for their attendance at the meeting. The following motions and or discussion was held regarding appointments or reappointments to the Planning Board: On a motion by Commissioner Brown, seconded by Mayor Pro Tem Justice, Tim Vannoy was appointed to the Planning Board. The vote passed 4:1. Ayes: Brown, Justice, Eckendorf, Conaway No: Philpott Page 2 of 14  Commissioner Eckendorf voiced his opinion regarding a member of the Planning board who he felt should not be on the board. He further stated that he found it difficult to trust that individual and moved to remove Scott Chadwick and replace him with Eric Young. Commissioner Brown seconded the motion and it passed 3:2. Ayes: Eckendorf, Brown, Justice No: Conaway, Philpott The following Historic Preservation Commission appointments were made: On a motion by Commissioner Philpott, seconded by Commissioner Conaway, after Mayor Pro Tem Justice recused himself from voting due to his wife’s interest in reappointment, Jonathan McDaniel, Elain Justice, and Gregg Casper were reappointed, and Lauren Brown was appointed to the remaining seat on the Historical Preservation Commission Board. The motion passed unanimously. Prior to handling the appointments for the Tourism Development Authority, Mayor Davis reviewed that the Tourism Development Authority was established by the state on behalf of Swansboro. He further explained that there were some requirements that needed to be met. Two members must collect occupancy tax, three members are required to promote tourism and travel. They may overlap where they can do both. Commissioner Eckendorf shared his opinion regarding a member of the Tourism Development Authority who holds a seat in the county with the school district and felt this member should concentrate his efforts on the security of our students due to recent developments. He further stated that dividing his attention with this board would hinder him. He would address this situation later on after making the other appointments. The following motions and or discussion was held regarding appointments or reappointments to the Tourism Development Authority, resulting in failed and passed motions: Commissioner Conaway made a motion to reappoint Sherrie Hancock, Scott Chadwick, and Linda Thornley to the Tourism Development Authority. Commissioner Philpott seconded but the motion failed 2:3. Ayes: Philpott, Conaway No: Brown, Eckendorf, Justice On a motion by Mayor Pro Tem Justice, seconded by Commissioner Eckendorf, Linda Thornley was unanimously reappointed to the Tourism Development Authority. Commissioner Conaway made a motion to appoint Lawrence Abalos to the Tourism Development Authority. Commissioner Philpott seconded but the motion failed 2:3. Page 3 of 14  Ayes: Conaway, Philpott No: Brown, Eckendorf, Justice Commissioner Philpott motioned to appoint Jane Simpson, however it was explained that Mrs. Simpson had removed herself from the list. Commissioner Philpott withdrew his motion. On a motion by Commissioner Brown, seconded by Commissioner Eckendorf, Michael Diehl was unanimously appointed to the Tourism Development Authority after Mayor Pro Tem Justice recused himself from voting as Mr. Diehl was his son-in- law. On a motion by Commissioner Eckendorf, seconded by Mayor Pro Tem Justice, Preston Patterson was appointed to the Tourism Development Authority. The motion passed 4:1. Ayes: Philpott, Brown, Eckendorf, Justice No: Conaway The board allowed Preston Patterson to address the board and he shared that he was the owner of Preston’s Bar & Grill. He shared that he had been in the service industry for 20 years and had lived in Swansboro for 7 years. Commissioner Eckendorf returned to his comments related to removal of a member from the TDA that was not up for reappointment. He nominated Steven Overby to replace Dusty Rhodes and finish that term on the Tourism Development Authority. Commissioner Brown and Commissioner Philpott shared that Steven Overby would be overseeing Swansboro funds and their concern was that Mr. Overby was not a Swansboro resident or in the same county. Commissioner Eckendorf made a motion to appoint Steven Overby to replace Dusty Rhodes to the Tourism Development Authority. Mayor Pro Tem Justice seconded but the motion failed 2:3. Ayes: Eckendorf, Justice No: Brown, Conaway, Philpott Commissioner Philpott inquired if there was reason to remove Mr. Rhodes from the Tourism Development Authority. Page 4 of 14 Commissioner Eckendorf stated that some issues had come to light with the school system where Mr. Rhodes was employed for safety and security. He further stated that Mr. Rhodes gave him great doubt about his ability to serve on the Tourism Development Authority. In the past year there had been a killing at Northside High School and a serious gunshot wound incident at White Oak High School and he felt that Mr. Rhodes needed to focus on the safety and security of our schools other than worry about the Tourism Development Authority. Commissioner Philpott stated that should be a decision that Mr. Rhodes needed to make and not the board. Mayor Pro Tem Justice made a motion to remove Dusty Rhodes and appointment Commissioner Brown to take the seat. Commissioner Eckendorf seconded the motion. After Commissioner Brown recused himself from voting and the motion tied 2:2. Ayes: Justice, Eckendorf No: Philpott, Conaway In the instance of a tie, per Town Code § 3.7 (A) the mayor shall vote in case of equal division among the board. Mayor Davis voted yes to break the tie. The following Parks Board appointments were made: On a motion by Commissioner Philpott, seconded by Commissioner Conaway to reappoint Nancee Allen, Elana Messenger, Debra Pylypiw to the Parks & Recreation Board. Motion Failed 2:3. Ayes: Philpott, Conaway No: Brown, Eckendorf, Justice On a motion by Commissioner Eckendorf, seconded by Commissioner Brown Matthew Prane was unanimously appointed to the Parks & Recreation Board for an in-town seat 3:2. Ayes: Eckendorf, Brown, Justice No: Philpott, Conaway The board allowed Mr. Prane to address the board, and he shared that he was retired from the United States Marine Corps and had lived in Swansboro for the last five years. On a motion by Commissioner Eckendorf, seconded by Commissioner Brown, Debra Pylypiw was unanimously re-appointed to the ETJ seat on Parks & Recreation Board. On a motion by Mayor Pro Tem Justice, seconded by Commissioner Philpott, Elana Messenger was unanimously re-appointed to the Parks & Recreation Board. Page 5 of 14 The board allowed Ms. Messenger to address the board, she shared that she had been in the Parks & Recreation field for the past 20 years and had retired in Swansboro. A recess was taken from 7:00 – 7:10 pm. Mayor Davis inquired about the Chair and the vice-Chair designations for the Tourism Development Authority. He further stated that a chairperson had been serving on the board and that the Board of Commissioners would be allowed to select a Vice-Chair out of the six members on the TDA. Commissioner Philpott inquired if the Commissioners traditionally select a Vice-Chair and Mayor Davis reviewed that there was no vice-chair appointment presently to the TDA. In response to an inquiry from the board, Town Attorney Rasberry shared that the resolution of the town that established the TDA was unusual in that it calls for the Board of Commissioners to name a chairperson from among that group of six. It does not state if the Board of Commissioners shall or should appoint the Vice-Chairperson but since the resolution creating the TDA calls for the Board of Commissioners to appoint a Chairperson and the board needs a Vice-Chair in case the Chairperson becomes incapacitated/absent. He felt that it would be appropriate for the Board of Commissioners to appoint a Vice-Chair since it is implied that the board has the authority to appoint the Chairperson. On a motion by Commissioner Philpott, seconded by Commissioner Conaway, Linda Thornley was unanimously appointed as Vice-Chair for the Tourism Development Authority. Business Non-Consent LASII Stormwater Master Plan Grant Update Projects/Planning Coordinator Brehmer updated the board on the LASII Stormwater Master Plan grant. She shared that the Town of Swansboro was awarded a $400,000 grant and the goal of the Stormwater Master Plan was to collect data and update the database of the Town’s stormwater infrastructure for future updates and maintenance. WithersRavenal was selected to complete the project in October of 2023. At a December 18, 2023, kickoff meeting with staff and WithersRavenal, a public outreach meeting was recommended. It was decided that a standalone meeting would be held in February to gather both input and to educate the community of the details of the project. Through monthly progress meetings scheduled with Staff and WithersRavenal, further details of the meeting and project timeline would be available soon. Page 6 of 14 In response to inquiries from the board Projects/Planning Coordinator Brehmer and Public Works Director Bates clarified the following: - WithersRavenal would be collecting data and assessing our current assets. - The easements that are in most need of maintenance would be the focus. - The process for this project was in the beginning stages with our first meeting taking place on December 18, 2023. - The project was projected to be finished in December 2025. - As part of the project, they would collect data about easements and drainage pipes to compile a database for the town to identify where the easements are located and the condition they were in. - They would survey all the easements to create a guideline database. - Stormwater map was created back in 2018 and there were 119 stormwater easements/ pipes within the town. WithersRavenal would verify that the map was accurate and adjust it as needed. Maps would be provided in digital and printed formats. - This project was not the same as the Water Street rehabilitation project, and the Town did not receive any funding for that project, but it would tie into this project by reassessing the downtown area. - In the downtown area, this project would assist in locating some underground piping that had become obsolete and damaged. - A survey would be sent out to the community for feedback on where they think the problem areas were located. The survey would be posted on the Town website, QR Code shared through constant contact/email. Paper versions would be printed for pick up from Town Hall and/or mailed. Public Works Director Bates shared that under the direction of the crew leader Justin Webb last winter Public Works went through all easements on the map. They cleared out many obstructions to get the water to flow better. The crew would return this winter to clear out any obstructions again. Application for Assistance to Firefighters Grant (AFG) Fire Chief Randall reviewed the need to communicate with other agencies and how detrimental it was to the success and safety of Emergency Services. While working to strengthen working relationships with surrounding agencies, deficiencies were identified in current capabilities. The Federal Emergency Management Agency (FEMA) provides grant opportunities for enhancing homeland security, preparedness, safety, and community resiliency. One of those grant opportunities is the Assistance to Firefighters Grant (AFG). Page 7 of 14 Mayor Davis thanked Fire Chief Randall for increasing the number of volunteers to our fire department, the culture change, and adding value to the department. In response to inquiries from the board, Fire Chief Randall clarified the following: - The upfront amount would be $800,000 then drawdown reimbursement comes from FEMA. - Long term cost would be 3 to 5 thousand on an annual basis for maintenance costs. It was recommended to perform this procedure on a yearly basis but could be skipped. - We are not guaranteed to be awarded the grant. - The grant closed on April 30th and awarding would occur after that. There were multiple rounds until they ran out of money. If awarded the grant money would need to be approved within thirty days. Money does not have to be spent till the next budget year. - The department had six radios, and they are operable and will be planning for more in the next budget year. - Swansboro can operate however Hubert cannot. - Moving forward they would need more equipment. - $74,000 cost share with Hubert would be a 50/50 split depending on how many units the split could be different. - The maker of the emergency radio system was Motorola, and the longevity of the equipment was 10 to 15 years with a 1-year warranty. On a motion by Commissioner Conaway, seconded by Mayor Pro Tem Justice, it was unanimously approved for the Fire Department to seek regional grant funding for essential communications equipment through the FY 2023 Assistance to Firefighters Grant (AFG) as the “host” agency partnering with the Hubert Volunteer Fire Department, estimating $822,800 but not to exceed $900,000. Additionally the town manager and fire chief would draft a cost-share agreement preparing for any award notifications or the potential for future financial opportunities to maximize cost efficiency between agencies. Application for Staffing for Adequate Fire and Emergency Response (SAFER) Fire Chief Randall reviewed that through evaluation, risk analysis, and strategic planning, the Town of Swansboro Fire Department identified a needed increase to the staffing level and medical services capabilities to better protect the livelihood of our citizens and guests. The Federal Emergency Management Agency (FEMA) provides grant opportunities for Staffing Adequate Fire and Emergency Services (SAFER) to hire personnel and enhance the level of Emergency Services offered by the Town of Page 8 of 14 Swansboro. If the grant is awarded to the town, it would be brought back to the Board of Commissioners for further consideration. In response to inquiries for the board Fire Chief Randall clarified the following: - Would need to review prior proposals to see if they supported a reason for denial in the past. - Grant expires after three years. - A partnership with Hubert had not yet been discussed. - In the event that hiring becomes an issue, they could specify in the grant that they would hire and train fire fighters to reach the paramedic level. - A number of upcoming applications from the academy are seeking part-time positions with the possibility of leveling up. - This grant cannot be used to enhance training or salaries of current employees, new positions are funded solely by the grant. - There are two types of SAFER grants, one funds hiring of fire fighters and the other funds recruiting and retention. We can only apply for one at a time. Commissioner Philpott shared his concern about addressing the issue after the grant expires. In many cases, he believed the program would end if we failed to find a means to sustain it. It would be necessary to obtain other revenue sources after three years in order to continue to support this program. Study on salaries could result in an increase, which could potentially be expensive in the future. Mayor Davis requested that the Interim Manager Barlow pursue looking into having our fire fighters be allowed to perform as paramedics with the county. On a motion by Commissioner Conaway, seconded by Commissioner Brown, it was unanimously approved for the Fire Department to seek funding for hiring twelve (12) personnel through the FY 2023 Staffing for Adequate Fire and Emergency Services (SAFER) grant for an application minimum of $2,693,516.12 but not to exceed a maximum request of $2,850,000.00. Additionally, the Fire and Police Chief would compile options for a public safety pay scale to promote recruitment and retention and reduce employee classification compression. Page 9 of 14 Commissioner Philpott expressed his appreciation for the well-prepared packet presentation. He stated that he supported salary compression but would like to support other employees here in-town who are also experiencing the same issues. Monthly Financial Report as of December 31, 2023 Finance Director Johnson reviewed details from the monthly financial report, attached herein with the power point presentation of the meeting. In response to an inquiry from the board, Mrs. Johnson clarified that the additional $3 million provided by the State through the SCIF funds was estimated to be received in the coming weeks once the process was completed for providing details that the state had requested. Once the funds were received, they would be added to the TD Bank investment account for the SCIF Funds for EOC & Sidewalks. Future Agenda Topics Future agenda items were shared for visibility and comment. In addition, an opportunity was provided for the board to introduce items of interest and subsequent direction for placement om future agendas. The following items were addressed: - Community Presentations for area organizations - Moratorium Considerations - Schedule special meetings for town department introductions & budget - Schedule a special meeting to review the Historic Associations proposal - Presentation from JOED Public Comment Terri Hebert of 102 Oyster Bay shared that she lived across the proposed Sand Dollar Homes proposed development on Swansboro Loop Road. She shared that she would like to see the Land Use Plan amended. She further inquired about how citizens can address that they do not want more development. Mayor Davis agreed that it would be beneficial to have a Land Use discussion in the near future. Manager's Comments Interim Manager Barlow did not have any comments but had Public Works Director Bates update the board on projects that would be occurring soon. Mr. Bates shared that a pedestrian ramp project would be completed by NCDOT and provided a map of the work Page 10 of 14 areas. (See attachment A.) He also informed the board that the Seawall project repair would start on or around January 25, 2024. Board Comments Mayor Pro Tem Justice and Commissioner Brown thanked the Fire Department for their quick response to the gas leak at Walmart. Closed Session On a motion by Commissioner Conaway, seconded by Commissioner Philpott the board entered closed session at 8:34 pm pursuant to NCGS 143-318.11 (a) (3) to consult with an attorney employed or retained by the public body in order to preserve the attorney-client privilege; and (5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease. Pursuant to a motion duly made and seconded in closed session the board returned to open session at 10:11 pm. On a motion by Commissioner Brown, seconded by Commissioner Eckendorf, the Emergency Operation Center Committee was unanimously dissolved. On a motion by Commissioner Eckendorf, seconded by Commissioner Brown, a committee for land acquisition with Keith Walsh as chair was unanimously approved. Adjournment On a motion by Commissioner Philpott, seconded by Commissioner Conaway the meeting was adjourned at 10:17 pm. Page 11 of 14  Attachment A 0 Page 12 of 14 Attachment A Page 13 of 14 Attachment A Page 14 of 14  5/15/2024 Regular Meeting January 23, 2024 1 1. Please turn cell phones to “off” or “vibrate”. 2. The Board offers the public three opportunities to speak during the meeting: A comment period is offered at the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing. Public Hearing(s) – There are no public hearings scheduled for this meeting. 2 1  5/15/2024 PUBLIC COMMENT Citizen opportunity to address the Board for items listed on the agenda. 3 AGENDA AND CONSENT ITEMS Action Needed: Motion to Adopt the Agenda as prepared (or amended) and approval of the Consent Items 4 2  5/15/2024 Recognition of One Harbor Church Presenter: Mayor John Davis 5 Introduction of Interim Manager Presenter: Mayor John Davis 6 3  5/15/2024 Introduction of Interim Attorney Presenter: Mayor John Davis 7 Fire Department Recognitions Presenter: Jacob Randall – Fire Chief 8 4  5/15/2024 Board Appointments Due to expiration of terms or resignations, there are several board appointments needed. A list of expirations is provided below as well as those members who seek re-appointment and a Talent Bank Sheet with those citizens with an interest in serving. At its December 15, 2023, special meeting, the board tabled appointments to the first meeting in January to allow for more time to consider applicants and for the applicants to be notified that their attendance at the meeting was desired. Those interested in appointment or reappointment were notified via email of the board’s desire for their attendance at the meeting. Recommended Action: 1.Consider appointments to the Planning Board 2.Consider appointments to the Historic Preservation Commission 3.Consider appointments to the TDA 4.Consider appointments to the Parks Board Presenter: Alissa Fender– Town Clerk 9 NEW BUSINESS/NON-CONSENT LASII Stormwater Master Plan Grant Update The Town of Swansboro was awarded a $400,000 grant as part of the Local Assistance for Stormwater Infrastructure Investments (LASII) grant from the American Rescue Plan Act (ARPA). The goal of the Stormwater Master Plan is to collect data and update the database of the Town’s stormwater infrastructure for future updates and maintenance. WithersRavenal was selected to complete the project in October of 2023. At the December 18, 2023, kickoff meeting with staff and WithersRavenal, a public outreach meeting was recommended. It was decided this standalone meeting will be held in February to gather both input and to educate the community of the details of the project. Through monthly progress meetings scheduled with Staff and WithersRavenal, further details of the meeting and project timeline will be available soon. Recommended Action: Receive update Presenter: Rebecca Brehmer – Projects/Planning Coordinator 10 5  5/15/2024 NEW BUSINESS/NON-CONSENT Application for Assistance to Firefighters Grant (AFG) The need to communicate with other agencies is detrimental to the success and safety of Emergency Services. As we strengthen working relationships with surrounding agencies, we have identified a deficiency in our current capabilities. The Federal Emergency Management Agency (FEMA) provides grant opportunities for enhancing homeland security, preparedness, safety, and community resiliency. One of those grant opportunities is the Assistance to Firefighters Grant (AFG). Recommended Action: 1.Approve the Fire Department to seek regional grant funding for essential communications equipment through the FY 2023 Assistance to Firefighters Grant (AFG) as the “host” agency partnering with the Hubert Volunteer Fire Department, estimating $822,800 but not to exceed $900,000. 2.Allow the town manager and fire chief to draft a cost-share agreement preparing for any award notifications or the potential for future financial opportunities to maximize cost efficiency between agencies. Presenter: Jacob Randall– Fire Chief 11 NEW BUSINESS/NON-CONSENT Application for Staffing for Adequate Fire and Emergency Response (SAFER) Through evaluation, risk analysis, and strategic planning, the Town of Swansboro Fire Department identified the need to increase the staffing level and medical services capabilities better to protect the livelihood of our citizens and guests. The Federal Emergency Management Agency (FEMA) provides grant opportunities for Staffing Adequate Fire and Emergency Services (SAFER) to hire personnel and enhance the level of Emergency Services offered by the Town of Swansboro. Recommended Action: 1. Approve the Fire Department to seek funding for hiring twelve (12) personnel through the FY 2023 Staffing for Adequate Fire and Emergency Services (SAFER) grant for an application minimum of $2,693,516.12 but not to exceed a maximum request of $2,850,000.00 2. Allow the Fire and Police Chief to compile options for a public safety pay scale to promote recruitment and retention and reduce employee classification compression. Presenter: Jacob Randall– Fire Chief 12 6  5/15/2024 NEW BUSINESS/NON-CONSENT Financial Report Presenter: Sonia Johnson – Finance Director 13 TOWN OF SWANSBORO FINANCIAL REPORT (AS OF DECEMBER 31, 2023) REVENUES EXPENDITURES LOAN PAYMENTS INVESTMENTS 14 7  5/15/2024 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF DECEMBER 31, 2023) GENERAL FUND 4,000,000 $3,601,906 3,500,000 $3,111,244 3,000,000 $2,806,428 2,500,000 $2,122,963 2,000,000 1,500,000 1,000,000 500,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $795,478 15 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF DECEMBER 31, 2023) (ACTUAL) GENERAL FUND 4,000,000 $3,601,906 3,500,000 $3,111,244 3,000,000 $2,754,983 2,500,000 $2,067,134 2,000,000 1,500,000 1,000,000 500,000 0 Revenues Expenditures FY 22/23 FY 23/24 (ENCUMBRANCES NOT INCLUDED) Total Excess of Revenues Over Expenditures $846,923 16 8  5/15/2024 (PURCHASE ORDERS) ENCUMBERED SPENT % DEPT. BUDGET YTD ACTUAL BALANCE December 31, 2023 GOVERNING BODY 43,476 21,146 826 50.5% ADMIN SERVICES 427,686 224,132 4,541 53.5% FINANCE 289,345 137,046 423 47.5% LEGAL 43,000 26,905 - 62.6% PUBLIC BUILDINGS 386,300 152,312 2,362 40.0% FIRE 1,350,563 741,239 15,255 56.0% PERMITTING 389,692 180,629 - 46.4% POLICE 1,210,251 517,256 5,690 43.2% PUBLIC WORKS-STREETS 537,002 124,826 2,776 23.8% POWELL BILL-STREETS 110,094 2,717 569 3.0% PARKS & RECREATION 357,132 149,201 12,043 45.1% CHURCH STREET DOCK/VISITOE CENTER 176,327 25,634 471 14.8% EMERGENCY MANAGEMENT 44,306 15,931 1,980 40.4% FESTIVALS & EVENTS 124,653 85,023 4,510 71.8% NON DEPARTMENTAL 571,580 350,988 - 61.4% TOTAL 6,061,407 2,754,983 51,445 46.30% ** 17 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF DECEMBER 31, 2023) STORMWATER ENTERPRISE FUND 160,000 $145,207 140,000 $117,065 120,000 $103,474 100,000 80,000 60,000 $40,663 40,000 20,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $76,402 18 9  5/15/2024 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF DECEMBER 31, 2023) SOLID WASTE ENTERPRISE FUND 250,000 $232,165 $199,710 200,000 $177,335 $187,323 150,000 100,000 50,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $12,387 19 TOWN OF SWANSBORO LOAN REPORT (AS OF DECEMBER 31, 2023) Item Principal Interest End Date Annual Debt Balance Rate Service DEBT Town Hall/Tanker $391,469 2.69 03/21/2028 $84,724 Public Safety Facility $40,000 2.58 12/22/2024 $42,064 Fire Truck SERVICE Sleeping Quarters $136,806 $75,000 2.08 2.43 11/01/2026 12/14/2026 $47,512 $28,038 Grapple Truck/Town $93,416 1.72 6/25/2025 $47,917 Hall Generator Vehicles(Police & Fire $67,627 1.84 7/15/2026 $23,377 Department) & Software Total Debt $804,318 $273,632 20 10  5/15/2024 TOWN OF SWANSBORO CASH & INVESTMENTS REPORT (AS OF DECEMBER 31, 2023) CASH & INVESTMENTS BANK BALANCE INTEREST RATE First Citizens Bank $516,819 .10% NC CMT-General $5,799,974 5.26% TD Bank $6,101,327 5.40% (SCIF Funds for EOC & Sidewalks) 21 GRANT UPDATE Budget YTD Expenditures Encumbrances Unencumbered American Rescue Plan Act Fund $1,087,599 $955,329 $20,279 $111,991 Swansboro Bicentennial Park Boardwalk Extension $277,800 $63,101 $69,967 $144,732 Emergency Operation Center $6,021,957 $19,543 $0 $6,002,414 Emmerton School Repairs $424,000 $9,055 $0 $414,945 Total Outstanding Grants $7,811,356 $1,047,028 $90,246 $6,674,082 22 11  5/15/2024 Any Questions ? 23 NEW BUSINESS/NON-CONSENT Future Agenda Items Future agenda items are shared for visibility and comment. In addition, an opportunity is provided for the Board to introduce items of interest and subsequent direction for placement on future agendas. Action Needed: Discuss and provide any guidance. Presenter: Alissa Fender – Town Clerk 24 12  5/15/2024 PUBLIC COMMENT Citizen opportunity to address the Board. 25 MANAGER’S COMMENTS Jonathan Barlow Interim Town Manager 26 13  5/15/2024 BOARD COMMENTS Mayor John Davis Mayor Pro William Justice Commissioner Larry Philpott Commissioner Jeffrey Conaway Commissioner Joseph Brown Commissioner Douglas Eckendorf 27 CLOSED SESSION Recommended Action: Motion to enter closed session pursuant to NCGS 143- 318.11 (a) (3) to consult with an attorney employed or retained by the public body in order to preserve the attorney- client privilege; and (5) to establish, or to instruct the public body's staff or negotiating agents concerning the position to be taken by or on behalf of the public body in negotiating the price and other material terms of a contract or proposed contract for the acquisition of real property by purchase, option, exchange, or lease; 28 14  5/15/2024 ADJOURN 29 15