Board of Commissioners

Town of Swansboro Board of Commissioners April 23, 2024, Regular Meeting Minutes In attendance: Mayor John Davis, Mayor Pro Tem William Justice, Commissioner Pat Turner, Commissioner Jeffrey Conaway, Commissioner Joseph Brown, and Commissioner Douglas Eckendorf. ********************************** Call to Order/Opening Prayer/Pledge The meeting was called to order at 6:00 pm. Mayor Davis led the Pledge of Allegiance. Public Comment Citizens were offered an opportunity to address the Board regarding items listed on the agenda. No comments were given. Adoption of Agenda and Consent Items On a motion by Commissioner Conaway, seconded by Commissioner Eckendorf, the agenda was amended to add discussion on One Harbor Sidewalk requests at Municipal Parks. The amended agenda along with the below consent items were approved unanimously. - December 15, 2024, Special Meeting Minutes - December 15, 2023, Closed Session Minutes - December 19, 2023, Special Meeting Minutes - December 19, 2023, Closed Session Minutes - January 8, 2024, Special Meeting Minutes - January 8, 2024, Closed Session Minutes - Budget Ordinance Amendment #2024-9 - Tax Refund Requests Appointments/Recognitions/Presentations Recognition of Swansboro High School Boys Basketball Team Mayor Davis presented the Varsity Boys Basketball team with a proclamation recognizing them for their achievement of Coastal 3-A Conference Champions. Administrative Professionals Week & Municipal Clerks Week Mayor Davis acknowledged Administrative Professionals Week, April 21st-27th, and Municipal Clerks Week May 5th-11th. Board members expressed their appreciation to Admin Assistant Jackie Stevens, Permit Technician Linda Stegall, Programs & Event Manager Sara Elliott, Admin Assistant Tom Peluso, Deputy Town Clerk Aliette Cuadro, and Town Clerk Alissa Fender. Page 1 of 9 Employee Introduction Parks & Rec Director Anna Stanley introduced Sara Elliott, the new Program and Events Supervisor. She shared that Sara joined the department with 8 years’ experience having worked for Ohio State University and Onslow County Parks & Recreation. BackPack Friends Danielle Abraham the Director for BackPack Friends shared details about the program which started only with a handful of bookbags filled with nonperishable food were disbursed to only and a handful of schools, 14 years ago had grown to over 1,000 bags disbursed to 24 schools in 3 different counties. Improvements in test scores, behavior and better communication with parents had been attributed to what this program has done for improvements in the schools it supports. Each week over 100 volunteers gather to pack those bags and then they are all prayed over. Mrs. Abraham shared that the program was working to build a new building for operations. ONWASA Community and Partner Agency Update Franky Howard, CEO of ONWASA reviewed an update of the company’s operations and plans. His presentation is attached herein with the power point presentation of the meeting. A few key takeaways included: - ONWASA was 24 years old - The Board of Directors are comprised of area elected officials, 1 from the County and 1 each from each jurisdiction in Onslow County (Jacksonville, Richlands, Swansboro, Holly Ridge, and North Topsail Beach) - 2nd largest water & sewer authority in the state of North Carolina - 25 Capital Projects – with cost estimates for these projects at over $296M in the next 5-10 years - New revenue stream created by management of timber on 1,790 acres of land - Provides Mutual aid through NCWaterWarn Questions from the public were allowed. Chris Zepata, a member of the Pirates Cove HOA shared that there were road repairs needed in that development as a result of pipes and manholes that were in need of repair. Mr. Howard advised that he would have this looked into. The Board took a recess from 6:46 pm to 6:53 pm. Page 2 of 9 Public Hearing Re-zoning Request- 140, 144, 160 Queens Creek Road Projects/Planning Coordinator Rebecca Brehmer reviewed that Emerald Coast, Inc., on behalf of themselves and other property owners had submitted a rezoning request for four parcels located on Queens Creek Road from O/I (Office and Institutional) to B-1 (Business). The areas were further identified as 140 Queens Creek Road containing 0.48 acres (tax parcel ID 1313-88), 144 Queens Creek Road containing one acre (tax parcel ID 1313-87), and 160 Queens Creek Road containing 5 acres (tax parcel ID 1313- 85.1). The total acreage requested for rezoning was +/-6.49 acres. Mr. Brehmer shared that the planning board heard the request for all parcels listed here plus the parcel of 150 Queens Creek Road and recommended approval, however since that time the property owner of 150 Queens Creek Road had notified the Town that they did not support the rezoning so that parcel was no longer part of the consideration. The public hearing was opened at 7:00 pm. For entry into the official record, Projects/Planning Coordinator Brehmer read 3 letters related to the rezoning request from Stuart Murchinson-Robb, Cecil S. Hargett Jr., and Matthew McNear. See Attachment A. Josh Edmondson of 604 E Cedar Point Blvd, with Tidewater and Associates spoke on behalf of Emeral Coast LLC, and pointed out that the town’s CAMA Land Use Plan Update of 2019 reflects in the Urban Suitability map shows that the area was suited for development. Additionally, all parcels surrounding this location were zoned B1. Patricia Murchinson of 150 Queens Creek Road shared that she was not in support of this rezoning, indicating that she had seen many vehicle wrecks at the high school. She questioned what would happen to the road if the rezoning was approved. Chris Zepata of 44 Pirates Cove Drive shared that he was against the rezoning stating that there is already a flooding issue at the rear of that property and traffic already makes it difficult for him to get out of the neighborhood. He feared that development of the property is increase traffic and likely increase the flooding issue. A photo was shown to the board of the flooding that was taken around May of 2020. Junior Freeman, the applicant, owner of Emerald Coast LLC, shared that the flooding issue that was mentioned had been ratified with a swell and ditch that had been installed sometime after May of 2020. He shared the zoning designation of O/I provided more restrictions than allowances and they wanted to be B1 in order to better market the property. With regards to the traffic comments, he shared that the newly installed traffic light at the high school had helped tremendously in his opinion. Additionally, all Page 3 of 9 developments that happen on Queens Creek Road are beyond his control and contributes to traffic on that road. The public hearing was closed at 7:31 pm. In response to inquires from the board, Projects/Planning Coordinator Brehmer and/or Junior Freeman clarified the following: - 4 rezoning requests have been made for this property to date - Approximately $10,000 had been spent by the applicant on this process After discussion, on a motion by Commissioner Eckendorf, seconded by Commissioner Brown, Ordinance 2024-O6 to rezone the four parcels identified along Queens Creek Road from O/I (Office Institutional) to B-1 (Business), along with the consistency statement was approved. The motion carried 3:2. Ayes: Eckendorf, Brown, Justice No: Conaway, Turner Board members shared appreciation of Mr. Freeman for projects he handled in the town over the years, stating many properties are better now than they were before, specifically the Bamboo restaurant. Text Amendment to Section § 152.179 Table of Permitted/Special Uses and § 152.212 Use Standards to enable Food, Beverage & Craft Processing and Production with Retail Sales Town Planner Andrea Correll reviewed that the purpose of this text amendment was to enable food, beverage, and craft processing and production with retail sales in the B2HDO and MI zoning districts. Processing and production shall be limited to less than 50% of the subject property in the B2HDO zoning district. Retail sales in the MI zoning district shall occupy no more than 50% of the total square footage devoted to the operation. This use standard was intended for a larger brewery with tap room. The created use standards would enable breweries, wineries, and specialty foods such as chocolates. The use was consistent with the descriptions found in Chapter 5 of the 2019 CAMA Land Use Plan Update and the Planning Board unanimously recommended approval at their April 2, 2024, regular meeting. The public hearing was opened at 8:06 pm then closed, no comments were offered. On a motion by Commissioner Conaway, seconded by Commissioner Turner Ordinance 2024-O7 amending section §152.179 Table of Permitted/Special Uses and §152.212 Use Standards to enable Food, Beverage & Craft Processing and Production with Retail Sales was unanimously approved. Page 4 of 9 The board took a recess from 8:07 pm to 8:13 pm Text Amendment to Section §152.009 (E) Maintenance of the Official Zoning Map Town Planner Correll reviewed that the purpose of the text amendment was to amend the time that the official zoning maps were to be changed after rezonings from two weeks to sixty days of notification. The public hearing was opened at 8:15 pm, then closed, no comments were made. On a motion by Commissioner Conaway, seconded by Commissioner Eckendorf Ordinance 2024-O8 amending Section §152.009 (E) Maintenance of the Official Zoning Map was unanimously approved. Text Amendment to Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors Projects/Planning Coordinator Brehmer reviewed that the Historic Preservation Commission had recommended amendments to Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors. At the February 20, 2024, Swansboro Historic Preservation Commission meeting, the historic board created a subcommittee consisting of town staff, Elaine Justice, Lauren Brown, and Kim Kingrey to review and draft a text amendment. The draft was reviewed and approved by the historic board and the planning board recommended both recommending approval to the Board of Commissioners. Overall, the amendments to Section 3: Roofs and Section 5: Windows and Doors were to add more standards on the best practices and materials to continue maintaining and preserving the historic roofs, windows, and doors in our historic district as well as ensure new material is historically accurate and consistent. Details about terne or double lock roof forms were added as well as appropriate material and color options for new or replacement roofs. Additionally, a roof expert spoke with the subcommittee and presented at a historic board meeting, and he provided valuable input and technical terminology. The goal was to also to educate homeowners on resources such architectural salvage companies that were available for replacement options, if necessary. In response to inquires from the board, Projects/Planning Coordinator Brehmer clarified the following: - Property owners who come to Town Hall before starting projects are well educated by staff - Staff tried to monitor the area for unpermitted or authorized work, but it was impossible to catch all, as some come and go over a weekend. The public hearing was opened at 8:25 pm. Page 5 of 9 The Historic Preservation Commission’s Vice Chair Kim Kingrey shared with the board that many people do not understand the importance of a historic district and registry. To prevent the possible loss of a historic designation the board is reviewing many ordinances and there would be more amendments come. Additionally, she shared that she has seen residents to what they want even after they have been educated otherwise. In response to inquiries from the board the following was clarified by either Ms. Kingrey, Ms. Brehmer or Attorney Rasberry. - Workshops have been offered but there is not much participation - Educational techniques that have been utilized have been workshops as mentioned, newsletters, and flyers - Requiring material be supplied at closing is beyond the town’s legal authority - Options and examples are provided in the UDO for the historic district The public hearing was closed at 8:45 pm. On a motion by Commissioner Conaway, seconded by Commissioner Eckendorf Ordinance 2024-O9 amending Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors was unanimously approved. Business Non-Consent Request to Proceed with Cost-Recovery Program Fire Chief Jacob Randall reviewed that the cost of emergency services was continuously increasing. After evaluating the service users, non-residents of Swansboro or Onslow County, further exploration of cost-recovery revenue programs was initiated. Further administrative support and changes are required before officially starting the cost- recovery process. Chief Randall shared that in order to initiate the process of establishing a cost recovery program, a resolution must be adopted. The resolution was consistent with the direction provided to staff on February 27, 2024, by the Board of Commissioners to only bill non- Swansboro or Onslow County residents' insurance. No individual will receive a bill. The ability to begin cost recovery will take effect approximately thirty days (30) after executing this resolution and agreement with Fire Recovery USA. On a motion by Commissioner Eckendorf, seconded by Commissioner Conaway Resolution 2024-R6, outlining the establishment of a cost-recovery program and providing the ability to the Town Manager or their designee to enter into an agreement with Fire Recovery USA, LLC to perform the collections was unanimously approved. Page 6 of 9 Digital Sign Discussion Town Clerk Alissa Fender reviewed that after the digital sign located at Town Hall became inoperable, at its April 9, 2024, Regular Meeting, staff was directed to obtain additional quotes, and return for further consideration. 3 quotes were already obtained, and 3 more companies were contacted for quotes and either they did not offer the same sign specifies or did not respond to the request at all. Direction was requested for replacement of the sign during the current FY 23-24, requiring a budget amendment or to add for consideration in the next FY 24-25 budget. By consensus staff was directed to submit for consideration in FY 24-25 budget. Monthly Financial Report as of March 31, 2024 Finance Director Johnson reviewed details from the monthly financial report, attached herein with the power point presentation of the meeting. Mayor Davis inquired about what was being done to address the legal budget being high which was at 91.6% of budget. Finance Director Johnson shared that the board has just approved a Budget Amendment in the consent items for this meeting. Future Agenda Topics Future agenda items were shared for visibility and comment. In addition, an opportunity was provided for the board to introduce items of interest and subsequent direction for placement om future agendas. The following items were addressed: - Budget discussion added to the May 14, 2024, meeting - Consider ordinance amendment to boat storage as a result of the recent Board of Adjustment appeal of an administrative hearing - Improvement to pickleball courts was to be added to the budget considerations for FY24/25 One Harbor Church Sidewalk Connection to Municipal Park On February 13, 2024, Interim Manager Barlow shared with the board that One Harbor Church was requesting an easement to connect sidewalks to the Municipal Park sidewalks. At that time Mr. Barlow was provided with direction to researching to ensure that the allowance of sidewalks would not jeopardize any grants provided for future funding. At this time One Harbor Church was agreeing to cover all costs associated with the installation and it was noted that these sidewalks also provide an additional parking area for access to the park. Page 7 of 9 On a motion by Mayor Pro Tem Justice, seconded by Commissioner Eckendorf, the Interim Manager and Interim Town Attorney were authorized to proceed with moving forward with executing an easement and a hold harmless clause to complete the sidewalks. The motion was unanimously approved. Public Comment Citizens were offered an opportunity to address the Board regarding items not listed on the agenda. No comments were given. Manager's Comments Interim Manager Barlow did not have any additional details to add to his report, however he did want to mention that at this point in the fiscal year, incoming revenues had likely all been received. Board Comments Board members thanked staff and shared their appreciation for the successful Touch-a- truck event. Mayor Davis shared that he had been working with the Interim Town Manager on the following items. - Resolutions o Supporting paving of Main Street Extension by NCDOT o Opposition of a median on Highway 24, per the Superstreet preliminary plan - Letter to Onslow County conveying his discontent with a meeting held at Queens Creek Elementary School on matters that should be relayed to the Town - $500,000 for Sidewalks in the FY 24/25 budget - Adding Funds for getting more Christmas lights on Highway 24 and downtown Additionally, Mayor Davis thanked the Fire department for their response to the Pizza Forno restaurant fire. Adjournment On a motion by Commissioner Turner, seconded by Commissioner Conaway, the meeting adjourned at 9:16 pm. Page 8 of 9 Attachment A Page 9 of 9  8/14/2024 Regular Meeting April 23, 2024 1 1. Please turn cell phones to “off” or “vibrate”. 2. The Board offers the public three opportunities to speak during the meeting: A comment period is offered at the beginning and end of the meeting. Please note that a separate opportunity is provided for those items requiring a public hearing. Public Hearing(s) – There are 4 public hearings scheduled for this meeting. 2 1  8/14/2024 PUBLIC COMMENT Citizen opportunity to address the Board for items listed on the agenda. 3 AGENDA AND CONSENT ITEMS Action Needed: Motion to Adopt the Agenda as prepared (or amended) and approval of the Consent Items 4 2  8/14/2024 Recognition Swansboro High School Boys Basketball Team Presenter: Mayor John Davis 5 Backpack Friends Presenter: Danielle Abraham – Backpack Friends Director 6 3  8/14/2024 ONWASA Community and Partner Agency Update Presenter: Franky Howard – ONWASA CEO 7 Community and Partner Agency Update April 23, 2024 Swansboro Town Board Update 8 4  8/14/2024 WHO WE ARE ONWASA is a government entity that provides water and/or sewer services to the unincorporated areas of Onslow County, which includes areas outside of the City limits of Jacksonville, and all the towns of Holly Ridge, North Topsail Beach, Richlands, Swansboro, and a portion of Surf City. ONWASA also provides bulk water services to Pender County and local military bases. Onslow Water & Sewer Authority (ONWASA) was incorporated on July 31, 2000, after the governing body for each of the member governments passed a Resolution including Articles of Incorporation. MEMBER GOVERNMENTS County of Onslow Town of Holly Ridge City of Jacksonville Town of Richlands Town of Swansboro Town of North Topsail Beach 9 BOARD OF DIRECTORS The ONWASA Board of Directors consist of eight members, two appointed by the Board of Commissioners for the County of Onslow, two appointed by the City Council of the City of Jacksonville, one each appointed by the Board of Commissioners of the Town of Swansboro, the Board of Aldermen of the Town of Richlands, the Board of Aldermen of the Town of North Topsail Beach, and the Town Council of the Town of Holly Ridge. Current members of the ONWASA Board include: Mr. Royce Bennett, Chairman (County) Mr. Paul Conner, Vice Chairman (Richlands) Mr. Rick Grant, Secretary/Treasurer (North Topsail Beach) Mr. John Davis (Swansboro) Mr. Jerry Bittner (Jacksonville) Mr. Timothy Foster (County) Mr. Robert Warden (Jacksonville) Mr. Greg Hines (Holly Ridge) 10 5  8/14/2024 ONWASA BY THE NUMBERS  4,270,500,000 (11.7 MGD*) Annual Drinking Water Capacity in Gallons **  3,751,835,863 (10.2 MGD*) Gallons of Water Pumped Annually  2,251,320,000 (6.17 MGD*) Annual Wastewater Treatment Capacity in Gallons**  605,388,599 (1.66 MGD*) Gallons of Wastewater Treated Annually  16,050,000 Gallons of Water Stored in Clear Wells and Tanks  14,506,640 Gallons of Water Stored in Underground Pipes  1,005,463 Miles Driven Annually  683,543 Meter Readings Annually  245,184 Main Office - Phone Calls Handled Annually  147,791 Estimated Number of Individual Consumers  68,783 Lab Analysis’ Processed Annually  67,954 Work and Service Orders Processed Annually  57,806 Number of Water Accounts  14,543 Number of Sewer Accounts  1,244 Miles of Water Mains  445 Square Miles of Service Area  255 Miles of Wastewater Mains  247 Facilities to Maintain  172 Full Time Positions * MGD = Million Gallons per Day **All Plants Combined 11 12 6  8/14/2024 13 14 7  8/14/2024 15 ONWASA operates 35 wells across Onslow County 10 Black Creek Aquifer wells in and around Richlands 1 Pee Dee Aquifer 14 Castle Hayne Aquifer wells for the Hubert Plant 10 Castle Hayne Aquifer wells for the Dixon Plant 2 more Castle Hayne wells and 1 more Black Creek Well are in development stages 16 8  8/14/2024 Black Creek Well Field (No Plant treatment required) 10 Black Creek Aquifer Wells These are currently limited to 25% pumping capacity as set by the State in the Central Coastal Plain Capacity Use Area rule. We are seeking state approval to go back to 50% or higher. (We have been pumping them at 50% due to our banked capacity credits with the State. We will use those up in 7 years.) Currently these represent 1.44 MGD Capacity of our total 11.7 MGD system. 1 Pee Dee Aquifer Well that represents 0.298 MGD 17 14 Castle Hayne Aquifer wells for the Hubert Plant This represents 6 MGD of our total 11.7 MGD Capacity. Through our Piney Green and Half Moon Booster stations we are able to move Hubert Water towards Richlands to reduce the Black Creek usage. The Hubert Plant can be seen from Hwy 24 but is on Hubert Boulevard. We have a new 18” water line being designed to help move Hubert Water towards Piney Green. 18 9  8/14/2024 Dixon Well Field and Plant 10 Castle Hayne Aquifer wells for the Dixon Plant This represents 4 MGD of capacity. We are actively working to expand this plant to 6 MGD to match Hubert. We do have the ability to run a portion of this capacity through a reverse osmosis treatment membrane system. We can also send this water towards Southwest through our Verona Booster station to cut back on the Black Creek Wells. 2 more Castle Hayne wells and 1 more Black Creek Well are in development stages. 19 Source: https://pubs.usgs.gov/sim/3055/ Hydrogeologic Framework of Onslow County, North Carolina, 2008 Joint project with the United States Geological Survey (USGS) and ONWASA, City of Jacksonville and MCBCL. 20 10  8/14/2024 21 22 11  8/14/2024 Onlsow County Locate Ticket Stats: (Jan-March) YTD 2023 ---- 8551 Tickets 2024 ---- 8676 Tickets ( 1.5% increase) That is an average of 140 tickets per day. Onslow County is 4th in total locate request called in for the 35 Counties east of I-95: Top 4 counties are as follows Brunswick New Hanover Cumberland Onslow ONWASA has a dedicated crew to just complete locate request (Crew of 4) 23 CAPITAL IMPROVEMENT PLAN We have over 25 Capital Projects in various stages of development over a multi- year plan. The cost estimates for these projects is over $296M in the next 5-10 years. These cost are funded through our rate and fee schedule and system development fees. We do not receive any local tax dollars to operate or fund capital projects. We do occasionally seek and receive grants for specific projects. 24 12  8/14/2024 25 26 13  8/14/2024 New sewer customers and service area with the Pluris Acquisition. (North Topsail, Sneads Ferry) 27 New sewer customers and service area with the Pluris Acquisition. (Webb Creek) 28 14  8/14/2024 ONWASA MAIN OFFICE FACILITY WATER CHEMISTRY LABORATORY • 4,000 SF BUILDING ADDITION WITH FULL LAB, ADMINISTRATIVE OFFICES AND SUPPORT FACILITIES • COMPLETED IN DECEMBER 2022 • CONSTRUCTION COST $2.2 M 29 30 15  8/14/2024 31 32 16  8/14/2024 NORTHWEST REGIONAL WATER RECLAMATION FACILITY HURRICANE FLORENCE RECOVERY • ELECTRICAL SYSTEMS REPAIR AND CRITICAL COMPONENT FLOODPROOFING TO PROTECT ABOVE 500-YEAR FLOOD EVENT • CONSTRUCTION 75% COMPLETE • ESTIMATED FINAL COMPLETION JULY 2023 • CONSTRUCTION COST $6.6 M 33 34 17  8/14/2024 35 36 18  8/14/2024 37 SBR Building 38 19  8/14/2024 SBR Building 39 SUMMERHOUSE WASTEWATER INTERIM CAPACITY IMPROVEMENTS PROJECT • PHASE I-INSTALL ONWASA PROVIDED UV EQUIPMENT, FINE SCREENS, AND MBR TANKS, PUMPS, BLOWERS, AND APPURTENANCES TO MAINTAIN PERMITTED CAPACITY OF 0.180 MGD • CONSTRUCTION DOCUMENTS BID MARCH 11, 2024, ANTICIPATE AWARD APRIL 2024 • ESTIMATED COMPLETION SEPTEMBER- OCTOBER 2024 • ESTMATED CONSTRUCTION COST $2.4M 40 20  8/14/2024 SOUTHEAST SERVICE AREA WASTEWATER FORCE MAIN & PUMP STATIONS - HOLLY RIDGE WWTP TO TOPSAIL WWTP • NEW FORCE MAINS, PUMPING STATIONS PHASE I (ARPA FUNDED) HR WWTP TO SH WWTP; PHASE II – FORCE MAIN, PUMP STATION SH WWTP TO TOPSAIL WWTP • PHASE I DESIGN 95% COMPLETE, BID DOCUMENTS TO DEQ FAST TRACK PERMIT APRIL 2024; PHASE II DESIGN 5% COMPLETE • PHASE I ESTIMATED CONTRACT AWARD DECEMBER 2024; FINAL COMPLETION ESTIMATED OCTOBER 2025 • ESTIMATED COST PHASE I $10M • PHASE 2 TBD 41 SWANSBORO WWTP AND HUBERT WTP HIGHWAY 24 UTILITY CORRIDOR • NEW WASTEWATER FORCE MAIN, PUMPING STATIONS AND WATER TRANSMISSION MAIN PROJECTS • REPLACES SWANSBORO WWTP • DESIGN 90% COMPLETE • ESTIMATED FINAL COMPLETION: WASTEWATER BID Apr 2024 WATER TO BE DETERMINED • ESTIMATED TOTAL COSTS: WASTEWATER $27.7 M WATER $10.0 M 42 21  8/14/2024 43 TOPSAIL ISLAND BOOSTER PUMPING STATION • NEW POTABLE WATER PUMPING STATION, PROPOSED LOCATION NTB TOWN HALL • UNDER CONSTRUCTION • ESTIMATED FINAL COMPLETION OCTOBER 2024 • ESTIMATED TOTAL COST $3.4 M 44 22  8/14/2024 46 47 23  8/14/2024 New Revenue Stream for ONWASA ONWASA hired Pines State Forestry, a Timber Management company in 2022 to provide a comprehensive Timber Management Plan for over 1790 acres. Just in the last two years ONWASA was able to bring in over $850,000 in new revenues from timber sales, with an addition $360,000 expected from active contracts. That’s over $1.2M in revenues in just two years across only 595 acres. The plan is to reforest these acres to establish a sustainable revenue source for ONWASA for years to come. We have also become NC Tree Farm certified. We also were awarded two State grants and two State Budget Earmarks for an additional $15.5M to help with upcoming capital projects. ***ONWASA is funded by Rate Payer Revenue only No Local Tax Dollars*** 48 49 24  8/14/2024 50 ONWASA EMPLOYEES "CARE" ONWASA has a program we call ONWASA CARES that allows employees to take up to 16 hours annually and volunteer for Community Organizations and events. Just this past year we had employees help with the Christmas Cheer Program and food drives for the Jacksonville Rotary Club and local Onslow Outreach programs. ONWASA Employees donated over $4000 worth of toys to Christmas Cheer in 2023 51 25  8/14/2024 MUTUAL AID WITH NCWaterWARN ONWASA is a member of NCWaterWARN, a water and wastewater agency response network (WARN) group of utilities committed to helping each other conduct response and recovery operations. In 2017 ONWASA along with the City of Jacksonville sent teams and equipment to the Florida Keys to help with their recovery from Hurricane Irma and in 2018 five teams arrived from the City of Raleigh, City of Wilson, and Greenville Utilities to answer our call for help with the aftermath left by Hurricane Florence. We also have emergency water interconnections with Pender County, Jacksonville, MCAS New River, Surf City, and NW Water. 52 STRONGER TOGETHER 53 26  8/14/2024 IS YOUR CONTACT INFORMATION UP TO DATE? ONWASA sends important account reminders and alerts by phone, text, and email. Please keep us updated with current contact information by either emailing us at updateinfo@onwasa.com, phone us at (910) 455-0722, or by accessing the customer portal on our website at www.onwasa.com. 54 DOING BUSINESS WITH ONWASA Visit us at www.onwasa.com, on Facebook (@onslowwater), and coming soon the ONWASA Mobile App. 55 27  8/14/2024 Questions? Contact me at: Franky J. Howard O:910.937.7532 Fhoward@onwasa.com 56 Employee Introduction Presenter: Anna Stanley – Parks & Rec Director 57 28  8/14/2024 Administrative Professionals Week Presenter: Mayor John Davis 58 Municipal Clerks Week Presenter: Mayor John Davis 59 29  8/14/2024 PUBLIC HEARING Re-zoning Request- 140, 144, 160 Queens Creek Road Emerald Coast, Inc., on behalf of themselves and other property owners have submitted a rezoning request for four parcels located on Queens Creek Road from O/I (Office and Institutional) to B-1 (Business). The areas are further identified as 140 Queens Creek Road containing 0.48 acres (tax parcel ID 1313-88), 144 Queens Creek Road containing one acre (tax parcel ID 1313-87), and 160 Queens Creek Road containing 5 acres (tax parcel ID 1313- 85.1). The total acreage requested for rezoning is +/-6.49 acres. Recommended Action: 1. Hold a public hearing 2. Motion to approve or deny Ordinance 2024-O6 to rezone the four parcels identified along Queens Creek Road from O/I (Office Institutional) to B-1 (Business). Presenter: Rebecca Brehmer– Projects/ Planning Coordinator CFM, CZO 60 Re-zoning Request 140, 144, 160 Queens Creek Road Presenter: Rebecca Brehmer, Projects/Planning Coordinator, CFM, CZO 61 30  8/14/2024 RE-ZONING REQUEST Town Limits Map 62 RE-ZONING REQUEST Future Land Use Map 63 31  8/14/2024 RE-ZONING REQUEST 64 RE-ZONING REQUEST 65 32  8/14/2024 PUBLIC HEARING Text Amendment to Section § 152.179 Table of Permitted/Special Uses and § 152.212 Use Standards to enable Food, Beverage & Craft Processing and Production with Retail Sales The purpose of this text amendment is to enable food, beverage, and craft processing and production with retail sales in the B2HDO and MI zoning districts. Recommended Action: 1. Hold a public hearing 2. Motion to approved Ordinance 2024-O7 amending section §152.179 Table of Permitted/Special Uses and §152.212 Use Standards to enable Food, Beverage & Craft Processing and Production with Retail Sales. Presenter: Andra Correll– Town Planner AICP 66 Text Amendment to Section § 152.179 Table of Permitted/Special Uses and Section § 152.212 Use Standards Overview: The owners of the Thirsty Mullet located in the Old Post Office want to have the ability to brew craft beer onsite. Processing and production shall be limited to less than fifty of the subject property in the B2HDO zoning district. Retail sales in the MI zoning district shall occupy no more than 50% of the total square footage devoted to the operation. This use standard is intended for a larger brewery with taproom. These standards would enable breweries, wineries, and specialty foods such as chocolates. The use is consistent with the descriptions found in Chapter 5 of the 2019 CAMA Land Use Plan Update. Presenter: Andrea Correll- Planner AICP 67 33  8/14/2024 68 Andrea Correll, AICP-Planner 69 34  8/14/2024 Text Amendment to Section § 152.179 Table of Permitted/Special Uses and Section § 152.212 Use Standards to enable Food, Beverage & Craft Processing and Production with Retail Sales 70 PUBLIC HEARING Text Amendment to Section §152.009 (E) Maintenance of the Official Zoning Map The purpose of text amendment is to enable the time that official zoning maps are to be changed from two weeks to sixty days of notification. Recommended Action: 1. Hold a public hearing 2. Motion to approve Ordinance 2024-O8 amending Section §152.009 (E) Maintenance of the Official Zoning Map Presenter: Andrea Correll– Town Planner AICP 71 35  8/14/2024 PUBLIC HEARING Text Amendment to Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors The Historic Preservation Commission has recommended amendments to Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors. Recommended Action: 1. Hold a public hearing 2. Motion to approve Ordinance 2024-O9 amending Appendix III Historic District Design Standards, Section 3: Roofs and Section 5: Windows and Doors. Presenter: Rebecca Brehmer – Projects/Planning Coordinator CFM, CZO 72 NEW BUSINESS/NON-CONSENT Request to Proceed with Cost-Recovery Program The cost of emergency services is continuously increasing. After evaluating the service users, not residents of Swansboro or Onslow County, further exploration of cost-recovery revenue programs was initiated. Further administrative support and changes are required before officially starting the cost-recovery process. Recommended Action: 1. Approval of Resolution 2024-R6, outlining the establishment of a cost- recovery program. 2. Provide the ability to the Town Manager or their designee to enter into an agreement with Fire Recovery USA, LLC to perform the collections. Presenter: Jacob Randall– Fire Chief 73 36  8/14/2024 NEW BUSINESS/NON-CONSENT Digital Sign Discussion Discussion and direction on replacement of the digital sign. Recommended Action: Discuss and direct staff on replacing the digital sign during FY 23-24 budget or submit for consideration in FY 24-25 budget. Presenter: Alissa Fender– Town Clerk 74 NEW BUSINESS/NON-CONSENT Financial Report Presenter: Sonia Johnson – Finance Director 75 37  8/14/2024 TOWN OF SWANSBORO FINANCIAL REPORT (AS OF MARCH 31, 2024) REVENUES EXPENDITURES LOAN PAYMENTS INVESTMENTS 76 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF MARCH 31, 2024) GENERAL FUND 6,000,000 $5,088,217 5,000,000 $4,648,184 $4,202,668 4,000,000 $3,204,668 3,000,000 2,000,000 1,000,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $885,549 77 38  8/14/2024 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF MARCH 31, 2024) (ACTUAL) GENERAL FUND 6,000,000 $5,088,217 5,000,000 $4,648,184 $3,885,925 4,000,000 $3,140,165 3,000,000 2,000,000 1,000,000 0 Revenues Expenditures FY 22/23 FY 23/24 (ENCUMBRANCES NOT INCLUDED) Total Excess of Revenues Over Expenditures $1,202,292 78 (PURCHASE ORDERS) ENCUMBERED SPENT % DEPT. BUDGET YTD ACTUAL BALANCE March 31, 2024 GOVERNING BODY 43,476 27,764 242 64.4% ADMIN SERVICES 427,686 312,654 472 73.2% FINANCE 289,345 211,721 423 73.3% LEGAL 43,000 39,405 - 91.6% PUBLIC BUILDINGS 393,435 281,039 2,571 72.1% FIRE 1,387,639 1,021,719 8,715 74.3% PERMITTING 389,692 258,837 - 66.4% POLICE 1,256,251 778,330 25,307 64.0% PUBLIC WORKS-STREETS 562,648 181,036 248,910 76.4% POWELL BILL-STREETS 110,094 4,243 489 4.3% PARKS & RECREATION 359,232 219,808 22,232 67.4% CHURCH STREET DOCK/VISITOE CENTER 176,327 42,943 3,299 26.2% EMERGENCY MANAGEMENT 44,306 19,919 620 46.4% FESTIVALS & EVENTS 124,653 100,850 3,464 83.7% NON DEPARTMENTAL 583,580 385,657 - 66.1% TOTAL 6,191,364 3,885,925 316,743 67.88% ** 79 39  8/14/2024 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF MARCH 31, 2024) STORMWATER ENTERPRISE FUND 180,000 $155,533 160,000 $143,272 140,000 $122,184 120,000 100,000 80,000 $58,885 60,000 40,000 20,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $63,299 80 TOWN OF SWANSBORO REVENUES/EXPENDITURES TWO YEAR COMPARISON (AS OF MARCH 31, 2024) SOLID WASTE ENTERPRISE FUND 400,000 $350,000 350,000 $318,322 $306,992 300,000 $269,676 250,000 200,000 150,000 100,000 50,000 0 Revenues Expenditures FY 22/23 FY 23/24 ENCUMBRANCES INCLUDED Total Excess of Revenues Over Expenditures $11,330 81 40  8/14/2024 TOWN OF SWANSBORO LOAN REPORT (AS OF MARCH 31, 2024) Item Principal Interest End Date Annual Debt Balance Rate Service DEBT Town Hall/Tanker $317,275 2.69 03/21/2028 $84,724 Public Safety Facility $40,000 2.58 12/22/2024 $42,064 SERVICE Fire Truck $136,806 2.08 11/01/2026 $47,512 Sleeping Quarters $75,000 2.43 12/14/2026 $28,038 Grapple Truck/Town $93,416 1.72 6/25/2025 $47,917 Hall Generator Vehicles(Police & Fire $67,627 1.84 7/15/2026 $23,377 Department) & Software Total Debt $730,124 $273,632 82 TOWN OF SWANSBORO CASH & INVESTMENTS REPORT (AS OF MARCH 31, 2024) CASH & INVESTMENTS BANK BALANCE INTEREST RATE First Citizens Bank $175,685 .05% NC CMT-General $6,332,547 5.24% TD Bank $6,181,022 5.26% (SCIF Funds for EOC & Sidewalks) 83 41  8/14/2024 GRANT UPDATE Budget YTD Expenditures Encumbrances Unencumbered American Rescue Plan Act Fund $1,102,599 $955,329 $30,874 $116,396 Swansboro Bicentennial Park Boardwalk Extension $277,800 $140,673 $0 $137,127 Emergency Operation Center $6,079,782 $19,543 $0 $6,060,239 Emmerton School Repairs $424,000 $17,500 $18,125 $388,375 Stormwater Master Plan $400,000 $11,256 $0 $388,744 Total Outstanding Grants $8,284,181 $1,144,301 $48,999 $7,090,881 84 Any Questions ? 85 42  8/14/2024 NEW BUSINESS/NON-CONSENT Future Agenda Items Future agenda items are shared for visibility and comment. In addition, an opportunity is provided for the Board to introduce items of interest and subsequent direction for placement on future agendas. Action Needed: Discuss and provide any guidance. Presenter: Alissa Fender – Town Clerk 86 PUBLIC COMMENT Citizen opportunity to address the Board. 87 43  8/14/2024 MANAGER’S COMMENTS Interim Town Manager Jon Barlow 88 BOARD COMMENTS Mayor John Davis Mayor Pro William Justice Commissioner Jeffrey Conaway Commissioner Douglas Eckendorf Commissioner Joseph Brown Commissioner Patrica Turner 89 44  8/14/2024 ADJOURN 90 45