Board of Commissioners Special Meeting

Town of Swansboro Board of Commissioners February 19, 2024, Special Meeting Minutes In attendance: Mayor John Davis, Mayor Pro Tem William Justice, Commissioner Jeffrey Conaway, Commissioner Joseph Brown, and Commissioner Douglas Eckendorf. Mayor Davis shared that Commissioner Larry Philpott had submitted his resignation on February 12, 2024, effective immediately, therefore the board had 1 vacancy. ********************************** Call to Order/Opening Prayer/Pledge The meeting was called to order at 8 am. Mayor Davis reviewed that the purpose of the meeting was for discussion on filling the board vacancy and department introductions. Business Non-Consent Discussion on filling the Board Vacancy By consensus of the board, the process for filling the vacancy would be handled by providing notice that the board would accept talent bank applications from those interested in serving. All applicants would be considered for appointment to the seat at the Board’s special meeting scheduled for February 26, 2024. Department Introductions will be presented Department heads from Public Works, Planning, Admin Services, Parks & Recreation, and the Fire Department provided an introduction to their departments. All reviewed PowerPoint slides are attached herein. Fire Chief Randall reviewed the request for Acquisition of Replacement Fire Apparatus with the board again as requested from the February 13, 2024, regular meeting. He provided details related to the specs of the new apparatus proposals, as well as the repair and outage times of the existing apparatus. By consensus the board agreed to make a final decision on the replacements at its February 27, 2024, regular meeting. In observance of time, presentations by the Police Department and Finance Department were rescheduled to occur at the February 26, 2024, special meeting and a review of the CAMA Land Use plan was also requested to be provided. Adjournment On a motion by Commissioner Conaway, seconded by Commissioner Brown, the meeting adjourned at 12:34 pm. Page 1 of 1  5/22/2024 Special Meeting February 19, 2024 1 Discussion on filling Board Vacancy Presenter: Jonathan Barlow – Interim Town Manager 2 1  5/22/2024 Department Introductions 3 PUBLIC WORKS DEPARTMENT Presented by Gerald “Tank” Bates, Director 4 2  5/22/2024 5 DOCK MASTER DOWNTOWN Justin Webb SUPERVISOR 6 3  5/22/2024 7 8 4  5/22/2024 Planning Department Introduction Town Planner, Andrea Correll, AICP Projects/Planning Coordinator, Rebecca Brehmer, CFM, CZO 9 Since the adoption of the revised Table of Permitted Uses in May 2023, the planning staff has worked with the Technical Review committee approving the following plans: • Commercial: • Bamboo Asian House and shops (under review) • Blazin Bird (exterior improvements only) • El Catrin Mexican Restaurant (waiting on a fire lane installation for final sign off) • Mavis Tire (under review) • Starbucks • One Harbor Church (landscape is still to be done) • Strickland Oil • Waffle House • Wawa (under review for third submittal) 10 5  5/22/2024 Residential Final Plat approvals: • Minor Subdivision (7 lots or less) • Hammocks Field Subdivision • Parrish Green Section I • Pine Bluff Shores Phase III 11 The Planning Department serves all Advisory Boards • Planning Board • Historic Commission • Board of Adjustment • Flood Review Board • Subcommittees • Duties include preparation and presentation of agenda items, helping public prepare applications to be heard, advisory board members onboarding/questions. 12 6  5/22/2024 Day-to-day permitting review • Review of building permits for UDO compliance: • Fence permits • Signs permits • Historic applications • Flood plain development permits • New Business Packets review 13 Projects/Planning Coordinator- Rebecca • All Historic District duties • Serve the historic board with amendments and subcommittees • Handle historic district violations • Create workshop and educational opportunities for the SHPC and residents • Help create, process, and approve all historic district applications • Staff Approval, Minor Work, COAs • Flood Plain Administrator • Review and approve all activity in flood zones in accordance with our Flood Damage Prevention Ordinance • Stay in contact with our NFIP coordinator to make sure the town is staying compliant with FEMA guidelines • Handle flood violations 14 7  5/22/2024 Projects/Planning Coordinator- Rebecca • Assist the manager and finance director and coordinate ongoing grant project details • Emmerton School restoration • Swansboro Stormwater Master Plan • Shadow and assist Andrea in all Planning related duties 15 Potential Land Use Plan Update • All land use plans should be frequently updated - usually about every 5-10 years - to remain relevant and actionable. Swansboro’s Coastal Area Management Act (CAMA) 2009 Land Use Plan had a major revision in 2019 and had a small revision August 28, 2023, concerning wetlands and environmentally sensitive areas. • The town has experienced significant growth, changing development conditions, expansion of the town limits, and a shift in perspectives that has heightened concerns about managing growth. • A consultant would be needed for any update. This update is the only budget item requested. If the Board would like a workshop to discuss this item it is important the new Board understand the power of the adopted Land Use Plan. 16 8  5/22/2024 ADMINISTRATIVE SERVICES DEPARTMENT Established in 2013, the mission of the Administrative Services Department is to provide comprehensive information and top-level support to the Board of Commissioners, Town Manager, town departments and the public. 17 Admin Services Organizational Structure Interim Town Manager Jon Barlow Town Clerk Admin Services Director Alissa Fender Permit Technician Deputy Clerk Admin Assistant Building Inspectors Don Sheffield Linda Stegall Aliette Cuadro Jackie Stevens Paul Ingram 18 9  5/22/2024 Alissa Fender, CMC MMC Started with the Town in October of 2011 as an Administrative Assistant to Public Works under the Workforce Development Act. Hired Full Time in May of 2012. Transferred to Admin Services in March of 2013. Became Deputy Clerk in January 2015. Received Certified Municipal Clerk designation in October of 2016. Became Town Clerk in November 2021. Applied for Master Municipal Clerk designation, received approval Friday evening! Town Clerk/Administrative Services Director 19 Duties /Responsibilities Town Clerk /Admin Services Director • Responsible for preparing • Maintaining the Town Code, and maintaining all agendas UDO, and Policies packets and minutes for • Travel arrangements for • Budget planning and BOC Town officials, Admin management of • Responsible for actions Service Team, Permitting Governing Body, Admin taken by the Board and • Custodian of Town Records Services, Legal, and attesting and distributing (Retention, Disposition, Vault maintenance) Permitting departments all necessary documents to • Oversees the outside agencies, • Provides support to all other departments as Administrative Services contractors, and various needed daily operations departments • Legal requirements for • E911 Address assignments Board actions • Public Information Officer 20 10  5/22/2024 Aliette Cuadro, Deputy Clerk Linda Stegall Jackie Stevens Bilingual (English/Spanish) Permit Technician Admin Assistant Started in January 2022 Started in June 2023 Started in May 2023 Notary Attending Law & Admin Notary Law & Admin for Building Code for Building Code officials Officials Certificate in March Working on CMC designation Admin Services Team 21 Duties /Responsibilities • ONWASA Satellite Office operations • Maintaining the town website, Facebook & o Collection/Process Payments Constant Contact o Daily Balance and Bank Deposit • Beer & Wine Privilege License Administration o Process new service applications • Advisory board/committee support - create o Generate service orders o Provide other miscellaneous Agenda Packet Distribution, attend meetings assistance and Prepare Minutes • Customer Service – In office & phone • Event planning and coordination • Issuance of building permits • Staffing Visitors Center • Scheduling of inspections • Communicates directly with IT provider and • Collection of Town Payments provides assistance • New Business Review/Existing • Festival support Business Fire Inspection Scheduling • Notary Services • Code Enforcement – Grass, rubbish • Provides support to all departments as nuisances needed 22 22 11  5/22/2024 Don Sheffield Building – Level III Building Mechanical – Level I Plumbing – Level II Inspectors Electrical - Level I Paul Ingram Building – Level II (P) Mechanical – Level III ( P) Plumbing – Level II Electrical - Level II (P) 23 Duties /Responsibilities • Ensure the sound construction of new buildings and the safe maintenance of existing buildings. • Ensuring that construction and development practices are in accordance with NC Building Code, F/S/L regulations. • Reviewing building construction plans, issuing permits, and performing building, plumbing, mechanical, electrical, and fire inspections. • Ensuring that properties comply with town codes that establish standards for building usage, junk vehicles, public nuisances such high grass and weeds, sign regulations and flood regulations. 24 12  5/22/2024 Annual Recap • Phone calls : 4,767 • Town Payments Collected: 2,202 • ONWASA Payments Collected: 3,783 • Building Inspections: 1,566 • Re-inspections: 129 • Fire Inspections: 213 • Constant Contact Campaigns: 113 • Notarizations: 87 1,607.50 • Total • Daily • Monthly Tasks Average Average 12,860 53.58 25 Look in the Book Before we proceed with any business we must ask: Are we enable to do this. So, we check: • North Carolina General Statues • Town Charter • Town UDO • Town Polices • State Building Code 26 13  5/22/2024 Proper preparation supports successful governing Preparation plays a critical role in the realm of governance. All requests that must go to the boards for the business to be handled at meetings are reviewed word-for-word to ensure the items are written appropriately for the board and general public to understand the business at hand. In 2023 Admins services Reviewed 270 Agenda Items Created 58 Agenda Packets 27 28 14  5/22/2024 Any Questions? 29 29 30 15  5/22/2024 31 32 16  5/22/2024 33 34 17  5/22/2024 35 36 18  5/22/2024 37 38 19  5/22/2024 39 40 20  5/22/2024 Swansboro Police Department 2023 Annual Report 41 The Swansboro Police Department provides 24-hour law enforcement services to the residents, businesses, and visitors within the jurisdiction of the Town of Swansboro. Mission It is the mission of the Swansboro Police Department to professionally serve our community with Respect, Fairness, Honesty, and Integrity. We are committed to working with the community to maintain and improve the quality of life for everyone and ensure that Swansboro is a place where people can work and raise a family within a safe and caring community. Core Values Our core values are Commitment, Service, Integrity, and Excellence. 42 21  5/22/2024 Department Organization • The Swansboro Police Department is composed of 13 full-time sworn law enforcement officers and four reserve officers. In addition, the department is supported by a civilian Administrative Assistant. The department maintains 13 police vehicles that are equipped with mobile data terminals and speed enforcement equipment. All officers are issued body worn cameras which record all interactions. • All officers have received and maintain their certification as a law enforcement officer through the NC Training and Standards Division. Within the department, four officers have earned their Advanced Law Enforcement Certification, and one has received their Intermediate Law Enforcement Certification. 43 Reportable Incidents 44 22  5/22/2024 Patrol Events 45 In 2023, the department responded to a total of 2,269 reportable calls for service. The table on the next page details the main types of calls officers responded to for the calendar year. Calls For Service Calls for service are requests received from the public which initiate a response from the department. Not all calls for service require a written report. The table on the next page does not include officer- initiated events, such as, traffic enforcement, vehicle unlocks, escorts, business checks, foot patrols, and neighborhood patrols. 46 23  5/22/2024 2023 Reportable Calls for Service • 911 Hang Up 32 • Alarm/Open Door 212 • Assaults 23 • Assist OCSO 237 • Assist Fire/EMS 218 • Break & Enter 14 • Civil Disputes 36 • Communicating Threat 13 • Crisis Intervention 21 • Death (Suicide) 4 (2) • Disputes/Disturbances 121 • Domestics 68 • Drug Offenses (Felony) 28 (9) • Drug Overdose (Fatal) 22 (1) • DWI 42 • Fraud 32 • Juvenile Issues 31 47 2023 Reportable Calls for Service • Larceny 131 • Lost/Found Property 57 • Missing Person 5 • Property Damage 127 • Sex Offense (Felony) 4 (3) • Shots Fired 3 • Town Ordinance Violation 102 • Trespassing 39 • Warrant Service 44 • Welfare Check 38 • Motor Vehicle Collision 214 Total Reportable Calls for Service 2,269 48 24  5/22/2024 Regular Patrol Events • Assist Parks & Recreation (Docks/Bathrooms) 1,854 • Business Checks 11,423 • Business Courtesy/Standby 618 • Business Walkthrough 1,546 • Community Service Events (Festivals/SwansFest/T2T) 17 • Extra Duty Details (Civic Center/Black Friday) 19 • Fingerprinting 119 • Follow Up on Cases 563 • Foot Patrols 841 • Funeral Escorts 23 • NC GHS Events 12 • Neighborhood Patrols 23,842 • Residence Checks 42 • School Checks 251 • Traffic Surveys 2,062 • Vehicle Unlocks 113 Total Regular Events performed on Patrol 43,256 49 Investigations Detectives investigate all reported felony crimes and assist Patrol Officers with investigating misdemeanor crimes reported. Detectives act as Evidence Custodians and are responsible for the Med Drop Box. Cases for 2023: • Assault: 23 (3-Felony) • Break & Enter: 14 • Death/Suicide Investigation: 4 (2-Suicide) • Drug Offense: 9 • Fraud: 32 • Larceny-Felony: 14 • Sex Offense: 4 (3-Felony) • Total: 100 Incidents investigated • Over 300 pounds of medication was returned to the SPD Med Drop Box. 50 25  5/22/2024 Arrests Statistics 51 Arrests Felony Arrests • Possession of Meth: 5 • Possession of a Controlled Substance: 5 • Obtain Property by False Pretenses: 3 • Uttering Forged Document: 2 • Break & Enter: 2 • Larceny: 2 • Speeding to Elude: 2 • Statutory Sex Offense: 1 • Harboring a Fugitive: 1 • Possession of Firearm by Felon: 1 Total Felony Arrests: 24 52 26  5/22/2024 Misdemeanor • Driving While Impaired: 42 • Larceny: 32 • Possession of Controlled Substance: 17 • Assault: 7 • Resist, Obstruct, Delay: 7 • Driving While License Revoked: 6 • Property Damage: 5 • Other Traffic Related: 5 • Assault with Deadly Weapon: 2 • Trespassing: 2 • Misuse of 911: 2 • Possession of Stolen Vehicle: 2 • Sexual Assault: 1 • Carrying Concealed Weapon: 1 • Communicating Threat: 1 Total Misdemeanor Arrests: 134 53 Warrant Service • Arrests made by Warrant Service: 44 Warrant Service arrests are made when officers encounter an individual, either through a traffic stop or call for service, and the individual has a warrant for their arrest. 54 27  5/22/2024 Traffic Enforcement NC 24 is a major east-west travel artery in North Carolina. At last count, more than 35,000 vehicles pass through Swansboro daily. The department tries to ensure that each patrol officer is Radar Operator certified within the first year. The department, also, participates in the NC Governor’s Highway Safety Program. Participation in the program allows the department free access to valuable equipment that can be used for traffic enforcement. For the calendar year 2023, the department issued 782 citations, and gave 1,438 verbal/written warnings. 55 Community Involved The Swansboro Police Department emphasizes community involvement by its officers. The department has started several programs to get its officers more community oriented. The Explorers Program, Coffee-with-a-Cop, and Shop- with-a-Cop are just a few of the well- known programs. Officers are, also, encouraged to stop in the park and surprise young citizens on their birthday, as seen here. 56 28  5/22/2024 Community Involvement School kids get a tour of patrol vehicle. 57 Community Involvement School kids tour the Police Department. 58 29  5/22/2024 Community Involvement Handing out candy to Trick-or-Treaters on Halloween. 59 The Swansboro Police Explorer Program held its first summer camp. A weeklong program that immersed the cadets in a Police Academy atmosphere. 60 30  5/22/2024 The department received $39,700, in grant funding. The Grant Funding money will be used to purchase needed gear and equipment. 61 Admin Assistant For the calendar year 2023, the Admin Assistant: • Answered 4,686 phone calls • Assisted 2,179 walk ins • Took 506 requests for reports • In addition to those above, the Admin Assistant assists the Chief, Lieutenant, Detectives, and Patrol Staff with the everyday operation of the department. 62 31  5/22/2024 Admin Assistant • Other important business the Admin Assistant provides: • Shop-with-a-Cop planning • Golf Cart registration/renewal • Fingerprinting scheduling • Tracking Purchase Orders and Invoices • Posting on social media 63 Officer Recognition Lieutenant Ben Brim (left) and Detective Jeremy McNeil (right) obtained the Advanced Law Enforcement Certification from the NC Training and Standards Professional Certification Division. 64 32  5/22/2024 Officer of the Year Congratulations to Officer Josh Wruble. His outstanding work ethic and dedication to the residents, businesses, and visitors of Swansboro earned him Officer of the Year honors for 2023. 65 Chief’s Award 66 33  5/22/2024 Officer of the Quarter Congratulations to Officer Luke Hult. His overall performance earned him Officer of the Quarter for the 2023 Q4. • Other recipients for the year: • Q1: Sergeant Brenna Watt • Q2: Office Kyle Shotwell • Q3: Detective Austin ray Congratulations to each for their dedication to duty. 67 Additional Information 68 34  5/22/2024 • Continue push to recruit officers to fit our mission. Currently waiting on the state to approve three candidates. We have begun the process on two others. • Participation in NC GHS Program. • Acquire quality Body Worn Camera system (Axon). • Replace dated Tasers. • Replacing old laptops in Patrol Cars with Rugged Laptop. Projects • Replacing desktops in the office. • Continuously applying for grants. • Replacing worn gear/equipment. • Maintain regular vehicle rotation. • Increase staffing to allow for more training opportunities. • Planning to initiate “specialized units” to help with retention. 69 Finance Department Overview Presented By: Sonia Johnson, Finance Director 70 35  5/22/2024 To accurately maintain the accounting records of the Town of Swansboro in accordance with generally accepted accounting principles, NC General Statutes, and guidelines of the Local Government Commission. 71 Transaction Closing the Journal Books Entry Financial Posting Statements Adjusting Trial Entries Balance Worksheet 72 36  5/22/2024 General Accounting Accounts and Financial Accounts Payable Receivable Reporting Grants Cash Management Investments Management Human Resource Payroll Debt Management 73 Finance Director Finance Finance Technician Clerk 74 37  5/22/2024 § 159-25. Duties of finance officer; dual signatures on checks; internal control procedures subject to Commission regulation Manages grants Oversees receipt, Maintains general received including investment and accounting systems for reimbursement requests disbursement cycles of the town and correspondence all town revenues with grant agencies Prepares reports for Assists auditors during Oversees the Swansboro Town Manager, Board, the annual audit; TDA budget and state and federal prepares reports as financial reports agencies, etc. needed Property & Liability Insurance/Workers Comp Insurance 75 Preaudit function Works with Town Manager in Certification for obligation preparation of annual budget Human Resource Certification of disbursements and special projects Oversees Town purchasing and Works with Town Manager in Advises Board on fiscal directing the formulation of town bid procedures financial policies matters Reviews and monitors ongoing Prepares the Annual administration of budget; Capital Improvement Plan Comprehensive Financial monitors revenues and (CIP) Report expenditures 76 38  5/22/2024 Payroll Processing Swansboro TDA Timesheets & Comp Stormwater Utility Billing Time /Vacation & Sick Liaison Leave Accruals Assists Finance Director Provides support for the Complies data and files with various accounting Occupancy Tax/Tourism for annual audit tasks as needed Authority Maintains town Cash Receipts Accounts Payable vehicle/equipment log (Reviews daily deposit reports) Reviews weekly check book of titles & registration Processed End of Day Packet run before it is processed 77 Assists departments Processes Purchase Accounts Payable with purchasing Orders requirements Cash Receipts Assists Finance Director Receives funds collected Orders office supplies with various accounting and prepares daily for town departments tasks as needed deposit Complies files for annual Monthly Sales & Use Tax Assist in HR duties audit 78 39  5/22/2024  Town was awarded the Certificate of Achievement for Excellence in Financial Reporting for Fiscal Year Ending June 30, 2022.  Tyler Technologies software implementation ➢ Core Financials ➢ Purchasing ➢ Fixed Assets ➢ Project Accounting ➢ Personnel Management(includes Position Budgeting) ➢ Time & Attendance ➢ Employee Self Service (Employee Portal) ➢ Cashiering ➢ Permitting/Permitting Online Component ➢ Utility Billing ➢ Socrata Finance Suite-Transparency Module(Not complete) 79 Update town policies Develop financial policies-Fund Balance Policy, Investment Policy, and Debt Management Policy Society for Human Resource Management(SHRM) Certification Employee Training Programs-(Retention) Seek grant opportunities Seek additional revenue-source options 80 40  5/22/2024 Explore a career path in Gain confidence in their Mentorship Local Government Finance abilities Make academic work more meaningful though practical Transition into a permanent Gains hands-on experience application of classroom job principals 81 82 41  5/22/2024 Town of Swansboro Fire Department 83 Who Are We? Combination Fire Provide 24/7/365 ISO Class 4/9e Serve Two Districts 9.491 Square Miles 5,603 Permanent Department Fire, Rescue, and of First Due Population Served EMS Response Response District (First Responder) Swansboro Fire District (City Limits) Swansboro – 2.421 Swansboro – 3,744 White Oak River White Oak – 7.07 White Oak – 1,859 Community (County Contracted) 84 42  5/22/2024 What Do We Do? Emergency Medical Technical Rescue Services • Vehicle Extrication Fire Suppression • First Responder (NC Emergency Medical Technician – Basic) Community Risk Reduction Fire Inspections & Fire/Arson • Life Safety Education Plan Review Investigations • Pre-Incident Planning Insurance Services Emergency and Hazardous Materials Office (ISO) Disaster Responder Compliance Management 85 Where Were We {Organizational} 27 Total Members • 10 – Full-Time Positions {(2) Vacancies} • Dwindling/Low Active Volunteer Program • Low-volume Part-Time Program Aid Department Relationships: • Onslow County Fire Rescue (Bear Creek/Freedom Way) • Hubert Volunteer • Western Carteret 86 43  5/22/2024 Where Were We {Operational} EMS Response Annual Call Overlapping Level Daily Staffing ISO Inspection Volume (2022) Incidents Average (January 2022) (High Priority Only) 813 11.07% Charlie 2 Personnel Class 4/9e {Total} {90 of 813} 542 Delta {EMS Incidents} 271 Echo {Fire Incidents} 87 43 Total Members • 11 Full-Time Personnel • (1) Vacancy – Hiring Assessment In-Progress • 10 Volunteers • (1) Joining March 3 {11 Volunteers} Where Are • (2) Deployed Members We Now • (1) Leave of Absence - Medical • 22 Part-Time Personnel {Organizational} Aiding Department Relationships • Hubert Volunteer Fire Department • Onslow County Fire Rescue {Bear Creek/Freedom Way} • Piney Green Volunteer Fire Department • Maysville Fire & EMS • Western Carteret Fire Department • Emerald Isle Fire Department 88 44  5/22/2024 Where Are We {Operational} EMS Response Annual Call Call Volume By Overlapping Level Staffing Volume (2023) District Incidents (All Priority Calls) 3 Personnel Daily 836 14.66% Omega Minimum 1,221 {Total} {Swansboro Fire {179 of 1,221} {Officer, Driver, District} Firefighter} Alpha 3 Shifts 258 Bravo 801 {A, B, C} {White Oak River {EMS Incidents} Fire District} Charlie 48 Hour On / 96 Hour Off 127 {Shift Schedule} 420 {Automatic or Delta {Fire Incidents} Mutual Aid} Uninterrupted Coverage 24/7/365 Echo 89 2023 Accomplishments (5) Personnel (3) Personnel (2) Personnel (2) Personnel (2) Personnel Completed NC Completed NC Completed FEMA Completed NC Driver Completed NC Fire Firefighter Training Emergency Medical Incident Management Operator Programs Officer Training Programs Technician Training Transitioned Assistant (2) Multi-Agency Joined Carteret Safe Chief (Logistics) from Created (1) Fire Captain Increased Department Training Events (Live Kids Alliance to Shift Work to and (1) Assistant Chief Membership and Fire and Rural Water Enhance Community Administrative of Training position. Involvement Operations) Risk Reduction Efforts Schedule. Successfully Flow Upgraded the Report Tested All Fire Hydrants Management, Drafted the First 5 Year Awarded FY 22 AFG within both Districts Inventory, Inspection, Strategic Plan for the Grant – Cascade {New Identification Response, and Organization System Program} Scheduling Software. 90 45  5/22/2024 Fire Chief Assistant Fire Chief Assistant Fire Chief (Training) (Logistics/Compliance) A Shift Fire Captain B Shift Fire Captain C Shift Fire Captain A Shift Firefighter II B Shift Fire Engineer C Shift Fire Engineer (10) Volunteer Firefighters A Shift Firefighter II B Shift Firefighter II C Shift Firefighter I (22) Part-Time Firefighters 91 Personnel Responsibilities Assistant Fire Chief Assistant Fire Chief Fire Chief {Training} {Logistics/Compliance} Overall Equipment Management Department/Personnel New Personnel Orientation {Testing, Tracking, Management & Planning Maintenance} Fire Arson - Investigation Apparatus Inventory Position Specific Training Management Task Books {Testing, Inventory, Maintenance} Chief Fire Code Official {Inspections/Plan Professional Review} Development Quality Assurance/Quality Assessments Improvement Emergency Manager {Incident Reporting} Operational/Personnel Operational Policies, Training Assessments Procedure, Guideline ISO Compliance Programs Development {Hydrants, Pre-Plans} Personnel/Inter-Agency Interagency Training Relationships Data Performance Tracking, Entry {Projected Cost-Recovery Regulatory Compliance Training Program Program} QA/QI/Performance Data 92 46  5/22/2024 Personnel Responsibilities {Operations} Fire Captain Fire Engineer Firefighters (Senior & II) Firefighter I • Manages Daily Crew • Drives & Operates Fire • Fire Suppression • Fire Suppression {Duty Officer} Apparatus • Rescue Operations • Rescue Operations • Incident Response • Fire Suppression • Medical Care • Community Risk • Incident Command • Rescue Operations • Relief Apparatus Reduction Functions • Medical Care Operator • Pre-Incident Fire • Line Officer – Fire • Community Risk • Community Risk Planning Suppression Reduction Reduction • Rescue Operations • Pre-Incident Fire • Pre-Incident Fire • Medical Care Planning Planning • Pre-Incident Fire Planning • Community Risk Reduction • Individualized Duties 93 Projects Current Future ➢ ISO – Evaluation and Improvement ➢ Cost Recovery Program ▪ Potential Re-Inspection Request Forthcoming ➢ Service Level Enhancements ➢ Community Risk Reduction ▪ ALS Provider (EMS Division) ▪ Fire Life Safety Education ▪ Pre-Incident Planning ▪ Technical Rescuer ▪ Community-Driven Strategic Planning ➢ North Carolina Rescue Association ➢ Training Designations ▪ Position Specific Task Books ▪ Light Rescue ▪ Professional Development Program ➢ Junior Firefighter Program ▪ Medium Rescue ➢ Volunteer Duty Schedule ➢ Center for Public Safety Excellence - ➢ Cost-Share Partnership Accreditation ▪ AFG Grant (Radios) 94 47  5/22/2024 ISO (Insurance Services Office) - Rating Awarded Credit Missed Potential Points Credit for Apparatus Engine Companies: 4.29 / 6 38.63 Reserve Pumpers: 0 / 0.5 Ladder Service: 2.84 / 4 Reserve Ladder and Service: 0 / 0.5 Deployment Analysis: 8.03 / 10 Company Personnel: 5.57 / 15 Training: 4.61 / 9 Water Supply Credit for Supply System: 13.67 / 30 Credit for Hydrants: 2.25 / 3 Community Risk Reduction 3.61 / 5.50 95 APPARATUS 96 48  5/22/2024 CAR 2 (1701) 2021 Dodge Ram Command Vehicle • Currently Assigned to Assistant Chief 97 SQUAD 17 (1703) 2018 Toyne/Spartan Rescue Engine • 32,945.4 Miles (2-15-2024) • 4527.9 Engine Hours • 249.09 Pump Hours Frontline Apparatus (Primary All-Calls) 6 Person Cab 1000-gallon Water Capacity 1500 gallon per minute pump Small Compliment of Extrication Equipment 98 49  5/22/2024 ENGINE 17 (1705) 2001 E-One International Engine (Previously Pumper/Tanker) • Mileage: 45, 164.7 (2-15-2024) • Pump Hours: Unable to Obtain (No Gauge) • Engine Hours: Unable to Obtain (No Gauge) Reserve – Secondary Apparatus 5 Person Cab 1000-gallon water capacity 1250 gallon per minute pump Hose and Fire Suppression Tools only 99 TANKER 17 (1707) 2008 Freightliner Rosenbauer Tanker/Tender • Mileage: 12,962.3 • Engine Hours: 154 • Pump Hours: 76.5 2 Person Cab Frontline (Primary Water Supply Apparatus) • Pump Capacity for Engine Credit • Rural Water Supply (Automatic/Mutual Aid or White Oak District) 2000-gallon Water Capacity 1250 gallon per minute pump Minimum/Required Equipment 100 50  5/22/2024 UTILITY 17 (1709) 2010 Chevrolet Silverado Utility Apparatus (Previous Brush Truck) • Mileage: 27,643 Primary Unit for Pulling Marine 17 Transport of supplies, equipment, and personnel 101 TRUCK 17 (1717) 2003 E-One Typhoon Quint Aerial • Mileage: 20,898 (2-15-2024) • Engine Hours: 3533.8 • Aerial Hours: 1434.9 • Pump Hours: Unable to Obtain (No Meter) Frontline Apparatus • Primary to Hubert & Western Carteret Districts 6 Person Cab 500-gallon Water Tank Capacity 1250 gallon per minute Pump Capacity Small Compliant of Hydraulic/Generated Pump Equipment 102 51  5/22/2024 MARINE 17 (1718) 2001 19’ Carolina Skiff • 2020 Suzuki 115hp Primary Water-Related Incidents • Automatic Aid to ICW with Emerald Isle 103 Maintenance April 2023 to Present Squad 17 Truck 17 Engine 17 Tanker 17 Utility 17 Marine 17 • Pump Panel • Charging • Horn System • Front Steer Tire • Driver Door • Motor Output Labels System Repair • Steering Wheel Replacement Handle Issues • Rear Tires (4) • Battery (Drive) Horn • Emergency • Battery Replaced Replacement • Steering Wheel Warning Lights Replacement • Red DOT • Cab Lift (Drive) Horn – Electrical • Corrected Marker Lights Hydraulic Repaired Issue Emergency • V-Mux System • Pump Valves • Pump Test Light Wiring Electrical Unit • Low Beam Replaced (2 Failure / Issues Failure Headlights Discharges) Correction and • Transmission • DOT Marker • Headlights Retest Seals Light Replaced • Cross-Lay • Turbo Actuator Replacement • Removed Rear Valve Jet Dump Replacement • Oil Sensor Seals Discharge • Air System Leaks • Air Horn Diaphragm • Back-Up Alarm 104 52  5/22/2024 Current/Remaining Issues Squad 17 Truck 17 Engine 17 Tanker 17 Marine 17 •Kussmual Air Jockey System • Gauge Intermittently Works (Fuel & • No longer “Tanker” Capable Air) • Air Leak (Brake • Hole and Damage to •Steering Wheel and Front- • Numerous Emergency Lights End Alignment • Hydraulic Stabilizer Seal Leak • Lights Burned Out System) Fiberglass Underneath (Passenger Side) •Front Tires (Uneven Wear on • Hydraulic Stabilizer Intermittent • Original Lights No Longer • Electrical Issues • Internal Waterlog Tires from Previous Cavitation During Extension Available (Requires Upgrade) (Emergency lights) Suspension Issues) • Aerial Spacer Glides Need • Electrical System Issues • Damaged Fiberglass Replacement • Charging System (Periodically • Tank to Pump Vale on Gunnel wells and •VHF Communication System • Aerial Spot & Scene Light Needs •Front Braking System Replacement Does Not Start) Assembly Bow. • Radio System Replacement Needed •Brake Pad Replacement • Air System Pressure Issues and Leaks (Drains Tanks, Delays • Generator (Non-Operational) & • Missing Gauges (Fuel) Recommended Response) 120 Volt System • Pump PTO Alignment •Door Sensor Issues • Aerial Communication System • Leaking Valves (Drains Tank) • Cab Blower Motor •Open Door Sensor Alarm Intermittent • Requires Daily Refill or Housed Improper Functioning • Missing Emergency Lights (Light No with No Water Intermittent Longer in Production – Requires •Incorrect Self-Contained • Pump Test Fails Additional Upfitting) Breathing Apparatus Securing • Passenger Compartment Window • Passenger Side Rear Tire Leak System and Seals Leak • Back-Up Alarm Inoperable • Electrical System Issues • Engine Oil Leak • 120 Volt System • Missing Scene Light (Driver Side) • Interior Dash Covers/Panels • Missing, Broken, or Taped Together 105 APPARATUS REPLACEMENT REQUEST 106 53  5/22/2024 ENGINE 17 (Replacement Proposal) • Would Replace the 2001 Engine • (3) NFPA Editions Old • Become Front Line Apparatus • Allows Improved Rotation Options to Limit Wear and Tear. • Increase Functionality for ISO assessment. • Enhance Operational Ability with Low Access to Hose Lines, Ladders, and Drafting Equipment. • 2000 gallon per minute pump capacity. • Maintains 1000 gallons of water for rural areas. • Short Wheelbase for Improved Turning Radius and Wheelbase. • Recommend Surplus of Current Engine 17. 107 TRUCK 17 (Replacement Proposal 1 – Tiller) • Would Replace 2003 75ft Aerial • (3) NFPA Editions Old • Would Become Frontline Aerial Apparatus • Increased Functionality • More Compartment Space for Service Enhancement and Credit • Aerial Length Increases from 75ft to 101ft • Extremely Minimal Turning Radius for Narrow and Limited Access Roadways • Equipped with a 2000-gallon per minute pump. • Equipped with 300 gallons of water. • Requires a Second Driver/Operator 108 54  5/22/2024 TRUCK 17 (Replacement Proposal 2 – Mid- Mount) • Would Replace 2003 Aerial • (3) NFPA Editions Old • Would Become Frontline Aerial Apparatus • Increased Functionality • Increased Compartment Space for Service Enhancement from Current Apparatus • Aerial Length Increases from 75ft to 102ft • Turn Radius and Tail Swing considerations to tight turning areas. • Equipped with a 2000-gallon per minute pump. • Equipped with 300 gallons of water. • Does not Require a Second Driver. 109 QUESTIONS 110 55  5/22/2024 BOARD COMMENTS Mayor John Davis Mayor Pro Tem William Justice Commissioner Jeffrey Conaway Commissioner Douglas Eckendorf Commissioner Joseph Brown 111 ADJOURN 112 56