Board of Control

CITY OF TALLMADGE BOARD OF CONTROL Minutes of Regular Meeting Scheduled For: September 14, 2017 at the City Building Members Present: Law Director, Finance Director, Service Director, Pres. of Council, Mayor Others In Attendance: No Meeting Chaired By: Mayor Kline Minutes By: Karen Morgan Item 1) Approval of Minutes: The meeting was called to order by the Mayor at 9:36 p.m. Law Dir. moved to approve the BOC minutes from the August 24, 2017 meeting; seconded by Pres. of Council. Vote to approve: 5/0. Item 2) Approval of the bid from Safe Staffing of Ohio for the 2017 Temporary Labor Services. The amount is $10.59 per regular hour per employee and $15.88 per overtime hour per employee working more than a 40 hour week. This was approved in Ord. 5-2017. Svs. Dir.: I move to approve the bid from Safe Staffing of Ohio for 2017 temporary labor services; seconded by Mayor. Vote to approve: 5/0. Item 3) Approval of the invoices from Cementech for the 2016 Concrete Maintenance and Repair Project in the amount of $63,325.82. The original contract (#11-2016) was for $57,658.80. The increased amount is due to sidewalk quantities that were added to the contract either because of a resident or administrative request. The increase is $5,667.02 or 9.83%. This was approved in Ord. 4-2016. Pres. of Council: What took so long for this to be submitted? Svs. Dir.: Because of a discrepancy on the bill. Mayor: I move to approve the change order; seconded by Fin. Dir. Discussion: Mayor: So this is a 2016 invoice and this contractor has not been paid yet? Do we still have encumbered money? Fin. Dir.: Yes. We have a P.O. for the original contract price of $57,658.80. Mayor: So the $5,667.02 will be the new money that has to come out of the 2017 budget? Fin. Dir.: Yes. Mayor: Is the money in the concrete maintenance or the road program line item? Fin. Dir.: There is currently in their capital budget about $20,000.00 left and I don’t know yet if we have any change orders on any of our 2017 contracts . . . If so, it might have to come out of somebody’s operating funds. Mayor: It should come out of the concrete maintenance line item or street pavement but if you’re ok with this, then I am. Vote to approve: 5/0. Item 4) Additional Items? Fin. Dir.: I would like to move to approve the contract with Graphic Enterprises as passed in Ord. 80-2017 tonight for the purchase of copier and printer equipment in the amount of $115,773.45; seconded by Mayor. Discussion: Fin. Dir.: Should I not have brought this up? Law Dir.: No you’re good, I’m going to ask for the matrix next. Vote to approve: 5/0. Law Dir.: I am going to also make a motion that we approve entering into an intergovernmental agreement with County of Summit, Akron, Barberton, Cuyahoga Falls, and Stow in a matrix case management system as adopted by Council in Ord. 72-2017 tonight; seconded by Mayor. Vote to approve: 5/0. Item 5) Adjournment. The meeting was adjourned at 9:41 p.m. Minutes distributed electronically November 7, 2017/km