Board of Control

CITY OF TALLMADGE BOARD OF CONTROL Minutes of Regular Meeting Scheduled For: Friday. February 26, 2021 @ 9 a.m. Members Present: Mayor Kline, Law Director Raber, Finance Director Gilbride, Pres. of Council Kilway, Svs. Director Rohar (5 members voting) Meeting Chaired By: Mayor Kline Minutes: Karen Morgan Item 1) Call To Order and Approval of Minutes for February 12, 2021 B.O.C. meeting The TEAMS meeting was called to order by the Mayor at 9:05 a.m. Kilway moved to approve the minutes of the February 12, 2021 meeting; seconded by Raber. Vote to approve: 5/0. Item 2) Authorizing the Mayor to purchase a sewer camera through the State Purchasing Program Department of Administrative Services, STS contract #800779 from Jack Doheny Company in the amount of $225,433.60 (as provided for in Ord. 35-2021) Rorar: We presently have a camera that we inspect our sewer lines with and it’s about 10 years old and has become obsolete. It’s one of our most important solutions for inspecting sanitary sewer lines. Kilway: I just have a quick question. In looking through the general fund capital budget, where am I going to find this? Is it under sewer? Gilbride: It’s in the sewer fund, under 2021 capital equipment lease so we are funding several of the items on the agenda today through a bank lease purchase agreement. I did go out and get quotes on that and once these are approved will be awarding it today. I did receive a rate of .95% interest, so that’s one benefit we’re receiving from the pandemic, interest rates are very low for borrowing. So that payment is in that line item in the sewer fund. It’s probably 571.500.58001? – Rorar: 58002. Kilway: Ok, I see it now, sorry. Raber: I move to approve the purchase of the sewer camera through the State Purchasing Program as stated; seconded by Kilway. Vote to approve: 5/0. Item 3) Authorizing the Mayor to enter into a contract for the purchase of new playground equipment for Kent Drive Park through US Communities Cooperative Purchasing Program in the amount of $54,740.92 (as provided for in Ord. 38-2021) Kilway: I move to approve the purchase of playground equipment for Kent Drive Park as stated; Seconded by Raber. Gilbride: Just a point of clarification, the vendor that we will be using is Gametime. Vote to approve: 5/0. Item 4) Authorizing the Mayor to purchase a 2020 Ford E450 Braun Chief XL Ambulance through the State Purchasing Program Ohio STS#233, Contract #800818 from Penn Care, Inc. in the amount of $216,019.00 (as provided for in Ord. 39-2021) Kilway: Just a quick note, the agenda says this is a 2020 model but it is actually a 2022. I move to approve the purchase of a 2022 Ford E450 Braun Chief XL Ambulance as stated; seconded by Kline. Vote to approve: 5/0. Item 5) Authorizing the Mayor to purchase a Freightliner M2 106 with a Supreme Van Body through the State Purchasing Program, ODOT Contract #118-21 from Valley Freightliner & Western Star in the amount of $127,021.00 (as provided for in Ord. 40- 2021) Raber: I move to authorize the Mayor to purchase a Freightliner M2 106 with a Supreme Van Body as stated; seconded by Gilbride. Vote to approve: 5/0. Item 6) Authorizing the Mayor to purchase a Freightliner M2 106 through the State Purchasing Program ODOT Contract #118-21 from Valley Freightliner & Western Star in the amount of $83,609.00 and the purchase of a Hook Lift Hoist and Snow Plow Package through State Purchasing Program Department of Administrative Services STS#515, Contract #800860 in the amount of $111,631.94 (as provided for in Ord. 41-2021) Gilbride: My question is, these are 2 different purchases from 2 different vendors and I’m not sure they should be approved as one, they were submitted as 2 items. Raber: Are they both on the same ordinance? Rorar: Yes. Gilbride: They are on the same ordinance because they’re together but it’s purchased through 2 different vendors. They’ll be combined but it’s technically like a … I mean we can approve them as one if everyone thinks that’s ok. Raber: We can make 2 separate motions. I move to authorize the Mayor to purchase a Freightliner M2 106 from Valley Freightliner & Western Star in the amount of $83,609.00 and as stated; seconded by Kline. Vote to approve I’ll call it 6A: 5/0. Raber: I move to authorize the Mayor to purchase a Hook Lift Hoist and Snow Plow Package (from Concord Road Equipment Manufacturing) motion amended to add vendor after motion was made in the amount of $111,631,94 and as stated; seconded by Kilway. Vote to approve: 5/0. Item 7) Authorizing the Mayor to purchase the property at 571 S. Munroe Road (Parcel 6004640) for $150,000.00 (this should be $130,000.00) from Lisa Marie Cerri and Lauren Renee George (as provided for in Ord. 42-2021) Kline: The property’s purchase price was $125,000.00 with $5,000.00 set aside for the closing costs. Gilbride, I move to approve the purchase of the property at 571 S. Munroe Road (Parcel 6004640) for $130,000.00 as stated; seconded by Kilway. Raber: Can we amend the motion to be “in an amount up to $130,000.00”? Gilbride: Yes, I will move to amend the motion to include that statement; seconded by Kilway. Vote to approve: 5/0. Item 8) Additional Items? There are none. Item 9) Adjournment. The meeting was adjourned at 9:17 a.m. Board of Control agenda distributed electronically March 10, 2021/km