Board of Control

City of Tallmadge Board of Control Meeting Minutes December 14, 2023 7:30 p.m. Mayor’s Conference Room Members Present: Mayor David Kline, Law Director Megan Raber, Director of Public Service Mike Rorar Members Not Present: Finance Director Mollie Gilbride, President of Council Dennis Loughry Meeting Chaired By: Mayor David G. Kline Minutes: Tish Rowland Item 1: Call to Order and Approval of B.O.C. Minutes for the November 6th meeting: Mayor Kline called the meeting to order at 8:52 p.m. Item 2: Adoption of Minutes: Megan Raber moved to adopt the Minutes of the November 6th B.O.C. meeting; seconded by Mike Rorar. Vote to approve: 3/0 Item 3: Consideration and approval of Change Order #1 to ProQuality Demolition, Inc. for a price increase due to removal of contaminated concrete slabs located at 89 E. Howe Road. The total increase will be $33,300.00, bringing the new contract price to $671,300.00. This is authorized in Ord. 2023-100. (The original project was approved by Council in Ord. 2023-41) Discussion: Rorar: During the demo asbestos coating was found underneath the basketball floor. There were 18 truckloads full to the special dump. Mayor Kline moved to approve; seconded by Megan Raber. Vote to approve: 3/0 Item 4: Consideration and approval of Change Order #2 to ProQuality Demolition, Inc. for a price increase due to removal of a contaminated concrete wall located at 89 E. Howe Road. The total increase will be $157,300.00, bringing the new contract price to $828,600.00. This is authorized in Ord. 2023-100. (The original project was approved by Council in Ord. 2023-41) Discussion: Rorar: The main footer wall, which was about 800’ long, also had an asbestos membrane on it. It was category one, and it took 83 truckloads to be removed. We had one truckload of RACM, which is the really bad stuff, and that was the pulverized material. Because it has a chance to go air born it’s treated differently. The company did a great job. Mayor Kline: They did do a good job; every time I visited the site was clean and they were professional. Mayor Kline moved to approve; seconded by Megan Raber. Vote to approve: 3/0 Item 5: Consideration and approval of Change Order #4 to Cardinal Asphalt for a price decrease due to a reduction in pricing of the manholes not installed per the bid specs and reconciliation of the PO. The total decrease will be $5562.00, bringing the new contract price to $573,102.80. (The original project was approved by Council in Ord. 2023-1) Megan Raber moved to approve; seconded by Mayor Kline. Vote to approve: 3/0 Item 6: Consideration and approval of Change Order #1 to Northeast Ohio Trenching Services for a price increase to remove soft soil and replace it with geogrid and aggregate within the new parking lot. The total increase will be $2,970.30, bringing the new contract price to $761,170.30. The original project was approved by Council in Ord. 2023-75. Megan Raber moved to approve; seconded by Mayor Kline. Discussion: Rorar: As you grade out for a parking lot you don’t know if there is any soft soil. After proof rolling by driving a truck with a lot of weight over the area the soft soil was revealed. Raber: Which park is this? Rorar: Howe Road Park, it’s a new parking lot that was being constructed. Once it shows soft soil you have to remove it. Mayor Kline: I saw the photos and some areas had pretty bad ruts, so it had to be taken care of. Vote to approve: 3/0 Item 7: Consideration and approval of Change Order #2 to Northeast Ohio Trenching Services for a price increase due to required revisions to the electrical plans after the Summit County plan review. The total increase will be $4,069.99, bringing the new contract price to $765,240.29. The original project was approved by Council in Ord. 2023-75. Megan Raber moved to approve; seconded by Mike Rorar. Discussion: Rorar: This was driven by the Summit County Building Department based on submitted plans so there’s not much we can do. Raber: And the total cost overrun for this project is less than $3000. Vote to approve: 3/0 Item 8: Consideration and approval of a 1-year renewal for Mowing City Property through Four Seasons Service & Repair. The effective dates would be January 1, 2024 through December 31, 2024. The original project was approved by Council in Ord. 80-2019. Megan Raber moved to approve; seconded by Mayor Kline. Rorar: Correction – it was originally approved in Ord. 80-2019. Discussion: Rorar: This is the last year of the extension for this contract. Four Seasons has done a great job. Vote to approve: 3/0 Item 9: Additional Items: None Item 10: Adjournment: The meeting was adjourned at 9:01pm Board of Control minutes for this meeting electronically distributed December 15, 2023/tf