City Council Regular Meeting

REVISED COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 1. Call to Order: President of Council Loughry called the Council meeting of Thursday, September 14, 2023, at 7:00 p.m. 2. Opening Prayer & Pledge of Allegiance: Prayer: Rev. Phil Anderson, Bethel Church of Tallmadge. Pledge of Allegiance: 3. Roll Call: Mrs. Allman, Mr. Bollas, Mr. Bozic, Mrs. Gutman, Mr. Loughry, Mr. Sisak – present. Mrs. Kilway and Mr. Sisak were excused. 4. Correcting and Adopting the Previous Meeting Minutes: 8-24-23 Minutes Mr. Bollas: I move to adopt the minutes from the 8-24-23 Council meeting. Seconded Mrs. Allman. Roll Call: Mr. Bozic, Mrs. Gutman, Mr. Loughry, Mrs. Allman, Mr. Bollas – unanimous. The 8-24- 23 Council meeting minutes are adopted by a vote of 5-0. 5. Financial Reports: • Fire & EMS Fund Transfer in the amount of $175,000, Street Maintenance & Repair Fund Transfer in the amount of $200,000 from the General Fund and Bond Retirement in the amount of $100,000 from Safety Services Income Tax Fund to Council on 9-5-23. • Appropriation Report, Fund Report and Revenue Report for the period ending 8-31-23 to Council on 9-5-23. • August Financial Reports to Council on 9-5-23. • Tallmadge Recreation Center Profit and Loss Report for the period ending 8-31-23 to Council on 9-5-23. • Income Tax Comparisons for the period ending 8-31-23 to Council on 9-5-23. • Consolidated Investment Portfolio for the period ending 8-31-23 to Council on 9-5-23. • Income Tax by Source Report for the month of August to Council on 9-5-23. • Revenue Comparisons for Major Funds for the period ending 8-31-23 to Council on 9-5-23. Mr. Bollas moved to accept the Financial Reports submitted by Dir. of Finance Gilbride. Seconded Mr. Bozic. Mr. Bozic: On the Consolidate Investment Report there are four different investments that are set to have maturity dates for this calendar year. They total about like maybe $13+ million. What do we normally do with those when they hit those maturity dates? Dir. of Finance: So, two of those are actually kind of what I would call money market accounts, so the Star Ohio account is actually like a liquid savings account, but it is invested with the State of Ohio into a plethora of funds. We are actually receiving a 5.48% return on that so that money is going to stay right where it is at. The same thing with Premier Bank, it is also a government funds money market, and we are getting 5.62% on that and so that money will stay. Then the two CD’s when those things mature, I will look at our cash flow of needs and likely I will probably roll those over into other CD’s. I have been going out a little further on some of our CDs to kind of curb some of that interest rate to give us some of that 5% maybe into 2024 and 2025 to keep our returns highs so we don’t see the Feds start to lower the rates because those two main money market accounts are driven by the Fed and those rates. So, I will monitor that closely and once those start to kind of drop a little bit, we will put those into some more secured, not secured, that is the wrong word, I’ll put them into a more stable interest rate environment. Roll Call: Mr. Bollas, Mr. Bozic, Mrs. Gutman, Mr. Loughry, Mrs. Allman – unanimous. The Financial Reports were approved by a vote of 5-0. 6. Public Hearings: None. 7. Community Input: Pres. of Council: This is the point in our agenda where anybody from the public can come in and address Council for up to 2 minutes each on anything that is not on the agenda. Mrs. Donna Mullins, 65 Byatt Road had called ahead of time and made arrangements to talk to us. So, at this time, Mrs. Mullins, if you would like to come up. 1  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Donna Mullins: My house sits in front of the Beachler Road allotment. I brought pictures. She showed pictures of her property with the flooding. She stated that when the new allotment went in the flooding became much worse. There was additional conversation between Mrs. Mullins and Council and the Administration. Mrs. Gutman: I’m not sure if this is the appropriate time, but if Mr. Rorar or the Mayor could give a little background on what you found and how the development was approved and now what the problem is here. It seems pretty apparent that we do have a big problem. Dir. of Pub. Service: I think I met Mrs. Mullins for the first time in 2020, she gave me these pictures. We discussed the depression from children riding dirt bikes. So, after looking at everything, we went to the County GIS, and you can see the house on Woodsbend and what is the elevation there Dave? Mayor: So, the topo lines here what he is looking at is a high mound right there and it is 1175.4. The one way up top is 1174.2. The one that is right next to the wet spot there is 1172.1. Dir. of Pub. Service: So, you are dropping; it is actually a bowl right there and then that wet spot that is circled is where Mrs. Mullins wet spot is and then if you go to the next one going down, that is 1170 and so everything . . . it is a bowl and it holds water. This is a soils map from the Summit Soils GIS and that purple is a soil that is meant to have seasonally high water. During periods of high rains, you do get ponding in the soil. This is the Beachler Road Improvement Plan from 2000 and that highlighted area if you go down the road you can see that all the downspouts are tied into the storm sewer so there is nothing running off their property. It stays in the storm sewers and the grade of the allotment all goes to a retention pond which is going away from Mrs. Mullins property. That is to the east. There are no wetlands on the property that abuts Mrs. Mullins. There appears to be a depression. I still stand behind that. It seems to be a wet soil that does hold water. I can’t see where the Beachler development added anything to it. I don’t see any pipes or grading that was directed towards your property. Unfortunately, that backyard of yours is at a lower elevation compared to those surrounding grades and so I still . . . it is a low spot. I don’t know what else to tell you. Mrs. Mullins: It was never low before the allotment went in. I never had any water in my back yard before that. You can see by the pictures. Why is everyone having trouble? Dir. of Pub. Service: It appears there is nothing coming off of the Woodsbend allotment that is adding to it. Mr. Bollas: In addressing the complaints that we have received over the last few years specifically in Ward 3, could we look at various options, at least to wholistically understand. I know she has called for various estimates for some various work. I am just thinking directionally, could we at least align on what would be the appropriate solution. Come up with some next steps on a path forward with this? Dir. of Pub. Service: We certainly have. We think we have talked to Mrs. Mullins about that before. You can definitely fill her backyard and there again, she could secure an easement off her neighbor to run a pipe, but once that easement is set in stone and recorded, they can’t build anything on it. So, whoever told you that they would remove it if they wanted to put in a swimming pool, that is not how an easement works. It would be recorded, and it would be an easement based on drainage. Mrs. Mullins: We talked about bringing in fill and we were told we couldn’t do it because that water would be displaced onto our neighbor’s property if we were above them. 2  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Pub. Service: You can’t add water to someone else’s property, but it appears to be a low spot. Those are suggestions that you could look at. Mrs. Mullins: That wasn’t a low spot before the allotment went in. So, why for over 20 years we didn’t have any water in our backyard. Dir. of Pub. Service: I don’t have an answer for you on that one. • Thomas Garner, 827 Humble Road, Tallmadge: I live just down the road from Donna. You had elevations before the development went in. You think the ridge is still there. There was no water back there. That was where we played. The water drainage issue back there I believe was developed from the building of the allotment because there was one house there before and when they dig basements the dirt has to go somewhere, and the grading has to change. They didn’t haul it away. They created a retention pond to direct their downspouts into and there wasn’t supposed to be a house built there and within the last few years, there was a house built there and so rules change, properties change, and we are putting water on other people’s property. I have issues on my property too, but that has to be addressed some other time because it is a different issue altogether, but there is a water problem back there; it is a drainage problem and there were new houses built on Humble Road on the corner and that was regraded and the house basements were dug and the dirt stayed on the property so if there was drainage coming off of her property down onto Humble Road into the ditches, it was blocked off by houses being built around her. The issue could be that the water is being blocked from houses built on Humble Road and there was one house that was a basement house on the corner of Humble and now there are four new houses built on that corner. So, there is dirt that was put in their yards out of their basements and regraded and so it could have blocked water from draining on her property. Dir. of Pub. Service: We will have our hydraulic engineer take a look at that, but we have only been told about Woodsbend. This is the first time that I have heard about Humble. Mayor: We will get a hydraulic engineer out there and we can meet you guys out there. • Lynn Roddie, 759 Humble Road, Tallmadge: It is like three or four houses down at the corner of Byatt and Humble. When I moved in with my husband in 1999, there was no water problem at all. We had a ¼ horse sump pump, and it worked fine. It got all the water out and there was no problem at all. Once those properties were built back there between then in 1999 and just this past winter or spring, we went from a ¼ horse sump pump to a ¾ horse sump pump. I went from a ¼ to ½ to ¾ horse pump. Even with the sump pump running there were times that you could see the bubbling water out of the sump pump area because number one, the sump pump wasn’t big enough but number two, the water from all the drainage was coming in there and it was coming in there faster than the pump could handle. I have also seen when it has rained severely hard that we have an area of gravel right against the deck behind the house and you can stand there and when it is a torrential downpour you can stand there and watch that water run right over just like a little stream right over that gravel area and right up against the cement wall of my basement. It was never there. I mean I moved in 1999 and my husband bought that property in 1998. We discussed several times when we first saw the property was there any problem with drainage; was there any problem with water in the basement and he said no, there never was. Our house, out of all of them on Humble, has always been the worst and our property is located right behind the cul-de-sac. I don’t know if it is because of all of the drainage from that allotment runs right down onto my property but if you talk to the other people on the road, some people have had water issues. 3  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Pub. Service: OK, I will be out to take a look. I have never met you and I have never heard of this problem with your property so I will be out to take a look. Pres. of Council: Thank you all for coming in. I know it is not easy for you to do when you are not used to doing this in this type of a setting, so we appreciate it. Thank you, Mr. Rorar. 8. Agenda Additions: None. 9. Reports of Administrative Officers: a. Mayor/Director of Safety: Thank you Mr. Chairman. It has been a very busy last several weeks. • The swearing-in of two folks; Aaron Godown as a new Patrol Officer and Dave Chochola was promoted to Sergeant and that was this afternoon that he was sworn in. We give the applicant or the employee the choice of when they want to do it and his choice was to do it at 3:30 p.m. today and so that is why it was not at Council, but we do offer it to Council. • The 911 Memorial at the Circle went off extremely well. The white candles that were purchased burnt all night long. • An update on the Fire Station. As you can see the doors are being installed and you can see how they operate back and forth. That was the design to move side to side instead of up and down. The two wood doors will be fully operational tomorrow and so they will start operating out of that bay so they can start the next ones. Councilman Loughry asked me why we had to dig up the floor in the new station for a sewer problem and rest assured it was not at Station 2, it was at Station 1. There was a sewer pipe that was broken underneath the ground that had to be repaired and that repair was found, and that repair was made. There are still a lot of punch list items for Station 2. • Business and Retention Visits: We did make a visit to Steere Enterprise, and they are doing extremely well. Speelman Electric is also doing well. Kenda Tire and Martin Wheel have their final plans being developed. They are on track to possibly break ground yet this year out on the Maplecrest Golf Course. Herman Machine is also doing well. They are having a record-breaking year this year. • We welcomed a few businesses into town; Bell Barbershop on August 16th and that is in Gionino’s Plaza and Chelsey School of Dancing on August 24th and that is on South Avenue in Acme Plaza. Then Breakfast at Tiffini’s. That is in the East Avenue Plaza and that is Tallmadge Center. • A couple of things that we are working on that we will need Council’s action at the Rec Center, the chiller to operate the cold air for the makeup air has failed and we are working on prices to get, and it will have to be a re-appropriation. Right now, we are fortunate that the weather is mild so we don’t have to run the chiller, but we can still run the make- up air. • At the Police Department, the main brain controller for the operation of the HVAC equipment also failed and that was a $12,000 part. The Chief paid for it but it was not in their budget to be able to absorb that so I will be working on that. • The Joint Dispatch Center ribbon cutting and grand opening for that building is October 6th at 11:00 a.m. and we will send information out, but it will be at the dispatch center. They will not be doing tours at that time, so any Council member, I know I have taken quite a few of you in there and it is getting to a point where they will not allow anybody into that building because of the amount of strategic placement of equipment is done on the inside and so it is getting very hard to get inside that building. Akron is working on moving in and their goal is to be operating also by November or December. • Electronic Recycling Drive is Saturday, October 14th at the Rec Center from 4  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Mayor (Cont’d.) 10:00 a.m. to 2:00 p.m. We will also send that information out to Council. It is a very popular event that goes on up there. • Beggar’s Night is on Thursday, October 26th, 5:30 p.m. to 7:00 p.m. • The Lions Club is having a spaghetti dinner this Saturday and it is a tribute to Larry Bagnoli. • Looking for a new member for the ARB; that is the Heritage Commission that is the Architectural Review Board; we are down one member and so if anybody knows of someone from the public that would like to be on the Architectural Review Board, send them my way. That’s all I have. b. Director of Administration: Thank you. • We are currently working on the 2024 Budget. The Administration has met with all of the Department Heads so they can present their requests and discuss the budget for their department. The Administration is meeting on everything that has been presented and we are having our meetings to look at what is in the funds and the balances. We are meeting on that next week and then we will have a second round with the Department Heads to further discuss where some adjustments may have to be made and get more information and again balancing the budget with all of the requests that are given to us, the Department Heads have been very active in communicating with us and my door is open all the time so if anyone wants to come in an talk about the budget; I’m always there. • The second item, these are just the two large items, is the Compensation Study and you should all have the 3 pieces of legislation that will be presented this evening to you. We have a speaker this evening that will talk during the Personnel Committee of Council; Mr. Kevin Shebesta, who is from Clemans-Nelson who is the consultant that the City used and he will go over the compensation study process for you to give you a base of how it was conducted. That’s really all I have at this time. c. Director of Public Service: Good evening. • To start on September 18th the demo of 89 E. Howe Rd., the Summit DD building, the construction fence will be going up as well as the tap of the waterline that they need. • October 11th is the paving of the West Avenue hill. That is from the water break and that is going to occur in the evening hours. West Avenue will be closed between Thomas and Brittain and there will be detours out at that time. • For the past month, the Zoning Department has had 52 total permits issued; 38 of which were zoning certificates which were street openings which were new houses being constructed. • Code violations there were 40 total violations, 12 of which were property disrepair. • Tallmadge Reserve Phase 6 and 7 the sub-grading utility work is complete and so the road infrastructure is going to be starting here soon. • In Cemetery, we had 6 total burials: 4 full and 2 cremains. • For the Parks, membership at the Rec Center was 7,274 and that is an 8% increase from a year ago. Users are 1,832. Visits at the Rec Center is 13,074 and that is a 5% increase from a year ago. • The Fall Festival is October 7th between 1:00 p.m. and 5:00 p.m. at the Tallmadge Rec Center. • Circle Fest, as the Mayor mentioned, happened and it was a great event. That was held on August 19th and knock on wood, there were no issues that occurred. • The last day for pavilion rentals is September 30th and the last day of field rentals is October 31st. Maca Aquatic Center: we had our first Doggie Swim on August 26th. A pretty decent turnout. I think there were over 30 dogs at the event. Obviously, the pool was closed about 2 weeks ahead of time before this occurred. We are trying to offer more 5  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of pub., Service (Cont’d.) things to entice people to go there. • Memberships sold for the year was over 2,000. August visits which were 4,700. • The Street Department had 44 hours of street sweeping and 5 tons of debris were removed; 48 hours for berm mowing, 210 lineal feet of ditching occurred, 3 catch basins were built; 19,313 feet of cracked sealing occurred so that is road miles so that is how we measure that off. The City-wide sidewalk program is complete as well as the City-wide concrete paving is complete. • We had one water break in the Utility Department. That was the one on West Avenue. That was actually a double break. When they got the first one that occurred then we had the second break occur further downhill. That sometimes happens because that line is stressed. So ,7 water breaks for the year. 2,400 feet of sanitary sewer was videoed, and 6,113 lineal feet of sanitary sewer was jetted, and 3 fire hydrants were repaired and that concludes my monthly report. d. Director of Finance: Good evening. Everybody should have received my written reports and there is nothing unexpected or anything unusual to report at this time. Councilman Loughry did mention to me that he has received some inquiries regarding the TIFF out at Tallmadge Reserve. I’m not really sure what the questions were, but just to reiterate to you, we do have a tax and increment financing district that was established prior to that development going in, but it allows us to use property tax dollars and redirect them for a specific purpose that benefits the residents of that development. The reason that we did that was so that we could finance the new intersection at Washburn and East Avenue and so that will be paid for by that and then the whole East Avenue Widening Project. The Tax Increment Finance District is set to take effect for tax year 2024 and the City will then begin collecting those revenues in 2025. Based on the estimates that we previously used, I am going to guess we are going to collect more than we anticipated. It is a 30-year non-school district TIFF which means that the school districts taxes will not be affected by the TIFF. They will receive 100% of their levy dollars and I do not anticipate that the TIFF will remain in effect for 30 years. We will evaluate once we finalize the road improvement and probably be able to end that. The sooner the taxpayers do not see anything different on their taxes; they pay the same tax rates; it is just a matter of those taxes being redirected for a different purpose than they were originally levied for. Mrs. Gutman: Could you, for the benefit of anybody listening, when you say the money is redirected; could you say where it is redirected from. Dir. of Finance: So, it is directed from; it’s complicated, but unvoted tax levies that were prior to 2007, anything voted after 2007 are not allowed to be redirected so those tax levies primarily . . . there are some county levies that we will touch from; there are some city levies that we will touch from portions of that and it will be the incremental increase on the property value that we are receiving. So, it will be monies that they have not received yet but will eventually receive once we finish that collection period. I don’t have the specific breakdown, but I could provide for you what is estimated in the levies and like I said, we knew that in order to maximize the revenue and knowing that the widening project would be off into the future, we did elect to hold off on collection of that until tax year 2024 so those levies right now are being sent to where they rightfully belong and then when the TIFF goes into effect in 2024, the County will then do an analyses and then those monies will be sent to us specifically identified and then we have to use them for that specific purpose. Mr. Bozic: So, on that topic, once we begin collecting that, I take it we will have like a callout item. 6  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Finance: We already have a separate . . . there is already . . . if you look at the financial report there is already a separate fund for that. We actually accounted for the debt payments through that fund that we are making on the East Avenue/Washburn Project so that was about $1 million of debt that we issued, and those monies are being run through that fund and then eventually once we begin collection, we will reimburse the General Fund for all those debt payments that we have made. e. Director of Law: Thank you. Just to let you know we have been very busy in my office. We will be holding an Executive Session later today to discuss pending litigation and we are working on our community outreach that we do with the schools with regard to Red Ribbon Week. That is coming up here next month and so we are working in cooperation with the Tallmadge Elementary School and the Middle School to spread awareness with regard to that. End of report. 10. Reports of Standing Committees of Council of the Whole: a. Planning and Zoning Carol Kilway, Chair Rebecca Allman, Vice Chair The Planning & Zoning Committee deals with land use, zoning, conditional uses, planning, economic and community development, and public property. Mrs. Allman: I call the Planning & Zoning Committee to order. We have no legislation before us. Is there anything from Council or the Administration for Planning & Zoning? Hearing none, I close committee. i. Additional Items: None. b. Finance Craig Sisak, Chair Jonathon Bollas, Vice Chair The Finance Committee deals with budget, appropriations, re-appropriations, bonds, franchises, investments, and expenditures. i. First Readings of Ordinances and Resolutions. A. Res. 2023-11 – Exhibit A – Accepting the amounts and rates as determined by the Summit County Budget Commission and authorizing the necessary tax levies, certifying them to the County Fiscal Officer and providing for immediate enactment. Sponsor: Dir. of Finance Gilbride Mr. Bollas: I call Finance to order. We have Res. 2023-11 – Exhibit A. The resolution was read into the record. Is there any discussion regarding this resolution? I did not receive a request for 1st Reading adoption. Dir. of Finance: No, this does not need 1st Reading adoption. It will just need to be adopted by the end of the month at 2nd Reading. Pres. of Council: Mrs. Gilbride, will you just give us an overview of what this is. This is like housekeeping. Dir. of Finance: Yes, this is a housekeeping thing. We are required to do this every year. It authorizes the County Fiscal office to basically collect all of our property taxes as the rates stated in the exhibit. Just for your information, I did confirm that the evaluations that are on the exhibit are not the updated valuations. All of those are still going through an appeals process. Once the County has updated the valuations, they will give us updated estimates on the property taxes. Mr. Bollas: We will keep this at 1st Reading. ii. Additional Items: None. 7  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 c. Personnel Jonathon Bollas, Chair Adam Bozic, Vice Chair The Personnel Committee deals with personnel, labor relations, insurance claims, Rules of Council and State Statutes. ❖ Kevin Shebesta, Consultant with Clemans-Nelson & Associates, Inc. will speak. regarding the Compensation Study. Mr. Shebesta gave a presentation on the Compensation Study and how they reached their conclusions. (The full presentation can be listened to on the audio tape of this meeting). Dir. of Administration: I would open it up to Council at this point. Dir. of Law: I was just going to mention too that as part of it, every individual employee had the opportunity to go through their job descriptions and answer questions into a survey in regard to the point factor manual factors and so they were able to do that. The supervisors were able to do that. That was also part of the process. Mr. Shebesta: Early in the process the positions descriptions were updated some by what we call a position analysis questionnaire which was given to all of the non-bargaining employees so they could fill out what their actual duties are and so we got updates and we were able to update what their job duties are currently versus what they had been in the past. So, all of the position descriptions are now updated and should be accurate for the future. Pres. of Council: So, I received a couple of questions. One is when you did the analysis of all those communities that you made reference to; was the criteria weighted so that being close to this area was weighted larger than being similar to us but being way down in New Philadelphia in a totally different market or was everything weighted the same? Mr. Shebesta: Everything was weighted equally in this case. Pres. of Council: Then the second question is explain the overlap in the bands and how that may be used. Mr. Shebesta: So, the overlap in bands primarily comes about the philosophy of promotion; right? When you have positions within the City’s structure usually through levels of supervision or just responsibility that employees can move up in position or classification so when creating a compensation plan positions in the bands tended to be entry level positions that people start out with and as they learn and do well in those positions through Civil Service or other promotional opportunities if that be into an unclassified position, they are able to apply for those positions and be considered and therefore when they are selected and the applicant is then placed in a position that the higher position will have a higher minimum and maximum and so it is unquestionably a design of all compensation plans that bands overlap. The lowest band, in this case Band 1. He then gave all of the amounts for all the bands. It is that idea of when we do the external analysis and blend it with the internal equity analysis that we are able to take what other external public employer comparables are doing and look at their similar positions and we ask them to kind of mark if they think they are similar or not and then group the positions that should be paid similar based on external data and I will take the internal analysis of how the positions relate based on education requirements for entry level and then put them together and kind of create a playing field for all the positions that should have a similar minimum and maximum. So, there is always a kind of a staffing overlap up to the top band. 8  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Pres. of Council: The last one I received regarding the band overlap; should that have any impact at all on our use of the Comp Board to either decrease the need for that or the same and will there be a correlation to this in use of the Comp Board? Mr. Shebesta: I don’t know that I would say . . . and your Comp Board is something that the City has had for a while and we did look at the, and you will see in the ordinances and Jill and the Dir. of Law can speak to it as well, as well as the Mayor because we talked about it. You have a Comp Board and so we updated the language just to kind of change not necessarily how it works, but we just kind of went through it and see what updates were required to keep it going forward. You have a Comp Board and most other places have a system, for example where the Mayor who would have the ability to provide a raise as long as it is budgeted for and if it is not budgeted the Mayor would have to ask for funds to provide that raise. So, as long as that person is in between the minimum and maximum that that raise can be provided. Your system provides for a Comp Board for the review and have approval of people, not just the Mayor kind of reviewing that and make recommendations as far as raises. So, I envision it and the Administration can speak on it probably more as to what they envision is that you still have that Comp Board. The Comp Board is going to look at the individual employee request and the Comp Board determines such as performance and looks at that along with whether the person is in the band and then make a recommendation within the band where that person should be paid. Pres. of Council: Thank you. Dir. of Administration: If I may, the language on the Compensation Board is contained in Ord. 2023-77. It is the similar language to what we currently have, and you will still need, under the current system, just like we do now that have a compensation board, and the compensation board was originally developed to have a check and balance when anyone gets a promotion or maybe someone is hired at a higher rate than between the minimum and the mid-point. There are circumstances where maybe someone hired with a plethora of certifications and more education and maybe there is a reason to bring that person in above what is allowed which would be the mid-point. So, the Compensation Board would approve or review that and again it is the check and balance between the elected officials and the appointing authorities. So, that is really the intention of it, so I really don’t see that going away. Thank you. Pres. of Council: Any other questions? Mr. Bozic: Yes, I have a few questions. Related to what you just spoke about being between the minimum and the max, do we have specifics as to whether you have an undergraduate degree, a master’s degree; is it spelled out within those pay bands specifically to say yes, this qualifies you for the mid if you have a master’s degree or if you . . how does that . . . is it arbitrary; is it . . . Dir. of Law: No, but the benefit of this new system and when you read through the administration of it is outlined in 2023-77, but the Point Factor Manual outlines all those criteria and so it is all the different things that are going to be used for the placement of any new job into a band but also should be utilized to make those determinations when you are onboarding a new person. Then in order to justify something beyond the midpoint that an appointing authority would have to come to the Compensation Board and be able to make those arguments and there are points allocated for each of those criteria. Dir. of Finance: To elaborate a little bit; I think this might help clarify is the points for education are given to the job based on the minimum education requirements in the job description. So, where we would be talking about playing that as if we had somebody who we say required a bachelor’s degree for a job and they come in with a Master’s. 9  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Finance (Cont’d.) Those would be the type of factors we would be looking at when we are placing them within that pay scale within the band and that would be a factor that might be considered if you wanted to put them over the mid-point to say this job requires a minimum and the minimum qualification is a Bachelor’s Degree and the band starts at $30.00/hr. but they have a Master’s Degree plus 15 years of experience so we are going to compare that person then to the qualifications in the job description and see if that justifies where they land in the band. Mr. Bozic: OK, so on the flipside of that then, as an employee, at what point or how would they go about requesting a Comp Board review? Is that specifically spelled out somewhere and is it provided to all employees throughout the City. Dir. of Law: So, the way that that works is that they would have to go to their supervisor because it is something that would need to be budgeted for and so either the budget can absorb that, or it needs to be budgeted for the following year. So, supervisors can’t just make that determination on the fly because they will have had to have that money allocated in the budget, so no, that is not something that typically . . . like what the employee can do is ask their supervisor, hey I would like this and why and then the supervisor can decide whether or not they have the money in the budget to be able to do it in the current year or if they want to ask for it for next year. With regard to this, we know . . . so, the analysis that was done is done based on the job description. We still have to go through the process of looking at the individuals that are already in the jobs and so again, the placement in the bands and all of that is based on the qualifications for the job, not for the person who is filling the job. That piece is the second piece. Mr. Bozic: So, there will be I guess a second part of this which will be the current review of current employees to determine where they would be placed which could possibly be placed outside the band that they are showing. Dir. of Law: No. All the positions are in the band as outlined, period. Then from there if the supervisor would like to request or if they feel that they would need for internal equity purposes need to request to make another further adjustment, then the process that we have outlined is they would have to use the Point Factor Manual to justify that to come before the Comp Board and say this is why because this person who is in this job has experience above and beyond and has been here a long time, performs an excellent job, etc., and all of the factors that are in the manual to make it more objective to say here is the basis why we would like this . . . what we are saying to the supervisors is that if you have those employees that you want to do that with, you need to be budgeting for that in the budget. You need to be requesting those funds in the budget and then either it will or will not be approved through the Comp Board, but you need to be requesting that, so you have room in your budget for those adjustments. Mr. Bozic: So, with the manual you were talking about; the Point Factor Manual, is that something that has been reviewed or was part of this review process. Is that something that we can get a copy of as well? Dir. of Administration: Mr. Bozic, we would be happy to give you a copy of that. That is part of the Compensation Plan. We didn’t have those specifics before. So, actually this is even better than what we had. Just to reiterate too what you said, it is like a two-phase process. This being the first phase of giving everyone on a playing field for market equity; that is the external phase that we are doing right now. The second phase is doing the internal equity because this first phase is based on your job position only. Those position descriptions. The second phase is based on the individual; like you may have an extensive amount of experience, or like Mollie said, you may have higher levels of education or you 10  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Administration (Cont’d.) maybe have attained certifications. So that is our next step. This is Phase 1. Mr. Bozic: And then going back to the other question about the process of the comp review; is that provided to all employees? Dir. of Law: Well, what is written in the ordinance is what is available. So, the administration of it is kind of outlined there. Mr. Bozic: OK, so it is not necessarily something like in the Employee Handbook as a new hire or current employees could go and say OK, this is how I could request through my supervisor and then list what the process is. Mayor: No, the way we have been doing it for the last 20 years on the Comp Board, the employees know that it is out there and available. They know what to ask for. The supervisors take it forward if the supervisor feels that that employee . . . that they want to take that employee to the Comp Board then they put their packet together and the Comp Board meets and looks it over and say yes, we agree, or no, we don’t. Mr. Bozic: I think that could be spelled out probably a little better for employees just speaking from experience, not my own personal experience, I am just saying from employees that worked under me. I’m not really understanding how that process works. Then my last question is pertaining to, for example, you had mentioned all the different cities that you reviewed and you are looking at a position to position kind of comparison; was there consideration or is there a factor involved where, for example, let’s just talk about the Parks and Recreation Department; they have “x” number of employees here in Tallmadge whereas maybe Green or Fairlawn doesn’t really have that extensive of a Parks and Rec Department. Is there some sort of weighting factor or I guess walk me through that process with that. Mr. Shebesta: Your Parks and Rec is relatively large and so that was the difficulty in this project as far as getting enough comparable data to do the survey. So, we did take a look at the data we got but Parks and Recreation Departments; I have worked with a number of different cities that have them and they are all different as far as their structure and organization. So, what we tried to do was taking the data that we did have and move from the top down to build kind of a plan and then look at what you had done historically with where those positions have been and so you had had a 6-band system that had two bands that had Parks and Rec positions and we moved to a 9-band system to try . . . we felt more adequately closely grouped positions that were similar and then we used some of the internal equity analysis to look at in the Recreation Department. But it was difficult because you do have a nicely run, from what I understand, Recreation Department, but it is more robust than others. Mr. Bozic: Right and so the only thing that was kind of spinning in the back of my mind was when we did the Parks Master Plan Study, we had talked about the number of employees that we had in the department and then what is the equivalent for the total number of full-time employees that we currently have and where we should be at compared to other departments of similar size and I guess was there any kind of that looking at the general pay amongst all of the employees, but are we looking at well wait a minute, maybe we need more employees who have been in this job field. Dir. of Finance: This is a compensation plan, not a staffing study. Dir. of Administration: That is more of a staffing study which I think is a very good question but that was not done this particular time. That would be a separate part. Pres. of Council: So, just because we have people watching and probably a lot of employees watching tonight, but when you do a compensation study, this is the first one that I have ever been a part of that only looked at wages and did not include benefits. So, just to be clear, you didn’t do any comparison at all on how our benefit package compares to those other communities; did you. This was only wages. 11  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Mr. Shebesta: Correct, this is a wage survey and looking at updating the ordinance and pay bands. Pres. of Council: I just wanted to make sure we are clear on that. Any other questions. Mr. Bollas: Procedurally within committee, I have questions specific to certain ordinances. Should I hold those until we get through the reading? Pres. of Council: Sure. Mayor: Thanks Kevin. I want to say it has been a pleasure working with him. It was a long process getting to it, but it is so in depth of what we had to go through. We want to try to get it right and I think we have come pretty darn close to doing this and I think a lot of our employees will benefit from the upgrades on this. Pres. of Council: I have one follow-up question probably for the Administration. The definition of Supervisor as it relates to the Comp Board. Dir. of Law: Ultimately, it has to be the appointing authority that is going to be on board with that because they have to budget for it. So, it is the authority to the level of who is going to be the one . . . Pres. of Council: So, the employee can go up until they get to the appointing authority. So, it is not like you just have one chance to ask somebody and then the supervisor down the chain can just shut you down: correct? (Apparently someone nodded yes) Mr. Bollas: We will continue on with the first readings of ordinances and resolutions. First Readings of Ordinances and Resolutions. A. Ord. 2023-77 – Exhibit A – Tracked – Amending the Broad Band Compensation Plan for the non-collective bargaining employees, amending provisions related to the Compensation Board and providing for immediate enactment. Sponsor: Mayor Kline Mr. Bollas: First up we have Ord. 2023-77 – Exhibit A – Tracked. The ordinance was read into the record. At this time, I will open up for questions and discussion or conversation on Ord. 2023-77. Mayor: Mr. Bollas, I know all three of these ordinances. It is pretty in depth. There is a lot of information there. Obviously Council needs to take time and review it and put your thoughts . . . I know you have been working on it probably more than your colleagues. Please look it over and if you have any questions, like Jill said, come into her with the questions and we can answer them properly for you. Dir. of Administration: Mr. Bollas, for your sake and for Council’s sake, just to try to give a broad view of the three ordinances and why there are three ordinances if this is helpful at all, we have Ord. 77, 78, and 79. Just to be clear, Ord. 77 updates the current ordinance that we had and so does Ord. 78. We currently use two ordinances daily when we are hiring, when we are looking at different compensation, promotions or whatever. So, Ord. 77 is updating the current ordinance that we have, defining the bands and again going over the Compensation Board; similar to what we have now but it is just updating it, so we have the new and don’t have to keep going back and forth. Ord. 77 and 78 is updating and Ord. 79 is the implementation of the Compensation Plan and so that is a one-time ordinance. We can discuss that when we get to those. Mr. Bollas: Thank you. Specific to Ord. 77, I just have two suggestions for the amendment. One, I had a question on the voting member designee. So, there is a statement in the ordinance that says we could have a designated . . . a designee at the Comp Board meetings, but there are no requirements or criteria of who that person would be. I think we should add some language there. Is that the Vice Chair of Council for example, of the Personnel Committee or is it another member, or does it just have to be a resident of the community or does it have to be an employee of the City. Just some criteria of who the designee is because I didn’t see that in the ordinance while we have it open. 12  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Law: We can do that. I mean, like for Law Director I only one potential which is the Assistant Law Director and for Finance it is the same, but I understand your point for Council. So, that is a good . . . we can do that. Mr. Bollas: Great. Then secondly, should we put something in there procedurally on requesting a Compensation Board meeting and some criteria being granted at the meeting; I know you just discussed going through your supervisors. Just to ensure that it is clearly objective to enter the criteria to be met and also maybe some restrictions, you know, if one is granted by a specific request, is it then that no further request could be granted for “x” amount of time or something of that nature. Again, just a suggestion. How often that board would meet. You know, as necessary and maybe adding in some criteria something generic so that it is clearly objective on if someone met the criteria or if it did not. Dir. of Law: Sure, we can look at that. Mr. Bollas: Thank you. Those were my two questions for that ordinance. Does anyone have anything on 2023-77 specifically? Mr. Bozic: I guess going back to what Councilman Bollas had just mentioned; would there be . . . I guess, who is the burden mostly placed on when say an employee requests for the compensation review; is the burden placed on the employee to put together a packet of information; is it placed on the supervisor to provide that information and what information does the Comp Board need to make that evaluation? Is there a set, you know, here is x, y, and z. and everything else beyond that is you know preferred or better? Dir. of Law: So, this does incorporate and rope in that Point Factor Manual which again. didn’t exist before so this is more criteria than we had previously. I think also we were cognizant that we didn’t want to change too much of what had previously been done because we weren’t sure what the threshold for Council would be with regard to that, and so if you are inclined to add more additional things, we can certainly look at doing that. Then the burden would ultimately be on the supervisor to put together the packet for the one who is advocating for their employee; their appointing authority . . . I know I am using the wrong word. The appointing authority who is going to the Comp Board to make that request. They are the ones who have to come together with that information which again now is going to incorporate this Point Factor Manual that didn’t previously exist. Mr. Bollas: We will keep Ord. 2023-77 at 1st Reading. B. Ord. 2023-78 – Tracked – Establishing the number of non-collective bargaining employees by department and position pursuant to R.C. 731.08 and providing for immediate enactment. Sponsor: Mayor Kline Mr. Bollas: Next, we have Ord. 2023-78. The ordinance was read into the record. I open the floor for discussion on Ord. 2023-78. Dir. of Administration: Mr. Bollas, this again is an ordinance updating the ordinance that we currently have. The positions are the same; it is just incorporating the new band numbers so instead of going from 1 to 6; it goes from 1 to 9. So, this is updating our current legislation. This will continue to be used as we do now for reference and placement. Mr. Bozic: Obviously this is just from my experience because I had individuals working for me and I know kind of in detail what all of them do, but within the Recreation Department I guess when looking at some of the positions and then seeing what band they are at and then going back to the criteria that is listed in Ord. 2023-77 with what that pay band is and kind of a general description of here is what they are involved in, I guess knowing what some of those individuals do, and knowing whether or not they have staff that directly report to them whether they are part-time staff or full-time staff, I guess what my point is is at what point do we decide whether that is in the right spot I guess? Was that determined by the study; was that determined by the employee and supervisor or the department head. I guess kind of walk through how that happens. 13  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Finance: So that was determined by reviewing the job description and comparing it with the Point Factor Manual. So, the job description based on all of the criteria and the Point Factor Manual are compared to the factors and each factor has a specific point and so each job then you add together all the points and that is where the band numbers came from. So, people whose scores range in the 200’s they are in Band 2. People whose scores range in 100’s they are in Band 1. So that is how all of the jobs were done. Mr. Bozic: OK, and that was based on just not the individual person that is within that position right now; it is based on . . . Dir. of Finance: It is based on the job description. So, if you have a person in that job who exceeds the minimal requirements of that job, then you have the opportunity to place them at a higher pay rate in the band. Mr. Bozic: OK. Mayor: Keep in mind that if you are in Band 2, you could be making more money than someone that is in Band 3 and that is where he said they overlap. So just because you are in Band 2 doesn’t degrade who you are; it is just what the Point Factor for that position came up to. You may be making more than a Band 3 person. Pres. of Council: I just want to make sure I understand what you said Mrs. Gilbride. So, there is a caveat though, right, that full-time employees make more than part-time employees? You can do the same job. You can basically have the same job description, but if you are a part-time employee, you are at a . . . Dir. of Finance: I know that we have part-time employees doing professional jobs that make more than . . . Pres. of Council: Well then . . . Dir. of Finance: So that is not the factor. The factor isn’t how many hours they work; the factor is what are their job duties; what do they do in the number of hours that they do it. So being full-time doesn’t give you points. Your job duties give you points. Pres. of Council: Alright, we can have an off-line discussion, but thank you. Mr. Bollas: Alright. We will keep that at 1st Reading. C. Ord. 2023-79 – Implementing wage adjustments for certain non-collective bargaining employees, appropriating necessary sums and providing for immediate enactment. Sponsor: Mayor Kline Mr. Bollas: Next up is Ord. 2023-79. The ordinance was read into the record. At this point I will open it up for discussion on Ord. 2023-79. Dir. of Administration: This is the ordinance that will be a one-time ordinance. This is the actual implementation of the plan. It includes how it is going to be implemented and it includes the reappropriation for, if it is implemented in its current state, so the additional appropriations to take you to the end of 2023 for this Phase 1 of this plan. Mr. Bollas: This would take effect immediately following if it was adopted? Dir. of Administration: That is correct and then as you move forward on page 2 of this in Section 9, Item 2. discusses then the section on whether there are any internal adjustments, that is in 2024 as Mrs. Raber was saying. So, this is your implementation ordinance. Mr. Bollas: How are we accounting for that in the 2024 Budget workshops since it is not yet adopted. Are we just basing it off of Phase 1 and then going through the internal equity process. I am just thinking in terms of the timing because we have to go through the various budget workshops before the end of the year and then that analysis will be done probably in parallel. Dir. of Administration: It is a little challenging. Let me just say, but we are here today and so we are going to try to . . . I guess our goal is to try to get Phase 1; get everyone up to the market analysis here with this stage. That would be in the budget obviously with the 14  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Dir. of Administration (Cont’d.) adoption of Ord. 2023-79. Then the other part, the department heads will be, if there are other adjustments, then that can be done as we are preparing the 2024 Budget because as you know, that is a moving document over the next short period of time. So, you know that can happen. Mr. Bozic: I have a question that is a follow-up to that and it is something that you had asked earlier about is are there set dates for the Comp Board which I think in theory would be a good idea to have one to say if you want to request a review then you know, the month of September, August or whatever the date is, would be your cutoff date to be put into the budget for the fall of the year. There are always going to be exceptions to that, but I think it would be good to know, especially if you are an employee and you are looking at it and saying I want to come ahead of time and know that either it is going to be approved for the year 2024 for the following year or it won’t be. Dir. of Finance: So, department heads should be having those conversations with their employees to propose in the 2024 Budget. We wouldn’t have a Comp Board necessarily to do that until those proposals are presented as part of the Budget and then approved financially. Mr. Bozic: I see your point; yeah. They are running so close in tandem that yeah . . . thank you. Mr. Bollas: Then in terms of timing, I see here a public hearing held by Council on this matter on October 12th, 2023. So, does that . . . is the public hearing just applicable to Ord. 2023-78 or . . . Dir. of Law: Correct and the reason for that is because there are designations of Civil Service and classified and unclassified and if we deviate from the Ohio Revised Code, as we are allowed to do pursuant to our Charter, we just want to have that covered. In this particular round of the amendment to this ordinance, that is not even what we are doing; we are just adjusting the bands but as part of the standard practice for this ordinance every time this ordinance comes in front of you, we will run it through that way, so we have covered our bases in regard to that particular issue. You need to probably state on the record that we are setting the public hearing and the time the public hearing is. Mr. Bollas: Alright. We are setting a public hearing by Council on 10-12-23 at 7:03 p.m. Do we need to have a roll call on that? Dir. of Law: No, you just need to state it. Mr. Bollas: With that said, is there anything else to come before Personnel? Hearing none, I will close committee. i. Additional Items: None. d. Safety Adam Bozic, Chair Craig Sisak, Vice Chair The Safety Committee deals with disaster services, communications, fire, and paramedics, police and health. Mr. Bozic: Thank you. I will open the Safety Committee. Currently we have no legislation in front of us this evening. I will open it up to Council or the Administration for anything. I do have a few questions and a few concerns that were voiced to me recently from some citizens. It relates to . . . we are basically almost one year removed from the shooting that took place down at Mack Burleson fields. I was curious if the Administration can walk us through what steps have been done since meeting with Tallmadge Little League and other citizens since that point. What has the City implemented to . . . I guess you are never going to be able to prevent everything, but what have we done as a City on this. 15  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Mayor: I won’t be able to answer that for you tonight. I don’t know when you got that question asked, but that is definitely the type of question that I would like to get ahead of time. I will definitely have the Chief talk about it at the Rec Center. We have met with all the departments, and we are in the process of how to do this and agreements and screening stuff and it is just a multitude of items, but just to get asked. Mr. Bozic: Well, and my apologies; I literally was asked last evening and obviously reporting it today, you didn’t have time to . . . Mayor: But you have to understand our side of it too. Mr. Bozic: It is completely understood. I just wanted to kind of bring that back to life because we are basically one year from that, and I mean I know internally what we have done as far as price increases for the hall, and I believe we have done some lighting. I think some citizens were concerned about its cameras. What have we done to address the camera systems down there. Those kinds of things have just kind of been resurfacing now that we are coming up on that anniversary. Mayor: We will get back to you. Mr. Bozic: Is there anything else for the Safety Committee? Mr. Bollas: Yes, I saw we had some garage doors that went up at Station 2. Mayor: As the installer said that these are the smoothest operating doors that they have ever installed so I guess it was worth the wait. He installed the ones down in Green, the same bifold door but a different manufacturer. You have to go see them. Mr. Bozic: With those doors, I know you had said that there was a gasket or something that goes between the doors . . . Mayor: No, that is a safety device, so you can imagine when the doors go shut and if somebody is in there it will catch them, and those motors will drive it shut. So that gap, the 4” gap; those gaskets are actually pressure pads that have wires in them so if somebody is in that or a vehicle or anything, it hits it and it automatically . . . Mr. Bozic: When I drove by, I could see right through it. Mayor: And then the bottom sweep; those aren’t installed yet. Mr. Bozic: Anything else to come before the Safety Committee. Hearing no other questions, I will close committee. i. Additional Items: None. e. Community Issues Mary Gutman, Chair Carol Kilway, Vice Chair The Community Issues Committee deals with Parks and Recreation, civic affairs, and liaison between Council and the Recreation Board and intergovernmental affairs. i. First Readings of Ordinances and Resolutions A. Ord. 2023-80 – Authorizing the Mayor to receive funding from the Community Development Block Grant Program (CDBG) for the Minor Home Repair Program and enter into all necessary agreements, appropriating funds, and providing for immediate enactment. Sponsor: Mayor Kline Mrs. Gutman: I call the Community Issues Committee to order. We have before us tonight at 1st Reading Ord. 2023-80. The ordinance was read into the record. Mayor: We did apply for some funds from CDBG; Andrea did through her department, and we did receive the $15,000 matching grant. As you can see in Section 2 there is a re- appropriation from the unappropriated balance of the Community Block Grant Development Fund in the amount of $32,297.57. That is the balance that is in that fund. 16  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 Mayor (Cont’d.) We do have 2 applicants that have applied that are going to be awarded and I can’t tell you the exact amount of each one of them, but this is a nice program that we have done in the past. We haven’t done it for a couple of years, but we did apply, and we got it and so she is working on completing it. It can’t be adopted because we don’t have enough Council folks. It could probably go all 3 readings because we are not ready to do the work on the properties. Mrs. Gutman: Is this for our residents; the Minor Home Repair Program and how would they go about using that if they wanted to apply. Is that something they apply for? Dir. of Finance: Yes. So, there is an application process. You have to present financial documents and financial needs and all of that information. I believe there is contact information on our website about how they can obtain that application. We do a small program here and residents also have access to this program through Summit County, so Summit County also does this program, and our program right now is very small. We are just utilizing the excess balances we have in the fund. But if there are residents who are interested in this program, they could contact Andrea and she can direct them to the appropriate places at the County to get that information. Mayor: We did have the Director scheduled to come tonight from CDBG, Holly Miller, but she had to cancel tonight but she will be here to talk about the other programs that are available for all the residents such as weatherstripping for their homes, lead paint information, but she will be here to explain all of the programs that are available through the CDBG funds. Mrs. Gutman: OK, that’s great. We will just leave this at 1st Reading. Are there any other questions on that for the committee. Seeing none, I will close Committee Issues. ii. Additional Items: None. f. Public Service Rebecca Allman, Chair Mary Gutman, Vice Chair The Public Service Committee deals with streets, highways, sidewalks, buildings, and improvements: water, sewer, electricity, gas, energy resources, recycle, waste, and trash. Mrs. Allman: I call the Public Service Committee to order. We have no legislation before us. Does Council or the Administration have anything for Public Service. Mr. Bozic: I just wanted to thank Mr. Rorar for clarifying some road closures that were going to be taking place over on the Dunbar Road area. Mrs. Allman: Anything else for Public Service. Hearing none, I close Public Service. i. Additional Items: None. 11. Reports of Special Committees: Pres. of Council: I would just say to update Council that we are now operating under the new Richardson Trust Fund parameters that Mrs. Gilbride and others helped put together. Records Retention: We are all up to date with that and cross-training between the two employees is completed and the only thing left on their to-do list for goals for this year is to put together an operating manual for moving forward. Is there anything else anyone has? Mr. Bollas: I just wanted to provide an update to Council. We have held an Ad Hoc meeting on the Council Operations Budget. It was a good meeting, good discussion. Thank you to all of you who were able to attend. We kept most of the items that were originally proposed in the budget currently and there were a few items for follow-up just to assess some of the estimates we received, and we can bring those up at our workshop for a final decision. a. Council Operations Committee i. Additional Items: None. 17  COUNCIL MEETING Council Chambers @ 7:00 p.m. September 14, 2023 12. Announcements: Pres. of Council: This is where I will entertain a motion to go into Executive Session for the purpose of pending litigation. Mr. Bollas: So moved. Seconded Mr. Bozic. Any discussion on going into Executive Session? Roll Call: Mrs. Gutman, Mr. Loughry, Mrs. Allman, Mr. Bollas, Mr. Bozic – unanimous. Council voted 5-0 to go into Executive Session. Pres. of Council: It is 8:45 p.m. and we will go into Executive Session. For those in the audience and watching live streamed, we will not be taking any action when we return from Executive Session. Pres. of Council: It is 9:12 p.m. and we are back on the floor. 13. Adjournment: Mr. Bollas moved to adjourn. Seconded Mr. Bozic. Roll Call: Mr. Loughry, Mrs. Allman, Mr. Bollas, Mr. Bozic, Mrs. Gutman – unanimous. The Council meeting of 9-14-23 adjourned at 9:12 p.m. sb Adopted: _______________ _______________________________ __________________________________ Susan E. Burton, Clerk of Council Dennis K. Loughry – President of Council 18