Civil Service Commission

MINUTES OF THE CIVIL SERVICE COMMISSION MEETING April 15, 2013 - 3:30 P.M. Members Present: Chairman Jan Naso Commissioner Tom Kot Commissioner Christine Higham Non-Members Director of Law Megan Raber Present: Asst Director of Law John Scavelli Police Chief Don Zesiger The April 15, 2013 Civil Service Commission meeting was called to order. Minutes of the April 1, 2013 meeting were approved as published. Correspondence was received notifying the Commission that a probationary Part-Time Records Clerk was terminated effective April 2, 2013. Commissioners received updated contracts for four of the collective bargaining units in the City that included Full-Time Firefighters, Patrolman, Sergeants and Lieutenants and Teamsters. Police Chief Don Zesiger requested the Patrolman and Records Clerk Eligibility Lists be reopened; therefore a motion was made to reopen these eligibility lists so that additional hires can be made. Chief Zesiger stated that he plans to make a job offer for Records Clerk and then they will be done with that list. He stated also that a job offer has been made for Patrolman. A motion was made to certify the results from the April 2, 2013 Part-Time Firefighter Test. Of the 25 applicants who took the test, 23 passed. Chief Gaffney will be given the names and copies of their applications tomorrow. Commissioners were in receipt of Director of Public Service Bryan Esler’s memo indicating his offer of employment to a candidate from the General Laborer Eligibility List on April 4. The list expired on April 9, 2013; therefore a new test will be given if there is a need for additional hires. Chairman Naso spoke of the Civil Service Commission acting as the Equal Employment Opportunity Commission (EEOC). The purpose of this Commission is to establish an Equal Employment Policy including an Affirmative Action Plan for the City of Tallmadge. Commissioners were given a packet that included a copy of Ordinance 169-1991 which will be reviewed by Asst Director of Law John Scavelli for possible updates. Discussion concerning the EEOC will appear on future agendas until official action is taken by the Commission. Mr. Naso talked briefly about the training seminar he attended put on by Kent State regarding employee evaluations. He stated that Mayor Kline will be meeting with City employees in the near future to discuss the importance of the process and will be followed by an employee self- evaluation. April 15, 2013 Page 2 A quick review of the Commission’s role in the procedure for removals, reductions or suspensions and fines was done. Each Commissioner was given a copy of ORC 124.34, 124-3-02 and 123:1-31-01 explaining these procedures. It was determined that the Civil Service Commission possibly would have jurisdiction over the Full-Time Firefighters because their grievance procedures specifically excludes disciplinary procedures. Meeting was adjourned at 3:50 p.m. ___________________________________ Jan T Naso, Chairman Civil Service Commission JTN:asi