Community Improvement Corporation

TALLMADGE GROW, INC A COMMUNITY IMPROVEMENT CORPORATION Minutes for Regular Meeting July 13, 2017 at 6:00 pm Mayor’s Office – 46 North Avenue The regular meeting of Tallmadge Grow, Inc. was held July 13, 2017, 6:00 pm at 46 North Avenue, Tallmadge, Ohio in the Mayor’s Office of City Hall. MEMBERS PRESENT: David Kline, Mike Carter, Chuck Wiedie, Jill Stritch, Terry Bumpas, Mathew Draiss, Rita Weinberg MEMBERS ABSENT: Mollie Gilbride, Gene Stalnaker, David Bierce, Don Pavlik Item 1. The meeting was called to order by President David Kline at 6:00 p.m. Item 2. Approval of Minutes of the Regular Meetings of May 11, 2017. Motion to approve minutes of the meeting of May 11, 2017 made by Kline. Seconded by Stritch. Motion approved 7-0. Item 3. Treasurer’s Report. Treasurer was not present. Stritch reported that The Annual Financial Reports for 2015 and 2016 in accordance with GAAP were submitted to the State Auditor’s Office. Item 4. New Business. a) Lease for property at 333 Northeast Avenue.  Kline stated this is the former bowling alley. Ord 62-2017 is pending before Council to enter a lease agreement between the City and Tallmadge Grow, Inc for the property located at 333 Northeast Avenue. The CIC will then lease this property to Waltco to be used as an employee parking lot for Waltco. Waltco will pave the lot and install lights. In addition, Kline stated that the City can tie this into the Freedom Trail and people can park there but Waltco does have priority. Span ministry may also be able to use this lot for overflow parking on Sunday. Stritch asked what other obligations does the CIC have on this lot. Kline stated that Tallmadge Grow has the obligation of preparing all the legal documents, recording of the documents, taking the lot before planning and zoning to meet the requirements. Motion by Stritch to approve the Lease agreement with the City of Tallmadge in accordance with Ordinance 62-2017 and a lease for the property at 333 Northeast Ave. Motion seconded by Wiedie. Motion approved 7-0. Item 5. Old Business. a) Visitors Website.  Weinberg stated that Shon Cristy is here from Focal point to design a visitor’s website. This website would serve as a bridge between the Chamber and the City. This will be good for promoting and conveying a lot of news and activities to reach out to people who want to find out what is going on in Tallmadge. Christy stated that Focal Point does the design and implementation of the website. Christy was asked by Bumpas and Stritch if they do the updates as well as the designing, and implementation. Christy stated “We do the ongoing hosting and updates for a nominal fee depending on what you need, we can support with content writing but can also work with your team to talk thru suggestions. We at Focal Point feel it is important to keep this live, living, and breathing. So, we work together with the CIC, Chamber, City to pull together things that are important so people have a reason to keep coming back. We want them to know that this is one front door to come to where they can get plugged in and make it search engine friendly.” Weinberg stated that we will be committed to keeping the content updated, it may be a group effort. We can also ask strategic partners to help write content. “We will need cooperation and others to contribute to the  content of that website.” Kline stated that there will be a “point person” on the CIC to contact for the website. “That Rita Weinberg may be in charge of this, the lead contact, the “point person” as she is with the CIC and the City.” Stritch asked about the contract with Focal Point. “Is the $4,000 a one-time fee?” Christy stated that “the $4,000 is a one-time, upfront fee for the design and implementation of the 8-page website. The hosting fee is $100/month for hosting and updates, such as uploading newsletters from the City.” Weinberg stated that in terms of writing content we have the ability to get in there and add and modify. However, if we need help then we can hire Focal to do on an hourly basis. There is also an hourly rate for items outside the scope that is $125/hour.  Motion by Carter to approve the contract between Focal Point and Tallmadge Grow. This is for a $4,000 one-time set up fee, $100/month hosting fee and an hourly rate of $125/hour for additional services not to exceed $2,000. There is no time limit on the $2,000. Any amount more than these amounts would require additional approval of the CIC. Motion seconded by Wiedie. Motion approved 7-0. b) Southwest Avenue Properties.  Kline stated that the CIC took over the properties at 12,16 and 22 Southwest Avenue. We are still working on the leases and are currently on a month to month basis. There were some maintenance issues on those properties. Kline asked the Committee to authorize the Chairman, Mayor, to make small expenditures for maintenance and minor repairs on the properties without having to convene a CIC committee meeting. The City is responsible for exterior improvements and the CIC is responsible for the interior maintenance issues. Ball Construction has quoted to do repairs on those properties.  Motion by Carter to authorize the Chairman of Tallmadge Grow, Inc or his designee to make needed repairs in an amount not to exceed $5,000 for any of the properties located at 12, 16 and 22 Southwest Avenue. If repairs go beyond that amount, the Chairman must come back to the CIC for approval. Motion seconded by Wiedie. Motion approved 7-0.  Motion by Carter to authorize the Chairman of Tallmadge Grow, Inc or his designee to make needed repairs in an amount not to exceed $2,500 per property for the Evans property located at 29 Northeast Avenue and the property located at 111 West Avenue. If repairs go beyond that amount per property, the Chairman must come back to the CIC for approval. Motion seconded by Wiedie. Motion approved 7-0. Item 6. Adjournment. Meeting adjourned at 6:33 p.m. Respectfully Submitted, _______________________________________ Jill Stritch, Secretary to Tallmadge Grow, Inc.