Tallmadge City Council Committee of Whole Meeting (2013-2019)

TALLMADGE CITY COUNCIL MINUTES COUNCIL OF THE WHOLE COMMITTEE MEETING MONDAY, APRIL 22, 2013 – 7:00 P.M. IN COUNCIL CHAMBERS ************** Committee of the Whole Linda S. Poinar – Pres. of Council CALL TO ORDER: Pres. of Council Poinar called the Council Committee meeting of 4-22-13 to order at 7:00 p.m. ROLL CALL: Mrs. Ray, Mrs. Kilway, Mr. Maguire, Mr. Donovan, Mr. Stalnaker and Mrs. Poinar – present. Also present were Mayor Kline, Dir. of Finance Shanafelt, Dir. of Law Raber, Dir. of Public Service Esler and Economic Developer Loughry. Mr. Sarver will not be at either meeting this week. COMMUNITY INPUT: Pres. of Council: This is our Committee meeting where the six committees of Council will all meet and look at the legislation that is before them and discuss them and make recommendations for what we will do with it on Thursday. We won’t be voting on anything tonight, but on Monday night, we make recommendations for how to handle our legislation on Thursday night. Thursday night is our regular business meeting where we do the job of legislating and reading our legislation into the record and voting on it accordingly and so tonight is just kind of our homework night to get ready for our meeting on Thursday. So, with that said; we will move on with our agenda. This is the meeting where we most welcome community input and now is the time when we would welcome anyone who would like to address Council on any miscellaneous matter to step up to the podium. If you are here tonight because you want to speak on a piece of legislation, we would ask you to wait until that comes up on the agenda. Is there anyone here this evening that would like to address Council. I see no takers. I will mention that since we are getting close to the end of the school year, I will wish our members of the Class of 2013 the best in the coming month as you finish up school and you head off on your new ventures. It is nice to have you here tonight. PUBLIC HEARINGS: None. ANNOUNCEMENTS: None. FINANCE Bob Maguire – Chair Kim Ray – Vice Chair Gene Stalnaker NO LEGISLATION AT THIS TIME. PUBLIC UTILITIES Jack Sarver – Chair Jim Donovan – Vice Chair Bob Maguire NO LEGISLATION AT THIS TIME. PERSONNEL Carol Kilway – Chair Gene Stalnaker – Vice Chair Jim Donovan rd Ordinance 50-2013 At 3 Reading. ADOPT 3-0 Extending the training period for Administrative Assistant/Public Service position to 20 days and providing for immediate enactment. Mrs. Kilway: I call the Personnel Committee to order; myself, Mr. Stalnaker and Mr. Donovan are present. We have three ordinances on the agenda tonight; Ord. 50-2013 is extending the training period for Administrative Assistant/Public Service position to 20 days and providing for immediate enactment. Committee?  TALLMADGE CITY COUNCIL MINUTES COUNCIL OF THE WHOLE COMMITTEE MEETING MONDAY, APRIL 22, 2013 – 7:00 P.M. Mr. Stalnaker: I would move for adoption on this. Mayor: We are ready for all three; Ord. 50, 51, and 52-2013. This is extending . . . typically we have a two-week period or ten days and this will take it up to 20 days for all three positions. rd Mr. Stalnaker: I would move that we adopt Ord. 50, 51 and 52-2013 at 3 Reading. Mrs. Kilway: OK. Mr. Donovan: I agree. Mrs. Kilway: OK, so Ord. 50, 51 and 52-2013, we recommend adoption. rd Ordinance 51-2013 At 3 Reading. ADOPT 3-0 Extending the training period for Administrative Assistant/Planning & Zoning position to 20 days and providing for immediate enactment. rd Ordinance 52-2013 At 3 Reading. ADOPT 3-0 Extending the training period for Secretary/Law position to 20 days and providing for immediate enactment. PUBLIC SERVICE Kim Ray – Chair Jack Sarver – Vice Chair Carol Kilway NO LEGISLATION AT THIS TIME. COMMUNITY ISSUES/SAFETY Gene Stalnaker – Chair Carol Kilway – Vice Chair Kim Ray rd Ordinance 40-2013 At 3 Reading. rd GIVE 3 READING 3-0 Authorizing the Mayor to enter into a contract with the Tallmadge Little League, Inc. for lease of Mack Burleson Field and providing for imme- diate enactment. Mr. Stalnaker: I call the Community Issues/Safety Committee to order; myself, Mrs. Kilway and Mrs. Ray are present. We have Ord. 40-2013 and Mr. Mayor; is the contract ready on that? Mayor: Thank you Mr. Stalnaker. We are not ready for the lease for Little League on the aquatic center. We met today and it looks like we would ask Council to consider putting it back to the CIC; the Community Investment board for the lower level. The upper level is already in the CIC and the lower level was in the CIC and then it was taken back out. Now we feel that it is really best to put it back in. My goal as the President of the CIC is to come up with a lease agreement with Tallmadge Little League for a portion of it and Tallmadge Dynamics Theatre Group would like to be in the other portion of that area. We met with both parties and they both feel it is good for them and it is a good fit. So I could work it out with the CIC with different language through the Law Department to put it into the CIC. We do have a lease that is . . . the lease is not up with Little League but there are some things that we were going to clean up on the existing lease. So we may leave it on for one more time to see if we want to clean up some of that language and if not, the lease is extended for another four years. We might be able to clean up some stuff. That is what we are debating back and forth. All in all, we will ask . . . we will have new legislation to allow it to go back to the CIC so we can let the CIC deal with the renting of the space and possibly the third space; the front office area for either cold storage or some different civic groups in town that might be able to utilize it. Mr. Stalnaker: Then it would be appropriate for someone else to make that move to go to the CIC instead of myself because of being on the board? Mayor: Well, at this time it is . . . when legislation is there, you might have to abstain. We will deal with that at that point. Mr. Stalnaker: So you are just going to leave this alone? rd Mayor: Yeah, for now. Just give it a 3 Reading. 2  TALLMADGE CITY COUNCIL MINUTES COUNCIL OF THE WHOLE COMMITTEE MEETING MONDAY, APRIL 22, 2013 – 7:00 P.M. PLANNING & ZONING Jim Donovan – Chair Bob Maguire – Vice Chair Jack Sarver NO LEGISLATION AT THIS TIME. Mr. Donovan: I call the Planning & Zoning Committee to order; myself and Mr. Maguire is here and Mr. Sarver is not. I can’t compete with Mr. Stalnaker tonight. I am running two committees and I still can’t keep up with all that! Council? No one responded. Administration? Mayor: The next Planning & Zoning Commission meeting next week has a pretty busy agenda. I think there are four items that are on the agenda this time. So that is nice that people are starting to come back in. The spot behind Rocco’s Plaza; they are on the agenda. Bob Antrobius on South Avenue; the old Mexican place; he is on the agenda; someone wants to go in there. Faith Bible over on Overdale; they are giving one acre of land . . . the school is giving it to the church and the church wants to expand and there is one other item. So, you will start getting busy. ADJOURNMENT: Mr. Donovan moved to adjourn. Seconded Mrs. Kilway. The Council Committee meeting adjourned at 7:17 p.m. sb 3