City Council

Taylorsville City Council Minutes March 5 2008 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday March 5 2008 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING SESSION Attendance Mayor Russ Wall Council Members City Staff Chairman Les Matsumura John Inch Morgan City Administrator Vice Chairman Lynn Handy John Brems City Attorney Council Member Bud Catlin Cheryl Peacock Cottle City Recorder Council Member Morris Pratt Jessica Springer Council Coordinator Council Member Jerry Rechtenbach Mark McGrath Community Development Director Wayne Dial Assistant Police Chief John Taylor City Engineer BRIEFING SESSION 1 Review Administrative Report 18 02 19 Chairman Les Matsumura convened the Briefing Session at 6 02 p m City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 18 02 55 The Administrative Report was then reviewed Community Development Director Mark McGrath affirmed that a corrected Code Enforcement Report will be e mailed to the Council as part of the Community Development Department Report that was presented at the February 20 2008 City Council Meeting City Administrator John Inch Morgan indicated that a key will be provided below the Municipal Court Report from now on 18 04 27 Council Member Jerry Rechtenbach MOVED to proceed to Item 3 ofthe Briefing Session ahead ofItem 2 Council Member Lynn Handy SECONDED the motion Chairman Taylorsville City Council Minutes March 5 2008 Page 2 Les Matsumura called for discussion on the motion There being none he called for a vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All members of the City Council voted and the motion carried by a unanimous vote 3 Review Agenda 18 05 28 The agenda for the City Council Meeting was reviewed and discussed Questions from the Council were addressed 2 Closed Session 18 17 17 Council Member Lynn Handy MOVED to adjourn the Briefing Session and convene a Closed Session to discuss pending or reasonably imminent litigation at 6 17 p m Council Member Jerry Rechtenbach SECONDED the motion Chairman Les Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All members of the City Council voted and the motion carried by a unanimous vote CLOSED SESSION Those in attendance at this Closed Session were Mayor Wall Council Members Matsumura Handy Catlin Pratt and Rechtenbach John Brems John Inch Morgan Mark McGrath Chief Wayne Dial and Cheryl Peacock Cottle Minutes for the Closed Session were taken and are now on file as a Protected Record Council Member Jerry Rechtenbach MOVED to adjourn the Closed Session at 6 38 p m and convene the regular City Council Meeting Council Member Lynn Handy SECONDED the motion Chairman Les Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All members of the City Council present voted and the motion carried by a unanimous vote 4 Adjourn Chairman Matsumura adjourned the Briefing Session at 6 17 p m Taylorsville City Council Minutes March 5 2008 Page 3 REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Chairman Les Matsumura John Inch Morgan City Administrator Vice Chairman Lynn Handy John Brems City Attorney Council Member Bud Catlin Mark McGrath Community Development Director Council Member Morris Pratt Wayne Dial Assistant Chief of Police Council Member Jerry Rechtenbach Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Citizens Tania Knight Kyra Holman Amy Braithwaite Erika Jensen Raili Jacquet Ted Jensen Paula Cox Chad Simons Joanne Benfatti Lowell Gallagher Jennifer Wheelwright Wendy Vu Hai Ho Carl Jensen Dean Jensen Ron Turner Marie Turner Susan Webb Natalie Noakes Echo Ferrin Eldon Haacke Steve Mayer Jerry Nelson JeffNelson Joseph Linton Thomas Cheney Harlan Christmas Anthony Garcia Dee Hansen Heidee Pehrson Joey Pehrson Kortney Miles Dave Goddard Whitney Morgan Elliott Snith Jeannie Tran Colton Gardner Kay Harding Paul Peterson Carlos Clarke 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 18 39 30 Chairman Les Matsumura calledthe meeting to order at 6 39 p m and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 11 Pledge of Allegiance Opening Ceremonies Youth Council Member Amy Braithwaite 18 39 36 Amy Braithwaite of the Taylorsville Youth Council directed the Pledge of Allegiance 12 Reverence Youth Council Member Kyra Holman Opening Ceremonies For March 19 to be arranged by Council Member Les Matsumura 18 40 13 Youth Council Member Kyra Holman offered the Reverence Taylorsville City Council Minutes March 5 2008 Page 4 13 Citizen Comments 18 41 48 Chairman Les Matsumura reviewed the Citizen Comment Procedures for the audience He then called for any citizen comments 18 42 59 Paula Cox addressed the Council regarding Agenda Item 4 2 and requested that requirements be waived for sidewalks curb and gutter on a private road at 6178 South Jordan Canal Road 18 44 41 There were no additional citizen comments and Chairman Matsumura closed the citizen comment period 4 1 Mayor s Report 18 48 17 Mayor Russ Wall reported that Taylorsville is the recipient of an 85 000 grant from the Utah State Department of Natural Resources He stated that this grant will most likely be used for the Bass Fishing Pond in Millrace Park 14 1 Commendation for Erika Jensen Winner ofthe Nation s Top Bagger Contest 18 44 59 Mayor Russ Wall presented a proclamation to Taylorsville resident Erika Jensen and commended her for winning the International Top Bagger Contest He noted that Ms Jensen recently appeared on national television as a guest on the David Letterman Show 18 49 00 Chairman Matsumura recognized members of Scout Troop 872 in attendance 2 APPOINTMENTS 2 1 Scott McKee Adair Economic Development Committee Chairman Matsumura Council Chairman Matsumura nominated Scott McKee Adair to serve on the Economic Development Committee 18 49 36 Council Member Jerry Rechtenbach MOVED to appoint Scott McKee Adair as a member ofthe Economic Development Committee Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a vote The vote was as followsMatsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes March 5 2008 Page 5 2 2 Tyler Pearce LARP Committee Chairman Matsumura 18 50 13 Council Chairman Matsumura nominated Tyler Pearce to serve on the LARP Committee Council Member Bud Catlin MOVED to appoint Tyler Pearce as a member ofthe LARP Committee Council Member Morris Pratt SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All Ciry Council members voted in favor and the motion passed unanimously 2 3 Reappoint Dave Goddard as Chairman of the LARP Committee Chairman Matsumura 18 46 50 Council Chairman Matsumura nominated Dave Goddard for reappointment as Chairman of the LARP Committee 18 50 53 Council Member Morris Pratt MOVED to appoint Dave Goddard as Chair of the LARP Committee Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 4 2 Robin Kishiyama Youth Council Advisor Chairman Matsumura 18 51 21 Council Chairman Matsumura nominated Robin Kishiyama to serve as an Advisor to the Taylorsville Youth Council 18 51 23 Council Member Lynn Handy MOVED to appoint Robin Kishiyama as an Advisor to the Taylorsville Youth Council Council Member Bud Catlin SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS 3 1 Youth Council Youth Council Member Tania Knight 18 51 59 Youth Council Member Tania Knight reported on recent activities and upcoming events for the Taylorsville Youth Council Taylorsville City Council Minutes March 5 2008 Page 6 4 CONSENT AGENDA 4 1 Minutes RCCM 02 20 08 18 53 02 Council Member Bud Catlin MOVED that Item 4 2 be removed from the Consent and addressed under Matters Council Member Jerry Rechtenbach Agenda Planning SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 18 53 36 Council Member Morris Pratt MOVED to adopt the remainder ofthe Consent Agenda Council Member Bud Catlin SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS 5 1 Ordinance No 08 12 Amending the Zoning Map from A I agricultural R M residential multi family and MD mix use to O P office professional on Property Located at 6280 6290 6298 and 6388 South Redwood Road Mark McGrath 18 54 11 Community Development Director Mark McGrath stated that the subject re zoning He illustrated application is meant to facilitate an expansion of Nelson Labs on Redwood Road the property on maps and described specifics of the proposed expansion 18 59 59 Mr McGrath addressed questions from the Council and affirmed that the Planning Commission approved the application unanimously 19 01 02 Chairman Matsumura opened a public hearing on this matter and called for citizen comments 19 0 I 24 There were no comments and Chairman Matsumura declared the public hearing closed 19 01 51 The developer of the subject property answered questions from the Council He speculated that work on the project could begin in Mayor June 2008 He referenced negotiations that are going well with Salt Lake County Flood Control and the South Jordan Canal Company regarding a bridge over the canal He stated that Nelson Labs currently employs Taylorsville City Council Minutes March 5 2008 Page 7 300 individuals and hopes to eventually grow to approximately 500 employees over the next five years 19 03 35 Council Member Morris Pratt MOVED to adopt Ordinance No 08 12 Amending the Zoning Map from A I agricultural R M residential multi family and MD l mix use to O P office professional Property Located at 6280 6290 6298 and 6388 South Redwood Road on Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 5 2 Discussion Regarding an Appeal of a Conditional Use Permit Denial Located at 2715 West 5400 South Mark McGrath John Brems 19 04 43 Community Development Director Mark McGrath illustrated the subject property and referenced an appeal filed by the applicant regarding apermit to build an America First Credit Union on the site He described the decision previously rendered by the Planning Commission to Mr McGrath cited the Planning Commission s main deny this application with a 5 to 2 vote concern although they did not oppose the use He explained with the location of the building that based on City ordinance the City Council must now do one of three things uphold the Planning Commission decision remand the matter back to the Planning Commission for further consideration or decide to hear the appeal 19 07 30 City Attorney John Brems explained that if the Council decides to hear the appeal they will be acting in a quasi judicial capacity He cautioned Council Members to avoid communications regarding this issue with the applicant the public or members of the Planning Commission Mr Brems said that Council Members may discuss the issue with one another 19 33 09 Mr McGrath stated that he disagrees and feels that if Council Members communicate with one another outside of apublic hearing they will be violating the open and public meetings law Mr Brems agreed to discuss the matter further with Mr McGrath at a later time 19 09 55 Dee Hansen real estate broker representing America First Credit Union answered questions regarding parking issues 19 II 07 Council Member Bud Catlin stated that he feels it is appropriate to adjust City ordinance to provide additional stipends for Planning Commission Members to attend City Council Meetings He suggested that one member for and one member against pending issues be invited to attend City Council Meetings and make recommendations in person to the Council Taylorsville City Council Minutes March 5 2008 Page 8 19 12 56 Chairman Matsumura stated that he attends Planning Commission Meetings and suggested that Council Members can attend meetings where appropriate and can also listen to audio recordings of the meeting to familiarize themselves with issues 19 13 55 Mayor Wall stated that the Administrative is supportive of Mr Catlin s suggestion He feels that there is some merit in providing stipends for Planning Commissioners to attend City Council Meetings in representation of the Planning Commission 19 14 31 Council Member Pratt said he is in favor of the idea because Council Members are not always available to attend Planning Commission meetings 19 14 59 Council Member Handy stated that he supports the concept presented by Mr Catlin 19 15 24 Mr McGrath addressed questions regarding drainage issues relating to the proposed America First Development 19 16 17 Council Member Rechtenbach stated that he feels it is appropriate to ask Planning Commission Members to attend City Council Meetings 19 18 06 Mayor called for clarification as to when the stipend should be paid 19 20 32 Council Members Matsumura and Rechtenbach suggested only paying for attendance at City Council Members in the event of appeals or as requested by Council 19 21 1 0 Scott Bolton Chair ofthe Planning Commission stated that dialogue with City Council Members is always open He said that there is currently a schedule in place to have a member of the Planning Commission in attendance at all City Council meetings in order to report back to commissioners on action that is taken 19 22 28 Additional discussion was held regarding the payment of stipends and the difference between the Planning Commission and volunteer City committees 19 24 13 Mayor Wall referenced City Council Policies and asked for clarification on wording for the proposed ordinance 19 24 37 Council Member Pratt asked that the Small Area Master Plan be e mailed to Council Members Mr McGrath agreed to provide the plan to the Council in some format 19 26 04 Council Member Pratt asked that the Economic Development Director be in attendance if the appeal is heard by the Council Taylorsville City Council Minutes March 5 2008 Page 9 19 27 14 Council Members unanimously agreed to hear the appeal 19 28 19 Mr McGrath clarified that the Council must notify the Planning Commission in writing with 14 days notice It was decided to notify the Planning Commission in writing tonight and set a date of March 19 2008 to hear the appeal Council Coordinator Jessica Springer agreed to prepare a letter to present by the end of the meeting 19 28 56 Dee Hansen encouraged Council Members to review the Small Area Master Plan and observe how it correlates with the proposed development 19 29 55 Council Member Morris Pratt MOVED to set a date of March 19 2008 to hear the appeal and to notify the Planning Commission tonight of that decision Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously 4 2 Resolution No 08 10 An Exemption to the Street Standards of the Highways Sidewalks and Public Places Title 14 for Property Located at 6178 South Jordan Canal Road Mark McGrath 19 32 00 Community Development Director Mark McGrath described the application for an exception to the street standards for private property located at 6178 South Jordan Canal Road 19 33 51 Mr McGrath addressed questions from the Council regarding street standards and specifics of the proposed site plan 19 37 59 Council Member Lynn Handy MOVED to approve Resolution No 08 10 An Exemption to the Street Standards of the Highways Sidewalks and Public Places Title 14 for Property Located at 6178 South Jordan Canal Road Council Member Jerry Rechtenbach SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes March 5 2008 Page 10 6 FINANCIAL MATTERS 6 1 Ordinance No 08 11 Amending Sections 2 14 040 and 2 14 050 Regarding the Salary of Council Members and the Mayor John Inch Morgan 19 49 38 City Administrator John Inch Morgan referenced the public hearing previously held on this matter He noted a typographical error in the text of the proposed ordinance and cited the corrected amount of 486 54 which will be reflected accordingly 19 40 18 Chairman Matsumura stated that he is still opposed to increasing City Council Members salaries 19 40 25 Council Member Lynn Handy MOVED to adopt Ordinance No 08 11 Amending Section 2 14 040 and 2 14 050 Regarding the Salary of Council Members and the Mayor with the correction noted earlier Council Member Bud Catlin SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura no Rechtenbach no Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed with a 3 2 vote 62 Discussion Regarding the Distribution of CDBG Funds Mayor Wall 42 19 02 Mayor Russ Wall reviewed recommendations from the Administration for distribution of CDBG funds The following recommendations were made Administration 30 000 Wasatch Front Regional Planning 5 000 Assist 55 000 Life Care Home Repair Project s SHHIP 30 000 Taylorsville Senior Center Van Driver 11 000 YMCA 6 000 The Road Home 3 500 Road Home Travelers Aid o Community Health Center 5 000 Rape Crisis Center 1 500 Tri Park 6 000 2111nfo Bank o Utah Food Bank 5 000 Boys and Girls Club of South Valley 5 000 Big Brothers and Big Sisters o Taylorsville City Council Minutes March 5 2008 Page 1 Family Support Center Child Abuse Prevention Treatment o Taylorsville Senior Center Van 12 000 Sidewalk Replacement 40 098 House of Hope Playground Equipment 2 000 Jones Heritage Trail Construction Will Fund out of Recaptured Funds Surveillance Camera at Taylorsville Park 150 000 Senior Housing Project 120 000 The suggested allocations were reviewed individually and discussion was held Mayor Wall addressed questions from the Council There were no changes to Mayor Wall s recommendations for funding 19 45 32 Chairman Matsumura presented a notification letter to Planning Commission Chair stating the City Council s intention to hear an appeal of their decision Scott Bolton at this time regarding property at 2715 West 5400 South on March 19 2008 19 58 45 Council Member Pratt made clarification on funds requested by the Food Banle 20 04 35 Discussion was held regarding potential City uses for the existing Senior Center van Mayor Wall gave explanation on the City s decision to lease a new van 20 06 10 Chairman Les Matsumura recognized members of Scout Troop 287 in attendance 20 09 59 Mayor Wall gave explanation on recaptured funds 20 11 14 Mayor Wall affirmed that future discussion will be held with the Council to determine priorities for placement of the new surveillance equipment at locations within the City 20 13 27 Mayor Wall provided explanation on HOME funds 20 14 23 Council Member Pratt asked about funding to assist with relocation costs for mobile home park residents and Mayor Wall provided information on available sources 20 15 31 Council Member Morris Pratt MOVED to address Item 1 ahead ofItem 7 3 6 Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion on the motion There being none he called for a roll call vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes March 5 2008 Page 12 7 OTHER MATTERS 71 Discussion of April City Council Calendar Chairman Matsumura 20 16 23 Chairman Matsumura called for consideration regarding a change to the April City Council Meeting Schedule in order to accommodate attendance at the Utah League of Cities and Towns Spring Conference He recommended moving meetings forward one week and scheduling the April meetings as follows Regular City Council Meeting on April 2 2008 City Council Work Session on April 16 2008 and Regular City Council Meeting on April 23 2008 Council Members concurred that the meetings should be adjusted as recommended 20 17 07 Council Member Rechtenbach noted that he will be out of town on April 16 2008 and 23 2008 It was affirmed that there will also be a Town Meeting held on April 30 2008 6 3 Review of Budget Calendar John Inch Morgan 20 18 46 City Administrator John Inch Morgan presented a proposed calendar regarding budget issues for Council approval He described the budget process that is planned He noted date changes to reflect the adjustment in the April City Council Meeting schedule Mr Morgan stated that the proposed Saturday Budget Work Session presently scheduled for May 10 2008 mayor may not be necessary 20 21 43 Mr Morgan noted that if the City s certified tax rate is changed and a truth and taxation hearing is scheduled the budget calendar will be adjusted to include an additional date for that hearing in August 20 25 21 Council Member Handy stated that he will be out of town on June 18 2008 20 26 1 0 Mayor Wall noted that several mobile home park residents were in attendance earlier in the meeting to show support for the City Council in regards to mobile home park issues 20 27 02 Council Member Pratt noted a positive response that was received regarding HB 48 20 27 54 Council Member Pratt called for consideration for establishing a fund for graffiti removal for home and business o ners Mayor Wall noted that the City will clean up graffiti on any property as requested and that many community service hours are used for graffiti clean up He clarified that the City requires a release form to be signed by property owners before commencing with clean up Taylorsville City Council Minutes March 5 2008 Page 13 20 32 27 The Mayor asked Chief Dial to ensure that officers are giving out correct information regarding City assistance with graffiti 20 33 11 Mr McGrath addressed a question regarding a graffiti case in Council Member Handy s neighborhood 20 34 49 Council Member Pratt addressed the possibility ofthe City purchasing soda blast equipment to remove graffiti 20 35 55 Council Member Pratt asked for clarification on the audit expense that exceeded the budget allocation Mr Morgan gave explanation on the mis categorization of the audit expense He noted that the Haynie contract expires this year and called for direction from the Budget Committee and the Council on whether to re bid for audit services The Council concurred that an RFP should be issued Council Member Pratt ill ask for a recommendation from the Budget Committee and notify Mr Morgan 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action i 20 38 57 There were no new items for subsequent consideration 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 20 39 05 9 1 City Council Work Session March 12 2008 6 00 p m 9 2 City Council Briefing Session March 19 2008 6 00 p m 9 3 City Council Meeting March 19 2008 6 30 p m 4 9 City Council Briefing Session April 2 2008 6 00 p m 9 5 City Council Meeting April 2 2008 6 30 p m 20 39 13 Chairman Matsumura noted that he would not be in attendance at the March 12 2008 Council Work Session 10 CALENDAR OF UPCOMING EVENTS 20 39 40 10 1 Auditions Bye Bye Birdie March 15 2008 10 00 a m Fire Station Community Room 5317 S 2700 W Come prepared to sing a few bars from an upbeat song An accompanist will be provided Call Rebecca Schreiner at 968 1361 for more information Taylorsville City Council Minutes March 5 2008 Page 4 10 2 Taste of TaylorsvilIe March 28 2008 6 30 p m TaylorsvilIe High School Cafeteria Booths food and family fun Sponsored by TaylorsvilIe Exchange Club and the Valley Journals Cost is 8 per person or 20 per family Obtain a discount coupon from any participating TaylorsvilIe restaurant or in the March issue of the TaylorsvilIe Kearns Journal 11 ADJOURNMENT 20 40 36 Council Member Bud Catlin MOVED to adjourn the City Council Meeting Council Member Lynn Handy SECONDED the motion Chairman Matsumura called for discussion There being none he called for a vote The vote was as follows Matsumura yes Rechtenbach yes Catlin yes Pratt yes and Handy yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 8 40 p m e I I I A II CtU lV WL UJJIilL Cheryl Pe ock Cottle City Recorder Minutes approved CC 03 19 08 Minutes Prepared by Cheryl Peacock Cottle City Recorder