City Council

Taylorsville CityCouncilMinutes December16 2009 Page1 CityofTaylorsville CITYCOUNCILMEETING Minutes Wednesday December16 2009 CouncilChambers 2600 WestTaylorsvilleBlvd RoomNo 140 Taylorsville Utah84118 BRIEFINGSESSION Attendance MayorRussWall CouncilMembers CityStaff ChairmanLynn Handy JohnInchMorgan CityAdministrator ViceChairman BudCatlin JohnBrems CityAttorney CouncilMemberLesMatsumura CherylPeacockCottle CityRecorder CouncilMember MorrisPratt JessicaSpringer CouncilCoordinator CouncilMemberJerryRechtenbach MarkMcGrath CommunityDevelopmentDirector JohnTaylor CityEngineer ScottHarrington ChiefofFinance DonAdams GrantsManager DelCraig ChiefofPolice Others Dama Barbour BRIEFINGSESSION 1 ReviewAdministrative Report 1800 27ChairmanLynnHandyconductedtheBriefingSession whichconvened at600pm CityRecorderCherylPeacock CottleconductedaRollCall whereinallCouncil Memberswere present ChairmanHandycalledforquestionson theAdministrativeReportfortheCommunity DevelopmentDepartment andCommunityDevelopmentDirectorMarkMcGrathgave clarification onatypographicalerror Taylorsville CityCouncilMinutes December16 2009 Page2 2 ReviewAgenda 1802 28Theagenda fortheCityCouncilMeetingwasreviewed 3 Adjourn 1805 45TheBriefingSessionwasadjournedat605 pm REGULARMEETING Attendance MayorRussWall CouncilMembers CityStaff ChairmanLynn Handy JohnInch Morgan CityAdministrator ViceChairman BudCatlin JohnBrems CityAttorney CouncilMemberLesMatsumura MarkMcGrath CommunityDevelopmentDirector CouncilMember MorrisPratt DelCraig ChiefofPolice CouncilMemberJerryRechtenbach CherylPeacockCottle CityRecorder JessicaSpringer CouncilCoordinator JohnTaylor CityEngineer ScottHarrington ChiefofFinance DonAdams Grants Manager Citizens Dama Barbour JayZiolkowski MitchJensen CindyJensen KristieOverson Gordon Wolf EdErickson LarryJohnson DaveNigbur 1 WELCOME INTRODUCTIONANDPRELIMINARYMATTERS 1831 27ChairmanLynnHandycalledthemeetingtoorderat631pm andwelcomedthose in attendance CityRecorderCherylPeacockCottleconductedaRollCall whereinallCouncil Memberswerepresent 11 PledgeofAllegiance Opening Ceremonies CouncilMemberPratt 1831 56CouncilMemberBudCatlindirectedthePledgeofAllegiance Taylorsville CityCouncilMinutes December16 2009 Page3 12 Reverence Council MemberPratt OpeningCeremonies ForJanuary6 2010tobe arrangedbyYouthCouncil 1832 39CouncilMemberMorrisPrattofferedtheReverenceandspoke ofChristmastraditions 1837 25CouncilViceChairBudCatlinasked foramomentofpersonalprivilegeand recognizedoutgoingCouncilMembersLesMatsumura and LynnHandy Hepresentedthem withplaquesandthankedthemfortheiryearsofservice totheCityofTaylorsville 1841 43ChairmanHandyrecognizedthefollowingpeople whowereinattendance Planning CommissionersKristieOverson SteveFarschou andGarlFink CouncilMembersElectDama BarbourandLarryJohnson andBudgetCommittee MembersGordonWolfandDaveNigbur 13 CitizenComments 1843 31ChairmanLynnHandyreviewedtheCitizenCommentProceduresfortheaudience Hethencalledforanycitizencomments 18 4336UFABattalionChiefJayZiolkowskiexpressedhisappreciationtomemberofthe TaylorsvillePoliceDepartmentDetective fortheirrecentassistanceinrecoveringhispersonal vehicle HespecificallythankedChiefDelCraig Detective ScottLloyd Detective Richard Bullock andDetective BradSousley 1844 53Therewerenoadditionalcitizencomments andChairmanHandyclosedthecitizen commentperiod 14 Mayor sReport 1844 59MayorRussWallwishedeveryoneaMerry Christmas 2 APPOINTMENTS Therewereno appointments 3 REPORTS Therewerenoreports Taylorsville CityCouncilMinutes December16 2009 Page4 4 CONSENTAGENDA 41 Minutes RCCM12 02 09 CouncilMemberJerryRechtenbach MOVED toadopttheConsentAgenda CouncilMember LesMatsumura SECONDED themotion ChairmanHandycalledfordiscussiononthemotion Therebeingnone hecalledforarollcallvoteThevotewasas follows Pratt yes Catlin yes Handy yes Rechtenbach yes andMatsumura yes AllCityCouncil members votedinfavor andthe motionpassedunanimously 5 PLANNINGMATTERS 51 PublicHearing 6 30pm ToReceiveCommentRegardingaProposed TextAmendment toSection1310050 A andAddsSection1310045ofthe ZoningOrdinance MarkMcGrath 1846 28CommunityDevelopmentDirectorMarkMcGrathstatedthatthereare twosectionsto thisproposedamendmenttotheZoningOrdinance Hesaidthatthefirstsection oftheproposal developsnewstandardsforsetbacksandthesecond partcorrectssomeconfusinglanguage 1847 31Mr McGrathillustratedconditionswithexistingsetbacksinyardsinTaylorsville He citedtheCity sgoaltocreatebetterstreetscapeinneighborhoodsthrough continuityinyards 1849 04 CouncilMemberRechtenbachcalledforclarification onthecontinuityofsetbacks 1849 51Mr McGrathexplainedoptionsavailable tonew builders 1851 15Mr McGrathreferenced theproposedtextchanges asprovidedinCouncilpackets 1851 42Mr McGrathnotedthatexistinglanguageintheordinance originated withSaltLake County Hestated thatonebenefittoadoptingthisproposalisthatitwouldeliminateanumber ofnon conformingusesintheCity Mr McGrathexplainedthattheproposalistomaketheside yardsetbackatleastfivefeetoneachside withatotalofatleast16 feetonbothsides He relayedthatsomeoddlanguageregardingrearyardsetbackisalsoeliminatedinthis proposal 1853 27Mr McGrathmadeadditionalclarification onexistingside yardsetbacks 1854 04Mr McGrathansweredquestionsfromCouncilMembersandgaveadditional explanation Taylorsville CityCouncilMinutes December16 2009 Page5 1855 19ChairmanHandyopenedthepublichearingonthismatterandcallforcitizen comments 1855 32MitchellJensen along timeofresidentofVixenWayinTaylorsville statedthathis familywouldliketobuildanattached garageontheirhome Herelayedfrustrationswiththe languageintheexistingordinance and statedthatheisinfavoroftheproposedamendment 1857 36Therewereno additionalcomments andChairman Handydeclaredthepublichearing closed 511 OrdinanceNo 09 38 Amending Section1310050 A andAdding Section1310 045oftheZoningOrdinance 1857 43CouncilMemberLesMatsumura MOVED toadoptOrdinance09 38 Amending Section1310050 A andAddingSection1310045oftheZoningOrdinance Council Member MorrisPratt SECONDED themotion ChairmanHandycalledfordiscussiononthemotion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Pratt yes Catlin yes Handy yes Rechtenbach yes andMatsumura yes AllCityCouncil members votedinfavor andthe motionpassedunanimously 52 RequesttoHearanAppealofaConditionalUsePermitDenialforanAnimal HobbyPermitonPropertyLocatedat4774SouthShakestoneDrive MarkMcGrath 1858 58 CommunityDevelopmentDirectorMarkMcGrathstatedthatthisisa requestforan appealregarding thedenialofaconditionalusepermitforanAnimalHobbyPermit 1900 04Mr McGrathgavebackgroundonthisissueregardingaresidentwhokeepsthreedogs onhisproperty Hesaidthattherewasaninitialcomplaintfromaneighborthattwomanydogs werebeingkeptontheproperty Heexplainedthatwhentheapplicationwasconsideredatthe PlanningCommissionMeetinginNovember 2009 twoneighborsspoke inoppositiontothe permitduetoconcernswithexcessivebarking Mr McGrathreported thatapetitionagainstthe ConditionalUsePermit CUP wasalsosignedbysixindividualsandsubmittedtothe Planning Commission 1901 09Mr McGrathrelayedthatthePlanningCommissiondeniedtheapplication byavoteof fivetotwo 1901 37Mr McGrathexplainedthattheCouncilmustnowdecidewhethertoheartheappeal andscheduleitatleasttwoweeksinadvance remanditbacktothePlanningCommission or upholdthePlanningCommissiondecision Taylorsville CityCouncilMinutes December16 2009 Page6 1904 42Mr McGrathaddressedquestions fromtheCouncil 1905 57ApplicantsfortheCUP addressedtheCouncil TheapplicantsconversedinSpanish withCouncilMember Rechtenbachwhotranslated andsummarized asfollows Mr Lucaslived inhishouse about10yearsand neighbors beganmakingcomplaints aboutthedogs 1910 08CouncilMemberRechtenbachencouragedtheapplicantstogetfeedbackfromother neighbors 1910 53CouncilMember Catlinaskedapplicantswhetherthedogsdo infact bark 1911 52Applicantsrespondedthattheydobarkwhentheyareoutsidebriefly butarebasically insidedogs 1913 31Discussionwasheldregardingthepetitionsubmitted byneighbors 1914 44CouncilMemberCatlinsuggestedremandingthismatterbacktothePlanning Commissionand askingstafftogatheradditionalinformation 1915 49Mr McGrathconfirmed thattherewasnopriorhistoryofcomplaints withbarkingdogs attheresidence 1916 26CouncilMemberRechtenbachnotedthatthereisnoAnimal HobbyPermitinplace now Hequestionedthemotives behindthecomplaint 1857 43CouncilMemberBudCatlin MOVED toremandthematterbacktothePlanning CommissionandaskStafftodofurtherresearchontheissue CouncilMemberJerry Rechtenbach SECONDED themotion ChairmanHandycalledfordiscussion onthemotion Therebeingnone hecalledforarollcallvoteThevotewasasfollows Pratt yes Catlin yes Handy yes Rechtenbach yes andMatsumura yes AllCityCouncil members votedinfavor andthe motionpassedunanimously 53 RequesttoHearanAppeal ofa ConditionalUsePermitAmendment RegardingTreesinthe ParkStriponProperty Locatedat6310South RedwoodRoad MarkMcGrath 1920 04CommunityDirectorMarkMcGrathreferenced arequestforappealofa Conditional UsePermit CUP regardingtreesintheparkstriponpropertylocatedat6310SouthRedwood Road Hestatedthattheapplicantisthebusinessknownas theCarpetGuy He notedthat the requestforan appealisfromtheCity Taylorsville CityCouncilMinutes December16 2009 Page7 1921 10Mr McGrathillustratedthesubjectsiteandgavebackgroundonthematter Hestated thatthematterwasheardbythePlanningCommissiononDecember8 2009andtheyvotedina sixtoone votetoamendtheconditiontorequireonly10trees Mr McGrathstatedthattheCity ofTaylorsville filedanappealofthePlanning Commissiondecision onDecember9 2009 largelybasedonalettersubmittedtothePlanningCommissionbytheCityEngineer 1922 59TaylorsvilleCityEngineerJohnTaylordescribedhisconcernswith safetyandvisibility witheither 10or13treesinthepark strip 1922 32Mr McGrathexplainedthattheCouncilmustdecidewhethertoheartheappealand scheduleitatleasttwoweeksinadvance remanditbacktothePlanning orupholdthePlanning Commissiondecision 1922 42Mr McGrathaddressedquestions fromtheCouncil 1923 51CityAttorneyJohnBremsgaveinputonpotentialliability issues 1925 19Mr McGrathconfirmedthatPlanningCommissionMemberswereprovidedacopyof theletterfromtheCityEngineeroutliningsafety concerns 1926 17PlanningCommissioner KristieOversonspokeonbehalfofthePlanningCommission anddescribedsomeconfusionwiththeletterfrom Mr Taylor Sherelayedthat thetreesinthe ParkStripwereapprovedin2005 andareconsistent withsurroundingbuildings Shecitedmany existingtreesonRedwoodRoad ShesaidthattheCUPapplicationwasapproved6to1 1930 50 CityAttorneyJohnTayloraddressedquestionsfrom theCouncil Hedescribeda slopedelevationatthesubjectlocation 1934 15Mr McGrathprovidedacopyofMr Taylor sletterofrecommendationtotheCouncil 1935 00CouncilMemberCatlinsaidthatnowthattheCityEngineerhasgoneonrecordwith safetyconcerns theCityshouldupholdthatdecisionorriskliability intheeventofanaccident 1937 56CouncilMemberBudCatlin MOVED toremandthematterbacktothePlanning CommissionandrequesttheStafftomakesomesitedistancecalculations reviewthetypeof treestobeused doanin houseengineeringstudy plothowmanytreescanbe safelyplantedand determineplacementoftreesinrelationshiptotheroad CouncilMemberMorrisPratt SECONDED themotion ChairmanHandycalled fordiscussiononthemotion Therebeing none hecalledforarollcallvoteThevotewasas follows Pratt yes Catlin yes Handy yes Rechtenbach yes andMatsumura yes AllCityCouncilmembers votedinfavorandthe motion passedunanimously Taylorsville CityCouncilMinutes December16 2009 Page8 1939 33Mr McGrathconfirmed thattheCitydoes asystematicandcomprehensivereviewof siteplans 1942 46Mr McGrathgaveexplanationonthedelayinplantingtreesandwith thetemporary occupancypermit 54 PublicHearing 6 30pm ToReceiveCommentRegardingaProposed TextAmendmenttoSection 1348190andCreating Sections1348200ofthe ZoningOrdinanceRegardingElectronic MessageCenter Signs MarkMcGrath 541 DiscussiononaProposedTextAmendment toSection1348190and Creating Sections1348200oftheZoning OrdinanceRegardingElectronic MessageCenter Signs 1943 52CommunityDevelopmentDirectorMarkMcGrathreferencedthestaffreportonthe proposedchangesand calledforanyquestionsfrom theCouncil 1944 48CouncilMemberRechtenbachnotedacorrectionregarding maximumthresholds on Page3 underLightStudy Healsocalledforclarification onallowingelectronic message centersignstobeonpolesigns whicharelimitedtoaheightof30 feet Mr McGrathprovided explanation 1945 58CouncilMemberPrattaskedaboutapossibledemonstrationon brightnesslevels for signs Mr McGrath agreedthatademonstration maybeadvisableandstatedthathewould pursuearrangements withanownerofanexisting messagecentersign 1947 47Mr McGrathreferencedindustrystandardsthatwereutilizedtoestablishbrightness levels 1950 16CouncilMemberCatlininquiredaboutsetbackrequirementsfromthehighwayfor electronicmessagecentersigns 1949 00Mr McGrathgaveclarification onsetbackstandards forelectronicsigns 1950 49CouncilMemberRechtenbachnotedthatthisissuehasbeenaddressedpreviously 1954 17ChairmanHandyopened thepublichearingonthismatterandcallforcitizen comments Taylorsville CityCouncilMinutes December16 2009 Page9 1954 21Therewerenocitizencomments andChairmanHandydeclaredthepublichearing closed 1956 20Mr McGrathagreedtoarrangeforasigncompanytoprovideademonstrationforthe Council Itwasagreedthattheordinancewillbebroughtbackforconsideration possiblyin January 2010 55 DiscussionRegardingProposedBackyardChickenOrdinance MarkMcGrath 1958 49CommunityDevelopmentDirector MarkMcGrathrelayedsomereasonsthatchickens arekeptbyresidents 1958 54Mr McGrathreviewedhighlightsoftheproposedordinance asfollows Willallowchickensinresidentialzonesfornoncommercialpurposes WillcontainprovisionsinboththeZoningandAnimal Controlchaptersofthe Taylorsville Code Willestablishapprovalprocess Willestablishstandards forthekeepofthe animals Willaddressnoise odor insect andpredatorissues Willlimitthenumberofanimals 1959 48Mr McGrathdescribedexisting coderelating tobackyardchickens 2001 08Mr McGrathaddressedquestionsfromtheCouncil Heconfirmed thatthePlanning Commissionhasmadeapositiverecommendationfortheproposedordinance 2002 10Mr McGrathconfirmed thattheordinance willbebroughtback forfurther considerationatafuturemeeting 6 FINANCIALMATTERS 61 Presentationof2008 2009Audit EdEricksonfrom Hansen Bradshaw Malmrose Erickson 2002 59 FinanceDirectorScottHarringtonpresentedresultsofthe2008 2009Auditforthe CityofTaylorsville 2004 56EdErickson ofHansen Bradshaw Malmrose Erickson reportedonthecompleted audit Taylorsville CityCouncilMinutes December16 2009 Page10 2005 42Mr Ericksonreviewedtheintroductoryletterandcitedthepositive findingsforthe Cityforgeneralaccountingstandardsand principles Hegaveexplanationonthepurposeofthe financialaudit 2010 39Mr Ericksonansweredquestionsregardingaccountingpracticesforfinesand forfeitures 2013 06CityAdministratorJohnInchMorgan gave additionalinputonrulesforgeneral accountingprinciples 2020 00Mr EricksonnotedthatitisimpossibletomonitoreverytransactionwithintheCity Hecitedcontrolsandchecksbalances implementedbycities 2024 28AuditManagerRobWooddescribedtesttransactionsthatwereperformedin conjunctionwith theaudit HegaveadditionalexplanationonStateauditrequirements 2033 47Discussionwasheldregardingreceivables forcourtfines 2043 02Reportingprocedures werediscussed 2044 27Mr EricksoncitedtheCitysimpressivefundbalanceandnotedthatnodepartments wereoverbudgetthisyear He statedthateverythingintheaudit wasincompliance 2046 25Mr Ericksonsaidthatnomaterialexceptionswerefoundtolegalrequirementsor internalcontrols 2047 03GordonWolf oftheBudgetCommittee statedthattheCommitteedoesreviewthe CitysfinancialsonaquarterlybasisandreportstotheCityCouncilasneeded 7 OTHERMATTERS 2048 46 CouncilMemberPrattcommentedthataftermanybudgetdiscussions hehas summarizedbudgetconcernsandforwardedthemtotheBudgetCommittee Hecitedresponses hehasreceivedfrommembersoftheBudget Committee CouncilMemberPratt relayedthathe willbeprovidinginputhe hasreceivedtotheCouncilandAdministration 8 NEWITEMSFORSUBSEQUENTCONSIDERATION NoAction 2050 51Therewereno newitemsforsubsequentconsideration Taylorsville CityCouncilMinutes December16 2009 Page11 9 NOTICEOFFUTUREPUBLICMEETINGS NEXTMEETING 2050 56 91 SwearinginCeremony Monday January4 2010 12 00pm 92 CityCouncilBriefingSession Wednesday January6 2010 6 00 pm 93 CityCouncilMeeting Wednesday January6 2010 6 30pm 94 RDAMeeting Wednesday January6 2010 7 00pm 95 CityCouncilWorkSession Wednesday January13 2010 6 00pm 96 CityCouncilBriefingSession Wednesday January20 2010 6 00 pm 97 CityCouncilMeeting Wednesday January20 2010 6 30pm 10 CALENDAROFUPCOMINGEVENTS 101 CrimePreventionNight Thursday January21 2010 7 00pm TaylorsvilleCityCouncilChambers SponsoredbyTaylorsville Public SafetyCommittee ContactDonnaPittmanat801 968 6640forinformation 102 ArtShow Friday February26 2010 2 00 800pm Saturday February27 2010 12 00 noon 4 00pm TaylorsvilleCityCouncil Chambers SponsoredbyTaylorsville ArtsCouncil EntriesAccepted Wednesday February24 2010 4 00 8 00pm andThursday February25 2010 10 00am 4 00pm atmainfloorreception desk AwardsShowon Saturday February27 2010at4 00pm ContactJoanWhiteat801 265 8478forinformation 11 ADJOURNMENT 2051 59CouncilMemberMatsumurathankedTaylorsvillecitizensfortheopportunitytoserve withthem He alsorecognizedTaylorsvilleemployeesfortheirdedicationandhardwork 2055 11CouncilChairHandyexpressedappreciationfor theprivilegeofworkingintheCity 2056 03CouncilMemberMorrisPratt MOVED toadjourntheCityCouncilMeeting Council MemberJerryRechtenbach SECONDED themotion ChairmanHandycalledfordiscussion Therebeingnone hecalledforavote Thevotewasasfollows Pratt yes Catlin yes Handy yes Rechtenbach yes andMatsumura yes AllCityCouncilmembers votedin favorandthe motion passedunanimously Themeetingwasadjournedat856pm CherylPeacockCottle CityRecorder Minutesapproved CC01 20 10 MinutesPreparedby CherylPeacock Cottle CityRecorder