City Council

Taylorsvil1e City Council Minutes January 20 2010 Page City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday January 20 2010 Council Chambers 2600 West Taylorsville Blvd Room No 140 TaylorsviUe Utah 84118 BRIEFING SESSION Attendance Mayor Russ Wall Council Members City Staff Council Chairman Bud Catlin John Inch Morgan City Administrator Vice Chairman Morris Pratt John Brems City Attorney Council Member Dama Barbour Cheryl Peacock Cottle City Recorder Council Member Larry Johnson Jessica Springer Council Coordinator Council Member Jerry Rechtenbach Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief ofFinance Donald Adams Grants Manager BRIEFING SESSION 1 Review Administrative Report 18 06 08 Chairman Bud Catlin conducted the Briefing Session which convened at 6 06 p m City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present Chairman Catlin called for questions on the Administrative Report for Community Development Department and there were none Taylorsville City Council Minutes January 20 2010 Page 2 2 Review Agenda 18 06 53 The agenda for the City Council Meeting was reviewed Council Member Pratt noted that he will have another matter for discussion under Item 7 of the Regular Meeting 3 Adjourn The Briefing Session was adjourned at 8 09 p m REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Bud Catlin John Inch Morgan City Administrator Vice Chairman Morris Pratt John Brems City Attorney Council Member Dama Barbour Mark McGrath Community Development Director Council Member Larry Johnson Del Craig Chief of Police Council Member Jerry Rechtenbach Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief ofFinance Keith Snarr Economic Development Director Donald Adams Grants Manager Jamie Brooks Court Administrator Marsha Thomas Judge Penny Knight Business License Clerk Patrick Tomasino Building Official Citizens Raili Jacquet Brett McIff Jay Ziolkowski John Gidney Donna Jackson Taylorsville City Council Minutes January 20 2010 Page 3 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS l8 30 54 Chairman Bud Catlin called the meeting to order at 6 30 p m and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 11 Pledge of Allegiance Opening Ceremonies Councilman Rechtenbach 18 3l 43 Council Member Johnson directed the Pledge of Allegiance 12 Reverence Councilman RechtenbachOpening Ceremonies For February 3 2010 to be arranged by Council Member Rechtenbach l8 32 5l Council Member Rechtenbach offered the Reverence 13 Citizen Comments 18 34 36 Chairman Bud Catlin reviewed the Citizen Comment Procedures for the audience He then called for any citizen comments l8 35 30 There were no citizen comments and Chairman Catlin closed the citizen comment period 4 1 Mayor s Report Mayor Russ Wall presented his 2010 State of the City Report a copy of2009 Accomplishments for the City of Taylorsville is attached and incorporated therein Mayor Wall cited the upcoming Strategic Planning Meeting that the City will host on January 27 2010 2 APPOINTMENTS 2 1 Resolution No 1 0 02 Authorization of the Appointment of Mayor Russ Wall to Serve on the Board of the Utah Local Governments Trust John Inch Morgan l8 53 27 City Administrator John Inch Morgan stated that Mayor Russ Wall has been nominated to serve on the Board ofthe Utah Local Governments Trust Mayor Wall clarified that the term for the appointment will expire in February 20ll Taylorsville City Council Minutes January 20 2010 Page 4 18 54 l0 Council Member Morris Pratt MOVED to approve Resolution No lO 02 Authorization ofthe Appointment of Mayor Russ Wall to Serve on the Board of the Utah Local Governments Trust Council Member Dama Barbour SECONDED the motion Chairman Catlin called for discussion on the motion There being none he called for a vote The vote was as followsRechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously 2 2 Resolution No 10 03 Appointing Council Member Larry Johnson to Serve on the Association of Municipal Councils Council Member Dama Barbour to Serve on the ChamberWest Board and Council Member Jerry Rechtenbach to Serve as a Member of the Administrative Control Board for the Sanitation District Salt Lake County Special District No 1 Mayor Wall Mayor Wall nominated Council Member Larry Johnson to serve on the Association of Municipal Councils Council Member Dama Barbour to serve as a member of the ChamberWest Board and Council Member Jerry Rechtenbach to serve as a member of the Administration Control Board for the Sanitation District 18 57 11 Council Member Morris Pratt MOVED to approve Resolution No 10 03 Appointing Council Member Larry Johnson to Serve on the Association of Municipal Councils Council Member Dama Barbour to Serve on the ChamberWest Board and Council Member Jerry Rechtenbach to Serve as a Member of the Administrative Control Board for the Sanitation District Council Member Jerry Rechtenbach SECONDED the motion Chairman Catlin called for discussion on the motion There being none he called for a vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS 3 1 Healthy Community Award Application Brett McIfJ Vice Chair Healthy Taylorsville Committee 19 02 03 Brett McIff Vice Chair ofthe Healthy Taylorsville Committee presented information on the Healthy Taylorsville Committee and the Healthy Community Award Application 3 2 Justice Court Jamie Brooks 19 II 36 Court Administrator Jamie Brooks referenced six primary goals to improve justice court performance as previously identified on December 9 2009 She said that debt collection is of foremost importance TaylorsviJle City Council Minutes January 20 2010 Page 5 Ms Brooks reviewed a work plan for collecting the backlog ofdebts on court cases She discussed priorities for cases that will be pursued in debt collection 19 14 59 Ms Brooks addressed questions from the Council regarding the time frame for collection on warrants The distinction between judgments and bench warrants was given 19 19 51 Ms Brooks clarified that the first focus for collection will be on new cases 19 20 27 Council Members cited their concerns regarding the amount of money owed to the municipal court Discussion was held regarding the history ofthe court s debt collection 19 25 43 City Administrator John Inch Morgan described past efforts made to collect outstanding accounts receivable in the court 19 29 35 Mayor Wall noted several issues and mitigating circumstances that have contributed to the deficiencies in court debt collection i e a recent change in software to a state mandated program 19 32 00 The effectiveness of the recent court study was cited 19 38 15 Council Member Rechtenbach cited the need to acknowledge that there has been a problem in the past and to now move forward by identifYing ways to improve debt collection in the court 491 30 Council Member Catlin discussed the need to implement penalties Ms Brooks indicated that focus will be divided between collecting on new cases and older cases 40 19 57 Council Member Catlin inquired about receiving a Titten opinion from City Attorney John Brems regarding court issues Mr Brems agreed to forward such opinion this evening 4 CONSENT AGENDA 4 1 Minutes RCCM 12 16 09 RCCM 01 06 10 Council Member Morris MOVED to adopt the Consent Agenda Council Member Jerry Rechtenbach SECONDED the motion Chairman Catlin called for discussion on the motion There being none he called for a roll call vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes January 20 2010 Page 6 5 PLANNING MATTERS 5 1 Ordinance No 10 01 Amending Title 5 ofthe Taylorsville City Code Adding New Definitions Amending the License Fee Schedule and Adopting a Good Landlord Program John Brems and Mark McGrath 19 42 14 Community Development Director Mark McGrath called for questions regarding the subject ordinance 19 43 02 Council Member Pratt reviewed his concerns regarding property management type companies He suggested that the ordinance be amended to state that the homeowner or designated agent be responsible or be allowed to participate in the Good Landlord Program Mr Brems and Mr McGrath cited references already contained in the ordinance that address agents of the owners 19 45 12 Council Member Pratt described efforts he has made to receive specific information regarding classes for the Good Landlord Program He inquired about the potential for a refresher course Mr McGrath said that the proposed ordinance requires that the full course be taken every two years It was agreed that this issue could be given more consideration in the future 19 48 17 Council Member Pratt asked about fees for large apartment complexes and Mr McGrath gave clarification Council Member Pratt inquired regarding enforceability of ordinances 19 51 07 Council Member Pratt asked for clarification on properties that are rented out without the owner collecting rent Mr McGrath read the definition of a rental dwelling unit and discussion ensued City Attorney John Brems suggested including the verbiage with or without consideration 19 57 26 Mr McGrath clarified that a house that is included in a trust is considered owner occupied 19 57 47 Council Member Pratt inquired about the availability ofclasses and suggested making the effective date the day that the ordinance is adopted 19 58 57 Mr McGrath reviewed coordination efforts between departments that will be necessary to administer the ordinance 19 59 26 Mr Morgan gave clarification on city inspections and noted that self evaluation will be conducted on single family rentals unless a complaint is received Taylorsvil1e City Council Minutes January 20 20 JO Page 7 20 00 38 Council Member Dama Barbour MOVED to adopt Ordinance No 10 01 Amending Title 5 of the Taylorsville City Code Adding New Definitions Amending the License Fee Schedule and Adopting a Good Landlord Program Council Member Jerry Rechtenbach SECONDED the motion Chairman Catlin called for discussion on the motion Council Member Pratt asked that the changes discussed earlier be included in the motion to approve the ordinance It was clarified that changes will be made regarding reference to an authorized agent and that the effective date will be amended on the business license fee schedule Mr McGrath gave clarification on potential participation in the program and said that 80 participation has been predicted There being no further discussion Chairman Catlin called for a roll call vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously 6 FINANCIAL MATTERS 6 1 Public Heariml 6 30 p m To Receive Comment Regarding the Mid Year Budget Adjustments for the 2009 2010 Fiscal Year 20 03 40 City Administrator John Inch Morgan described this year s budget process and the history of sales tax revenue He noted that budget workshops will be held in the next few months as the budget evolves 20 07 22 Mr Morgan gave explanation on projected revenue specifically 380 000 received in grants 20 08 26 Chairman Bud Catlin opened the public hearing on this matter and called for citizen comments on the proposed mid year budget adjustments 20 08 49 There were no citizen comments and Chairman Catlin declared the public hearing closed 20 09 02 Mr Morgan suggested that public comment be accepted during future budget discussions 20 10 55 The Council agreed to accept public comment at regular Council Meetings during budget discussions and also accept comments from members ofthe Budget Committee during Work Session meetings 20 12 12 The timeframe for adopting the mid year budget was reviewed by Mr Morgan He invited the Council to submit any questions or comments to him at any time Taylorsville City Council Minutes January 20 20 I 0 Page 8 6 1 1 Ordinance No 10 02 Amending the Fiscal Year 2009 2010 General Fund Capital Improvement Fund Cemetery Fund CDBG Fund and Storm Drain Fund Budgets John Inch Morgan 20 13 19 Council Member Morris Pratt MOVED to table Ordinance No 10 02 Amending the Fiscal Year 2009 2010 General Fund Capital Improvement Fund Cemetery Fund CDBG Fund and Storm Drain Fund Budgets until a future date Council Member Larry Johnson SECONDED the motion Chairman Catlin called for discussion on the motion There being none he called for a roll call vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously 20 14 23 Court Administrator Jamie Brooks addressed Council Member Rechtenbach s questions regarding Court expenditures and the potential to recover some court costs Ms Brooks gave clarifications on varying court surcharges 20 16 39 Council Member Johnson asked about utilizing employees who are bilingual in the Court Ms Brooks gave clarification on the need to use certified translators within the court and noted that bilingual employees are used in the Court office 20 18 17 Mr Morgan addressed Council Member Pratt s concerns regarding the overall cost of the court Discussion was held regarding court surcharges and caseload versus expenses in the court 20 22 46 Mayor Wall cited costs related to the number of appearances before the judge through drug court and through the domestic violence court 20 26 54 City Administrator John Inch Morgan stated that he will forward City Council Members a copy of questions that were given to the City Attorney 20 28 19 Ms Brooks cited differences in the way drug courts are handled in other municipalities and cited judicial discretion allowed in the number ofcourt reviews with offenders 20 31 41 Mr Brems gave clarification on retention requirements for the municipal judges Time sensitivity issues were discussed Discussion was held regarding the potential of closing the Taylorsville court 20 34 15 Mayor Wall reported on discussions that have been held Vvith the two municipal judges He cited pending legislation that would make it easier for the City to withdraw from the court system Taylorsville City Council Minutes January 20 2010 Page 9 20 37 13 Council Member Barbour cited the importance of resolving the problems within the court in the next few weeks 20 44 39 Council Member Rechtenbach suggested asking Judge Kwan to make a presentation on how the court plans to cut costs 20 40 20 Mayor Wall cited the potential of the drug court being decertified He discussed the window of opportunity the City has to resolve some of the issues in the court or to make the decision to close the Taylorsville court 20 43 I 0 It was determined to schedule discussion regarding the Court with the judges during the February Work Session 46 20 32 Mr Morgan gave explanation on costs involved in maintaining the City s network and website 20 48 16 Council Member Pratt inquired about the Taylorsville Dayzz budget and Mayor Wall and Mr Morgan gave explanation regarding the reconciliation offunds over a two year period 20 49 59 Finance Director Scott Harrington gave additional clarification on the carryover of funds from last year for Taylorsville Dayzz 20 51 01 Mr Morgan explained that a float was not done for TayJorsviIle Dayzz last year but that funds were used to purchase a new chassi for future floats instead 20 53 19 Chairman Catlin voiced concerns about the TaylorsviIle Dayzz budget 20 51 51 Mr Morgan and Mayor Wall gave further clarification on the Taylorsville Dayzz budget 20 44 55 Council Member Johnson inquired about the cost for fireworks at Taylorsville Dayzz 20 56 55 Council Member Barbour voiced her support of TaylorsviIle Dayzz and stressed the importance of celebrating the City 20 57 47 Mr Morgan agreed to examine sales tax trends during He cited Taylorsville Dayzz revenue raised by the TaylorsviIle Dayzz Committee 20 59 35 Mr Morgan cited fines that are being assessed to help abate nuisances Taylorsville City Council Minutes January 20 2010 Page 10 21 00 48 Council Member Pratt inquired about allocations for studies and lobbyists Mr Morgan agreed to identify how funds are used in a future meeting Mayor Wall gave explanation on year to year contracts that the City holds with State and Federal lobbyists 21 04 10 The City s contracts with lobbyists were discussed 21 04 49 Council Member Rechtenbach asked for clarification on insurance proceeds on cars and Mr Morgan gave explanation regarding vehicle repairs and replacement 21 05 33 Council Member Pratt inquired about the City s hiring freeze and Mayor Wall gave explanation on the hiring of Grants Manager Donald Adams 21 06 42 Mayor Wall discussed the meaning ofa hiring freeze 21 07 05 Mr Morgan reviewed reductions and increases in salaries and wages It was noted that the Police Department has one officer on long term disability and one other vacancy Council Member Pratt expressed opinion that public safety vacancies should be filled 21 1 0 31 Chief Del Craig gave explanation on budget cuts and vacancies in the police department He noted that long term disability is not being paid by the City 21 13 19 Mr Morgan referenced the City s goal to reduce departmental budgets by 5 21 13 52 Council Member Johnson expressed concern about undercutting public safety 21 15 18 Chief Craig said that ideally he would like to have more officers but cited the current tough economic situation 21 16 11 Chairman Catlin asked Mr Morgan to analyze the impact to the budget if the two vacant police officer positions are filled 21 16 58 Chief Craig addressed questions regarding ideal police coverage on the street 21 18 45 Chief Craig stated that the department s current allocation is 55 positions and the ideal would be 65 officers It was determined that further discussion regarding this issue will be held in the upcoming Strategic Planning Meeting 21 20 35 Chief Craig expressed his belief that the Good Landlord Program will ultimately have a positive impact on the Police Department He cited the need to be able to do proactive police work Taylorsville City Council Minutes January 20 20 0 Page 11 21 21 36 Mayor Wall said that other municipalities who are implementing Good Landlord Programs are reporting a significant reduction in crime 21 23 00 Mr Morgan reviewed wages and salaries in the City and noted that one vacant position in the court will not be filled He recommended eliminating that particular allocation 21 24 l4 Mr Morgan gave explanation on compensation for the Mayor s Executive Assistant and the Grants Manager position 21 26 47 It was noted that the Community Development wage increase is to facilitate the added workload relating to additional business licenses 21 27 34 Council Member Pratt asked for clarification on additional staff allocated within the Building Department when functions are down 21 29 26 Mr Morgan cited major projects in the community that require inspections He noted that land use fees and review fees are up and the Building Department workload remains steady 21 31 05 Mr Morgan described duties of the Public Works Inspector and reviewed the inspection process 21 35 48 Council Member Johnson expressed concerns with understaffing in the police dept and cited wage increases that were given to some employees during 2007 2008 He said that those increases should be reviewed and given further consideration 2 38 07 Mr Morgan gave explanation on the fund balance and the public safety budget 21 40 50 Mayor Wall gave further explanation on City Committee budgets 6 2 Discussion Regarding Grants Applied for and Grants Received in Particular the Energy Efficiency and Conservation Block Grant EECDBG DonaldAdams 21 51 18 Grants Manager Donald Adams gave a status update on the City s grant application process He noted that grants are more important than ever given the current tough economic climate 21 41 50 Mr Adams stated that just over 500 000 was awarded to the City from the Energy Efficiency Grant in late November He referenced expenditures that are targeted through this grant Taylorsville City Council Minutes January 20 2010 Page 2 21 42 51 Mr Adams referenced historic grants that have been received and will be targeted particularly at the Macleod House as part of the 6200 South Road Widening Project 21 43 16 Mr Adams relayed that the City is still pursuing a 4 million grant from FEMA for 6 fire station construction in order to rehabilitate Fire Station 117 and possibly add a third station within the City 21 44 11 Discussion was held regarding a third fire station in the City UFA Battalion Chief Jay Ziolkowski gave clarification on a potential increase in costs to the City for fire services 21 45 57 Council Member Rechtenbach stated his opinion that a third fire station in the City may not be necessary and is not affordable 21 46 41 Mr Adams stated that the primary reason for the application was for the rehabilitation of Station 117 at a cost of just over 3 million He said that the City has the option to accept the grant in its entirety or in a partial amount 21 48 31 Chief Ziolkowski gave his opinion that Taylorsville is in need ofa third station He said that Taylorsville s two current stations are running the highest call volume within the UFA 21 49 29 Mr Adams cited potential grants for park construction and highway transportation along with Safe Kids grants EPA grants a grant for the fishing pond at Millrace Park a grant for an emergency operations center a grant for Phase II ofthe storm drain a grant for fleet fuel conversion and police technology grants 21 50 26 Mr Adams gave further information regarding a potential emergency operations center and said that there is no intention to add any additional stafting in relation to such a center 7 OTHER MATTERS 7 1 Discussion Regarding City Council Appointments to the Taxing Entity Committee for the Redevelopment Agency Keith Snarr 2154 02 Economic Development Director Keith Snarr relayed that new designees must be appointed to the Taxing Entity Committee for the Redevelopment Agency to replace outgoing officials Lynn Handy and Les Matsumura 21 53 32 Mr Snarr explained that the primary function ofthe committee is to review the forthcoming RDA budgets Taylorsville City Council Minutes January 20 20 0 Page 13 21 53 50 It was determined that Council Member Morris Pratt and City Administrator John Inch Morgan should be appointed to the TEC Committee and Council Chair Bud Catlin will serve as alternate 21 54 36 Mr Snarr indicated that the appointments will be made by resolution at a future meeting 72 Open Meeting Training John Brems 21 54 45 City Administrator John Inch Morgan suggested that the Open Meeting training be tabled until the next regular City Council Meeting and that it be conducted in conjunction with training provided by David Church 21 55 26 Council Member Barbour MOVED to table the open meeting training until February 3 2010 Council Member Morris Pratt SECONDED the motion Chairman Catlin called for discussion on the motion There being none he called for a roll call vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 21 55 56 City Attorney John Brems agreed to distribute hard copies of his written comments immediately following the meeting 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 9 1 City Council Briefing Session Wednesday February 3 2010 6 00 p m 9 2 City Council Meeting Wednesday February 3 2010 6 30 p m 9 3 City Council Work Session Wednesday February 10 2010 6 00 p m 4 9 City Council Briefing Session Wednesday February 17 2010 6 00 p m 5 9 City Council Meeting Wednesday February 17 2010 6 30 p m 10 CALENDAR OF UPCOMING EVENTS 21 49 56 10 1 Crime Prevention Night Thursday January 21 2010 7 00 p m Taylorsville City Council Chambers Sponsored by Taylorsville Public Scifety Committee Contact Donna Pittman at 801 968 6640 for information 10 2 Town Meeting Friday January 22 2010 6 30 p m City Council Chambers Hosted by State Representative Wayne Harper Come prepared with questions or comments Taylorsville City Council Minutes January 20 2010 Page 14 10 3 2010 Strategic Planning Meeting Wednesday January 27 2010 6 30 p m City Council Chambers Department Director s and essential service providers will be in attendance to answer questions and to share existing plans successes and challenges from their experiences over the past 14 years Please RSVP to 801 963 5400 4 10 Town Meeting Tuesday February 2 2010 6 30 p m City Council Chambers Hosted by State Representative Jim Dunnigan Come prepared with questions or comments 10 5 Art Show Friday February 26 2010 2 00 8 00 p m Saturday February 27 2010 12 00 noon 4 00 p m Taylorsville City Council Chambers Sponsored by Taylorsville Arts Council Entries accepted Wednesday February 24 2010 4 00 8 00 p m and Thursday February 25 2010 10 00 a m 4 00 p m at main floor reception desk Awards Show on Saturday February 27 2010 at 4 00 p m Contact Joan White at 801 265 8478 for information 11 ADJOURNMENT 21 59 28 Council Member Pratt MOVED to adjourn the City Council Meeting Council Member Catlin SECONDED the motion Chairman Catlin called for discussion There being none he called for a vote The vote was as follows Rechtenbach yes Pratt yes Catlin yes Barbour yes and Johnson yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 9 59 p m I Q iJv lj rd0 Cheryl Peacoc Cottle City Recorder Minutes approved CC 02 03 10 Alinutes Prepared by Cheryl Peacock Cottle City Recorder