City Council

Taylorsville Special City Council Meeting Work Session Minutes March 0 2010 Page 1 City of Taylorsville Special City Council Work Session Minutes Wednesday March 10 2010 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 SPECIAL CITY COUNCIL MEETING Attendance Council Members City Staff Chairman Morris Pratt John Inch Morgan City Administrator Vice Chairman Jerry Rechtenbach John Brems City Attorney Council Member Bud Catlin Cheryl Peacock Cottle City Recorder Council Member Larry Johnson Jessica Springer Council Coordinator Del Craig Chief ofPolice Mark McGrath Community Development Director Jamie Brooks Court Administrator Michael Meldrum Principal Planner Keith Snarr Economic Development Director Excused Mayor Russ Wall Council Member Dama Barbour Others John Gidney Sarah Whitmore D Lee Nielsen Kyle Nielsen Ed DefIner Jerry Milne Randy Kaufman Richard Mackay Phil Meyer 18 00 39 Chairman Morris Pratt called the Special City Council Meeting to order at 6 00 p m and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present except Council Member Barbour who was excused Chairman Pratt noted that Mayor Russ Wall was also excused from the Meeting Taylorsville Special City Council MeetingiW ork Session Minutes March 10 201 0 Page 2 1 Council Election for 2010 Council Vice Chairman Chairman Pratt 18 02 44 Council Chair Morris Pratt referenced the need to conduct an election for the 2010 City Council Vice Chair as Council Member Bud Catlin recently stepped down as the Council Chair Deputy Recorder Council Coordinator Jessica Springer distributed ballots to Council Members Council Member Bud Catlin advised that he wished to withdraw his name from the ballot Ms Springer tallied the votes and City Recorder Cheryl Peacock Cottle announced that Council Member Jerry Rechtenbach had been elected as the new Vice Chair Chairman Pratt thanked Mr Rechtenbach for his willingness to serve 2 Discuss April Meeting Schedule and Tentative Budget Calendar John lnch Morgan 18 03 57 Chairman Morris Pratt noted a need to modifY the April City Council meeting schedule due to a conflict with the Utah League of Cities and Towns Conference City Administrator John Inch Morgan relayed that he will not be able to attend the Council Meeting that was previously rescheduled for Tuesday April 6 20 I 0 because of a conflict with a City Manager s Conference He proposed that the April 6th Meeting be cancelled and two st regular Council Meetings be held on April 14th and April 21 Mr Morgan suggested that a regular Work Session not be held but noted that a Special City Council Budget Work Session may be scheduled for Saturday April 24 h if needed 18 06 26 Mr Morgan referenced the budget calendar provided in Council packets and reviewed the budget process as outlined Council Member Bud Catlin MOVED to amend the April City Council Meeting schedule as follows No meeting to be held during the first week of April but regular Council Meetings to be held on April 14 and April 21 2010 Council Member Larry Johnson SECONDED the motion Chairman Pratt called for discussion on the motion There being none he called for a roll call vote The vote was as follows Pratt yes Catlin yes Johnson yes Rechtenbach yes and Barbour excused All Council Members present voted in favor and the motion passed unanimously 18 07 49 Mr Morgan noted a possible need to modify certain notification publication dates on the budget calendar He suggested leaving discretion to the City Recorder to adjust dates as needed to ensure that noticing requirements are met Taylorsville Special City Council Meeting Work Session Minutes March 10 2010 Page 3 3 Other Matters 18 40 08 Council Member Johnson inquired about the City s float and City Administrator John Inch Morgan gave clarification on involvement of the float in City parades He confirmed that the shed on City property can be cleaned up for use during the City float building process 4 Adjournment 18 09 04 Council Member Bud Catlin MOVED to adjourn the Special City Council Meeting and convene the City Council Work Session Council Member Jerry Rechtenbach SECONDED the motion Chairman Pratt called for discussion There being none he called for a vote The vote was as follows Pratt yes Catlin yes Johnson yes Rechtenbach yes and Barbour excused All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 6 09 p m CITY COUNCIL WORK SESSION Attendance Council Members City Staff Chairman Morris Pratt John Inch Morgan City Administrator Vice Chairnlan Jerry Rechtenbach John Brems City Attorney Council Member Bud Catlin Cheryl Peacock Cottle City Recorder Council Member Larry Johnson Jessica Springer Council Coordinator Del Craig Chief of Police Mark McGrath Community Development Director Lisa Schwartz Emergency Operations Coordinator Jamie Brooks Court Administrator Michael Meldrum Principal Planner Keith Snarr Economic Development Director John Taylor City Engineer Excused Mayor Russ Wall Council Member Dama Barbour Taylorsville Special City Council Meeting Work Session Minutes March 10 20 0 Page 4 Others John Gidney Tony Wilde Sarah Whitmore D Lee Nielsen Kyle Nielsen Ed Deffuer Jerry Milne Randy Kaufman Richard Mackay Phil Meyer Adriaan Boogaard Julie Peck Davling Scott Ziedler 18 15 09 Chairman Morris Pratt called the City Council Work Session to order at 6 15 p m and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present except Council Member Barbour who was excused Chairman Pratt noted that Mayor Russ Wall was also excused from the Meeting 1 Discuss Management of State Owned Land at 5000 South and the Jordan River Barbara Gardner and Scott Ziedler Utah Division of Wildlife Resources 18 16 07 Scott Ziedler ofUtah Division of Forestry Fire and State Lands DFFSL introduced Randy Kaufman Sovereign Lands Analysist for the FFSL and presented a Power Point presentation regarding the Taylor s Cove Jordan River Parcel He explained that the DFFSL has charge for administration of lOA acres of undeveloped property adjacent to a Taylorsville subdivision at approximately 4800 South along the Jordan River Mr Ziedler reviewed history of the subject parcels and cited a small portion of sovereign lands that were transferred at the time of the Ivory Homes development 18 18 06 Mr Ziedler described options for administering the lands which may include development and or sale exchange or lease 18 18 20 Mr Ziedler reviewed the history of the undeveloped parcels and cited activity that has taken place in the area including past wildfires frequent human visitation illegal dumping and other undesirable activities 18 19 36 Mr Ziedler described vegetation on the parcels and described volunteer management efIorts on the property 18 23 28 Mr Ziedler thanked Adriaan Boogaard for his preservation and maintenance efforts along the Jordan River and within the Taylor s Cove parcel 18 27 19 Mr Ziedler presented some recommendations for future management of the property i e issuance of a General Permit to a government agency consideration of proposals for a Special Use Lease Agreement with a private entity conservation easements term or perpetual land exchange or land sale 18 27 32 Mr Ziedler addressed questions regarding the property and described wildlife that inhabits the area i e rats red foxes pheasants quail migratory birds skunks gophers and water fowl Tay10rsville Special City Council Meeting Work Session Minutes March 10 2010 Page 5 18 29 04 Adriaan Boogaard commented on wildlife that he has seen in the Taylor s Cove area including deer He expressed concerns about materials that have previously been dumped in the area He noted a need to embrace the ecosystem and wildlife along the property 18 33 08 Chairman Pratt thanked residents from the area in attendance and cited the City s desire to receive input from neighbors regarding their vision for the Taylor s Cove area 18 33 51 Julie Peck Davling Salt Lake County Open Space Program Manager cited funds that have been budgeted to do a master plan for the subject site as a baseline documentation She stated a need to designate a Taylorsville representative for the County s Stakeholders Committee sometime later this summer She confirmed that the County is very interested in partnering in management ofthe property 18 35 25 Ms Davling described the individual parcels belonging to the County the State DFFS and a private owner that make up the subject property Scott Ziedler illustrated boundaries of the property parcels and cited property owners for each 18 37 27 Ms Davling displayed an additional map illustrating parcels 18 37 57 Mr Ziedler reviewed potential expenses for managing the site 18 38 54 City Administrator John Inch Morgan stated that Taylorsville Administration is willing to be a player in management ofthe Taylor s Cove parcel but would like to partner with the County and State He stated that a partnership with all three entities is very important Mr Morgan said that Administration welcomes continued volunteer efforts as headed up by Adriaan Boogaard He noted that the City s budget is tight but referenced the City s goal to keep the area in its natural state 18 41 17 Chairman Pratt reiterated the Council s desire to receive input from area residents and indicated that public comment will be scheduled this summer after the City s budget season concludes 18 42 0 I Linda Sperry a botanist with SWCA Environmental Consultants displayed a map indicating invasive species in the Taylor s Cove Area She cited problems with weed management Ms Sperry indicated that she is facilitating the Jordan River Working Group within the Bonneville Cooperative Weed Management Area as well as the Southshore Cooperative Weed Management Area who are organizations of municipalities along the Jordan River who have entered into agreements through Memorandwns of Understanding to address invasive species She relayed that the organizations are able to apply for grants and then use grant monies and in kind donations from volunteer efforts and municipalities to double funds Taylorsville Special City Council Meeting Work Session Minutes March 10 2010 Page 6 18 44 38 Ms Speery stated that her organization has identified the subject parcels as a priority area and is actively seeking grants for its management 18 44 56 Mr Morgan said that City Administration will continue to work with the State and the surrounding neighborhood to develop a management plan for the subject area He stated that once a plan is solidified it will be brought back to the Council for further discussion 18 46 01 Adriaan Boogaard indicated that he is willing to give tours of the Taylor s Cove Area along the Jordan River 2 Discussion Regarding Wasatch Choices 2040 Mark McGrath 45 18 30 Community Development Director Mark McGrath stated that a formal presentation from the Wasatch Front Regional Council WFRC regarding Wasatch Choices 2040 has been scheduled for the March 17 20 I 0 City Council Meeting He indicated that the full Wasatch Choices document will be included in the Council packet for that meeting 18 48 28 Mr McGrath introduced goals and challenges addressed by Wasatch Choices 2040 He cited the potential population growth within the four county region of the Wasatch Front Mr McGrath explained that Wasatch Choices 2040 is a series of growth principles and implementation strategies He encouraged elected officials to review the document on the WFRC website He confirmed that WFRC is asking communities in the region to adopt a resolution of support for the 2040 document He said that such a resolution will be brought back in April for Council consideration 3 ICS Orientation for Executives Administrators and Policy Makers Lisa Schwartz Taylorsville Emergency Operations Coordinator Lisa Schwartz distributed manuals for the ICS Incident Command System 402 Training Session for Executives Senior Officials 18 54 07 Ms Schwartz introduced Tony Wilde of the Division of Homeland Security Mr Wilde described his background as a trainer He presented an Incident Command System overview for executives and senior officials at Tay1orsville 18 56 II Mr Wilde reviewed objectives of the ICS program as outlined in the manual provided 18 58 00 Mr Wilde defined an incident 18 59 47 Mr Wilde reviewed incident timeframes and described the role ofICS Incident Command System Taylorsville Special City Council Meeting Work Session Minutes March 10 2010 Page 7 19 06 50 Ms Schwartz noted that in the event of an incident the first recovery checks from FEMA may not arrive for six months and the City must cover expenses up front She clarified that the jurisdiction where the incident occurs is responsible for the first 25 of costs and then FEMA should reimburse the jurisdiction for 75 ofthose costs although reimbursement may be slow 19 09 25 Mr Wilde reviewed purposes of ICS and the legal basis for the plan 19 14 41 Mr Wilde described partnerships that are emphasized by NRF National Response Framework 19 20 29 Mr Wilde reviewed the role ofNIMS National Incident Management System 19 30 43 Mr Wilde cited benefits to the ICS Plan 19 31 42 Mr Wilde described the ICS organizational structures 19 35 22 Mr Wilde reviewed incident terminology and the chain of command 19 37 53 Mr Wilde described roles and responsibilities ofthe Incident Commander Command Staff and City Council Members during an incident 19 47 04 Mr Wilde reviewed resource needs 19 51 54 It was clarified that the second halfofthe ICS training will be presented during the April 14 2010 City Council Meeting 19 52 22 Incident communication issues throughout the state were discussed 19 54 49 City Administrator John Inch Morgan relayed that Homeland Security Region 2 which includes Salt Lake County and Wasatch County has operable communication ability through UCAN and radio bands Mr Morgan referenced the City Council s role during a City incident and said that City organizational charts and responsibilities will be discussed further during the h April14 presentation 19 55 27 Mr Morgan cited staff training for emergency operations that has already taken place through the efIorts of Ms Schwartz who was recently awarded the Red Cross Vital Volunteer Award TaylorsviUe Special City Council Meeting Work Session Minutes March 10 20 0 Page 8 19 56 30 Mr Wilde referenced the importance of efficient grant writing and cited the grant writing abilities of Jason Lewellyn Emergency Manager for Carbon County and Jim Buchanan in Brigham City 4 Other Matters 19 57 01 There were no other matters for discussion 5 Adjournment 19 57 08 Council Member Bud Catlin MOVED to adjourn the City Council Work Session Council Member Jerry Rechtenbach SECONDED the motion Chairman Pratt called for discussion There being none he called for a vote The vote was as follows Rechtenbach yes Johnson yes Pratt yes Barbour excused and Catlin yes All City Council members present voted in favor and the motion passed unanimously The meeting was adjourned at 7 57 p m oJ Minutes approved CC 03 17 10 Minutes Prepared by Cheryl Peacock Cottle City Recorder