City Council

Taylorsville City Council Minutes January 19 2011 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday January 19 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING SESSION Attendance Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Bazbour Cheryl Peacock Cottle City Recorder Council Member Bud Catlin Jessica Springer Council Coordinator Council Member Morris Pratt Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Donald Adams Grants Manager Keith Snarr Economic Development Director Del Craig Police Chief Wayne Dial Assistant Police Chief Excused Mayor Russ Wall BRIEFING SESSION 1 Review Administrative Report 12Chairman Rechtenbach conducted the Briefing Session which convened at 0 00 18 6 0m p City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 18 11 Chairman Rechtenbach called for questions on the Administrative Report for 01 Taylorsville City Counci Minutes January 19 2011 Page 2 the Community Development Department and there were none It was noted that Mayor Wall is excused from the meeting 2 Review Agenda 36The agenda for the City Council Meeting was reviewed 01 18 21 Police Chief Del Craig gave explanation regarding Resolution 11 02 18 02 for the allocation of an additional police officer He addressed questions regarding why the additional allocation is be brought on necessary He noted that the Council previously allowed an extra officer to because of other officers who were off on disability leave The Chief noted that the Police Department is now back up to full staff and an additional allocation is needed to pay for the extra officer who was hired 48City Administrator John Inch Morgan clazified that the new allocation must be 03 18 recognized 02Chief Craig said that the department is currently making do with existing equipment for 04 18 the new He explained that the department is still short one Crown Victoria He noted position that patrol cars have been purchased with grants during the last two years He clazified that the requested allocation amount includes both wage and fringe benefits 000 amount is for the remainder ofthe fiscal year but 02 Mr Morgan stated that the 59 05 18 Chief Craig clarified that the amount represents the annual cost for all salary and benefits Chief of Finance Scott Harrington noted that the cost for the allocation will be about 4 Yz higher for next year 3 Chief Craig said that the complete annual cost fox a new officer including car and other 06 18 000 however equipment is not needed for this officer and the equipment is approximately 120 department is only asking for salary and fringe benefits 09Chairman Rechtenbach asked why 60 07 18 000 is needed if the allocation is only for the next six months Chief Craig said that some of the amount is attributed to leave that was donated to one of the officers out on disability He stated that the leave was still hitting the departmenf s budget and he had not previously been aware of that fact He indicated that the department was under the assumption that the officer was not on the payroll but in fact he was since he was long disability The Chief said that the figure requested came using leave instead of using term from calculations of how much has been spent during the fiscal year so far and how much will be needed for the rest of the year Taylorsville City Council Minutes January 19 2017 Page 3 08 2 Chief Craig clarified that the department 18 sbudget has not been spent over to this point but an adjustment is needed to continue the trend 6Mr Harrington confirmed that this information is correct 08 18 32Chief Craig stated that the new officer was hired at the beginning of this fiscal year 08 18 13 Chief Craig relayed that the allocation and the additional funds are needed to ensure 09 18 that salaries are covered through the end of the fiscal year 03 Council Member Barbour inquired about leave that was donated 10 18 10Chief Craig explained that there is no separate account for paying leave time so if an 18 department salary and wage line officer takes paid leave his salary is still charged to the police s item He referenced Officer Barney who had leave donated to him by other employees until he was able to come back to light duty The Chief noted that under other accounting systems there might be a leave bank from which leave could be pulled He indicated that leave time may be donated by another department 21 Chairman Rechtenbach inquired whether this information should be discussed in a 11 18 public meeting 36 City Attorney John Brems said that the Chiefls explanation is appropriate during this 11 18 meeting 51Council Member Pratt suggested that the discussion be postponed until the Council 11 18 Meeting Chairman Rechtenbach stated that he felt explanation could be made during the Briefing Session in order to save time in the regular meeting Mr Pratt said that he has questions that he would like to be part of the public record 14City Recorder Cheryl Peacock Cottle noted that the Briefing Session is a public 12 18 meeting She clarified that this meeting is being recorded and minutes are being taken 32Clarification was given that the budget includes payment for an employee to work 2080 13 18 hours per year and employees are still paid for that amount if they have paid leave Chief Craig relayed that if an employee donates leave from another department for a police department employee that pay comes from the police department salary budget 33Chairman Rechtenbach suggested that further discussion on this issue be held during 15 18 the regular Council Meeting Taylorsville City Council Minutes January 19 201 I Page 4 57Council Member Catlin inquired whether the allocation requested is for an additional 15 18 FTE that was authorized because people were out of service at the time Chief Craig confirmed that the allocation will add one FTE to the Police Department 58 Mr Morgan addressed questions regarding Ordinance 11 16 18 02 for surplus of the McLeod Home He explained that the home was acquired as a result of the 6200 South Redwood Road Intersection Project with corridor preservation funds He noted that once it is sold the City is required to return the proceeds to Wasatch Front Regional Council less any administrative fees that may be incurred He stated that the suggested minimum bid is based on the appraisal for the home that was obtained in June 2010 in the amount of 210 000 Mr Morgan confirmed that payment to obtain the home was greater than the current appraisal amount 35 Mr Brems clarified that a minimum bid may be set that is less than the appraisal 18 amount Mr Morgan relayed that all offers may be entertained but if an offer comes in below the minimum bid that offer would have to be brought back to the City Council fox approval 09 Council Coordinator Jessica Springer referenced Chairman Rechtenbach 19 18 s a m ail requesting that discussion be held regarding the s City website Chairman Rechtenbach cited a potential need fox web links to the Council s webpage 03 Chairman Rechtenbach referenced his draft list of Committee Council Advisors 20 18 previously provided to Council Members to be discussed and finalized under Agenda Item 7 Other Matters 40Mr Morgan relayed Judge Michael s 20 18 Kwan request for discussion on an additional item during the regular meeting He reminded the Council that during his last report Judge Kwan asked for authorization to bring on five temporary employees to work on backlog in the Court Mr Morgan explained that the Judge has made recommendation to change some line items around but those changes will not change the bottom line of the Court budget He questioned whether a resolution should be brought back to the Council to approve changes within the budget and how the process for adding temporary personnel in the Court should be handled 09Council Member Johnson indicated that he will have a matter for subsequent 22 18 consideration to discuss under Agenda Item 8 during the regular Council Meeting 3 Adjourn 30The Briefing Session was adjourned at 2 22 18 6 2m p Taylorsville City Council Minutes January l9 2011 Page 5 REGULAR MEETING Attendance Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman John Brems City Attorney Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin Del Craig Chief of Police Council Member Morris Pratt Cheryl Peacock Cottle City Recorder Jessica Springer Council Coordinator John Taylor City Engineer Scott Harrington Chief of Finance Keith Snarr Economic Development Director Donald Adams Grants Manager Wayne Dial Assistant Police Chief Patrick Tomasino Building Official Tracy Wyant Police Sergeant Aaron Lavin Police Detective Michael Kwan Judge Excused Mayor Russ Wall Citizens Raili Jacquet Brett McIff Rhetta McIff Kristie Overson Jack Lucas John Gidney Stan Blake Sharlene Blake Mitch Haycock Michael Walker Members of Scout Troop 1196 Dave Ballou 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 59Chairman Jerry Rechtenbach called the meeting to order at 3 31 18 6 pand welcomed 1m those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 1 Pledge of Allegiance Opening Ceremonies Council Chair Vice Johnson 30 Council Member Morris Pratt directed the Pledge of Allegiance 32 18 Taylorsville City Council Minutes January 19 2011 Page 6 2 1 Reverence Council Chair Vice Johnson Opening Ceremonies For February 2 2011 to be arranged by Youth Council 8 Council Member Larry Johnson offered the Reverence 34 18 3 1 Citizen Comments 31 Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures for the 34 18 audience He then called for any citizen comments 28There were no citizen comments and Chairman Rechtenbach closed the citizen 36 18 comment period 38Chairman Rechtenbach recognized members of Scout Troop 36 18 1196 who were in attendance 4 1 Mayor Report s Mayor Report was given as Mayor Wall was excused from the meeting No s 2 APPOINTMENTS 2 1 Stan Blake Historic Preservation Committee Mayor Wall 45Chairman Jerry Rechtenbach recognized Stan Blake and nominated him to serve on the 37 18 Historic Preservation Committee 50Council Member Morris Pratt MOVED to appoint Stan Blake as a member of the 1837 Historic Preservation Committee Council Member Larry Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a o v te The vote was as follows yes Catlin Johnson yes Barbour yes and yes Pratt yes All City Council members voted in favor and the motion passed Rechtenbach unanimously 2 Jack Lucas Tiffany Anderson Green Committee Mayor Wall 3 2 Brett McIff Rhetta McIff Michael Mickey Walker Bradley Stevens Green Committee Chairman Rechtenbach 16Agenda Items 2and 2 38 18 3 were addressed simultaneously Taylorsville City Council Minutes January 19 2011 Page 7 Chairman Rechtenbach nominated Jack Lucas Tiffany Anderson Brett McIff Rhetta McIff Michael Mickey Walker and Bradley Stevens to serve as members of the Green Committee 89 Council Member Dama Barbour MOVED to appoint Jack Lucas Tiffany Anderson 30 Brett McIff Rhetta McIff Michael Mickey Walker and Bradley Stevens as members of the Green Committee Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows yes Catlin Johnson yes Barbour yes Pratt yes and yes Rechtenbach All City Council members voted in favor and the motion passed unanimously 4 2 Brett McIff Chairman ofthe Healthy Taylorsville Committee Ckairman Rechtenbach 14Chairman Rechtenbach nominated Brett Brett McIff to serve as Chairman of the 40 18 Healthy Taylorsville Committee 29Council Member Bud Catlin MOVED to appoint Brett McIff as Chairman of the 40 18 Healthy Taylorsville Committee Council Member Morris Pratt SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows yes Catlin Johnson yes Barbour yes and yes Pratt yes Rechtenbach All City Council members voted in favor and the motion passed unanimously 3 REPORTS 1 3 Neighborhood Street Crimes Presentation and Unit Overview ChiefDel Craig l4 58Chief Del Craig introduced Taylorsville Police Sergeant Tracy Wyant and Taylorsville 8 0 Detective Aaron Lavin He fumed the time over to them to give a presentation on the s City Narcotics and Street Crimes Unit which was implemented in April of2010 43 35 Sergeant Wyant relayed that the Street Crimes Unit consists of himself Detective 18 Aaron Lavin and Detective Brett Miller He asked Detective Lavin to render a Power Point presentation on the unit Hard copies of the presentation were distributed 50Detective Lavin rendered the Power Point presentation 42 18 Highlights were as follows Mission of the Street Crimes Unit to eradicate illegal narcotics and weapons possessed by restricted persons vice enforcement and active pro investigation of various other crimes impacting the City of Taylorsville Taylorsville City Council Minutes January 19 2011 Page 8 Various Ways Cases are Initiated 1 citizen complaints 2 intelligence gathered by patrol officers 3 credible information received from confidential informants 4 self pro enforcement in known crime areas and 5 information received from initiated active law enforcement sources outside of Taylorsville Recent accomplishments of the Street Crimes Unit were listed Case examples were given The Joint Criminal Apprehension Team JCAT was described as a fugitive task force hosted by the S U Marshals Service The benefits of participating with JCAT were reviewed JCAT case examples were cited 41 Sergeant Wyant gave explanation regarding incidents when vehicles may be seized 46 18 during law enforcement activity 51 Sergeant Wyant described the types of crimes handled by the Unit He explained that 18 up to 80 of amounts seized in federal cases come back to the City He noted that other agencies assisted in the recent seizure of 103 000 He said that those other agencies will receive a percentage of the 103 000 amount along with Taylorsville t CONSENT AGENDA 1 4 Minutes RCCM 12 10RCCM Ol 08 11 OS 51 Council Member Morris Pratt MOVED to adopt the Consent Agenda Council 18 Member Dama Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Catlin Johnson yes Barbouryes Pratt yes and Rechtenbach yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters Taylorsville City Council Minutes January 19 2011 Page 9 6 FINANCIAL MATTERS 1 6 02 Authorizing One Additional Police Officer Allocation Resolution No 17 Authorizing a Budget Adjustment to the Police Department in the Amount of X59 for Compensation for the New Allocation and Directing the City 620 Administrator to Include this Action in the Mid Year Budget Adjustments for Ratification John Inch Morgan 34Chief Del Craig reminded the Council that at the beginning of this fiscal year the Police 56 18 Department was down three officers due to disability and there was no certainty that any of them would be back He relayed that it turned out that all three officers came back two earlier than anticipated The Chief noted that the Department was given authority to hire a new officer to fill in while the other three officers were on leave subsequently a new officer was hired in August 2010 He stated that the subject resolution requests authorization for the additional allocation and funding for the extra officer hired in August 43 Council Member Catlin stated that he is in 100 agreement of the policy of allowing 57 18 leave to be donated to officers on disability however he believes the cost of leave time should be shifted to the department from where the leave was donated 39 Chief Craig explained that the Police Department still has to pay the officer on leave 59 18 no matter which department donates the leave 17Council Member Catlin stated that the department who donates leave time should 00 19 reduce its own budget for that leave time 41 Chairman Rechtenbach asked for clarification on donated leave 00 19 City Administrator John Inch Morgan confirmed that donated leave is debited from an hourly accrual account 01Chief of Finance Scott Harrington stated that the policy for handling donated leave is a 19 whole separate issue He explained that donated leave is debited from the Hour Bank but when it is used by the employee on leave those actual funds are deducted from the departmental salary budget since his salary is being paid 04 19 L 6 Council Member Pratt noted that leave time is tracked on an hourly basis and not on a dollar amount 21 Additional discussion was held regarding which department should bear the cost of 02 19 donated leave Taylorsville City Council Minutes January 19 201 I Page 10 29Mr Harrington said that he is not certain who donated the leave for the referenced 03 19 officer without checking actual records but believes donations came from within the Police Department 00Chief Craig noted that Administration has previously requested that the Council 04 19 establish a reserve fund to cover leave amounts but there is presently no such account and it is built into the salary and wages line item in each department Mr Harrington confirmed that there is no money set aside to cover leave and the leave accruals referenced are hourly allocations and not financial allocations 36 1t was clazified that two different units dollars and hours are being tracked dollar 04 19 paid out are tracked through the paid s employee department and hours are tracked through the payroll system 27Council Member Pratt asked for clarification on tracking donated leave Mr 05 19 Harrington said that donated leave is tracked on an hourly basis but not by a dollar amount Mr Pratt pointed out that if Mr sCatlin suggestion is implemented every time leave is donated approval for such would have to come to the Council Mr Harrington noted that employee salaries are budgeted on the basis of 2080 hours being paid annually He reiterated that the issue accruals is a separate issue for a later discussion of hour donations 18 Mr Morgan confirmed that the donation of hours is tracked He gave additional 07 19 clarification that there is no extra money allocated for leave time but rather the budget is based on a 2080 hour annual amount per employee He explained that employees can carry a 320 hour leave accrual but if they have more than that amount at year end the excess is lost Mr Morgan stated that the only payout cost obligation to the City is if an employee leaves or retires He noted that the City previously had an Employee Reserve Fund in the budget and said having such a fund would prevent the need to patch budgets or the depletion of departmental budgets 34Council Member Pratt asked for clarification on whether allocations for the three 10 19 officers on leave were originally budgeted for the entire year Mr Harrington stated that the three employees in question actually worked nearly 90of the year He explained that the new officer came on in August and that is why nearly a full s yeaz allocation is being requested 59Council Member Catlin said that the Employee Reserve Fund is not justified He 11 19 suggested that further consideration regarding such a fund beheld during budget discussions 27Chairman Rechtenbach stated that the concept of donating leave time is foreign to him 12 19 He asked for further clarification and Mr Harrington provided such Taylorsville City Council Minutes January 2011 19 Page I I 43 Council Member Pratt inquired whether the latest financial statement available is from 13 19 November and Mr Harrington confirmed that to be the case Mr Pratt said that in November the Police Department had utilized almost 41 of its budget Mr Harrington explained that the payroll schedule does not run consistent with the year to financials because there are 26 pay date periods in the year instead of 24 03 Council Member Pratt noted that the City Council held discussion when the additional 15 19 officer was authorized and they agreed and understood that an additional allocation would be needed if employees came back He stated that he believes the request is fair 26Mr Hamngton clarified that the Police s 15 19 Department surplus car is being used for the additional employee Chairman Rechtenbach said that his only question is why this issue is being addressed now instead of at mid year 08Council Member Catlin said that public entities understand that vacation 16 19 sickleave is an earned benefit and does not accrue until after the pay period worked He stated that he still believes the money for donated leave should go from one department to another 34Mr Morgan agreed to schedule further discussion of donated leave during budget 16 19 sessions 41 Further discussion was held on the tracking of leave used Mr Harrington estimated 16 19 000 on the City books as accrued payables for leave He that there is approximately 587 reiterated that employees can only hold 320 hours at year end He explained that a dollar amount was assigned to leave balances 20Council Member Pratt commented that whether the resolution is adopted 18 19 immediately or at mid it must be done or approval must be given fox a reduction in force year 45 Mr Morgan stated that the Year 18 19 Mid Budget is tentatively scheduled for presentation on February 16 2011 He noted that the issue was brought forward now merely to put it on the table He indicated that most resolutions for adjusting revenue and expenditures are presented prior to the actual presentation ofthe budget document 9 27 1 9 Council Member Morris Pratt MOVED to adopt Resolution No 11 02 Authorizing One Additional Police Officer Allocation Authorizing a Budget Adjustment to the Police Department in the Amount of 59 620 for Compensation for the New Allocation and Directing the City Administrator to Include this Action in the Year Mid Budget Adjustments for Ratification Council Member Bud Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote Taylorsville City Council Minutes January 2011 19 Page 12 was as follows yes Catlin Johnson yes Barbour yes and Rechtenbach yes Pratt yes All City Council members voted in favor and the motion passed unanimously 2 6 02Declaring Land and Buildings on Approximately 6 Ordinance No 11 0 1 Acres of Real Property 1 9 28 Square Feet of Structure Located at or Near 1881 West 6200 South as Surplus Establishing a Minimum Bid and Establishing a Method to Determine the Highest and Best Bid and Establishing a Method to Determine the Highest and Best Economic Return to the City Donald Adams John Inch Morgan 57Grants 19 Manager Donald Adams relayed that the subject property known as the McLeod Home at 1881 West 6200 South was purchased as part of a construction project He said that the home is currently being rented He confirmed that it is not on the historical register Mr Adams said that verbal notice of intent to sell has been given to the tenant and will be followed up with a written notice 38 City Administrator John Inch Morgan noted that the 20 19 appraisal on the home was performed in June of 2010 and the home was appraised at 210 000 at that time 11 Council Member Pratt asked for verification that the minimum bid can be set below the 21 19 appraisal amount Mr Morgan gave explanation on a property at 2200 West 4700 South when federal funds were used and the suggestion was made to perform additional due diligence He indicated that the situation in dealing with Wasatch Front Regional Council WFRC monies is different 57Council Member Pratt asked whether the 210 21 19 000 minimum amount may be high given the current market Mr Morgan confirmed that if offers are received below the minimum amount they would need to come back to the City Council for consideration 46 Mr Adams clarified that the main point of contention for the acquisition of the home 22 19 was access He cited devaluation of the property based on the compromised access 24Mr Adams confirmed that funds from the sale of the home will go back to the WFRC 23 19 less administrative costs to the City 42 Council Member Morris Pratt MOVED to adopt Ordinance No 11 23 19 02 Declaring Land and Buildings on Approximately 0 6 Acres of Real Property 1 9 28 Square Feet of Structure Located at or Near 1881 West 6200 South as Surplus Establishing a Minimum Bid of 000 and Establishing a Method to Determine the Highest and Best Bid and Establishing a 210 Method to Determine the Highest and Best Economic Return to the City with the understanding that it may have to come back to the Council at a later time to lower the minimum bid Council Taylorsville City Council Minutes January 19 2011 Page 13 Member Dama Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Johnson Catlin yes yes Barbour yes and Rechtenbach yes Pratt yes All City Council members voted in favor and the motion passed unanimously OTHER MATTERS Chairman Rechtenbach suggested that determinations be made regarding the set up of the s City new Green Committee He noted that a meeting time must be scheduled a Committee Chair appointed and a Council Advisor assigned 17 City Recorder Cheryl Peacock Cottle asked whether Agenda Item 7 26 19 1 was skipped Chairman Rechtenbach indicated that he has added additional discussion under Other Matters Council Member Pratt MOVED to hold discussion on Agenda Item 7 2prior to 7 1 19 26 22Discussion was held on a proposed meeting day and time for the Green Committee Donald Adams stated that room availability is being confirmed before a firm commitment is given 07 Chairman Rechtenbach asked that members ofthe Green Committee contact him via 27 19 phone or me ail to communicate desires fox meeting times and nominations for a Committee Chair He asked Council Coordinator Jessica Springer to place this matter on the agenda for the first meeting in February 1 7 Council Content on City Webpage Chairman Rechtenbach 19 28 16Chairman Rechtenbach noted that he is bringing this issue to the attention of the Council because of the planned redesign of the s City Webpage He suggested adding links to several items under the Council Section e iCouncil contact information a budget document and Council District maps 29 3 Council Member Pratt inquired about City Council minutes being placed on the City 19 website following their approval City Recorder Cheryl Peacock Cottle confirmed that minutes are placed on the City website under the Elected Officials Section the day after they are approved Mr Pratt stated that he has had trouble finding the minutes in the past Discussion was held regarding ways to link minutes etc on the website in order to provide easier access 193031 Chairman Rechtenbach asked when the new website will be finished City Administrator John Inch Morgan said that it is anticipated to be available the first of March 2011 He indicated that Economic Development Director Keith Snarr is spearheading development of the new website and collecting suggestions because EDCU is providing the grant Taylorsville City Council Minutes January l9 2011 Paee 14 for such It was recommended that suggestions regarding the new website design be routed to Mr Snarr and that links for minutes budgets agendas etc be placed under the Council Section 49 Chairman Rechtenbach referenced discussion with Council Coordinator Jessica 31 19 Springer regarding the need for her attendance at Committee Meetings It was clarified that she is currently attending the LARP Committee Meetings and the Ordinance Review Committee Meetings Ms Springer indicated that she may still need to attend LARP Meetings during the months that Best of Taylorsville recipients are selected although she could submit materials beforehand if desired pictures 34Council Member Johnson stated that he does not believe Ms Springer needs to attend 32 19 the Ordinance Review Committee Meetings any longer 14Council Member Barbour said that the LARP Committee can function without Ms 33 19 Springer attendance s 29LARP Committee Chairman Rhetta McIff stated that Ms Springer is instrumental at 33 19 the LARP Committee Meetings Ms McIff also indicated that she keeps the minutes for the LARP Committee Meetings herself 43 It was determined that for the time being Ms Springer will continue to attend the 34 19 LARP Committee Meetings but will no longer attend Ordinance Review Committee Meetings 22Council Member Pratt noted that for every hour Ms 35 19 Springer attends Committee Meeting it is less time she is able to spend in the Council Office during regular hours Chairman Rechtenbach noted that the Council is trying to avoid the accumulation of overtime 39Council Member Barbour indicated that she has been working with the ChamberWest 35 19 Government Affairs Committee for many years and would like to continue serving on that particular committee She stated that she does not need to attend ChamberWest Board Meetings 40Chairman reviewed the proposed list of Council Committee Advisor assignments as 36 19 follows Council Member Larry Johnson Ordinance Review Committee Public Safety Alternate on the the Taxing Entity Committee Council Member Bud Catlin Healthy Taylorsville Committee and ChamberWest Board Council Member Morris Pratt Budget Committee Historic Preservation Committee and Food Bank Taylorsville City Council Minutes January l9 2011 Page 15 Council Member Dama Bazbour LARP Committee Economic Development Committee Association of Municipal Governments and ICSC 18Council Member Pratt noted that he is also currently serving on the Mosquito 37 19 Abatement Boazd until further notice 46Chairman Rechtenbach cited aneed to appoint a new Board Member for the Mosquito 37 19 Abatement District Board Council Member Bazbour agreed to serve on that Board It was noted that Board Meetings aze held on the second Monday of each month at 0 2 0m p Council Member Pratt will notify the Board of the change and provide information on the new meeting place to Council Member Barbour 40 Judge Michael Kwan stated that it has been determined that four temporary employees 19 could be hired without any additional appropriations to the Court Budget He said that only a Court budget would be required The Judge said that he has requested the transfer within the s budget transfer from the Mayor and the Mayor has asked that the Council be notified 33 Judge Kwan indicated that once he receives the s 41 19 Council approval he will begin recruiting immediately 50Chairman Rechtenbach stated that he understands that the Court does not need Council 41 19 approval to shuffle the Court budget azound without any new allocations He noted that the temporary employees will be utilized for two months and then an assessment on effectiveness will be performed and reported to the Council 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 37 Council Member Johnson asked Community Development Director Mark McGrath 42 19 about bringing something to the Council regarding minimum setbacks on awning structures on the back of single family homes Mr McGrath referenced issues with awnings and said recommendations for possibly varying setbacks for awning type structures will be brought back for discussion at the February Work Session 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 35 44 19 1 9 City Council BrietSng Session Wednesday February 2 2011 06 0mp 2 9 City Council Meeting Wednesday February 2 2011 6 3 0 p m 9 3 City Council Work Session Wednesday February 9 2011 0 6 0 m p 9 4 City Council Briefng Session Wednesday February 16 2011 6 0 0m p 9 5 City Council Meeting Wednesday February 16 2011 6 3 0m p Taylorsville Ciry Council Minutes January 19 2011 Page 16 10 CALENDAR OF UPCOMING EVENTS 34 45 19 10 Annual Taylorsville Art Show Friday February 25 2011 Noon to 0 8 0 p and Saturday February 26 2011 10 00 m a to 0 2 0m p Hosted by the m Taylorsville Arts Council Entries can be submitted Tuesday and Wednesday February 22 d and 23rd from 0 3 0mpto 0 8 0m pContact Joan White at 801 8478 for more information 265 11 ADJOURNMENT 39 Council Member Dama Barbour MOVED to 45 19 adjourn the City Council Meeting Council Member Morris Pratt SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows yes Johnson yes Barbour Catlin yes yes and Rechtenbach Pratt yes All City Council members voted in favor and the motion passed unanimously The meeting was adjourned at 4 7 5m p Cheryl Peacock Cottle City Recorder Minutes approved CC 02 11 Minutes Prepared by Chery Peacock Cottle Ciry Recorder