City Council

Taylorsville City Council Minutes February 2011 16 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday February 16 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING SESSION Attendance Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman Jessica Springer Council Coordinator Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin John Taylor City Engineer Council Member Morris Pratt Scott Harrington Chief of Finance Donald Adams Grants Manager Keith Snarr Economic Development Director John Taylor City Engineer Del Craig Police Chief Wayne Dial Assistant Police Chief Excused Mayor Russ Wall City Attorney John Brems City Recorder Cheryl Peacock Cottle BRIEFING SESSION 1 Review Administrative Report 15 Chairman Rechtenbach conducted the Briefing Session which convened at 0 00 18 6 0m p Deputy Recorder Jessica Springer conducted a Roll Call wherein all Council Members were present Chairman Rechtenbach called for questions on the Administrative Report for the Community Development Department and there were none Taylorsville City Council Minutes February 16 2011 Page 2 2 Review Agenda 23 The agenda for the City Council Meeting was reviewed 00 18 29Council Member Barbour asked Mr McGrath about the Chicken Ordinance and 00 18 whether selling fresh eggs from residential chicken coops is addressed in the ordinance Mr McGrath answered that it is specifically not allowed under the ordinance Council Member Barbour responded that there are several signs for eggs for sale in the City She said she questions whether they have a license to sell those eggs as it is in violation of the current Chicken Ordinance Mr McGrath stated that he will ask Code Enforcement to follow up on the issue 15Chairman Rechtenbach stated that the Mayor is ill and is excused from the meeting 02 18 John Inch Morgan introduced Youth Council Member Matthew Pham who is in attendance to shadow the Mayor as his counterpart Chairman Rechtenbach noted that all of the Youth Council counterparts in attendance will be introduced during the regular meeting 12 Chairman Rechtenbach continued to review the agenda and asked about the Traffic 04 18 School Fees John Inch Morgan gave explanation on how fees were determined 43 Chairman Rechtenbach asked about additional documents for the mid 05 18 year budget mid budget is Version 2 Scott Harrington stated that the current proposed year 0 Council Member Pratt stated that he has only received Version 1 0 Mr Harrington relayed that he sent out Version 2 0 on February 10 2011 but indicated he would send it again 29 Council Member Barbour asked whether adoption of the mid 08 18 year budget is being sought during s tonight meeting Mr Morgan answered that adopting the adjustments is up to the discretion of the Council 12Council Member Johnson requested that Agenda Item 7 09 18 1 be moved ahead of Item 6 2 due to the fact that it deals with budget issues that should be discussed before the mid year budget discussion Other Council Members concurred Council Member Johnson agreed to make a motion regarding the adjustment during the regular meeting 47 Council Member Catlin asked for more discussion on the domestic violence court 09 18 specifically certification Mr Morgan gave clarification that the drug court was decertified in January and Judge Kwan was given 90 days to present additional information Mr Morgan further explained that the domestic violence court was not certified as a problem solving court Chairman Rechtenbach asked Mr Morgan to be prepared when the time comes to discuss the drug court its subsequent decertification and the association with the JSS screening Taylorsville City Council Minutes February l6 20 1 Page 3 57 Council Member Johnson referenced his previous request for an explanation regarding 11 18 Judge s Kwan comments stating that the Taylorsville Court is different from other municipal courts and needs 12 clerks to operate John Morgan noted that Judge Kwan will be in attendance at the regular meeting to answer those types of questions 42 Council Member Barbour stated that the domestic violence court needs to be talked 12 18 about with regards to budget She asked if this is possible even though it wasn tnoticed on the agenda Council Member Catlin agreed He stated that the domestic violence court is not operating according to the guidelines of the State and since there is no legal requirement to have the court budgetary issues need to be addressed Mr Morgan clarified that as part of the budget discussion any problematic issue can be discussed even if it is not noticed on the agenda itself Mr Morgan relayed that John Brems will not be in attendance as he is on vacation 41 Chairman Rechtenbach stated that he will be adding a topic under other matters 13 18 rediscussion on Ordinance 06 regarding opening 32 Council Member Pratt added that he also has an item for a future meeting that he would like to discuss during Other Matters on the agenda 3 Adjourn 45 The Briefing Session was adjourned at 1 14 18 6 4m p Taylorsville City Council Minutes February 6 2011 Page 4 REGULAR MEETING Attendance Council Members City Staff Council Chairman Jerry Rechtenbach John Inch Morgan City Administrator Vice Larry Johnson Chairman Jessica Springer Council Coordinator Council Member Dama Barbour Mark McGrath Community Development Director Council Member Bud Catlin John Taylor City Engineer Council Member Morris Pratt Scott Harrington Chief of Finance Donald Adams Grants Manager Keith Snarr Economic Development Director John Taylor City Engineer Del Craig Police Chief Wayne Dial Assistant Police Chief Patrick Tomasino Building Official Judge Marsha Thomas Judge Michael Kwan Excused Mayor Russ Wall City Attorney John Brems City Recorder Cheryl Peacock Cottle Citizens Kristie Overson Chem Pratt Council Member s Pratt daughter son in law and their children Matthew Pham Maria Magallanes Monica Sanchez Howard Wilson Rhetta McIff Lee Yates Brett McIff John Gidney Curt Cochran Garrett Christensen Raili Jacquet Dave Ballou 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 35Chairman Jerry Rechtenbach called the meeting to order at 2 29 18 6 9m pand welcomed those in attendance Deputy Recorder Jessica Springer conducted a Roll Call wherein all Council Members were present 07 Council Member Pratt introduced his Youth Council Counterpart Maria Magallanes 30 18 who is currently the chair of the Youth Council 48 Council Member Pratt then recognized three of his grandchildren present and stated 30 18 that they would be assisting with the Opening Ceremonies Taylorsville City Council Minutes February 16 2011 Page 5 1 Pledge of Allegiance Opening Ceremonies Council Chair Vice Pratt 50Council Member Pratt along with assistance from his y 30 18 4 ear old granddaughter Ally directed the Pledge of Allegiance 1 2 Reverence Council Chair Vice Pratt Opening Ceremonies For March 2 2011 to be arranged by Youth Council 43 Council Member Pratt 31 18 sgranddaughter Kaley 7 years old offered the Reverence 25 Chairman Rechtenbach introduced his Youth Council counterpart Monica Sanchez 32 18 Vice Chair of the Youth Council and John Inch Morgan introduced the s Mayor Youth Council counterpart Matthew Pham Mayor of the City Youth Council 3 1 Citizen Comments 10Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures for the 33 18 audience He then called for any citizen comments 09There were no citizen comments and Chairman Rechtenbach closed the citizen 35 18 comment period 4 1 s Mayor Report 17No s 35 18 Mayor Report was given as Mayor Wall was excused from the meeting John Inch Morgan explained that the Mayor was scheduled to give a State of the City report but has requested that it be postponed Mr Morgan presented the Council with a summary of the 10 year strategic plan that the Mayor will be utilizing in his report He stated that the Mayor is desirous that the Council has opportunity for review ofthe Strategic Plan prior to his planned report 30 Chairman Rechtenbach stated that the State of the City address will be postponed until 36 18 the next regularly scheduled council meeting on Mazch 2 2011 Taylorsville City Council Minutes February 2011 16 Page 6 2 APPOINTMENTS 1 2 Resolution No 11 03 Appointing John Inch Morgan and Jerry Rechtenbach as Members of the City s Taxing Entity Committee with Larry Johnson as an Alternate Member Keith Snarr 49 Keith Snarr detailed the subject resolution and explained that the Redevelopment 36 18 Agency RDA of the City of Taylorsville helps to redevelop certain azeas of the City through tax increment financing that is garnered through property taxes from various taxing entities such as the City of Taylorsville and including the school district the county and others He noted that the Taxing Entity Committee TEC provides oversight as to how these funds aze administered and spent Mr Snarr relayed that the City of Taylorsville appoints two representatives to the TEC committee of eight that looks over the RDA budgets before any tax dollars can be allocated to redevelopment projects Council Member Pratt MOVED to approve Resolution No 11 03 Council Member Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows Pratt yes Catlin yes Barbour yes yes and Johnson Rechtenbach yes All City Council members voted in favor and the motion passed unanimously 51 Chairman Rechtenbach asked that Agenda Items 2 and 2 38 18 3 be handled simultaneously by John Inch Morgan in the s Mayor absence 2 Lee Yates Chair of the Economic Development Mayor Wall 3 2 Curt Cochran Economic Development Mayor Committee Wall 56 John Inch Morgan relayed Mayor s 38 18 Wall nomination and recommendation of Lee Yates as the Economic Development Committee Chair and noted that Curt Cochran who is currently a member of the Budget Committee has expressed interest in also being on the Economic Development Committee Chairman Rechtenbach asked Mr Yates and Mr Cochran to stand and then asked the Council for any questions or comments There were none Council Member Barbour MOVED to appoint Lee Yates as the Economic Development Committee Chair and Curt Cochran as a member of the Economic Development Committee Council Member Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows yes Catlin Pratt yes Barbour yes and Johnson yes Rechtenbach yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes February 16 2011 Page 7 3 REPORTS There were no reports 4 CONSENT AGENDA 1 4 Minutes RCCM 0 2 102 l4 8 380 Chairman Rechtenbach asked for a motion on the consent agenda Council Member Catlin MOVED to adopt the Consent Agenda consisting of the minutes from the regular city council meeting on February 2 2011 Council Member Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Catlin Pratt yes Barbour yes yes and Johnson Rechtenbach yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters 6 FINANCIAL MATTERS 1 6 Public Hearin 6 3 0m p To Receive Comment Regarding Increasing the Fee for Traffic School 1 6 Ordinance No 11 03 Increasing the Fee for Traffic School John Inch Morgan 0 John Inch Morgan gave an explanation of Ordinance 11 41 18 03 and detailed the documents that were contained in the packet He referenced a spreadsheet outlining fees that exist in neighboring cities and relayed that Taylorsville is on the lower end at 35 and Provo is on the high end with an outlier range from 150 to 225 Mr Morgan said that pursuant to the analysis performed it is s Administration recommendation that s Taylorsville fee for traffic school be increased from 35 to 55 which is a little higher than midpoint 19Council Member Pratt asked about the purpose of the security fee that other cities have 42 18 charged Judge Kwan explained that the 40 security fee that Bountiful has goes to pay for their x r ay machine and other miscellaneous fees He cited some confusion since some cities charge the mandated fee separately and others include it in the fine itself He noted that a portion of Taylorsville City Council Minutes February 16 2011 Page 8 these fees goes to the court and a portion to the state Mr Morgan clarified that Bountiful is the only city that detailed this fee when asked for alist of their traffic court fees 19 Council Member Johnson asked for clarification on whether the proposed increase 42 18 would result in additional annual income from the traffic school Chief of Finance Scott Harrington stated that the increase would be approximately 31 000 on an annual basis assuming everything else is constant 18 Council Member Barbour inquired about s 4624 Taylorsville security fee Judge Kwan stated that that ssecurity Taylorsville fee is 40 and is charged in addition to the traffic school fees He noted that it is not applied to every offense 55 John Inch Morgan referred to a letter from the Administrative Office of the Court as 46 18 included in the packet regarding traffic school fees He referenced apoint made in the letter stating that the courts should not be setting the fees but rather fee setting should be a function of the City itself Mr Morgan observed that it is appropriate to have the City Council set these fees by ordinance as it does all other City fees Mr Morgan noted that individuals from other cities often come to the Taylorsville Traffic School because of the low fee and also because they enjoy the instruction given by Taylorsville Instructor Ben Pender 31 Council Member Pratt referenced people coming to the Taylorsville Traffic School 18 48 who are not residents and inquired whether it would be appropriate to charge them a different amount Mr Morgan explained that the City must justify that all fees are covering costs only and are not revenue makers He indicated that there is justification for the increase to 55 but above that the justification may be difficult 28 Chairman Rechtenbach opened the public hearing on this matter and called for citizen 50 18 comments There were no comments and Chairman Rechtenbach declared the public hearing closed 03 increasing the Fee for Traffic Council Member Johnson MOVED to adopt Ordinance No 11 School from 35 to 55 Council Member Pratt SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour yes Catlin Pratt yes and Johnson yesRechtenbach All City Council members voted in favor and the motion passed unanimously yes 51 Council Member Pratt asked when the new traffic school fee would go into effect and 18 whether an adjustment reflecting the increase will need to be made on the mid year budget John Inch Morgan said that the fee goes into effect upon signature of the ordinance but with the Taylorsville City Council Minutes February 16 201 L Page 9 Mayor out for a few days it will most likely go into effect the beginning of next week Mr Morgan agreed that the increase should be reflected in the mid year budget 21 Council Member Barbour MOVED to discuss item 7 53 18 1 ahead of item 6 2 due to it s 2 Council Member Johnson SECONDED the motion relevance to item 6 Chairman Rechtenbach called for a roll call vote The vote was as follows Pratt yes Catlin yes Barbour yes and Johnson yes Rechtenbach yes All City Council members voted in favor and the motion passed unanimously 1 7 Discussion of Taylorsville Drug Court and Small Claims Court Issues Scott Harrington 02 Scott Harrington reviewed a spreadsheet that was compiled at the request of the 54 18 Council regarding the cost of the current Drug Court Program He explained that the spreadsheet details the cost of each court session including expense for prosecution defense interpreters bailiffs the judge and the court clerks including the court clerks prep time before and after the session Mr Harrington then stated that looking at the total annual cost if the drug court is cut these numbers would not change based on the fact that the bailiffs are figured into the costs but are actually provided for in the police department budget the prosecutors are a fixed contract and the same goes for the judges He suggested that it is a question of what opportunity costs may be lost by running the drug court including increased time on the bench that could be spent dealing with traffic and other citations instead of running the drug court Mr Hazrington noted that interpreter costs would probably stay the same because they would be used for drug court or for an increase of cases that are able to be seen jury trials may increase which would increase those associated costs and revenues could increase as more of the cases filed are disposed Mr Harrington referenced Judge s Kwan statement that another result may be an increase in hour long suppression hearings if the drug court is cut Mr Harrington said that without the drug court the judges and staff may become a bit more efficient because they wouldn tbe seeing the 40 or 50 additional people each week these people would only be seen when they aze issued an order to show cause Mr Harrington summazized by saying that it is difficult to quantify what doing away with the drug court would cost 42 Council Member Catlin asked about the court clerks and if the numbers presented are 55 18 reflecting time spent on docketing for activity inside the program Mr Harrington stated that he wasn t aware that orders to show cause are issued by the drug court so his numbers may be on the low end He noted that he has compiled his best estimate based on the information that was provided 08 Council Member Barbour asked about cost cutting for interpreters She suggested that 00 19 there may be a cost savings if interpreters didn thave to come back multiple times for drug court Mr Harrington answered that there could potentially be a cost savings there but it would Taylorsville City Council Minutes February 16 2011 Page 10 depend on how much interpreters were needed for the increase in other cases that are seen in place of the drug court 26Council Member Pratt asked for an actual number of savings that would occur without 01 19 the drug court in place and whether that could be seen through less court clerks for example Mr Harrington answered that the City could possibly reduce court clerks by one or two but that the Judge would have to answer as to the case load that would increase to fill in the time they t have the drug court didn 17 Judge Kwan was asked to respond and he stated that he hadn 02 19 tbeen provided the spreadsheet in advance He stated that in his opinion there are a lot of assumptions being made in the document referenced He clarified that the drug court does in fact issue Orders to Show Cause OSC to revoke probation or plea and abeyance when people violate the orders of the court Council Member Catlin asked for clarification on who actually prepares the OSC Judge Kwan stated that the prosecution primarily prepares the OSC but it begins with the treatment provider or the probation supervision provider He explained that the court clerks keep track of all of this through the docket and dockets for the drug court are prepared no differently than other court dockets 02 Chairman Rechtenbach asked for clarification on the court clerk cost savings that are 05 19 shown in the spreadsheet and whether those savings would really exist Judge Kwan answered that a third of the savings shown for interpreters would be saved on interpreter costs over the year but noted that this is based on assumption 03 Council Member Barbour asked about how many people are currently in s 07 19 today drug court and how the average length of participation in the program compares to other cities Judge anrelayed that there are Kvv currently 125 people enrolled in the program and those in the last class were in the program for a little under 14 months He explained that the length of time for the program in each city depends on what is considered part of the program but Taylorsville is basically no different than other cities Council Member Barbour stated that from the information she has gathered West Jordan and West Valley are significantly different Judge Kwan replied that without more information on how they came up with their numbers he is unable to respond to the reason behind the differences referenced 03 Council Member Catlin stated that there is no 10 19 requirement for Taylorsville to have a drug court and quesfioned why the City doesn t back to dealing with the violators on the basis go of the violation instead of utilizing this expensive social program Chairman Rechtenbach stated that he believes this is a discussion for the next agenda item and only the financial issues should be dealt with at this time Council Member Catlin responded that he believes this is a cost issue because of the resources that are utilized to run the drug court Chairman Rechtenbach Taylorsville City Council Minutes February 16 2011 Page 11 Harrington spreadsheet and the conclusion that there may be a savings in one referenced Mr s area but free time may increase costs in another area 00 9 1 2 Council Member Johnson asked for clarification on a comment the Judge made during sdrug court is different than other cities a previous Council Meeting discussion that Taylorsville Judge Kwan answered that he believes this was in reference to the fact that Taylorsville holds a peer review process which is different from other cities that have a drug court although currently Salt Lake City is the only nearby city that still has a drug court in place Peer review is a process by which participants in the program have an opportunity to make recommendations to the drug court team in terms of sanctions and incentives for people who violate program rules or do well in the program Judge Kwan also states that he believes in drug courts and that they are proven to reduce recidivism based on 28 years of research 21 Council Member Pratt asked how the City can justify funding the drug court when it 14 19 has been told the drug court is not certifiable Chairman Rechtenbach requested that the Council hold off on that discussion and just focus on the financial impact right now 02Council Member Johnson asked about how many participants in the drug court are 15 19 Judge Kwan answered that he is not sure but guesses not many most active past 18 months that have been in over the 18 months are people who have left the program and have come back He said there is not a cap on how long individuals can be in the program because it is open until they are successful 22 Council Member Barbour stated that there are many drug rehab type programs 17 19 throughout the valley for addictions and asked why the City needs to provide this social program when there are many community groups already doing the work especially since most of the people in the program are not from Taylorsville and are just passing through Chairman Rechtenbach interrupted and again stated that this is offthe topic of drug court financials He stated that he does not want the conversation to get convoluted He asked Judge Kwan to continue discussing his opinion on the spreadsheet provided by Administration 18 Judge Kwan relayed that there are a few other comments that he would like to make on 19 the spreadsheet He then detailed his opinion on the amounts that were listed and what he felt was a more accurate estimation 21 Chairman Rechtenbach asked about transferring Taylorsville drug court cases to Salt 19 Lake s City drug court Judge Kwan stated that cannot be done because they do not have jurisdiction Taylorsville City Council Minutes February 16 2011 Page 12 04 Council Member Johnson asked if it is true that there is a State Drug Court and 22 19 whether Taylorsville cases can be referred to the StateJudge Kwan stated that there is a State Drug Court but they do not have jurisdiction over Taylorsville cases 23 Judge Kwan estimated that the City would avoid 19 000 dollars in approximately 53 costs if there was no Taylorsville drug court 25 John Inch 19 Morgan addressed the certification de process of the Taylorsville drug court He read an excerpt from the minutes of the January 24 2011 Judicial Council Meeting which is when the Taylorsville drug court issues were presented He also read an explanation from Judge Kwan regarding the deficiencies identified 42 9 1 3 0 Judge Kwan detailed the certification de process for the drug court He further described the peer review process which was listed as one of the main reasons for the de certification 59 Council Member Pratt commented that the certification review was done last July and 35 19 yet the Taylorsville drug court has been operating since then He also stated that Salt Lake City is certified but there are no other cities that run a drug court Mr Pratt suggested that the burden of rehabilitation should go back to offenders and not to taxpayers 31 Council Member Johnson asked about who is sent to drug court and if these are 37 19 people who would normally be in jail Judge Kwan stated that most of these people do not go to jail and if they do the City would lose the case and all fees associated with the case He explained that if offenders are sentenced to jail most of the time they will appeal to district court He noted that if they are sentenced to jail they will more than likely be released because of issues with overcrowding Council Member Johnson stated that there is a CATS program through the jail that the county provides 00 Judge Kwan explained that the City is saving money by not 40 19 sending people to the county jail and to the CATS program because of the amount of money it costs the county tax payers to house an inmate and because ofthe length each inmate is required to be in jail to qualify for CATS not to mention the length of the CATS program itself He said that by comparison all of the costs associated with s Taylorsville Drug Court are paid for by the defendants not by the city 42 Council Member Pratt asked whether the defendant 40 19 pays the full amount of the original fine or if the Court is more lenient to them if they comply with the Drug Court Program and if so does that mean the City is losing money that it might have collected without the drug court option Judge Kwan answered that he fines each violation to the maximum amount of the TaylorsvilLe City Council Minutes February 2011 16 Page 13 law but suspends 2 3 of that fine if they comply leaving the other amount as motivation for compliance He said that if defendants do not comply then the fine stays at the maximum 7 19 8 Chairman Rechtenbach expressed his confliction on the issue because of the benefits that have come out of the Drug Court He added that he is not convinced that the costs associated with the court justify its existence but is also not convinced that the social costs axe not greater than the financial costs He requested that there be more study on this issue 35 Council Member Catlin asked Mr Morgan for s 58 19 Administration opinion Mr Morgan stated that Administration is troubled by the recertification issues and the costs associated with running the Drug Court 19 59 37 Chairman Rechtenbach stated that the Council would like a resolution regarding this brought back to the March 16 2011 Meeting so that a decision can be made including a time frame for ramping down the court if that is the decision that is made 14 Council Member Barbour asked for refined figures by March 2 2011 03 20 so that there is enough time to consider all issues 46 Chairman Rechtenbach clarified that he wants to see only the cost savings for cutting 03 20 the drug court but not the costs that will be there regardless ofwhether the drug court is in existence Council Member Barbour asked that Administration give an opinion and provide any suggestions on what the results and consequences would be if the drug court is shut down 2 6 Public Hearinr 3 6 0m p To Receive Comment Regarding the Mid Year Budget Adjustments for the 2010 2011 Fiscal Year 1 2 6 Resolution Na 11 04 Amending the Fiscal Year 2010 2011 for all City of Taylorsville Fund Budgets John Inch Municipal Morgan 27 John Inch Morgan reviewed the mid 05 20 year budget recommendations from the Administration that the Council received during the February Work Session He said that a large number of those recommendations are from resolutions that the Council passed regarding grants received and corresponding expenditures under those grants were He cited other changes relating to City revenues and relayed that some revenue has come in slightly higher than what was originally projected Mr Morgan referenced another recommendation to move 128 000 from the fund balance with 100 000 of the 128 000 being transferred to the Capital fund where that money can be held He noted that the Mayor is recommending that the 100 000 be attributed to an expenditure line item for landscaping at the City Center in preparation for the Veterans Memorial He explained that the other 28 000 would go to expenditures in the general fund that have been previously discussed for example the allocation for a new police officer Taylorsville City Council Minutes February 16 2011 Page 14 Mr Morgan clarified that the public hearing during this meeting opens the budget and allows the City Council to solicit input from citizens on the recommended changes and to make any changes needed to the budget that was adopted in June for the fiscal year beginning July 1 2010 and ending June 30 2011 0 20 1 1 Council Member Johnson asked for clarification on the Veterans Memorial line item specifically regarding the time line for completion He expressed concern that the money is being set aside for landscaping when the completion date for the memorial is still so far off Mr Morgan clarified that by State law if money in the capital fund isn t used within this year it can still be carried over from one period to the next by moving those monies over the City can bring down its fund balance so that if more revenue is received that what is currently anticipated the maximum balance amount allowed for fund balance is not exceeded and an audit is avoided He said that placing the monies in the capital fund will allow the funds to build so that they are available when the project is ready 40 Scott Hanington went over the revenue from 2010 and how that affects the mid 09 20 year budget adjustments He cited four main categories B C Road Funds Combined tax e i personal property real property and general property tax sales tax and franchise tax Mr Harrington reviewed how each of the revenue from these categories has been affected and adjusted accordingly Council Member Pratt requested that when December figures are released Mr Harrington advise the City Council Council Member Johnson asked about the number of city vehicles that are taken to employees homes in the evenings Mr Harrington relayed that police vehicles and those of the City s Building Inspector and Public Utility Inspector are taken to homes due to the fact that they may be called out at night He indicated that the rest of the City s fleet stays on City property at night Mr Morgan added that for vehicles that travel home outside of the County employees pay a premium back to the City Council Member Pratt asked about cable franchise taxes and whether they come in late Mr Harrington answered that they come in quarterly but the payment for December actually did come in late so that amount will change Mr Harrington then proceeded to outline the changes that were made from Version 1 of the Mid Year Budget to Version 2 The only two changes were in the Court where 7500 was taken out for the temporary employees and a line item transfer from warrant services to salaries and wages He cited the other change made at Council Member Prattsrequest regarding funds that were available at the end of last year for the economic development fund Taylorsville City Council Minutes February 16 20 L 1 Page 15 28 Chairman Rechtenbach opened the public 20 hearing on this matter and called for citizen comments 50 Judge Michael Kwan asked for clarification regarding the money that was to be moved 20 and allocated to pay for the temporary help in fines and forfeitures Council Member Pratt responded that the Council was under the that the impression Mayor was not in support of this and so it was not included Mr Pratt explained that the Council didn t take action on this issue because it was felt that this matter was to be decided between the Court and Administration He noted that request is for movement within an already allocated budget therefore it is an area outside the realm of the sCouncil John Inch Morgan relayed that the intention is responsibility for the Mayor Mr Morgan and Judge Kwan to sit down and figure out the details of this issue 19 Council Member Pratt recalled that when the decision was made to give administration 35 20 of the Court to Judge Kwan the Council was told that the Court could do more with fewer clerks He noted that since that time the Court hasn t reduced the number of clerks and asked for clarification on why it is now requesting additional help Judge Kwan responded that there has been more recent efficiency in the Court but because ofthe existing backlog the Court has needed to play catch up and has therefore been unable to reduce the amount of clerks 47 Council Member Catlin reviewed some statistics that he found on court clerks from 42 20 other cities 39 Chairman Rechtenbach polled the City Council and the decision was to ask the 49 20 Mayor to forwazd a letter stating his opinion regarding the request for additional temporary court clerks Mr Morgan was directed to have the Mayor respond by tomorrow February 16 2011 03 Judge Kwan inquired about the worst case scenario if the Court 53 20 budget is overspent in the salazy and wages line item regardless of the s that it will not be Chairman Judge anticipation Rechtenbach expressed concern over this comment because his decision on this issue is based on the s Judge insistence that the s Court budget would be under spent and the Court would be able to pay for these allocations without adversely affecting the budget 49No more citizen comments were made and Chairman Rechtenbach declared the 54 20 public heazing closed 13 Chairman Rechtenbach asked for any further discussion before a motion is made 55 20 34 Council Member Pratt reviewed multiple areas on the most recent version of the Mid 55 20 Year Budget where there are inconsistencies between recognized revenue and expenditures John Inch Morgan and Scott Harrington responded to each area with either an explanation ofthe inconsistency or with assurances that it would be fixed Taylorsville City Council Minutes February 16 201 I Page 16 00 Chairman Rechtenbach expressed his appreciation for the work that Council Member 39 21 Pratt put into the budget 56 Council Member Pratt MOVED to postpone Resolution No 11 2139 04 to the second Regular Council Meeting in March with inclusion of the changes that have been suggested Council Member Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows yes Barbour yes Catlin Pratt yes and Johnson yes Rechtenbach yes A 1 City Council members voted in favor and the motion passed unanimously OTHER MATTERS 45 Chairman Rechtenbach stated that due to the late hour he will postpone his other 41 21 issue to a future meeting Council Member Pratt stated that he will do the same 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 39 42 21 1 9 City Council Briefing Session Wednesday March 2 2011 060 m p 9 2 Council Meeting Wednesday March 2 2011 3 6 0m City p 9 3 City Council Work Session Wednesday March 9 201 1 0 6 0m p 9 4 City Council Briefing Session Wednesday March 6 2011 0 60m p 9 5 City Council Meeting Wednesday Mazch 16 2011 3 6 0mp 10 CALENDAR OF UPCOMING EVENTS 59 42 21 10 Annual Taylorsville Art Show Friday February 25 2011 Noon to 0 8 0m pand Saturday February 26 2011 1000 m a to 0 2 0m p Hosted by the Taylorsville Arts Council Entries can be submitted Tuesday and Wednesday February 22 d and 23 from 030 m p to 8 0 0 p m Contact Joan White at 265 801 8478 for more information 2 10 Taylorsville Symphony and SLCC Orchestra Concert Friday February 25 2011 7 3 0 mpEisenhower Junior High Auditorium Donations are appreciated 3 10 Taylorsville Urban Iditarod Saturday March 5 2011 10 00 m a s Ita sled dog race without the dogs and without the sled The race is sponsored by Taylorsville s LARP Leisure Activities Recreation and Parks and Healthy Taylorsville committees Participants must be 18 or over and will have two and a half hours to complete the race Each team will complete five challenges located throughout Taylorsville in no particular order The entry fee is 40 per team with all proceeds to be donated to the YMCA Community Family Center The link is Taylorsville City Council Minutes February 16 2011 Page 17 blo http spot com tavlorsvilleurbauiditarod Call Rhetta McIff at 801 9519 915 or email amaiLcom HealthvTavlorsville 11 ADJOURNMENT 57 44 21 Council Member Pratt MOVED to adjourn the City Council Meeting Council Member Johnson SECONDED the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows yes Johnson Catlin yes Barbour yes Pratt yes and yes All City Council members voted Rechtenbach in favor and the motion passed unanimously The meeting was adjourned at 4 9 5m p Cheryl Pe ock Cottle City Recorder Minutes approved CC 03 11 16 Mixufes Prepared by Cheryl Peacock Cottle Ciry Recorder