City Council

Taylorsville City Council Minutes Apri120 2011 Page 1 City of Tayorsville CITY COUNCIL MEETING Minutes Wednesday Apri120 2011 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84118 BRIEFING SESSION Attendance Council Members City Staff Council Chairman Jerry Rechtenbach Russ Wa1L Mayor Vice Larry Johnson Chairman John Inch Morgan City Administrator Council Member Dama Barbour John Brems City Attorney Council Member Bud Catlin Jean Ashby Deputy Recorder Council Member Morris Pratt Mark McGrath Community Development Director Keith Snarr Economic Development Director John Taylor City Engineer Donald Adams Grants Manager Marsha Thomas Judge Excused City Recorder Cheryl Peacock Cottle Council Coordinator Jessica Springer Chief of Finance Scott Harrington Others Kristie Overson BRIEFING SESSION 1 Review Administrative Report Chairman Rechtenbach conducted the Briefing Session which convened at 1 6 6m pDeputy City Recorder Jean Ashby conducted a Roll Call wherein all Council Members were present Taylorsville City Council Minutes Apri120 2011 Page 2 Chairman Rechtenbach called for questions on the Administrative Report for the Community Development Department and there were none 2 Review Agenda The agenda for the City Council Meeting was reviewed 3 Adjourn The Briefing Session was adjourned at 2 6 6m p REGULAR MEETING Attendance Mayor Russ Wall Council Members City Staff Council Chairman Jerry Rechtenbach Russ Wall Mayor Vice Larry Johnson Chairman John Inch Morgan City Administrator Council Member Dama Barbour John Brems City Attorney Council Member Bud Catlin Jean Ashby Deputy Recorder Council Member Morris Pratt Mark McGrath Community Development Director Del Craig Chief of Police John Taylor City Engineer Keith Snarr Economic Development Director Donald Adams Grants Manager Marsha Thomas Judge Patrick Tomasino Building Official Excused City Recorder Cheryl Peacock Cottle Council Coordinator Jessica Springer Chief of Finance Scott Harrington Citizens Kristie Overson Sharon Wall Anna Barbieri Steve Farschou John Gidney Dan Fazzini Ted Jensen Lynn Handy Lee Yates Andy Ho Abby Black Dave Ballou Kristen Taylorsville City Council Minutes Apri120 2011 Page 3 Brunson Aubrey Thomson Mazia Magallanes Kelsey Rowley Bailey Wyatt Jacob Bailey John Vo Spencer Braithwaite 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 1831Jerry Rechtenbach called the meeting to order at 3 OSChairman 6 1 m p and welcomed those in attendance Deputy City Recorder Jean Ashby conducted a Roll Call wherein all Council Members were present 31 18 391 Pledge of Allegiance Opening Ceremonies Youth Council Member Abby Black Youth Council Member Abby Black directed the Pledge of Allegiance 2 32 18 141 Reverence Youth Council Member Kristin Brunson Opening Ceremonies For April 27 2011 to be Arranged by Council Member Barbour Youth Council Member Kristin Brunson offered the Reverence Chairman Rechtenbach recognized the presence of many members of the Taylorsville Youth Council 3 1 Citizen Comments 07Chairman Jerry Rechtenbach reviewed the Citizen Comment Procedures for the 33 18 audience He then called for any citizen comments 55There wereno citizen comments and Chairman Rechtenbach closed the citizen 34 18 comment period 4 1 Mayor Report s There was no report from the Mayor 2 APPOINTMENTS 1 2 Ordinance No 11 06 Appointing Temporary Judges to the Taylorsville Justice Court Jahn Brems and Judge Kwan 54City Attorney John Brems explained that the subject ordinance is intended to fix an 35 18 issue raised by a case entitled Pet vs Brigham City Mr Brems asked that Item 4 be changed to Taylorsville City Council Minutes Apri120 2011 Page 4 read as follows any active Justice Court Judge holding office within the Utah Third Judicial District or any active senior judge holding within the State sneed for temporary Judges when there 25Council Member Catlin questioned the Court 36 18 are full Judges in place already two time 02Judge Marsha Thomas clarified that the Taylorsville Court has one time 38 18 full and one time judge and when there is a case involving the City both Judges would have to be part recused from the case 39Councilmember Catlin suggested that the venue be changed in those instances Judge 38 18 Thomas noted that although the circumstance arises rarely other Courts do not have jurisdiction over the City of Taylorsville 59Council Member Pratt relayed that he had previously requested more information about 39 18 the Judges being considered He asked that this information be sent to the Council 37 Council Member Barbour inquired whose call it is to engage the services of Judges 40 18 and what would happen if we do not have this in place 05 Judge Thomas noted that only certain Judges qualify for this duty 42 18 45 Mayor Wall agreed with Council Member Catlin that extended hours might take care of 42 18 this problem and negate the need to hire temporary Judges The Mayor recommended that the ordinance not be passed 50 Chairman Rechtenbach suggested that passing this ordinance would put the provision 43 18 in place for the eventuality of this need arising He noted that the issue is not scheduling but conflict of interest 16Council Member Johnson inquired how many times the need for a temporary judge has 45 18 come up in the past Judge Thomas reported that there have only been two times that she is aware of 12 Judge Thomas stated that if the need for a temporary judge were to arise an ordinance 46 18 would have to be placed on an agenda and come before the Council again in order to be handled 02Mayor Wall suggested that the ordinance provide for such Judges only in the case that 47 18 both Taylorsville Judges would have to be recused He indicated that paying a third Judge is not his preference unless it is absolutely necessary Taylorsville City Council Minutes Apri120 2011 Page 5 51 Council Member Pratt questioned why judges must be named individually if the 47 18 language is changed according to Mr Brems recommendation He noted that if the ordinance is adopted the budget will also have to be changed to accommodate the additional expense 03Council Member Catlin asked whether a State Court could heaz a case when both 49 18 municipal Judges are recused Mr Brems stated that he did not foresee the issues being presented and is not prepared to answer the questions posed but will research the Statute to find the current provision in State law 50Council Member Catlin asked the same question of Judge Thomas She said that the 18 Taylorsville Court has exclusive jurisdiction over Class B C misdemeanors that occur within Taylorsville She stated that like Mr Brems she was not expecting this opposition to the ordinance and is not sure ofthe State law She noted that calling in a temporary judge in the event of a recusal is a common practice and is done throughout the valley 19Council Member Pratt suggested that because research needs to be done to answer 52 18 these questions Mr Brems should be asked to bring answers back so that the matter might be handled at a future meeting 08Council Member Barbour asked if calendazing is always at least 60 days out 53 18 Judge Thomas said that most cases are that far out but not all Ms Barbour noted that calendaring would therefore allow ample time to deal with This matter in the future 06Chairman Rechtenbach agreed that specific judges do not have to be named but said 54 18 that he would like to see the provision on the books 53 Council Member Pratt suggested that the first City Council Meeting in May would be a 54 18 good time to revisit this issue Council Member Pratt MOVED to postpone Ordinance 11 06 until the first meeting in May in order to have Mr Brems bring back the requested information and a new ordinance with amended wording regarding the circumstances of when a Judge would be called and leaving off the specific names of Judges Council Member Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a vote The vote was as follows yes Rechtenbach Barbour yesJohnson yes Pratt yes and Catlin yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes Apri120 2011 Page 6 3 REPORTS 1 3 Youth Council Maria Magallanes Youth Council Chair 9 18 3 5Youth Council Chair Maria Magallanes reported on activities for the Taylorsville Youth Council during the previous month She relayed that Easter Egg Hunts will be held Saturday April 24 2011 at two locations beginning at 0 9 0 m a 2 3 Legislative Update Dave Nicponski 59Mayor explained that Lobbyist Dave Nicponski is in the hospital following emergency 00 19 surgery and is therefore not able to report at this time Update will be postponed 28Chairman Rechtenbach stated that the Legislative Report 01 19 until Mr Nicponski is able to attend in person 4 CONSENT AGENDA 1 4 Minutes 11 and CCWS 03 RCCM 03 02 11 09 Council Member Pratt MOVED to adopt the Consent Agenda Council Member Barbour SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Barbour yes Rechtenbach and yes Catlin All City Council members voted in favor and the yes Johnson yes Pratt yes motion passed unanimously 5 PLANNING MATTERS 1 5 Discussion Regarding the Proposed Land Development Code and Updated Zoning Map Dale Kehl Donald Adams and Mark McGrath 30 Grants Manage Donald Adams recognized five members of the Planning Commission 02 19 in attendance He cited intent to present the Proposed Land Development Code that has been worked on for the past 10 months and is a combined zoning ordinance subdivision ordinance and everything needed to do land development in the City He cited the Team who has worked onthe Development Code Project e i members from the Planning Department the Economic Development Department Engineering Building Fire Code Enforcement etc He noted that after a national search a Sandy City ordinance was selected for use as a base but was not entirely replicated He cited positive aspects to the Sandy City ordinance Taylorsville City Council Minutes Apri120 201 I Page 7 26Mr Adams relayed that City Staff worked tirelessly on the project from June until 04 19 September 2010 and the Taylorsville Planning Commission worked on the Development Code Project from October 2010 to March 2011 He noted that Planning Commissioners were fully dedicated to the task and even called additional meetings as needed to stay on schedule 04 Council Member Pratt asked what timeline Staff has in mind for the City s 06 19 Council review bearing in mind that the Planning Commission took six months to go over it Mr Adams suggested late June or early July to pass it given the thorough review the Planning Commission has already given the new code 22 Community Development Director McGrath seconded Mr Adams comments 07 19 especially his commendation of the Planning Commissioners He noted that many issues were raised by them that had been preciously overlooked in the drafting of the Code He relayed that State law has been changed significantly over the past few years and the Taylorsville City Code will probably be the most up to date of all Utah City Code 44 Mr McCrrath called for the s 08 19 Council comments and Chairman Rechtenbach asked what provisions will be made to keep this Code updated He inquired whether a marathon rewrite will be required every five yeazs 46Planning Commissioner Kristie Overson acknowledged the heavy binders containing 09 19 the written code and said that the document is now contained on a CD She commended Mr Adams Mr McGrath and also Mr Meldrum who were very patient in reviewing the Code out loud page by page word for word Ms Overson cited the many hours spent on the project and said this is the most significant document she has dealt with in her many years as a Planning Commissioner 14Chairman Rechtenbach said that the code re 13 19 write has been discussed during the eight years he has been on the City Council and he is happy to see it come to conclusion 30Chairman Pratt inquired about citizen input during the process Mr Adams answered 13 19 that key stakeholders in the economic community were contacted and met with to discuss the project and much community outreach was accomplished 32Mr McGrath commented that the diverse representation on the Planning Commission 14 19 helped to bring many different perspectives to the discussion 23 Mr Adams noted that few citizens attended the Public Hearing 15 19 Taylorsville City Council Minutes Apri120 2011 Page 8 35Mr Pratt observed that it was good that business people in the community were 15 19 involved because ofthe economic impact of the Code Mr Adams relayed that businesses did give significant input and were able to implement important changes 03Council Member Barbour commended all who took part in this process She noted that 16 19 she has already spent six hours in reviewing the code with potentially another 94 hours to go 36Council Member Johnson Larry asked about considerations given to Taylorsville 16 19 citizens Mr Adams said that there is much continuity in residential building requirements of the Code although a few changes were necessary to ensure continuity with the International Building Code to life of citizens will be impacted little by the He relayed that the day Code 25 Mr McGrath noted that 17 19 zoning laws are not retroactive so this Code is for the future for example citizens may continue having animals if they were permitted before this Code is enacted Mr Adams said that responsiveness will be increased with the new provisions 19 18 32 Council Member Pratt asked about any summary of changes Mr Adams said that nothing has stayed the same and everything is new in the complete land development code He noted that Staff is willing to review certain highlights He cited some consolidations from the current code but said the new code will be much easier to understand and more in s laymen terms with many charts and illustrations 27 Planning Commissioner Anna Barbieri said that she was impressed with the work of 20 19 Ms Barbieri encouraged the Council to pass this expeditiously so that the Staff on this project Code can be implemented as soon as possible She noted that it is friendly to citizens developers and other who want to enact business in Taylorsville She reiterated the benefit of the diverse Planning Commission and said members are pleased with it 11 Planning Commissioner Steve Farschou stated that the staff was very helpful in 22 19 expediting this process He stated that although there was not a lot of general citizen input there was much input from the Commissioners in looking out for the welfare of their neighbors interests in a practical sense He said that as current issues are coming before the Planning Commission they are being viewed with the new Code in mind 44 Planning Commissioner Ted Jensen showed his second version binder and remarked 23 19 that the Planning Commission actually read the enfire Code twice He suggested that the City should now take this to Sandy City and let them adopt it as their improved code Mr Jensen said that the Planning Commission is pleased with the results Taylorsville City Council Minutes Apri120 2011 Page 9 29Dan Fazzini said that each Planning Commissioner brought a different strength to the 25 19 effort which resulted in a good end product He noted that the sooner the new Code is passed by the Council the sooner these improvements can be enacted and enforced 04Mr McGrath invited comments on timeline goals for Council review of the Code 27 19 Chairman Rechtenbach cited a tentative goal to finish review by July 01 Mayor Wall commented that 150 28 19 000 was previously set aside to have this project 000 was allocated to complete the project house contracted out but last year only 30 in He said that as a result of all the work put forth by the Planning Commission and City Staff the project was done much more thoroughly and less expensively than it would have been by a contractor He gave special thanks to the Planning Commissioners who are all great City volunteers and all the staff members who helped with the project 6 FINANCIAL MATTERS 1 6 Resolution No 11 09 Authorizing a 5 Time Equivalent FTE Detective Allocation to be Paid for by the Violence against Women Act Grant in the Amount of 857 13 John Inch Morgan 35 04 City Administrator John Inch Morgan presented the subject resolution 30 19 He relayed that up to previously adopted Resolution No 11 this is a follow 01 which accepted a grant for the Violence Against Women Act VAWA allocation of 35 857 He noted that when the grant 13 was given fox half the requested amount the City approached the Agency to determine flexibility in utilizing the funds Mr Morgan relayed that the organization would only accept timeahalf allocation and so the Council is being asked to approve utilization of the funds for time ahalf detective allocation specifically targeted to deal with issues of violence against women 33 Council Member Catlin inquired whether there is a matching amount required 31 19 49Police Chief Del Craig explained that there is not a requirement to keep the allocation 31 19 although ideally VAWA would like to see the City fund time afull investigator at some point He cited the purpose of the grant as enhancing the sCity ability to investigate crimes of violence women He clarified that the match the City is providing will go towards items such as against uniform equipment car radio etc Mr Catlin inquired whether this position will have to be filled by a certified police officer and Chief Craig confirmed that they will need to be certified 44Council Member Pratt inquired whether allocations are already in the budget for 32 19 uniforms equipment etc Chief Craig relayed that one of the existing line units will be made available for the investigator Mr Pratt asked whether the City already employs a person to do this type of work The Chief said that there are officers assigned to these types of crimes in the Taylorsville City Council Minutes Apri120 2011 Page 10 Persons Unit but this grant will allow more time to be put into these types of investigations and will make investigations more thorough He said that there is a fair amount of Part 1 crimes in Taylorsville that do involve domestic violence crimes rapes assault etc and these crimes are specified by definition in the grant 34Council Member Pratt inquired what will happen when the grant expires 19 Chief Craig said that essentially the City would let the position go although VAWA would like to seethe City hire a FTE He noted that the City would not be able to keep this officer without the necessary funding 20Chairman Rechtenbach questioned what is meant by certain administrative and 35 19 financial responsibilities Chief Craig said that responsibilities are spelled out in the grant and statistics are maintained He noted that the grant requires that reports be filed on a quarterly basis The Chief clarified that administration of the grant is funneled through his own Administrative Assistant 27Council Member Catlin inquired about annual 36 19 post training requirements Chief Craig said that ideally the position would need to be a Category 1 Police Officer in order to find someone who has experience in these types of investigations 19 37 36Council Member Barbour noted that in the Quarterly Police Department reports there are a number of domestic violence reports which are mostly against women along with a number of rape cases She suggested that the community should take advantage of this grant She indicated that she is hopeful that the City budget will continue to take care of this need in the future 00 Council Member Pratt asked Mr Morgan why the allocation wasn 39 19 t approved at the same time the grant was accepted through Resolution 11 01 Mr Morgan said that at the time it was unknown whether the City would ask for a new allocation or whether the position could be contracted Mr Pratt asked about any budgetary effect in the new fiscal year Mr Morgan replied that some funds will be allocated for the current year and some for the 2011 2012 fiscal year Chief Craig stated that he hopes the grant will be extended Mr Morgan said that the grant will be reapplied for and the hope is to get another grant to follow this one 06Chief Craig said that the State Office of Crime Victims Reparations has committed 41 19 support for multiple years if funds are available He clarified that the grant is federal money that is funneled through the State 09Council Member Johnson inquired about the timing and noted that the grant was 42 19 awarded in February Chief Craig explained that the resolution was originally scheduled for an earlier Council Meeting but meetings were cancelled Mr Johnson asked about the blue and Taylorsville City Council Minutes Apri120 2011 Page 11 white police units and the Chief Craig said that one of those units will be utilized for this position Council Member Barbour MOVED to adopt Resolution 11 09 Authorizing a 5 Time Equivalent FTE Detective Allocation to be Paid for by the Violence against Women Act Grant 857 Council Member Catlin SECONDED the motion Chairman in the Amount of 35 13 Rechtenbach called for discussion on the motion 40Council Member Pratt cited his concern about adding an FTE unless the grant is in 43 19 He said he would like language to specify that the position will be funded by grant place money but will be discontinued if funding ends Council Member Barbour amended her motion accordingly and Mr Catlin reaffirmed his second Following Council discussion Chairman Rechtenbach called for a roll call vote The vote was as follows Barbour yes Rechtenbach yesJohnson yes Pratt yes and Catlin yes All City Council members voted in favor and the motion passed unanimously 34Additional discussion was held between Council Member Pratt and Chief Craig 45 19 regarding funding details Mr Pratt said that he would like to see how it goes and maybe at some point in time a FTE could be funded 2 6 Resolution No 11 Local Agreements with Sandy City 10Approving Inter West Jordan City West Valley City and Salt Lake County Relating to the Conduct of the Home Investment Partnership Program for the Federal Fiscal Years 2012 through 2014 Jahn Inch Morgan 42City Administrator John Inch Morgan presented a resolution to approve an Interlocal 46 19 Agreement with Sandy City West Jordan City West Valley City and Salt Lake County approving the continued practice of a Home Investment Partnership Program for housing assistance 46Council Member Catlin inquired whether this is federal grant money 47 19 Mr Morgan said that it is and that there is a specific amount to be spent within a given community Mr Catlin inquired how much control the City has on how these funds are used 27Mayor Wall explained the City has almost total control on how the funds are spent 48 19 from mortgage down payment assistance to a revolving low or interest nodeferred payment plans for senior or other qualified citizens to making needed improvements to the Senior Housing Center The Mayor said that use of the funds is typically addressed during the CDBG process Taylorsville City Council Minutes Apri120 2011 Page 12 18 Council Member Barbour MOVED to adopt Resolution 11 50 19 10Approving Inter Local Agreements with Sandy City West Jordan City West Valley City and Salt Lake County Relating to the Conduct of the Home Investment Partnership Program for the Federal Fiscal Years 2012 through 2014 Council Member Catlin SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote yes yes The vote was as follows Barbour Rechtenbach yes yes and Catlin Johnson Pratt yes All City Council members voted in favor and the motion passed unanimously 3 6 Resolution No 11 Approving Amendment No 2 to Inter Local Agreement for Public Works Services Regarding Storm Drain Cleaning John Inch Morgan 57City Administrator John Inch Morgan presented a resolution regazding the second 50 19 amendment to the Interlocal Agreement for Public Works Services relating to Storm Drain Cleaning He explained that last year storm drain cleaning was separated out from the general interlocal agreement with Salt Lake County in order to have flexibility on contracting for certain services and in order to guarantee a clear accounting on storm drain cleaning services Mr Morgan said that because of the equipment provided this is still a very good contract for the City He said that other means have been examined but equipment is a big stumbling block He recommended that the City renew its contract with the County for one more year for storm drain cleaning 02Mr Morgan clarified that Salt Lake County has primary responsibility for storm drain 52 19 systems throughout the County itself so it makes sense to have them continue maintaining that wide storm drain system 42Council Member Jetry Rechtenbach asked if the outflow from the City drains goes to 52 19 the Jordan River Mr Morgan said that some does go to the canals of the river He explained that those grandfathered in are still allowed to use canals for dischazge He noted that the Canal Company sent notification three or four yeazs ago that they would like the City to route re that dischazge 27 Chairman Rechtenbach inquired whether there are parties other than the County that 53 19 azecapable of providing this service He noted that the s County services are probably going to be dwindling over the years and the City will need to establish some independence from them 11 Mr Morgan cited the capital equipment investment needed to provide storm drain 54 19 services and said that other municipalities have been approached about joining services but at this point they are not prepared to do so He clazified that no bids have been requested for this coming year but soliciting bids for storm drain cleaning services will be considered a year from now Taylorsville City Council Minutes Apri120 2011 Page 13 16Council Member Catlin asked if the County contracts with other cities and if so how 55 19 many Mr Morgan estimated that they contract with approximately five other cities He confirmed that this is a one yeaz contract and the scope of work and the cost for this year is the same as last year He clarified that all storm drains are cleaned twice per year 36Council Member Catlin said that he would also like to see a private bid on the service 56 19 42Council Member Johnson asked for clarification on whether other contractors have 56 19 been considered Mr Morgan reaffirmed that the City has looked at other options but contracting with the County is the most cost efficient option for now He explained that private firms do not have trucks vacu and other needed equipment and would have to acquire such in order to provide the service needed 32Mayor Wall said that West Valley City West Jordan City Riverton and other cities 57 19 and water improvement district have their own service He said there are not a lot of private people who are in the business of cleaning out storm systems The Mayor Wall gave clazification on county services and said that at a certain point if the City moves away from provided County services it will be difficult to find businesses to provide private service He provided said it is not simple to find a replacement for County services because not many private vendors are interested in servicing municipalities 23 Mr Morgan said that discussions are underway with Holladay City and Cottonwood 59 19 Heights regazding the potential for partnering for public works services in addition to street sweeping He said there are many details to be considered He clarified that the storm drain cleaning service contract is a separate contract from the rest ofthe public works services provided by the County 37 Mr Morgan clarified that the allocation for storm drain cleaning comes from the Storm 00 20 Drain Fund Council Member Pratt inquired about the scope of work and a schedule for work He cited areport from a resident who says that storm drains along 4800 South have never been cleaned out 09 City Engineer John Taylor said that report is untrue and the storm drains on 4800 South 01 20 have actually been cleaned twice this year He referenced the routine maintenance schedule for storm drains and the cleaning of retention basins He said that that the scope of work also covers emergency issues ei raising manhole lids cleaning grates etc Mr Taylor noted that the set maintenance fee funds this service 58Council Member Barbour asked about dates on this contract Mr Morgan said contract 01 20 dates coincide with the fiscal year Ms Barbour inquired about having Taylorsville Bennion Taylorsville City Council Minutes Apri120 2011 Page 14 Improvement District bid this service and Mr Morgan stated that they have been approached but are not interested in having this contract because their schedule is filled 09Mayor Wall noted that he has spoken to the individual about 4800 South and clarified 03 20 that there may be some detention basins drains or outlets into the Jordan River that are not on City GIS He said Mr Taylor is evaluating the situation but there has been an issue with the s the priority of projects 00 Council Member Johnson cited his issues with the dips in roads created by manhole 04 20 covers Mr Taylor asked that he be advised of problem areas so that they can be checked He noted that some manhole covers are for the sanitary sewer and the City can work to have them brought up to a better grade 37 Council Member Pratt asked whether if the City is able to secure a more favorable 05 20 contract in time this contract with the County could be voided with 30 days notice Mr Morgan said that he will have to check to be sure Mayor Wall suggested that the Council could fund de the service but he believes the contract should be honored He said that he is doubtful a better contract can be found immediately 56Council Member Johnson commented that one city saved 50 06 20 000 per month on their garbage contract Mr Morgan noted that the City of Taylorsville bid out the contract for garbage service two years ago but the Special Service District 1 was absolutely the cheapest option He relayed that Administration does check regularly on contracts to be sure that it receives the best cost and service for the City 27Chairman Rechtenbach said that the Special Sanitation District is still part of the 08 20 County and is overseen by the County Council He cited some unfair competition because of taxpayer subsidy and issues with dissimilar overhead amounts He said that there is still some discussion needed on that service Mr Morgan clarified that the Sanitation District falls under a different fund within the County and is accounted for differently 05 Council Member Pratt MOVED to adopt Resolution 11 Approving Amendment 09 20 Local Agreement for Public Works Services Regarding Storm Drain Cleaning No 2 to Inter Council Member Johnson SECONDED the motion Chairman Rechtenbach called for discussion on the motion There being none he called for a roll call vote The vote was as follows Barbour yes yes yes Rechtenbach yes and Catlin Johnson Pratt yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes Apri120 2011 Page 15 4 6 Discussion on Fiscal Year 2011 2012 General Budget Topics Russ Wall John Inch Morgan Scott Harrington 46 City Administrator John Inch Morgan asked that Chief of Finance Scott Harrington be 09 20 excused as he is out of town He reference the Budget Calendar and said that a budget discussion is scheduled in each City Council meeting until adoption of the budget on June 20 2011 He cited the option for the Council to schedule Saturday Budget Sessions if needed Mr Morgan noted that the Administration has submitted a balanced budget to the City Council He invited City Council members to become familiar with the new format for this syeaz budget He stated that budget discussions will begin in earnest on Apri127 2011 after Council Members have reviewed the budget and any issues have been identified 26Mr Morgan said that a resolution will be presented during the April 27 2011 City 11 20 2012 Tentative Budget Council Meeting to consider tentatively accepting the 2011 He noted that the budget documents will be available fox citizens review through the s Recorder office 01 Mr Morgan cited the need for transparency in government He said that the budget 13 20 either needs to be posted on the s City website or the s State website and Administration has chosen to post on the s State website 38Mr Morgan reviewed the new format of the budget and said that it mirrors the financial 13 20 statements produced by the City each month 23Mr Morgan gave clarification on tabs contained within the budget 14 20 21 Council Member Catlin asked for help in fmding the budget on the CD and Council 22 20 Member Pratt assisted him 40Mr Morgan cited the 33 increase for ordinance codification and noted that this 23 20 increase is attributed to payment to Sterling Codifiers for updating the new Land Development Code this year 17Mr Morgan referenced the complicated Police Department Budget and cited additional 24 20 information that is provided on expenditures 26Council members commented on the new format and Mr Morgan noted that this 27 20 s budget in conformity with the State Budget format format keeps the City 11 Council Member Pratt suggested that the detail on salaries and wages be provided in 28 20 future versions ofthe budget Mr Morgan agreed to include that and send it to the Council before next s week meeting He invited Council members to send questions and requests to him Taylorsville City Council Minutes Apri120 2011 Page 16 or to Scott Harrington He commented that this is a team effort and that Mr Harrington deserves a great deal of credit for producing this document 04Council Member Catlin asked if the page numbers have to be bold and Chairman 30 20 Rechtenbach helped him change the view Mr Morgan offered to provide additional assistance in following the new format if needed 17Mr Morgan cited a tab entitled Add Packages He explained that certain projects 31 20 identified by the Strategic Plan and suggested by citizens have not been included in this budget but may be worthy for discussion in future years 36Council Member Pratt questioned the two FTEs for the Police Department that are in 33 20 the Add Package He noted that the narrative indicates this hiring is included in the budget not as an addition He said this seems deceptive to him Mr Morgan apologized for the confusion and said he will edit this 16Council Member Johnson cited the proposed 20 tax increase equal to 826 34 20 038 in increased City revenue Mr Morgan said that the assessor has placed the average value of a Taylorsville home at 188 500 which translates to an increase of 36 per year with the 20 increase 35l4 Mr Morgan called for input from the Council because he would like to have the budget 20 very clear before it is put out for public review 39 Mayor Wall said that Administration will review this budget to delineate and clearly 35 20 identify all items being recommended by Administration as increases both in the budget and on the Add Package 36It was determined to schedule review of certain tabs within the Budget and specific 37 20 chapters of the Land Development Code at each Council Meeting 42 Council Member Johnson commented that he would prefer to do longer City Council 37 20 Meetings at night rather than holding Saturday meetings Council Member Pratt said he prefers Saturday meetings 17Chairman Rechtenbach closed the budget discussion 38 20 Taylorsville City Council Minutes Apri120 2011 Page 17 7 OTHER MATTERS 1 7 Presentation and Discussion of Economic Software John Taylor 35 City Engineer John Taylor distributed information about the proposed ESRI software 38 20 780 to purchase the software and 18 He relayed that it will cost 27 000 for annual maintenance Mr Taylor stated that there is a need to have this tool to take a regional look and focus on details that will help to sell Taylorsville to developers and investors He suggested that this tool will help the City be more proactive in economic development efforts Mr Taylor 780 covers acquisition and the first answered questions about what costs cover He said the 27 year use of the software He indicated that each year thereafter will cost 18 s 256 He explained that this will buy the City updated data e i trending spins demographics new business information etc 12Chairman Jerry asked if a decision on the software is needed tonight 42 20 Mr Taylor cited the urgency of purchasing the software He said that the intent is to spend funds from the Economic Development Fund 32Council Member Pratt inquired whether Mr Taylor is now the Economic Development 42 20 Director for the City Mayor Wall explained that the City has implemented an Economic Development Team and Mr Taylor is the spearhead and voice for the Council on that team Mr Taylor clarified that the City will not require a person to enter all the data He confirmed that demonstrations are available on the website for the software Council Member Catlin said that he is also confused about the function of the Economic Development Team organization of the Economic 47Chairman Rechtenbach noted that the function 44 20 purpose Development Team was outlined during the March Council meetings and is referenced in the minutes approved earlier in this meeting 25 Mayor Wall noted that many cities have an Economic 45 20 Development Department staff of 6 to 12 people He explained that since Taylorsville does not have the luxury ofthat many full employees in the Economic Development Department the City has assembled several time staff members with various strengths from different departments in the City to form the Economic Development Team The Mayor said that Administration has chosen John Taylor as the team leader and the voice to the City Council but he has not taken over any other responsibilities 59 Chairman Rechtenbach mentioned that during the recent Utah League of Cities and 46 20 Towns Convention he visited with a staff member from Herriman City and was told that they have about 80 time fullemployees not including a Police Department although they have one Taylorsville City Council Minutes Apri120 2011 Page 18 half the population of Taylorsville He said that Taylorsville can learn much from neighboring cities and use ideas garnered for the s City best good 53Council Member Johnson commented that he does not see the need for a Public 47 20 Information Officer He noted that the proposed software looks to him like a tool for public relations Mr Taylor disagreed and said that this does not fall under the category of public relations 09Council Member Pratt inquired whether the proposed software will replace the 49 20 Prospector program and Mr Taylor confirmed that it will He said that if a business calls the City and expresses interest in locating in Taylorsville the new softwaze will assist in generating detailed information that is needed Mr Pratt asked if it will be available to the public on the City website Mr Taylor stated that it will not but noted that the information generated can be s shared with any who inquire Mr Pratt observed that the City of Taylorsville is largely outbuilt Mr Taylor confirmed that the new software is an house in tool and Prospector will go away unless both programs are funded 43Council Member Pratt asked what is currently being spent on Prospector Economic 20 50 Development Director Keith Snarr answered that the City now pays 18 000 annually and the maintenance costs of the ESRI software would replace this expenditure 16 Council Member Bazbour stated that this software will help make the Economic 51 20 Development Team more current and allow them to do their jobs more effectively 5 59 Chairman Rechtenbach inquired how this software is superior to Prospector Mr 20 Taylor stated that the new software will enable the City to assemble reports that will entice businesses to invest in Taylorsville 26Chairman Rechtenbach clarified that this expense will come from the Economic 53 20 Development Department budget 52Council Member Pratt noted that this software will only cost the City a net of 28 53 20 000 for the initial purchase and the rest will balance budgeted already costs 30Council Member Johnson asked if this absolutely has to be decided tonight Mr Taylor 54 20 indicated that it does 07Chairman Rechtenbach asked if the Council is ready to pass this resolution Council 55 20 Member Pratt indicated that he will probably be in support of it All of the Council Members committed to study the issue in preparation for next week Taylorsville City Council Minutes Apri120 2011 Page 19 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 30Council Member Johnson mentioned the letter from the U 56 20 S Postal Service concerning the new zip code to replace zip codes 84118 84119 and 84084 He asked about replacement for zip code 84123 Mayor Wall said the zip code for that area will stay the same 06Mayor Wall stated that the most important thing to remember is that the Postal Service 57 20 will accept both old zip codes and the new code for 18 months and will work with citizens He said that people will not have to throw away their stationery or checks because of the new zip code The Mayor said that citizens with questions can be referred to City Hall Chairman Rechtenbach asked what the new zip code will be and the Mayor relayed that the Postal Service has not yet given a definite answer 47Council Member Pratt inquired about the option for the City Center sale City Attorney 58 20 John Brems and Mayor Wall answered that the previous deal is essentially considered to be dead at this point He said that the developer was given other options but has not accepted them It was clarified that additional details regarding real estate transactions should be discussed in a closed session 40 Mayor Wall stated that the City is doing everything that is legally required in this 00 21 situation Mr Morgan suggested that a closed session can be scheduled for additional discussion during next s week meeting 27Council Member Catlin asked about Frogurt and what they plan to do Mayor Wall 01 21 said that the City has been in contact with them and they are trying to find a place in the City where they would like to locate 26Council Member Catlin inquired about efforts to steer them to another location 02 21 53 Mayor Wall and Economic Development Keith Snarr told of discussions held with 02 21 stakeholders Council Member Catlin said that he will call Mayor Wall tomorrow to discuss information he has on the frozen yogurt store 05Council Member Pratt requested that Other Matters be included in the closed session 04 21 about information on 5400 South that was shared in St George Mayor Wall said that Mr Brems will look at the information that was shared and advise if it is necessary to address it in a closed session 44Council Member Pratt asked whether the Redwood Road Beautification Project north 05 21 of 5400 South is still on the table Mayor Wall said that the City is trying to prod UDOT to State road He said that the project is on a Wasatch pursue this project since Redwood Road is a Taylorsville City Council Minutes Apri12Q 2011 Page 20 Front Regional Council Priority List and described projects that have been selected He said that he has questioned the priorities of projects completed The Mayor suggested that ranking should be followed and it is hoped that the Redwood Road Project can ulfimately be completed without using City funds on a State road 56Council Member Pratt said that this is an economic development project and should be 07 21 undertaken in that vein He noted that it has been many years since the first phase was completed and it may be 20 years before the rest is finished at the rate the City is going 29City 08 21 Engineer John Taylor said that 30 million aw s requested for all of Redwood Road Mayor Wall explained that other cities aze objecting to how much funding Taylorsville road projects have received He said that if negotiations are not successful with Wasatch Front Regional Council WFRC the City will approach the legislature to request funding for State Road projects independent of WFRC 09Council Member Johnson mentioned that a month and a half ago Mayor Wall and 10 21 Judge Kwan agreed to find out why the s City Drug Court was no longer certified Chairman Rechtenbach said that there is not much to report as of now He noted that the Court Report has been postponed and Judge Kwan will ultimately report on a resolution He explained that the the Drug Court could possibly be restructured and recertified without certain components e i Peer Review factor 14 Mayor Wall said that it was clarified that no Drug court will even be considered 11 21 without the support of a City which means a quorum of the City Council 49Council Member Barbour asked about the ball diamond issue Mr Johnson stated that 11 21 there are still some questions He said that discussion at the recent meeting was heated at times Mayor Wall apologized that he was not able to attend the meeting but explained that once it had been rescheduled he had an avoidable conflict Council Member Johnson said he was disappointed that the County was not represented at the meeting Mr Morgan explained that this was due to a misunderstanding in the County 35Council Member Johnson said that he has been told by residents that they were 13 21 promised years ago that there would be no obstruction to their view Mayor Wall said that he is not aware of any promises made to the neighborhood He clarified that if the City had been approached initially he probably would have agreed to a fence but he now has some serious concems with a 16 foot high fence He said this is an issue that needs to be addressed Council Member Johnson expressed concerns over the potential for graffiti on the walls 41Council Member Johnson said he believes that parking problems will probably be 14 21 resolved but the fencing issue has still not been decided and needs to be addressed Taylorsville City Council Minutes Apri120 2011 Page 21 15 21 02Mr Morgan said that Wayne Johnson of Salt Lake County is working on some solutions and alternatives for the neighborhood Council Member Larry Johnson stated that he feels the residents just want answers 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 5 15 21 1 9 City Council Briefing Session Wednesday April 27 2011 0 6 0 mp Mr Morgan noted that because there was not a quorum present the April 6 2011 meeting was not held and a second regular City Council meeting is required instead of a work session to be held on Apri127 2011 9 2 City Council Meeting Wednesday April 27 2011 3 60mp 3 9 City Council Briefing Session Wednesday May 4 2011 6 0 0m p 9 4 City Council Meeting Wednesday May 4 2011 3 6 0mp 5 9 City Council Work Session Wednesday May 11 2011 0 60m p 10 CALENDAR OF UPCOMING EVENTS 10 Annual Taylorsville Easter Egg Hunt Apri123 2011 0 9 0m a Two locations Valley Regional Park 5100 South 2700 West and T John Labrum Park 1850 West 6100 South 2 10 Ribbon Cutting Knights Furniture Friday Apri129 2011 0 4 0m p 5584 S Redwood Road 3Arbor Day Tree Planting Friday Apri129 and Saturday April 30 10 plantingwill be along 4800 South Open Space frontage Contact Rhetta McIff at 9519 915 for more information 801 21 17 34Council Member Pratt stated that on Apri130 201 I at 10 00 m athe Sons of Utah Pioneers Monument that is being replaced on 6200 South and Redwood Road will be rededicated 45 Council Member Johnson inquired whether Rhetta McIff has any trees left for possible 17 21 use at the ballpark City Administrator John Inch Morgan confirmed that she does 11 ADJOURNMENT 57 Council Member Barbour MOVED to 17 21 adjourn the City Council Meeting Council Member Catlin the motion Chairman Rechtenbach called for discussion There being none he called for a vote The vote was as follows Barbour yes Rechtenbach yes Pratt yes Johnson Taylorsville City Council Minutes Apri120 2011 Page 22 yes andyes All City Council members voted Catlin in favor and the motion passed unanimously The meeting was adjourned at 1 9 8 m p Cheryl aoock Cottle City Recorder Minutes approved CC OS 11 18 Minutes Prepared by Cheryl Peacock Cottle Ciry Recorder