City Council

Taylorsville Strategic Planning Meeting Minutes April 34 2013 Page 1 City of Taylorsville Strategic Plan Budget Meeting Mdnutes Friday Apri124 2013 Council Chambers Taylorsville City Hall 2600 West Taylorsville Blvd Taylorsville Utah 84129 Attendance Mayor Jerry Rechtenbach Council Members City Staff Chairman Dama Barbour John Inch Morgan City Administrator Council Member Emest Burgess John Brems City Attorney Council Member Brad Christopherson Jessica Springer Council Coordinator Council Member Larry Johnson Donald Adams Economic Development Director Tracy Wyant UPD Precinct Chief Mark McGrath Community Development Director John Taylor City Engineer Scott Harrington Chief of Finance Jay Ziolkowski UFA Battalion Chief Aimee Newton Communications Director Marsha Thomas Judge Tess Falkner Clerk of the Court Lisa Schwartz Emergency Response Coordinator Rhetta McIff Neighborhood Services Coordinator Excused Council Member Kristie Overson and City Recorder Cheryl Peacock Cotkle Others Howard Wilson Lynn Handy Gordon Wolf Royce Larsen Daryl Gudmundson Brent Garside Taylorsville Strategic Planning Meeting Minutes April 24 2013 Page 2 City Administrator John Inch Morgan called the meeting to order at O 6 m lp and welcomed those in attendance He recognized elected officials and City staff 17 City Administrator John Inch Morgan outlined the agenda 02 18 City Council Priorities Discussion Facilitated by John Inch Morgan Initiative 6 Parks and Recreation 36 Discussion took place regazding each of the council members priorities in parks and 04 18 recreation specifically trails bike lanes and pedestrian right of ways Little Confluence parks upgrade improvements and maintenance lighting and security at night in the parks an indoor pool cemetery improvements and maintenance and an entrance gate to Vista Park 37 John Inch Morgan talked about the continued efforts to improve Little Confluence Mr 11 18 Morgan asked council members if there should be a budget impact for Little Confluence Council Member Christopherson stated he does not know enough about it Council Member Bazbour said to hold off Council Member Johnson said to hold off Council Member Burgess asked what is specifically entailed 15 Discussion was held 18 14 regarding upgrading existing parks and greatly improving the maintenance John Inch Morgan stated that there is a budget allocation for apart time employee to be a park caretaker He asked for input from the Council Chairman Barbour said she is in favor of utilizing the part time person for park maintenance Council Member Christopherson believes that it is a priority but hesitates to add dollars when available dollars are unknown He mentioned that a splash pad would be a great addition in Taylorsville whether implemented this year or next Council Member Johnson said he likes the P a ark program rather than Adopt putting money towards park maintenance Council Member Burgess suggested waiting to see how the PAdopt a ark program works out before assigning additional funds in this s year budget All of the council members agreed to leave the current proposed amount in the budget 04Discussion was conducted regazding replacing unsafe or 27 18 and worn out playground equipment Rhetta McIff invited council members to a meeting that has been scheduled for Wednesday May 1 2013 prior to the council meeting where there will be experts brought in to discuss playground equipment options All of the council members expressed interest in attending this meeting John Inch Morgan directed Council Coordinator Jessica Springer to publically notice this meeting 42 John Inch Morgan introduced discussion regarding the skate park and outlined costs 28 18 associated with moving the park including the amount that has been offered to parchase the land Mr Morgan explained that there is a proposal in place for the skate park to be moved to Taylorsville Strategic Planning Meeting Minutes April 24 2013 Page 3 Oquirrh Park and if the funds from the sale are used for the cost of relocation the county will match that amount Council Member Christopherson expressed concern regarding spendmg Taylorsville money on a park outside of Taylorsville when there are so many parks in Taylorsville in need of improvements or and maintenance Mr Morgan noted that the Oquirrh Park is close enough that it would still be a benefit to Taylorsville John Inch Morgan polled the council members present Council Member Christopherson would like to see the funds utilized in Taylorsville not at Oquirrh Park with the possibility of using funds from the sale of the skate park property to build a splash pad in Taylorsville Chairman Barbour would like the funds to stay in Taylorsville for park improvements Council Member Johnson had concerns with having a skate park at all and would like to see something instead that would benefit all residents he is also in favor of keeping the funds in Taylorsville Council Member Burgess had concerns that a skate park only benefits a small amount of people Mr Morgan stated that this will be an item to be studied further 04 It was noted that the only budget impact for this initiative is if there is a sale of the 39 18 current skate park property Initiative 7 Law Enforcement Public Safety and Emergency Management 39 30Discussion regarding Public Safety was held specifically 18 surrounding whether to remodel or rebuild Fire Station 117 additional fire staff police officers allocation of overtime for traffic officers and expansion and remodel of the court Discussion began with Station 117 All council members in attendance would like to see an analysis done on the current structure as to whether it should be remodeled or rebuilt 30 Discussion took place regarding traffic overtime 59 18 It was noted that Administration has placed this in the budget 59 56 Discussion was conducted regarding the court e 18 ithe potential of expanding or remodeling John Inch Morgan outlined the specific issues and reasons for the potential upgrades including the possibility of adding cases from the county Mr Morgan asked the council for thoughts on these upgrades Council Member Christopherson questioned whether the added cases would benefit Taylorsville Chairman Barbour does not want to see more cases brought to the court Council Member Johnson would like a study to be done Council Member Burgess asked for specific numbers regarding potential added cases and the benefits 31Further discussion was held regarding police officer staffing and grants that are 08 19 available to fund additional officers Taylorsville Strategic Planning Meeting Minutes Apri134 013 Page 4 26John Inch Morgan cited a matching grant and relayed that Taylorsville would need to 12 19 provide 25 Council Member Christopherson suggested budgeting the 25 in this s year budget and then if it ends up not being needed it can fall to the fund balance Chairman Barbour and Council Member Burgess agreed Council Member Johnson expressed concern about the need for more officers when Taylorsville shares officers with other cities but said he t disagree with adding the 25 now didn l 9 19 11 The only budget impact from this initiative is adding 60 000 for two officers in the budget line in case the grant is awarded to Taylorsville Initiative 8 Volunteers Staff and Resources 23Discussion took place regarding council members priorities in the area of volunteers 18 19 and staff resources specifically the Economic Development Committee emergency planning Jones Dairy Community Gardens opportunities for citizens and use of volunteers at City Hall and with park maintenance There was no budget impact determined for this initiative Initiative 9Environmental 00 Discussion was held regarding environmental issues e 27 19 i electronic packets for the Planning Commission the green waste program proper care of landscaping and streetscapes and developing a recycling progress There were no budget impacts for this initiative Initiative 10 Arts Culture and Entertainment 50Discussion ensued regarding council members priorities for arts culture and 32 19 entertainment eia farmers market the museum dairy property aperforming arts center potentially working with Salt Lake County on this city pride activities and events the veterans memorial completion attracting more events events to help the youth in the city and working with the school district to more effectively use school buildings for Arts Council performances 54 Discussion was held regarding 33 19 adding a budget allocation towards a Farmers Market John Inch Morgan polled the council as follows Council Member Christopherson would like to test with volunteers first Council Member Burgess no Council Member Johnson no and Chairman Barbour no Taylorsville Strategic Planning Meeting Minutes Apri 24 2013 Page 5 9 4 020 The Council was polled regarding budget allocation this year for a Performing Arts Center as follows Chairman Barbour said not this year but it is important Council Member it could be a good thing for economic Jolmson no Council Member Burgess believes development and should be considered Council Member Christopherson asked about potential funds from closed session real estate items and whether those funds could go toward a performing arts center 20 Further discussion was held and a poll ofthe council was conducted regarding 0325 bringing events into Taylorsville and adding a budget allocation this year All council members agreed that there should be no additional budget allocated for this 58There was no budget impact for this initiative 07 20 41 John Inch Morgan proposed taking a five minute break at this time He stated that after 06 20 the break he and Mayor Rechtenbach would give a summary of the proposed tentative budget that would be presented to the council at the next regular city council meeting 12The meeting was recessed at 0 08 20 8 8m p 45 John Inch Morgan reconvened the meeting at 2 20 8 1m p 17 Mayor Rechtenbach explained that the hope for this portion of the meeting was to have 21 20 a summary form of key items He relayed that Administration is not ready at this point to present that summary Mayor Rechtenbach asked for council input on the information they would like to discuss and outlined options for discussion He questioned whether discussion should be postponed until the budget has been polished and is presented at the next council meeting 49 Discussion ensued regarding Council Members potentially attending the Budget 25 20 Committee meeting on Apri 25 2013 to get a prior glimpse of the proposed tentative budget John Inch Morgan noted however that there is not sufficient time to publically notice the Budget Committee Meeting if more than two council members decide to attend Chairman Barbour suggested that the council advisor attend as normal and give any input to the council members not in attendance 08 Mayor Rechtenbach thanked everyone for being a part of the strategic budget sessions 29 20 and stated that there has been alot of great work done 33 Chairman Barbour relayed that Council Member Overson has requested that there be 30 20 another strategic budget session to go over the proposed tentative budget after it has been presented Mayor Rechtenbach suggested that every meeting during the budget season have a Taylorsville Strategic Planning Meeting Minutes April 24 2013 Page 6 public comment time He also proposed having two work sessions a month until the budget is worked out All council members present agreed 15 John Inch Morgan explained that the final issue to be talked about is the City 39 20 potentially putting out a flier to Taylorsville residents providing basic facts and information regarding the budget process this year Mr Morgan noted that if this flier is mailed out there will be a budget impact He polled the council on the expenditure as follows Council Member Christopherson yes Chairman Barbour yes Council Member Johnson yes and Council Member Burgess yes Adjournment 25 The Strategic Planning Meeting was adjourned at 4 46 20 8 5 m p Jl f i f Cheryl Peacdck Cottle City Recorder Minutes approved CC OS 13 O1 Minutes Prepared by Chery Peocack Cottle City Recorder lessica and Springer Council Coordinator Depuly Recorder