City Council

Taylorsville City Council Minutes January 8 2014 Page I City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday January 8 2014 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 BRIEFING SESSION Attendance Mayor Larry Johnson Council Members City Staff Council Chairman Dama Barbour John Inch Morgan City Administrator Vice Kristie Overson Chairman John Brems City Attorney Council Member Emest Burgess Cheryl Peacock Cottle City Recorder Council Member Brad Christopherson Scott Harrington Chief Financial Officer Council Member Daniel Armstrong Mark McGrath Community Development Director John Taylor Community Service Division Director Donald Adams Economic Development Director Tracy Wyant UPD Precinct Chief Jay Ziolkowski UFA Bureau Chief Kristy Heineman Deputy Recorder BRIEFING SESSION 1 Review Administrative Report Chairman Dama Barbour conducted the Briefing Session which convened at 0 6 0m pCity Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present Chairman Barbour called for questions on the Administrative Report and there were none Taylorsville City Council Minutes January 2 8 014 Page 2 2 Review Agenda The agenda for the City Council Meeting was reviewed It was mentioned that there are changes to some of the committee meetings Chair Barbour suggested that Council Coordinator Kris Heineman reseazch this and up follow with the Council City Administrator John Inch Morgan recommended appointing Cheryl Peacock Cottle as City Recorder and tabling the appointment of a City Treasurer until the January 22 2014 Meeting after a City Administrator has been hired 19 Council Member Kristie Overson cited an email received from John Inch Morgan about 10 18 an elected officials webinar She inquired if this would be an opportunity to do training online Mr Moreau confirmed this 3 Adjourn 10 57Chair Barbour declared the Briefing Session adjourned at 1 18 6 0m p REGULAR MEETING Attendance Mayor Larry Johnson Council Members City Staff Council Chairman Dama Barbour John Inch Morgan City Administrator Vice Kristie Overson Chairman John Brems City Attorney Council Member Ernest Burgess Mazk McGrath Community Development Director Council Member Brad Christopherson Tracy Wyant UPD Precinct Chief Council Member Daniel Armstrong Cheryl Peacock Cottle City Recorder John Taylor Community Service Division Director Scott Harrington Chief Financial Officer Donald Adams Economic Development Director Jay Ziolkowski UFA Bureau Chief Kristy Heineman City Council Coordinator Rhetta Mclff Neighborhood Services Coordinator Jean Ashby Economic Development Admin Asst Taylorsville City Council Minutes January 8 2014 Page 3 Citizens Royce Larsen John Gidney Aimee Newton Abigail Oligario Annika Thorup Aubree Newton Chelsea Candland Cheyanne Bradshaw Cole Arnold m F my Beck Janet Tran Jasey Wyatt Jessica Forsyth Katherine Clark Kaylee Marshall Kendra Peterson Marche Ramirez Marin McIff Melanie Farronay Spencer Braithwaite Tyler Newton Miranda Rankin Gano Hasanbegovic Jaden Muir Anne Tobin Joshua Warnock Daryl Gudmundson Brett Mclff Brent Garside Jerry Milne Marche Ramirez Detective Brett Miller Lt Randy Thomas Officer Trina Chacon Members of Scout Troops 664 and 771 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 23 Chairman Dama Barbour called the meeting to order at 3 30 18 6 0m pand welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members were present 1 Opening Ceremonies Pledge of Allegiance Youth Councii Youth Council Member Spencer Braithwaite directed the Pledge of Allegiance 2 1 Reverence Youth Couneil Opening Ceremonies For January 22 2014 to be arranged by Council Member Burgess Youth Council Member Annika Thorup offered the Reverence 1 3 Citizen Comments 06Chairman Dama Barbour reviewed the Citizen Comment Procedures for the 8 0418 3 2 audience She then called for anv citizen comments There were no citizen comments and Chairman Barbour closed the citizen comment period 4 1 Mayor Report s 02 The Mayor reported that he has been visiting various 33 18 Taylorsville businesses and meeting with residents over the past few weeks and has learned much from these visits He praised City Administrator John Inch Morgan for the great job he has done for the city for the past 17 years and stated that he would be missed Mayor Johnson welcomed new City Council Member Daniel J Armstrong The Mayor stated that he is excited to work with the Council Mayor Johnson commented that he will be traveling to Washington D C for the Conference of Mayors later this month He relayed that he is looking forward to bringing back ideas that will help the City grow Taylorsville City Council Minutes January 8 2014 Page 4 1 3 R 535 Chair Barbour mirrored Mayor Johnson ssentiments regarding Mr Morgan leaving his She wished him the best and thanked him for his position many years of service She welcomed Council Member Armstrong Chair Barbour recognized members of Scout Troops 664 and 771 2 VIENTS APPOINT 1 2 2014 Appointments of Individuals to Serve as Taylorsville Youth Ambassadors and as Members of the Taylorsville Youth Council Vice Kristie Overson Chair Vice Kristie Overson introduced the following individuals nominated to serve as Chair Taylorsville Youth Ambassadors Jasey Wyatt Katherine Ann Clark Spencer Braithwaite and Tyler Newton 16 Chair 38 18 Vice Overson described the responsibilities and duties of Youth Ambassadors as follows interning with a City department head for a day working with the Economic Development Department to meet with local businesses and volunteering at events including local parades and ribbon cutting ceremonies as ambassadors of the City She noted that Youth Ambassadors will provide leadership and mentoring at Youth Council Meetings and will help to educate the Youth Council in the govemment process She relayed that when their year of service is completed Youth Ambassadors will receive a scholarship to their university of choice or reimbursement for school expenses such as housing or books Chair Vice Overson stated that she is pleased to be working with this group of outstanding individuals 55 Chair 38 18 Vice Overson introduced those individuals nominated to serve as members of the Taylorsville Youth Council as follows Abigail Oligario Annika Thorup Aubree Newton Chelsea Candland Cheyanne Bradshaw Cole Arnold Emmy Beck Janet Tran Jessica Forsyth Kaylee Marshall Kendra Peterson Marche Ramirez Morin McIff Melanie Farronay Miranda Rankin Gano Hasanbegovic laden Muir Anne Tobin and Joshua Warnock 44 Chair 39 18 Vice Overson gave a brief overview of the duties and responsibilities of the Youth Council She noted that they will be learning about and participating in local government They will also organize and take part in service projects and fundraisers within the City Ms Overson noted that the Youth Council will mentor with elected and appointed City counterparts participate in Youth Day at the Legislature and will attend and participate in the Youth Leadership Conference at Utah State University l 4 29 8 0 Council Member Kristie Overson MOVED to adopt the list of nominees as presented Taylorsville Youth Ambassadors and Taylorsville Youth Council Members Council to serve as Member Brad Christopherson SECONDED the motion Chairman Dama Barbour called for Taylorsville City Council Minutes January 8 2014 Page discussion on the motion There being none she called for call aroll vote The vote was as follows yes Barbour Burgess yes Overson yes and Christopherson yes Armstrong yes All City Council members voted in favor and the motion passed unanimously 2 Resolution No l4 OI Affirming the Appointment of City Representatives to Various Boards and City Committees John Inch Morgan 23 City Administrator John Inch Morgan presented the subject resolution to appoint City 42 18 representatives to act as advisors and liaison to various Boards and City Committees Chair Barbour advised that a previous email was distributed with suggested assignments She stated that she would entertain a motion to approve those assignments as per the email 25 Council Member Ernest Burgess MOVED to adopt Resolution No 14 43 18 01 Affirming the Appointment of City Representatives to Various Boards and City Committees as per the email previously distributed Council Member Kristie Overson SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for a roll vote The vote was as follows Burgess call yes Barbour yes Overson yes Armstrong yes and Christopherson yes All City Council members voted in favor and the motion passed unanimously 40 Chair Barbour agreed to forward the email regarding Council Advisor Assignments to 44 18 City Recorder Cheryl Peacock Cottle She also invited any interested citizens to consider volunteering on a City committee 3 2 Resokstion No 14 02 Appoinfing a City Representative and an Alternate to Serve as a Member of the Valley Emergency Communication Center VECC Board John Inch Morgan City Administrator John Inch Morgan presented Resolution 14 02 Resolution 14 03 and Resolution 14 04 for consideration He explained the need to identify elected officials to serve on the VECC Board UPD Board and the UFA Board He noted the nature of these resolutions is to provide voting members to these Boards He explained that it is required that an elected official be appointed to these boards Mr Morgan clarified that he has brought these appointments as separate resolutions because the local inter agreement bylaws state that a document must be sent from the governing body to the Boards identifying the appointed representative 35Council Member Ernest Burgess MOVED to adopt Resolution No 14 46 18 02 Appointing Council Member Brad Christopherson as a Member of the Valley City Representative Emergency Communication Center VECC Board Council Member Kristie Overson SECONDED the motion Chairman Dama Barbour called for discussion on the motion There Taylorsville City Council Minutes January 8 2014 Page 6 being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes yes Armstrong Overson yes and Christopherson yes All City Council members voted in favor and the motion passed unanimously 4 2 Resolution No 14 03 Appointing an Individual to Serve as the City of Taylorsville Representative on the Unified Police Department Board of s Directors John Inch Morgan 00 Council Member ICristie Overson MOVED to adopt Resolution No 14 48 18 03 Appointing Mayor Larry Johnson to Serve as the City of s Taylorsville Representative on the IJnitled Police Department Board of Directors Council Member Brad Christopherson SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes yes Armstrong Overson yes and yes Christopherson All City Council members voted in favor and the motion passed unanimously 5 2 04 Appointing an Individual to Serve as the City of Resolution No 14 Taylorsville Representative on the Unified Fire Authority Board of s Directors John Inch Morgan 37 City Administrator John Inch Morgan noted that this resolution also includes a 49 18 representative to the Fire Service Area Board and when the motion is made both boards need to be specified 20 Council Member Brad Christopherson MOVED to adopt Resolution No 14 49 18 04 Appointing Mayor Larry Johnson to Serve as the City of sTaylorsville Representative on the Unified Fire Authority Board of Directors and the Unified Fire Service Area Board of Directors Council Member Dan Armstrong SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes Overson yes Armstrong yes and Christopherson yes All City Council members voted in favor and the motion passed unanimously 6 2 Resolution No OS 14 Appointing a City Treasurer and a City Recorder John Inch Morgan 57 Council Member Brad Christopherson MOVED to adopt Resolution No OS 50 18 14 Appointing Cheryl Peacock Cottle as City Recorder and to table the City Treasurer appointment until the next Regular City Council meeting on January 22 2014 Council Member Dan Armstrong SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Taylorsville City Council Minutes January 8 2014 Page 7 yes Overson Barbour yes and Christopherson yes Armstrong yes All City Council members voted in favor and the motion passed unanimously 3 REPORTS 1 3 Unified Police Department Taylorsville Precinct Awards Deputy Chief Tracy Wyant 00Unified Police Department Precinct Chief Tracy 52 18 Wyant recognized Detective Brett Miller and presented him with the Officer of the Month Award for the month of October 2013 Chief Wyant described effective actions that resulted in nine felony arrests including charges for narcotics possession of a stolen vehicle possession of a firearm by a restricted person and assorted property crimes 50Chief Wyant commended Detective Miller on his remarkable effectiveness in dealing 53 18 with career criminals and cited his many accomplishments 33 Chief Wyant recognized Officer Trina Chacon and presented her with the Officer of the 54 18 Month award for the month of November 2013 He summarized her active pro efforts that resulted in notification of damaged property to a City resident observance and assistance of an individual with imminent medical needs and the combined identification and apprehension of individuals responsible for narcotics offenses burglary offenses and robbery offenses The Chief noted that these accomplishments are in addition to Officer s Chacon substantial routine responsibilities and her assignment as a patrol officer He commended her for her steadfast work ethic attention to the community and professional service to the City of Taylorsville 40Chief Wyant recognized Lt Randy Thomas and City Administrator John Inch Morgan 56 18 Chief Wyant relayed that Lt Thomas has been given a new assignment in the Unified Police Department and cited his significant contributions to the Taylorsville Precinct He advised that Lt Thomas came on board at the onset of the precinct s transition and took over the patrol division as Commander Lt Thomas made significant changes which increased efficiency and spearheaded new programs such as the physical fitness and bicycle programs Chief Wyant commended Lt Thomas for his extraordinary efforts and leadership and presented him with an award for such Mr Morgan also thanked Lt Thomas for his service in Taylorsville 12Lt Thomas expressed his appreciation for the opportunity of 59 18 serving in Taylorsville He recognized those he has worked with in the City 36 Chair Barbour expressed gratitude for all law enforcement officers who serve so 00 19 diligently in Taylorsville Taylorsville City Council Minutes January 8 2014 Pagc S 4 CONSENT AGENDA 1 A Minutes RCCM 12 13 18 03 Council Member Ernest Burgess MOVED to adopt the Consent Agenda 01 19 Council Member Brad Christopherson SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes Overson yes and Christopherson yes Armstrong yes All City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters 6 FINANCIAL MATTERS There were no financial matters OTHER MATTERS 1 7 Discussion of City Newsletter Options John Inch Morgan 16City Administrator John Inch Morgan explained that the Valley Journal has notified the 02 19 City that it is ceasing publication of the Taylorsville newsletter newspaper due to financial issues Mr Morgan cited alternate options before the City as follows producing a printed newsletter to be publishing with a separate provider at twice the cost of the Valley Journal providing only an electronic version of the City newsletter or maintaining the current budget amount and spreading it throughout the year by publishing a newsletter only every other month He called for discussion and direction from the Council 22Chair Barbour cited the extreme importance and responsibility to communicate with 05 19 faylorsville residents Council Member Brad Christopherson stated his concern that the City needs more communication with residents not less 33Mr Morgan said that additional funds could be authorized but it would require the 06 19 Council opening the budget and holding a public hearing to make that change Mr Morgan suggested the possibility of a term short contract with a publisher at a cost of 2900 to 3600 per month He also gave the option of having a publisher prepare a newsletter and allowing them the option to sell advertising to offset costs Taylorsville City Council Minutes January 2014 8 Paee 9 7 07 19 Chair Barbour suggested making an immediate decision to deal with the rest of this year and then considering other options in the future 19 Council Member Armstrong inquired how the Valley Journal was previously 08x4 distributed Mr Morgan stated that most recently it has been delivered onto driveways with limited success In the past it has been mailed Mr Armstrong advised that he has not received it at his home 39Council Member Overson noted that the January Newsletter was not sent and so the 09 19 budget allocation for this month has not been spent but there are still five more months in the current budget She cited a newsletter published by another source She expressed concern over not having a Communications Director at this time and raised the question as to who will put the City newsletter together s 05 Chair Barbour asked for a consensus from the Council that there is a need to get a 11 19 printed newsletter to residents All Council Members agreed 19 3 1 5 Council Member Christopherson noted that the budget for a Communications Director has not been used and there may be some funds available within the communications budget for allocation He stated that he does not want to lose that position however re 37 Mayor Johnson confirmed that he will have the Communications Director position 13 19 filled but is unsure yet whether it will be part time or time full He added that as soon as the City Administrator position is filled he will work on hiring a Communications Director 49 Council Member Armstrong asked if there would be a contract required with another 13 19 provider John Inch Morgan suggested preparing a purchase order for contracting with a publisher for the remainder of the fiscal year and then sending out a request for proposals RFP 37 It was mentioned that a zip code area was missed in the last distribution ofthe 14 19 newsletter 03 Council Member Christopherson asked for confirmation that by the end of February a 15 19 Communications Director will be assigned 19Council Member Burgess inquired about cost for the Taylorsville Bennion Water 1529 Improvement District adding a newsletter with the water bill Mr Morgan advised that the Improvement District would only do one page on both sides but agreed to check into that possibility Council Member Christopherson noted that there would be less communication with that type of newsletter Taylorsville City Council Minutes January 8 3014 Page 10 38 Council Member Burgess suggested assigning someone to take photos for special 16 19 awards and events 36 Mayor Johnson advised that someone will be 17 19 assigned that responsibility during the interim time before a Communications Director is hired 53 Council Member Overson clarified that currently 8 17 19 1 00 per month is budgeted for newsletter publishing costs with 11 000 budgeted for the rest of the fiscal year She questioned where the extra 10 000 would come from for an alternate provider She also commented that she would like to hear if residents actually missed their newsletter in January 31 Chair Barbour emphasized that it is important to her to get as much information as 19 possible out to citizens 43 John Inch Morgan stated that part of the Strategic Plan is to better provide information 19 to residents He clarified that the City Council would need to do a resolution to approve an additional 10 000 fox provision of a newsletter and then recognize the allocated funds when the budget is opened l 2 9 1 Council Member Christopherson explained that if four 9 publications were completed every sih weeks over the next five months it would leave only 0 3 00 short in the existing budget He said this process could cover City newsletters through June 28Chair Barbour said she feels it is important to do the best job possible and get 22 19 communications up and running 52Council Member Overson advised that there is another issue to be addressed as part of 22 19 the budget process in an additional communications area e i website updates and potential new signage boards at City Hall 39Mr Morgan commented that Community Development Director Mark McGrath has 23 19 been given the assignment to take over Strategic Planning and will propose some dates over the neat few weeks when the City Council can meet with staff and citizens to discuss budgeting priorities that will need to be addressed 4Chair Barbour noted that the next Council Meeting is a Planning Session Mark 19 3 McGrath confirmed that the Planning Commission has been invited to participate and said they will be discussing the area of 4015 West 2 19 2 Council Member Burgess asked about the arrangement with Channel 17 at Salt Lake Community College Mr Morgan advised that they are paid when they have production costs Paylorsville City Council Minutes January 8 2014 Page I I such as public service announcements He noted that there have been no broadcasting costs for Channel 17 over the last two years 52 Council Member Burgess questioned whether there are any options for improving 26 19 broadcasts He cited feedback received from resident with regard to picture quality of the meeting broadcasts etc Mr Morgan said that upgrading would require purchasing better cameras in the Council Chambers 2 7 Council Elections for 2014 Council Chair and Council Chair Vice Cheryl Peacock Cottle l2 9 098 City Recorder Cheryl Peacock Cottle announced that the following nominations have been received for 2014 Council Chair and Council Chair Vice Nominated for Council Chair Kristie Overson Nominated for Council Chair Vice Ernest Burgess Ballots were distributed and Council Members were asked to vote for one individual for each position Ballots were collected and counted by Deputy Council Recorder Coordinator Kristy Heineman Ms Cottle announced the election results as follows 2014 Council Chair Kristie Overson 2014 Council Chair Vice Ernest Burgess 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action 09 There were no new items for subsequent consideration 1930 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 30 19 9 1 RDA Board Meeting Wednesday January 8 2014 7 0 0mp 2 9 Planning Commission Meeting Tuesday January 14 2014 0 7 0m p 9 3 City Council o W rk Session Wednesday January 15 2014 0 60mp 9 4 City Council Briefing Session Wednesday January 22 2014 0 6 0m p 9 5 City Council Meeting Wednesday January 22 2014 3 6 0mp 9 6 Mayor Town Meeting Open House Wednesday January 29 2014 s 6 0 0m pto 0 7 0m p Taylorsville City Council Minutes January 8 014 Page 12 10 CALENDAR OF UPCOMING EVENTS 10 Taylorsville Urban Iditarod Saturday March 1 2014 00 m 10 a Location TBD Visit taylorsvilleurbaniditarod www com 18 Discussion ensued regarding putting together an elected officials team for the 31 19 upcoming Iditarod Council Members expressed their desire to form a team Council Member Brad Christopherson MOVED to reczss the regular City Council Meeting and convene the RDA Board Meeting Council Member Kristie Overson SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for a roll vote The vote was as follows Burgess call yes Barbour yes Overson yes Armstrong yes and Christopherson yes All members of the City Council present voted and the motion carried by a unanimous vote RECESS FOR RDA BOARD MEETING RECONVENE REGULAR CITY COUNCIL MEETING ollowing RDA Board Meeting The regular City Council Meeting was reconvened at 4 7 3m p 11 CLOSED SESSION Conferexxce Room 202 11 Strategy Session to Discuss the Sale or Purchase of Real Property 58 Council Member Brad Christopherson MOVED to convene a Closed Session to 43 19 discuss the sale or purchase of real property Council Member Ernest Burgess SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes Overson yes yes All members of the City Council present voted and yes and Christopherson Armstrong the motion carried by a unanimous vote CLOSED SESSION Sale or Purchase of Real Property Those in attendance at this Closed Session were Mayor Larry Johnson City Administrator John Inch Morgan Council Members Barbour Burgess Christopherson Armstrong and Overson City Attorney John Brems Community Service Division Director John Taylor Economic Development Director Donald Adams Economic Development Specialist Wayne Harper Chief of Finance Scott Harrington and City Recorder Cheryl Peacock Cottle Minutes for the Closed Session were taken and are now on file as a Protected Record Taylorsville City Council Minutes January 8 014 3 Page 12 ADJOURNMENT Council Member Brad Christopherson MOVED to adjourn the Closed Session and the Regular City Council Meeting Council Ylember Dan Armstrong SECONDED the motion Chairman Dama Barbour called for discussion on the motion There being none she called for call aroll vote The vote was as follows Burgess yes Barbour yes Overson yes and yes Armstrong yes Christopherson City All Council members voted in favor and the motion passed unanimously The meeting was adjourned at 3 8 3m p J Cheryl P cock Cottle City Recorder Minutes approved CC 01 14 22 4linules Prepared b Cheryl eawek Cottle Ciry ttecorder