City Council

Taylorsville City Council Minu es April 2 2014 Page 1 City of Taylorsville CITY COUNCIL MEETING Minutes Wednesday Apri12 2014 Council Chambers 2600 West Taylorsville Blvd Room No 140 Taylorsville Utah 84129 BRIEFING SESSION Attendance Mayor Larry Johnson Council Members City Staff Council Chairman Kristie Overson John Taylor City Administrator Vice Emest Burgess Chairman John Brems City Attorney Council Member Daniel Armstrong Cheryl Peacock Cottle City Recorder Council Member Dama Barbour Scott Harrington Chief Financial Officer Council Member Brad Christopherson Mark McGrath Community Development Director Wayne Harper Economic Development Director Tracy Wyant IJPD Precinct Chief Todd Caldwell UFA Kristy Heineman Council Coordinator BRIEFING SESSION 1 Review Administrative Report 6 53 0 PM Chairman Kristie Overson conducted the Briefing Session which convened at 0 6 3 pCity Recorder Cheryl Peacock Cottle conducted a Roll Call wherein all Council Members m were present Chair Overson called fox questions on the Administrative Report 6 19 0 5 PM Discussion was held regarding preparation and organization for the upcoming Up on Apri126 2014 Spring Clean Taylorsville City Council Minutes April 2 2014 Page 2 2 Review Agenda 6 PM The agenda for the City Council Meeting was reviewed 46 0 3 Adjourn 6 1 5 PM Chair Overson declared the Briefing Session adjourned at 1 6 1m p REGULAR MEETING Attendance Mayor Larry Tohnson Council Members City Staff Council Chairman Kristie Overson John Taylor City Administrator Vice Ernest Burgess Chairman John Brems City Attorney Council Member Daniel Armstrong Mazk McGrath Community Development Director Council Member Dama Barbour Tracy y W ant UPD Precinct Chief Council Member Brad Christopherson Cheryl Peacock Cottle City Recorder Scott Harrington Chief Financial Officer Todd Caldwell UFA Kristy Heineman Council Coordinator Ben Gustafson Emergency Response Coordinator Rhetta McIff Neighborhood Services Coordinator Tiffany Janzen Public information Officer Citizens Alan Anderson Joan White Keith Sorensen Renee Sorensen John Gidney Daryl Uudmundson Anthony Dye Gano Hasanbegovic Greg Burgoyne Margene Burgoyne Marin McIff Candy Caballero Tom Haroldsen 1 WELCOME INTRODUCTION AND PRELIMINARY MATTERS 6 20 3 3 PM Chairman Kristie Overson called the meeting to order at 3 6 3 m p and welcomed those in attendance City Recorder Cheryl Peacock Cottle conducted aRoll Call wherein all Council Members were present Taylorsville City Council Minutes Apri 12 2014 Page 3 1 Opening Ceremonies Pledge of Allegiance Youth Council Youth Council Member Anthony Dye directed the Pledge of Allegiance 2 1 Reverence Youth Council Opening Ceremonies For April 16 2014 to be arranged by Council Member Armstrong Youth Council Member Gano Hasanbegovic offered the Reverence He called for a moment of silence in memory of Anthony Rodriguez who was recently struck and killed near Taylorsville High School 3 1 Mayor Report s 3 1 Proclamation Designating Apri12014 as Child Abuse Prevention Month in the City Taylorsville 6 3 522 PM Mayor Lawrence Johnson recognized Taylorsville Exchange Club President Renee Sorensen and presented her with a proclamation designating Apri12014 as Cl2ild Abuse Prevention Month in Taylorsville 6 02 3 8 PM Ms Sorensen thanked the City for proclaiming April as Child Abuse Prevention Month in Taylorsville She relayed that a Pinwheel Garden will be planted at City Hall on a She invited the Saturday April 5 2014 at 10 00 m public to attend this worthwhile event 4 1 Citizen Comments 6 51 3 9 PM Chairman Kristie Overson reviewed the Citizen Comment Procedures for the audience She then called for any citizen comments 6 PM There were no citizen comments and Chairman Overson closed the citizen comment 20 4 period 2 APPOINTMENTS 1 2 Appointment of Museum Naming Committee John Taylor 6 28 4 0 PM City Administrator John Taylor relayed that the Historic Preservation Committee has requested the ability to name the buildings and facilities at the museum on 4800 South He described the process to name public places and clarified that city ordinance requires the appointment of a naming committee consisting of one City Council representative aCity staff representative and at least three large at individuals He cited policies and procedures that the Taylorsville City Council Minutes April 2 014 Pale 4 committee must follow to provide recommendations for naming a public place for Council consideration Mr Taylor listed s Administration recommendations for the Naming Committee as follows Council Chair Kristie Overson City Administrator John Taylor and Historic Preservation Committee Members Joan White Connie Taney Bruce Wasden and Joan Wasden 6 03 4 2 PM Council Member Brad Christopherson MOVED to appoint Kristie Overson John Taylor Joan White Connie Taney Bruce Wasden and Joan Wasden as members of the Museum Naming Committee Council Member Ernest Burgess SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called for call aroll vote The vote was as follows yesArmstrong Overson yes Christopherson yesBurgess yes yes All City Council members voted in favor and the motion passed and Barbour unanimously 3 REPORTS 1 3 Youth Council Report Youth Council Chair The Youth Council Report was not presented at this time and will be given at a future date 2 3 ChamberWest Report Alan Anderson 10PM 6 4 3 ChamberWest President Alan Anderson reported on activities of ChamberWest He noted that ChamberWest covers three cities He explained that the Chamber is independently funded by businesses 31 6 4 3 PM Mr Anderson said that the s Chamber job is to help businesses arrive He relayed that the Chamber advocates for business in the City of Taylorsville He referenced information relayed on behalf of Taylorsville businesses by the Chamber last fall in regard to the tax increase for economic development He indicated that the Chamber helps business owners develop relationships with other business owners and provides opportunity for involvement in the community He stated that value added benefits are provided for business use along with opportunities for education and exposure 4Mr Anderson reported that approximately 60 businesses are members of the Chamber 44 18 of Commerce in Taylorsville He acknowledged that there is great opportunity for membership growth He stated that there are about 400 Chamber members throughout Salt Lake County 24PM 6 4 5 Mr Anderson cited Chamber efforts to work with publishers of the new Taylorsville Journal to help promote business support of the Journal He referenced input relayed by some Taylorsville businesses indicating that they were in favor ofthe recent tax increase as long as the revenue was used for economic development purposes He said the Taylorsville City Council Minutes Apri12 2014 Page 5 consensus of the business community is that economic development should be the s City top priority Mr Anderson noted that the Chamber is committed to working with the Taylorsville Economic Development Department to put lights on in store fronts 6 42 6 PM Mr Anderson noted that he has met with businesses near the turn through intersection He relayed that since completion of that construction most businesses axe down approximately 30 He reported that some businesses have indicated intent to relocate and some have had to reduce staff Mr Anderson said he is currently personally working with UDOT the Governor Office and some legislators to formulate whether there is any assistance available s for affected businesses 1 6 4 8 YM Mr Anderson described discussions held with businesses along 5400 South where the island is near Bangerter Highway He said businesses around access points have had business pick up again but the island has impacted other businesses e i Arby who recently s closed 6 4 8 1 P9 1Mr Anderson reported on visits he has made to some of the larger employers in the City eiRoyal Bank of Scotland 1CU Medical Convergys Sorensen Communication and Nielsen Labs He cited ribbon cuttings that are held for businesses and thanked elected officials for their support of such 6 16 5 1 PM Council Member Dan Armstrong inquired about the possibility of having business owners come together in a meeting to discuss ways to bring more businesses into Taylorsville Mr Anderson agreed that it is helpful to receive feedback from business owners He noted that the Chamber participated with the City in crafting rethe sign ordinance which has been advantageous for businesses He agreed that a group meeting might be held 61 0 PM Council Member Armstrong called for Mr s Anderson opinion on why businesses are locating in areas other than Taylorsville e i West Valley City and West Jordan City Mr Anderson commented on aspects of economic development and the need to find anchor tenants and willing property owners developers He commented that Taylorsville has a suitable tax base for attracting business He discussed economical changes that affect small businesses 6 44 5 3 PM Mr Anderson acknowledged the s City support of businesses and cited the individual Chamber website for Taylorsville at tavlorsvillechamber orE www 3 Food Pantry Report Greg Margene Burgoyne 6 S l iPM Greg and Margene Burgoyne reported on the Taylorsville Food Pantry Ms Burgoyne distributed printed information regarding the food pantry Taylorsville City Council Minutes April 2 2014 Page 6 65 Pivl Mr Burgoyne indicated that they were asked to manage the Taylorsville Food 54 Pantry the first of February 2014 He cited a meeting held with Mayor Johnson Council Chair Vice Ernest Burgess City Administrator John Taylor Keith Kristie Overson Council Chair Barlow and Morris Pratt 6 18 5 6 PM Ms Burgoyne cited a meeting with the Board of Tri Park Services on Februazy 15 2014 She listed members of the Park Tri Board as follows Morris Pratt Mary Ann Patrick Lillian Brito Ernest Burgess and Ken Cook She reported that Keith Barlow resigned after seven years of managing the Food Pantry Ms Burgoyne noted that she and her husband were selected as part of the Board 6 39 5 6 PM Ms Burgoyne relayed that after some significant rearrangement and cleanup of the Pantr it was opened on March 5 2014 She referenced hours of business as described on the previously distributed flyer She cited 26 clients in the first hour of business today 6 21 5 7 PM Mr Burgoyne expressed appreciation for the relocation of the Senior Center Van Ms Burgoyne referenced wonderful volunteers and said 136 volunteer hours have been logged since the opening on March 5 2014 She agreed to continue reporting on volunteer hours to the City Council She explained that deliveries are received from the Utah Food Bank every other Friday morning She described products that are provided inventories that are required and rotation plans that have been implemented She advised that the Food Pantry is always willing to accept public donations 25 6 5 9 PM Mr Burgoyne reported that supplies have been purchased and there are a refrigerator and freezer that will be replaced He indicated that the laptop used at the Pantry is very slow and called for some technical support adviee from the City so that a new laptop might be purchased by Park Tri He reviewed the Taylorsville Food Pantry Application and called for feedback on information required 7 0 2 PM Council Members commented on reasons that certain information may be required on the application 7 47 0 2 PM City Attorney John Brems suggested meeting directly with City Administrator John Taylor outside of the open meeting to work out issues pertaining to the information required on the application 7 59 0 2 PM 1 V Is Burgoyne cited visits to the Pantry by Mayor Johnson Council Chair Kristie Overson and Chair Vice Ernest Burgess She thanked them for their interest and support She extended an invitation to any others who would like to come to the Food Pantry to do so Taylorsville City Council Minutes April 2 2014 Page 7 7 08 3 PM Ms Burgoyne reviewed statistics contained in the Monthly Service Report for the Taylorsville Food Pantry She noted that most visits to the Pantry are from Taylorsville residents She said some clients do come from other cities and questioned whether it is appropriate to serve them She indicated that she does not want to turn anyone away hungry 7 12 0 4 YM Chair Overson suggested that these are questions for Park Tri and for City Administrator John Taylor 7 0 5 PM 3 Ms Burgoyne referenced the large need to provide food and said that an article will be in the upcoming Taylorsville Journal to advise residents that the Food Pantry is open 0 7 3 5 PM Council Members and Mayor Johnson thanked Mr and Mrs Burgoyne for their help and commitment to the Food Pantry 4 3 Emergency IVlanagement Report Ben Gustafson 0 16 7 7 PM Emergency Response Coordinator Ben Gustafson reported on emergency management efforts in Taylorsville He cited his duties as follows assistance and coordination of mitigation efforts preparation for emergencies and disasters and coordination of the response to large events along with recovery from such He described his background education experience and certification related to emergency response services Mr Gustafson cited his current focus on people and praotice in regard to emergency management He referenced Be Ready programs as a high priority He said groups targeted for training and coordination efforts are Taylorsville City staff members elected officials volunteers and neighboring agencies Unified Fire Authority and Unified Police Department 79 PM Mr Gustafson reviewed City Objectives as follows 08 100 compliance to the National Incident Management System NIMS Assigned and trained Emergency Operations Center EOC staff Quarterly exercises training or and refreshers Documentation 70 PM Mr Gustafson described progress made by the City as follows 15 EOC Organizational Chart in place Development of training plan for City employees all Section Chiefs and Command Staff will be sent to the Emergency Management Institute to complete Hazards Allposition specific training Building rapport with outside agencies neighboring cities county and state level 03 7 1 2 PM Mr Gustafson cited Volunteer Objectives CERT as follows T aylorsville City Council Minutes April 2 2014 Pale 8 Update roster Leadership organization assigned and trained Communications with leadership volunteers Quarterly exercises and trainings Deployability Recognition of volunteers 1 46 7 2 PM Nlr Gustafson cited Cert Progress as follows Consolidation of rosters nearly 675 trained CERT volunteers in the City in the process of contacting to verify availability New organizational chart will include Program Director and six Volunteer Coordinators Regular meetings with current leadership Purchased necessary equipment and tools 7 17 4 PM Mr Gustafson listed Volunteer Objectives Medical Reserve Corps as follows Create program recruit volunteers hold training and exercise 5 year objective 3 1 7 626 PM Mr Gustafson called for questions from Council Members and there were none 4 CONSENT AGENDA 41 Minutes RCCM 03 14 19 2 7 1 6 PM Council Member Ernest Burgess MOVED to adopt the Consent Agenda Council Member Brad Christopherson SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called for call aroll vote The vote a w s as follows yes Overson Armstrong yes Christopherson yes Burgess yes and Barbour All yes City Council members voted in favor and the motion passed unanimously 5 PLANNING MATTERS There were no planning matters Taylorsville City Council Minutes Apri 2 2014 Page 9 6 FINANCIAL MATTERS 1 6 Resolution No 10 I4Approving an Interlocal Cooperative Agreement with Salt Lake County with Respect to the Planning of a Potential Scale Large Development in the City Wayne Harper 7 46 1 7 PM Economic Development Director Wayne Harper described a partnership that Salt Lake County is proposing for planning of the area around 5400 South and Redwood Road He relayed that the subject area is about 210 acres from 1500 West to 1900 West and 2 I 15 on the South to about 5300 South north of the old Furniture Warehouse property He clarified that the Taylorsville High School is excluded but includes all the other retail office multi family and hotel properties in the area Mr Harper indicated that the County has offered to contribute 000 to be matched by Taylorsville City and will allocate county staff resources software 25 and specialized programs to participate He explained that funding will be used to retain a consultant to specifically work with City staff in developing a master plan for the area with buy in from the Planning Commission and all the stakeholders He noted that this plan will be used as a vision tool in redeveloping that entire area 8 7 1 9 PM Council Member Brad Christopherson MOVED to adopt Resolution No 14 0 Approving an Interlocal Cooperative Agreement with Salt Lake County with Respect to the Planning of a Potential Scale Lazge Development in the City Council Member Ernest Burgess SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called fox aroll call vote The vote was as follows Armstrong yes Overson yes Christopherson yes Burgess yes and Barbour yes All City Council members voted in favor and the motion passed unanimously 2 6 Resolution No 14 11 Approving an Interlocal Cooperative Agreement with Salt Lake County with Respect to the HOME Investment Partnership Program for Federal Fiscal Years 2015 Through 2017 John Taylor 17 7 2 0 PM City Administrator John Taylor presented the subject resolution to approve the HOME funds received through a partnership with Salt Lake County for home down payment assistance or rehabilitation 56 PM 720 Council Member Ernest Burgess MOVED to adopt Resolution No 14 11 Approving anInterlocal Cooperative Agreement with Salt Lake County with Respect to the HOME Investment Partnership Program for Federal Fiscal Years 2015 Through 2017 Council Member Dama Barbour SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called for call aroll vote The vote was as follows Armstrong yes Overson yes Christopherson yes yes Burgess and Barbour yes All City Council members voted in favor and the motion passed unanimously Taylorsville City Council Minutes April 2 014 Page 10 3 6 Resolution No 12 I4 Approving an Interlocal Cooperative Agreement with Salt Lake County with Respect to the 2014 UPDES Media Campaign John Taylor 74 1 5 PM City Administrator John Taylor relayed that Taylorsville is part ofthe Salt Lake County Storm Water Coalition in conjunction with federal requirements for the Storm Water Pollutant Elimination Discharge Systems UPDES He explained that as a member of the coalition the City is required to participate in a Media Campaign e i Slow the Flow etc to help educate Taylorsville residents about the importance of eliminating pollutants in storm water Mr Taylor noted advantages to the City and requirements that are satisfied by becoming an actual member through an interlocal agreement He clarified that the agreement does not change current fmancial obligations but merely satisfies some other requirements 55PM 7 2 2 Council Member Brad Christopherson MOVED to adopt Resolution No 14 12 Approving an Interlocal Cooperative Agreement with Salt Lake County with Respect to the 2014 UPDES Media Campaign Council Member Dama Barbour SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called for a roll call vote The vote was as follows Armstrong yes Overson yes Christopherson yes yes and Barbour Burgess yes All City Council members voted in favor and the motion passed unanimously 7 OTHER MATTERS 7 08 2 4 PM Council Member Brad Christopherson relayed that a constituent recently approached him regarding business transactions with the City He reported that issues have been worked out and the business is moving forward to come to Taylorsville He thanked Community Development Director Mark McGrath for his efforts in assisting new businesses He encouraged others to contact the City when assistance is needed with business applications etc 7 48 2 5 PM Chair Vice Ernest Burgess also complimented Mr McGrath and the Planning Commission for their efforts in recently resolving a negative issue regarding housing 7 34 2 6PM Chair Overson recognized members of City staff in attendance and thanked them for their efforts 8 NEW ITEMS FOR SUBSEQUENT CONSIDERATION No Action There were no new items for subsequent consideration Taylorsville City Council Minutes April2 3014 Page 11 9 NOTICE OF FUTURE PUBLIC MEETINGS NEXT MEETING 7 0 6 PM 1 9 Planning Commission Meeting Tuesday Apri18 2014 0 7 0m p 2 9 City Council Briefing Session Wednesday April 16 2014 06 0m p 9 3 City Council Meeting Wednesday Apri116 2014 3 6 0 p m 9 4 City Council Work Session Wednesday April 23 2014 0 6 0 m p 9 5 Mayor s Town Open Meeting House Wed Apri130 2014 6 0 0m pto 0 7 0 m p 10 CALENDAR OF UPCOMING EVENTS 7 15 2 8 PM 10 Easter Eggstravaganza Sponsored by CrossPoint Church Taylorsville City Hall Saturday April 19 2014 10 00 m a 10 2 Easter Egg Hunt Sponsored by Taylorsville City and Salt Lake County Parks Recreation Valley Regional Ball Field Saturday April 19 2014 9 0 0m a 3 10 Easter Egg Hunt Sponsored by the Lions Club Labrum Park Saturday April 19 2014 0 9 0m a 4 10 Wide Day ofService Saturday Apri126 2014 City 8 0 0m a to 12 00 m p More information is available at taVlorsvilleut ov www 11 CLOSED SESSION Conference Room 202 1 I1 Strategy Session to Discuss the Sale or Purchase of Real Property 40PM 7 2 8 Council Member Brad Christopherson MOVED to convene a Closed Session to discuss the sale or purchase of real property Council Member Dan Armstrong SECONDED the motion Chairman ICristie Overson called for discussion on the motion There being none she aroll vote The vote was as follows called for call yes Overson Armstrong yes yes Burgess Christopherson yes and Barbour yes All members of the City Council present voted and the motion carried by a unanimous vote CLOSED SESSION Sale or Purchase of Real Property Those in attendance at this Closed Session were Mayor Larry Johnson Council Members Barbour Burgess Christopherson Armstrong and Overson City Attorney John Brems City Administrator John Taylor Economic Development Director Wayne Harper Chief Financial Officer Scott Harrington and City Recorder Cheryl Peacock Cottle Taylorsville City Council Minutes April 2 2014 Page 12 Minutes for the Closed Session were taken and aze now on file as a Protected Record 12 ADJOURNMENT Council Member Brad Christopherson MOVED to adjourn the Closed Session and the Regular City Council Meeting Council Member Dama Barbour SECONDED the motion Chairman Kristie Overson called for discussion on the motion There being none she called for call aroll The vote was as follows vote yes Christopherson yes Overson Armstrong yes Burgess yes and Barbour yes All City Council members voted in favor and the motion passed The meeting was 5 7 7m p 7mously una ni t a ourn d ednj Cheryl Pe ock Cottle City Recorder Minutes approved CC 04 14 16 Minutes Prepared by Cheryl Peacock Cottle City Recorder