City Council

Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 1 City of Taylorsville Special City Council Meeting Minutes Wednesday, March 9, 2016 Council Chambers 2600 West Taylorsville Blvd. Taylorsville, Utah 84129 ______________________________________________________________________________ 6:00 p.m. SPECIAL CITY COUNCIL MEETING Attendance Mayor Lawrence Johnson Council Members: City Staff: Chairman Ernest Burgess John Taylor, City Administrator Vice-Chairman Brad Christopherson Cheryl Peacock Cottle, City Recorder Council Member Dan Armstrong Scott Harrington, Chief Financial Officer Council Member Dama Barbour Kris Heineman, Council Coordinator Council Member Kristie Overson Tracy Cowdell, City Attorney Tiffany Janzen, Public Information Officer Mark McGrath, Community Development Director Others: Officer Marnie Montgomery 1. Welcome, Introduction and Preliminary Matters – Chairman Burgess 6:00:21 PM Chairman Ernest Burgess called the Special City Council Meeting to order at 6:00 p.m. and welcomed those in attendance. City Recorder Cheryl Peacock Cottle conducted a Roll Call, wherein all Council Members were present, except Council Member Dan Armstrong. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 2 2. Community Volunteer Service Opportunities Discussion 6:01:16 PM Discussion was held regarding upcoming volunteer service opportunities in the community. City Administrator John Taylor cited liability issues if the City should try to manage large volunteer groups on public roads. He suggested that the best thing residents can do is perform service to clean up their own neighborhoods. 6:02:48 PM Council Member Kristie Overson cited a youth group in her district who is doing a group activity service project on April 16, 2016 from 10:00 a.m. to 2:00 p.m. She stated that about 150 youths will participate and asked what they might do to help in the community. 6:03:27 PM Mr. Taylor suggested having them contact religious groups. He said that there is a cost to the City if a road must be closed for cleanup activities, etc. 6:03:39 PM Council Member Dan Armstrong joined the meeting at 6:03 p.m. 6:04:02 PM Mayor Johnson suggested contacting senior citizens through the Senior Center to see if the group can help with cleanup projects at senior homes. He also recommended contacting religious leaders to determine people who need assistance. 6:04:40 PM Council Member Overson asked how she might direct citizens, groups, or scouts who contact her about ideas for service projects. 6:04:55 PM Mr. Taylor indicated that Eagle Scout projects are a separate matter, but for others he would suggest walking through City parks or along the Jordan River Trail to clean up trash, etc. He noted that some sections along the Jordan River present difficult working conditions. 6:06:25 PM Council Member Barbour questioned the potential to have groups go into parks and plant trees. She stated that the City can use all the trees it can get. 6:07:15 PM Discussion was held regarding volunteers planting trees in parks. Mr. Taylor acknowledged that a different standard must be followed when volunteers are working near roadways. He said the cost of doing this is prohibitive. He said that volunteer help may be used within parks, but the City would need to supervise any plantings of trees. 6:07:03 PM Mayor Johnson cited the need to have people who know what they are doing plant trees. He said that the City contracts with entities that can do it properly. It was noted that the City uses Strong Solutions for tree planting services. 6:08:14 PM Mr. Taylor referenced neighborhoods who may want to participate in assembling playground equipment. He cited a litigious society and the potential liability with volunteers Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 3 putting playground equipment together. He stated that it is difficult to ensure that proper standards are met. He referenced the associated cost to using volunteers and said he believes citizens should be encouraged to simply help within neighborhoods. 6:09:56 PM Council Member Barbour asked about the program to “Adopt a Park.” Mr. Taylor gave explanation on the LARP Committee’s request for authority to adopt a park. He said that if the Council wants to give that authority to a LARP Committee Member, it is a policy issue and should be discussed. If there is a request or a capital improvement, it should be brought forward as a budget item. He recommended that those who want to help with maintenance in parks, be allowed to adopt a park by name, but work through the City’s park maintenance provider on what actually needs to be done in a park. 6:11:08 PM Mayor Johnson said that the program is more to facilitate recommendations for needs identified within a park. Mr. Taylor said that it would be very helpful for those who are participating in the program to simply pick up the trash, empty cans and make sure parks are clean and tidy. 6:11:55 PM Council Member Overson inquired how this fits in with what Keith Sorensen has suggested regarding appointing Park Stewards. 6:12:02 PM Council Member Dan Armstrong said his understanding is that stewards would be assigned to watch after the park and then communicate any needs to the City. He indicated that he does not think the City should start giving them authority to plant trees, etc. but, rather, just bring issues to the attention of the maintenance crew. Others in attendance concurred. 6:13:56 PM Council Member Overson acknowledged that she will tell groups she is communicating with to just look inside neighborhoods and check with ecclesiastical leaders. She indicated that she will also recommend calling the museum or the senior center. She summarized that the City will not be directing volunteers to specific projects, but will just ask them to look around for service needs. 6:14:32 PM Mr. Taylor said it is okay to ask citizens to perform simple clean ups in a park or along the Jordan River trail, but the City should not have them work along roadways without a special discussion. 6:15:23 PM Mayor Johnson listed criteria for where trees should be planted in parks and described damage that can be done. 6:16:08 PM Chair Burgess agreed that park stewards should just be notifying the City about needs in parks. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 4 6:17:35 PM Mayor Johnson reiterated that specific planning should be done to determine the right tree sizes, etc. 6:15:38 PM Mr. Taylor asked how many trees were planted on the City Center property. Community Development Director Mark McGrath indicated that there were probably 30 trees planted. He confirmed that a lot of staff time and coordination was spent. Mr. Taylor suggesting not turning away offers of service, but redirecting them to the people of Taylorsville. 3. Strategic Plan Discussion 6:18:08 PM Chair Burgess called for discussion regarding strategic planning. 6:18:35 PM Council Member Christopherson confirmed that the intent of this discussion is to highlight some priorities that the Council would like to see in the budget. He cited an area in his district that is in need of cleanup. He said he is working with the adjacent home owner and has discussed the matter with City Administrator John Taylor. He relayed that the property is the corner piece of 2200 West and 6200 South and is in line with a neighborhood improvement project as the gateway to a neighborhood. Council Member Christopherson indicated that he is getting cost estimates and working to determine what would be in harmony with the surrounding area. He said he would like to see some action on this from a neighborhood cleanup standpoint. Council Member Christopherson clarified that some landscaping, culinary water, etc. is needed. 6:20:20 PM Mr. Taylor relayed that the City has approached Salt Lake County, since the property referenced is theirs, to see if they have funding and to determine their stance. 6:20:41 PM Council Member Dan Armstrong noted that each District has about $8,000 for cleanup within individual districts. Council Member Christopherson estimated that costs for his referenced project will likely exceed that amount, depending on the County involvement. Council Member Armstrong suggested doing half the project in June and half in July. Council Member Christopherson agreed that was a good idea. He cited challenges with the situation and said he would like the project to have a positive impact on everyone involved. He observed that there is no reason to spend taxpayer dollars if it will result in negativity with neighbors. He said he does not want to tread on any feelings, but believes reasonable arrangements can be made. 6:22:24 PM Chair Burgess suggested that Council Member Christopherson follow up on this project and report back as to what is needed. 6:22:43 PM Mayor Johnson observed that monument gateway signs are pretty dull and should be decorated with flowers around them. Council Member Dama Barbour agreed. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 5 6:22:47 PM Mr. Taylor relayed that plans to landscape around the signs are in the works through the use of maintenance money and the sign at 4700 South/Redwood will be dealt with first. He indicated that there may need to be some budget allocated for future signs improvements. He confirmed that costs are unknown at this point. 6:23:28 PM Community Development Mark McGrath confirmed that the signs are placed on easements and permissions from property owners have already been obtained. He observed that the sign on Redwood Road requires more landscaping than others because it is in a clear view area. He relayed that the sign on 4700 South is on UDOT property and the design and easement was approved by UDOT. He gave clarification on the sign on Alan Dalley’s property and arrangements that were made to tie into his irrigation system. 6:24:53 PM Council Member Christopherson asked about any curbing planned around sign areas. Mr. McGrath confirmed that there will be metal edging or a small retaining wall to create an edge around sign landscaping. He confirmed that the signs are lit with solar power. He acknowledged that the sign landscaping projects will happen this spring. 6:26:15 PM Council Member Dama Barbour cited the sign on Bangerter and 6200 South and asked if there is any way to enhance it even though there is not a lot of room. Mr. McGrath relayed that this sign is on UDOT property and they are a little sensitive about what can go in their right-of-way. He said the City could check with UDOT, but it would likely have to do something small and low-growing. 6:27:28 PM Council Member Barbour said she would like to see some of the signs with the former logo updated to the new logo, so there is consistency in the City. She asked whether the City would have to start over with new signs to do this. Mr. McGrath listed five old style signs located at the Senior Center, Millrace Park, 4700 South/Bangerter, 4800 South, and the Recreation Center. 6:28:27 PM Mr. Taylor observed that new signs would have to be installed, as he cannot see a way to replace the old logo with the new one on existing signs. He noted that all the old signs are made of different materials. 6:28:39 PM Council Member Barbour stated that she would like to continue with adding some new signs as it is possible. 6:28:49 PM Council Member Overson observed that the City has a good start on signs and, hopefully, can add or replace some more each year. Mr. Taylor relayed that a cost has been obtained for all of the signs that could be constructed. He said that costs can be brought to the Council for discussion. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 6 6:29:27 PM Mayor Johnson indicated that he would personally be satisfied with narrower signs like the one on Redwood and 6200 South. He observed that big signs are very costly. Others agreed that consistency is more important than size. 6:29:58 PM Mr. McGrath clarified that, according to the signage plan, the only two large signs are the one on Redwood Road and the one on 4700 South. He said the others to be replaced would all be the same design, but smaller. 6:30:45 PM Chair Ernest Burgess agreed with installing smaller signs. He cited a desire to finish what has been started this year and then do more signs as the budget allows. 6:31:13 PM Council Member Kristie Overson cited the group that came before the Council with requests for Vista Park. She asked whether those requests are doable, if they will go into next year’s budget, or whether they are off the mark. 6:31:18 PM Mr. Taylor stated that the requests are doable, but there are questions about phasing, timing, and how much in costs to allocate this year. He suggested that the big ticket item would be the playground and cited needed decisions on the desired playground style. He observed that the sidewalk and safety issues should be addressed as soon as possible. He said a plan for Vista Park will be brought back. 6:32:06 PM Council Member Overson agreed that safety issues should come first. 6:32:17 PM Mayor Johnson also agreed and said there are plans to budget money for Vista Park. He stated that he was impressed with the comments presented by Jolene Dearden. He noted that everything cannot be done all at once, but the City should do what it can this year and then keep going in future years. 6:33:01 PM Council Member Dan Armstrong said one of the areas he has looked at is near Plymouth Elementary where the fence along the canal is in real disrepair. He cited safety concerns for children and asked if there is any way of improving that. 6:33:39 PM The Mayor said he already has a bid for $38,000 on that project for the whole thing, from 5400 South to 4800 South, and an amount will be requested in the budget. He added that he also worries about safety for the children in the area. He cited the potential to have the Canal Company participate in costs. He said the existing fence will be matched with a six-foot chain link fence. 6:34:14 PM Council Member Armstrong asked about the temporary structure that is being built there. Mr. Taylor explained that Taylorsville Bennion Improvement District is testing ground Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 7 water there and is required to screen the whole operation. He said it should be down within the next couple of weeks. He confirmed that this is all temporary construction work. 6:35:27 PM Council Member Christopher cited an additional issue with the bank eroding away in the same area. Mr. Taylor gave explanation on jersey barriers that are rotating. He said this is a natural occurrence that needs to be addressed at some time. He said if the Council is interested in options for solving this immediately Administration will development them, but it is likely to be millions of dollars in costs. 6:36:20 PM Council Member Johnson asked for additional clarification. Mr. Taylor explained that the issue is not the stability of the fence, but the stability of the slope. He said there is a bank stability issue to address that is very serious. He relayed that the Canal Company’s position is that the only reason this is an issue is because of a paved road the City put in on top of the bank. They feel like any of the traffic there is public and so it becomes the City’s issue. Mr. Taylor said he is not saying that this is the right or wrong position, but that is the belief of the Canal Company. 6:37:55 PM Mayor Johnson said he does not want to hold up the fencing project until the barriers can be dealt with. Mr. Taylor clarified that there is not a problem where the fence is going in, as it is closer to 5400 South. He stated that the cheapest option may be to concrete box the canal and this may be similar to the same case north of 5400 South, as well. He said Administration is not addressing this right now, as the jersey barriers have been that way for the last 50 years. He clarified that once an issue arises, it will need to be solved. 6:39:10 PM Mayor Johnson confirmed that the issue with the barriers will not affect the new fence. He noted that not all problem areas can be dealt with at once, but top priorities must be done first. 6:40:26 PM Council Member Barbour questioned whether there is a possibility of running into the same problem north of 5400 that was seen with the road south of 5400 South. Mr. Taylor said there is always a possibility, but the City’s right of way limits are okay and the Canal Company has some responsibility. He confirmed that the issue on 1300 South cost just under $900,000 for approximately 750 feet. He acknowledged that this could be a very serious concern. He relayed that the canal is a year-long operating canal, but shuts down two weeks out of the year and is monitored closely. Mr. Taylor said the Canal Company is very sensitive to encroachment and bank stabilization. He relayed that the Canal Company watches it, but there is a Taylorsville neighborhood that would have homes damaged if something happened on the canal. He said he does not believe there is a safety problem that raises a red flag today, but the City may have to have a solution long-term to deal with canals and address potential safety issues. He said this is a very expensive proposition and once it is started, there will have to be a game plan in place for Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 8 funding. He noted that the Canal Company has maintenance roads that are part of their infrastructure, but he is unsure what the policy is for public use. 6:43:48 PM Mayor Johnson noted that he meets regularly with legislators and observed that this is the time to start lobbying them to make them aware of City projects that must be funded. He indicated that all are very supportive of Taylorsville, especially Senator Mayne. 6:44:28 PM Council Member Barbour cited fences along 3200 West that are falling over on private property and jersey barriers on the other side that are also a problem. She said she would like to see some kind of plan for that area. 6:44:58 PM Mayor Johnson observed that some improvements on the west side will likely be seen with the new development going in, but agreed that there are some problems. He said that there are efforts to do a lot of things in the upcoming budget, but only so much can be done. He suggested that this fencing project might be included in plans for next year. 6:45:15 PM Council Member Dama Barbour stated that 3200 West is experiencing the same problems as what occurred on 5400 South and she believes 3200 West is a real problem. 6:45:55 PM Mr. Taylor suggested that if there is state funding left over from roads for Summit Vista for UDOT property projects, a portion of those proceeds could possibly go toward 3200 West. He also cited the sale of the park properties and the property along 6200 South wherein a portion of proceeds might go toward fencing on 3200 West. He stated that he does not believe there is a need to allocate immediate budget for that area, but agreed that there are some issues. Council Member Barbour asked that this fencing need just be kept on the City’s radar. 6:47:17 PM Council Member Barbour said she accepts the explanation of not using volunteers to plant trees in parks, but asked how two or three additional trees might be obtained in both Bennion Park and Azure Meadow Park. 6:47:51 PM Council Member Armstrong asked about the potential of sharing costs with home owners to repair fences, similar to the Sidewalk Program. Mr. Taylor gave clarification on some type of program that could be developed if the Council is interested in funding such. He cited potential complications involving cutting columns at every fence line. 6:48:33 PM Chair Burgess stated that he wants to protect the Sidewalk Fund. 6:49:13 PM Mayor Johnson indicated that his concerns will be presented in the proposed budget and a lot of thought has gone into projects. He said he believes that 1300 West is a higher priority than 3200 West, but agreed that he will look at it. He relayed that he is currently getting actual bids on some projects that are his priority in the upcoming budget. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 9 6:50:35 PM Council Member Barbour said she does not believe there is a 50/50 opportunity on 3200 West because of the way the yards are situated. She reiterated that this street should be put on the radar for some uniform solid walls, possibly next year. 6:52:22 PM Chair Burgess stated that he believes a chain link fence along the canal is the best way to go and Mayor Johnson agreed. 6:52:43 PM Council Member Overson cited money that was put aside last year for a City garage and asked whether that is going forward. Mayor Johnson said it would still be nice, but he wants to look at other projects first. He said it is secondary on his list right now. He indicated that the Arts Center is still in limbo. He agreed that that fencing along 3200 West should be addressed next year, as it is looking pretty bad. 6:54:27 PM Council Member Brad Christopherson asked Finance Director Scott Harrington about tax projections for next year. Mr. Harrington indicated that property tax will be the same as last year and sales tax is trending up about 2.5%. 6:55:01 PM Council Member Overson observed that sidewalks are very important and the City should keep as much money budgeted for that as possible. She agreed that a comprehensive wall plan should continue to go forward. The Mayor suggested possibly putting some money away now toward more walls. 6:55:47 PM Council Member Overson asked about a plan for City Hall maintenance. She referenced the inside lobby and suggested taking down Council pictures and replacing them with a very nice logo of the City there for photo opportunities and press conferences. Mayor Johnson agreed and suggested moving pictures of Council Members into the Council Chambers. 6:57:05 PM The Mayor relayed that there will also be more money in the budget for additional crosswalks. 6:57:54 PM Council Member Barbour asked about a potential crosswalk on 3200 West for traffic coming from the south and heading north toward Bennion Park. She noted that the corner right after the hill is dangerous. She relayed that she witnessed a near accident there recently. 6:58:29 PM Mayor Johnson reported that he has talked to Salt Lake County about installing lights on their side along 4015 West. He cited money that is left over to put in some new lights. He indicated that an inventory will be done of where new lights should be and budget will be added for such. He agreed that crosswalks need to be improved with additional lighting. Council Members agreed that the new lights installed on 2700 West are a great improvement. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 10 6:59:41 PM Chair Burgess asked about the Cabana Club property and the potential to obtain ZAP money for that project. Mayor Johnson confirmed that another $50,000 will likely be added in the budget for the Cabana Club, but if the ZAP funds come through then the money will be moved back out. He said he hopes that $100,000 will be received through ZAP. He noted that the park cannot be built until the ground settles. 7:01:00 PM Chair Burgess cited concern with broken stakes that are poking up on the Cabana Club property. He asked if these can be pushed down so they are flush with the straw and are not a danger. Mr. Taylor agreed to have it looked at. 7:01:12 PM Chair Ernest Burgess asked about the “Remember Me Garden” at the Senior Center. Mr. Taylor clarified that nothing of the $5,000 allocation has yet been spent. He relayed that the LARP Committee and maintenance crews are in communication and the kick off will be held on May 30, 2016. Council Member Armstrong stated that Keith Sorensen has a good handle on this project. 7:02:50 PM Council Member Barbour commented that the City Hall lobby is poorly designed and has a lot of wasted space. She cited concerns with safety and no protection at the reception desk. Mr. Taylor agreed that discussion needs to take place on whether or not to have a secure campus. He noted that if it is going to be secure, safety needs to be ensured at the entry to the building. He cited points of vulnerability. 7:04:49 PM Chair Burgess suggested discussing safety and lobby at another time. 7:05:05 PM City Attorney Tracy Cowdell relayed that there are concerns with safety for those who oversee the bailiffs and over court defendants who are located in open walking areas. He said he does have a plan for a secure campus and could bring a proposal forward. He indicated that he does not think it would cost more money, but would just change the philosophy of campus security and the positioning of the bailiffs. The Council agreed and Mr. Cowdell confirmed that he will bring a plan back. It was noted that Mayor Johnson and Mr. Taylor had to leave the room at 7:05 p.m. to give some needed feedback on issues. 7:06:52 PM Council Member Barbour cited concern about dry canal property for which ownership is unknown (by Misty Hills). She relayed that nobody is maintaining the property and it is being used as a dumping ground. Mayor Johnson and Mr. Taylor returned to the meeting at 7:09 p.m. Mr. Taylor relayed that West Jordan City has taken ownership and will start cleaning up the canal property referenced. He indicated that Taylorsville will help by providing labor for clean up with an inmate crew. He Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 11 said West Jordan will pipe the canal, cover it, and push for a pedestrian/bicycle path along there all the way to West Jordan’s Park. He said that maintenance will begin this month and the pedestrian project will take a couple of years. 7:10:20 PM Chair Burgess asked about the Redwood Road Beautification Project from 4100 South to 4700 South and whether the 2009 plan will be used for that project. Mr. Taylor said the funding is locked into the current plan that was approved. He indicated that Administration will sit down with the Council to determine islands, utilities, etc. He cited Mr. McGrath’s idea regarding bearing utilities aesthetically and noted that the Bus Rapid Transit project is also being pushed along Redwood Road. Mr. Taylor cited the potential of implementing improvements that may later be taken out. He recommended doing side treatments, landscaping, and cleaning up Redwood Road and then possibly moving other monies for improvements further south. He said the controversial parts of the project surrounding center medians may be pulled out until it is known exactly what will happen with Redwood Road. Mr. Taylor confirmed that efforts are being made to extend the project to 5400 South, but it is a long shot. 7:12:53 PM Chair Burgess observed that a good discussion has been held regarding goals for the City and more discussion will be held in future meetings. 4. Community Development Block Grant (CDBG) Discussion 7:13:08 PM Discussion ensued regarding CDBG funding allocations. Chair Burgess indicated that he is okay with the Mayor’s recommendations and asked for input from any other Council Members. 7:13:28 PM Council Member Kristie Overson said she has reviewed what has been requested and the Mayor’s recommendations. She stated that she supports his decisions and has no problems with the recommended funding. She stated appreciation for Kathy Ricci’s assistance and the explanation/clarification of the program that Ms. Ricci provided over the phone. Council Member Overson observed that there are no glaring discrepancies between the requests made and the Mayor’s recommendations. 7:15:02 PM Ken Donarski confirmed for Chair Burgess that the CDBG money previously allocated is all being utilized. 5. Other Matters 7:15:21 PM Council Member Dan Armstrong cited potential availability of a Ham frequency and asked whether there is any interest in putting a Ham Radio system in Taylorsville. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 12 7:15:45 PM Mr. Taylor indicated that the City is currently using the public system, but if a registered frequency is available the City would be interested. 7:15:47 PM Council Member Armstrong relayed that there is a good possibility that all the equipment could be donated to the City. He said he is unsure whether it is a simplex or duplex frequency. He referred Mr. Taylor to Larry Dunn, who works with Larry Jacobs to evaluate the systems available. 7:16:15 PM It was confirmed that there are already antennas on the roof of City Hall. Council Member Armstrong reiterated that the equipment may be donated to the City. Mr. Taylor observed that a repeated frequency would be wonderful. 7:16:42 PM Council Member Armstrong stated that he will work with Emergency Response Coordinator Ben Gustafson and Mr. Dunn and perhaps ask them to make a report in a future City Council Meeting. Mr. Taylor agreed that this is a good idea. 7:17:06 PM Council Coordinator Kris Heineman said she will check the upcoming meeting schedule and follow up with Council Member Armstrong. 7:17:15 PM Council Member Dan Armstrong relayed that he has been working with the Citizens Academy and has met with an individual that would like to start a Taylorsville Chapter of a Citizen Advisory Board and work with officers to help with parking or parade traffic, etc. He indicated that the individuals would be certified with training and background checks. Council Member Armstrong stated that he has a copy of by-laws drafted for review by the City Attorney and the Police Chief. He agreed to make that presentation to them, so they can look at it and report back. 7:18:31 PM Council Member Kristie Overson referenced last night’s Planning Commission Meeting and complimented Mr. McGrath. She said it was awesome to see eight commissioners in place and she enjoyed observing the training session. She said the Planning Commissioners seem eager and willing to participate. 7:18:59 PM Mr. McGrath agreed and said he thinks the three brand new commissioners will all be fabulous. He stated that all three are eager to learn their roles. 7:19:22 PM Council Member Overson relayed that the Youth Council will be on the road this week to the Logan Leadership Conference at Utah State University. She commended Kris Heineman for her hard work in coordinating this event with the Youth Council. Ms. Heineman distributed extra goodie bags that were left over from the Youth Council to City Council Members. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 13 7:19:58 PM Chair Burgess noted that he will be attending the Youth Council Conference for one night. 7:20:16 PM Council Member Dama Barbour added her thanks to Ms. Heineman and also to Council Member Overson for the many hours they have spent with the Youth Council. She observed that Youth Council Members are well educated and their meetings are very meaningful. 7:20:48 PM Chair Burgess cited the flag that the Youth Council Members made and on which they spent a lot of time. He added his thanks to Council Member Overson and Ms. Heineman for their hard work. 7:21:36 PM Council Member Dama Barbour thanked Public Information Officer Tiffany Janzen for her hard work this year in ensuring media coverage within the city. Chair Burgess added his commendation to Ms. Janzen. 7:22:22 PM Chair Burgess noted that the agenda for the March 16th City Council Meeting will just be reviewed by email this week and no regular Agenda Meeting will be held. 7:23:32 PM Chair Burgess cited the need for ideas for the upcoming “Council Corner” article in the City newsletter. He asked if there are any pertinent issues to include in the April article. He suggested that feedback from the Council on newsletter ideas be emailed to him. 7:25:02 PM Council Members Overson and Barbour agreed that an article could contain clarification on how the CDBG funding process works. Council Member Armstrong also agreed. 7:25:59 PM Council Member Dama Barbour said she gets many calls on sidewalk problems and suggested that information on the 50/50 sidewalk program might be included in a future article. 7:26:28 PM Council Member Christopherson suggested that if that type of offer goes into the newsletter, the program may run out of money fast. 7:26:42 PM Mr. Taylor relayed that the City currently has more work than is funded through the sidewalk program. He said that if the word is put out there, the City may end up with problems related to limited funding. He explained that the City is completely dealing with reactionary problems at this point. Council Member Barbour said to forget her suggestion in that case. 7:27:35 PM Council Member Kristie Overson recommended that the May “Council Corner” article could be about the Council’s budgetary process. 7:28:11 PM Chair Burgess agreed that the April article can be on CDBG Funding and the May article can address the budget process. Taylorsville Special City Council Meeting Minutes March 9, 2016 Page 14 6. Closed Session (Conference Room #202) – For the Purpose(s) Described in U.C.A. 52-4-205 It was determined that a Closed Session was not needed and no Closed Session was held. 7. Adjournment 7:28:25 PM Council Member Brad Christopherson MOVED to adjourn the Special City Council Meeting. Council Member Dan Armstrong SECONDED the motion. Chair Burgess called for discussion on the motion. There being none, he called for a vote. The vote was as follows: Armstrong-yes, Overson-yes, Christopherson-yes, Burgess-yes, and Barbour-yes. All City Council members voted in favor and the motion passed unanimously. The meeting was adjourned at 7:28 p.m. ________________________________________ Cheryl Peacock Cottle, City Recorder Minutes approved: CC 04-13-16 Minutes Prepared by: Cheryl Peacock Cottle, City Recorder