City Council

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II]. AGENDA TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA SEPTEMBER 10, 2019 - 7:00 PM CLOSED SESSION - 6:00 P.M. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding the potential conveyance of approximate 1.41-acre and 1.57-acre City-owned property identified as APN 953-050-001 (located on La Serena Way, southwest of Rancho Elementary School at 31530 La Serena Way) and APN 919-273-008 (located between Del Rey Road and La Serena Way, frontage on Del Rey Road, between 31195 and 31245 Del Rey Road), respectively, in exchange for an approximate 4.75-acre portion of the Temecula Elementary School pool and ball fields identified as APN 921-310-002. The parties to the negotiations for the potential sale and purchase of these property interests are Temecula Valley Unified School District and the City of Temecula. Negotiators for the City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, Pat Thomas, and Kevin Hawkins. Under negotiation are price and terms of the potential conveyance and purchase of these property interests. Conference with Real Property Negotiators. The City Council will meet in closed session pursuant to Government Code Section 54956.8 regarding the potential purchase of property located at the northerly City limits, adjacent and to the west of southbound Interstate 15 and to the east of Madison Avenue (APN 910-262-003); on the south side of the French Valley Parkway southbound off ramp, at the end of McCabe Court Cul-de-Sac, and to the east of APN 910-262-010 (APN 910-262-009); at the southeast corner of Jefferson Avenue and French Valley Parkway southbound off ramp (APN 910-262-010); and adjacent and to the west of southbound Interstate 15, to the east of Madison Avenue, and just south of APN 910-262-003 (APN 910-272-001). The parties to the negotiations for the potential sale and purchase of these property interests are the City of Temecula and Hoffman Investments. Negotiators for the City of Temecula are: Aaron Adams, Peter Thorson, Greg Butler, and Pat Thomas. Under negotiation are price and terms of the potential purchase of these property interests. Page 1 City Council Agenda September 10, 2019 CALL TO ORDER: Mayor Mike Naggar PRELUDE MUSIC: Susan Miyamoto INVOCATION: TBD FLAG SALUTE: Council Member Zak Schwank ROLL CALL: Edwards, Rahn, Schwank, Stewart, Naggar PRESENTATIONS/PROCLAMATIONS Certificate of Achievement to Shawn R. Bishop (Troop #384) for Eagle Scout Rank Proclamation Regarding Constitution Week Proclamation Regarding Purple Heart City Proclamation Regarding National Manufacturing Day PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the City Council on items that appear on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the City Council on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the City Council addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward. For all Public Hearing or Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the City Council addressing that item. On those items, each speaker is limited to five minutes. CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten minutes will be devoted to these reports. CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. 1. Waive Reading of Standard Ordinances and Resolutions Recommendation: That the City Council waive the reading of the text of all standard ordinances and resolutions included in the agenda except as specifically required by the Government Code. Attachments: Agenda Report 2. Approve the Action Minutes of August 27, 2019 Recommendation: That the City Council approve the action minutes of August 27, 2019. Page 2 City Council Agenda September 10, 2019 Attachments: Action Minutes 3. Approve the List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Attachments: Agenda Report Resolution List of Demands 4. Approve the Sponsorship Agreement with Valley of the Mist Quilt Guild for the Old Town Temecula Outdoor Quilt Show (At the Request of Subcommittee Members Mayor Pro Tem Stewart and Council Member Edwards) Recommendation: That the City Council approve the sponsorship agreement with Valley of the Mist Quilt Guild for in-kind support valued at $1,050 for City support and $11,415 for promotional services. Attachments: Agenda Report Agreement 5. Approve the Sponsorship Agreement with Inland Valley Business & Community Foundation dba TEDx for TEDx Temecula (At the Request of Subcommittee Members Mayor Pro Tem Stewart and Council Member Edwards) Recommendation: That the City Council approve the sponsorship agreement with Inland Valley Business & Community Foundation dba TEDx Temecula for $11,415 of in-kind promotional services and $2,500 in economic development funding. Attachments: Agenda Report Agreement 6. Approve the Sponsorship Agreement with Old Town Temecula Gunfighters for Western Days 2019 (At the Request of Subcommittee Members Mayor Pro Tem Stewart and Council Member Edwards) Recommendation: That the City Council approve the sponsorship agreement with Old Town Temecula Gunfighters for in-kind support valued at $700 for City support, $11,415 for promotional services, and $4,000 in economic development funding. Page 3 City Council Agenda September 10, 2019 Attachments: Agenda Report Agreement 7. Approve the Purchase of the Fiscal Year 2019-20 Software Support and Maintenance for Tyler Technologies Suite of Products Recommendation: That the City Council: 1. Approve the purchase of software support and maintenance for the Tyler EnerGov Permitting System, in the amount not to exceed $86,096.20; and 2. Authorize the City Manager to approve a contingency in an amount not to exceed $8,609.62, which is equal to 10% of the total amount. Attachments: Agenda Report Invoice 8. Approve a Sponsorship Agreement with Trauma Intervention Program of Southwest Riverside County, Inc. for Traumatic Incident Citizen Support Recommendation: That the City Council approve a sponsorship agreement with Trauma Intervention Program of Southwest Riverside County, Inc., in the amount of $10,000 for traumatic incident citizen support. Attachments: Agenda Report Agreement 9. Approve an Agreement with Ford of Chula Vista for the Purchase of Three (3) 2020 Ford Ranger XL Supercab Trucks Recommendation: That the City Council approve an agreement with Ford of Chula Vista, in the amount of $81,885.48, for the purchase of three (3) 2020 Ford Ranger XL Supercab trucks. Attachments: Agenda Report Agreement 10. Approve an Annual Professional Services Agreement with Overland, Pacific & Cutler, LLC for Property Acquisition Services for the Department of Public Works for Fiscal Years 2020-2024 Recommendation: That the City Council approve an annual professional services agreement with Overland, Pacific & Cutler, LLC for property acquisition services for the Department of Public Works for Fiscal Years 2020-2024, in the amount of $60,000 annually, for a total agreement amount of $300,000 for the period of five years. Attachments: Agenda Report Agreement Page 4 City Council Agenda September 10, 2019 11. Approve the Agreement for Consultant Services with Mark Thomas & Company, Inc. for the I-15 Congestion Relief Project, PW19-02 Recommendation: That the City Council: 1. Approve the acceleration of $100,000.00 of General Fund from FY2020-21 to the current FY2019-20; 2. Approve an additional appropriation of $651,724.80 of General Fund to the I-15 Congestion Relief Project, PW19-02; 3. Approve the agreement for consultant services with Mark Thomas & Company, Inc., in the amount of $1,001,568.00, to provide professional design and environmental services for the I-15 Congestion Relief Project; 4. Authorize the City Manager to approve extra work authorizations not to exceed the contingency amount of $100,156.80, which is equal to 10% of the agreement amount. Attachments: Agenda Report Agreement Project Description Project Location 12. Award a Construction Contract to American Ramp Company, Inc. for the Construction of the Ronald Reagan Sports Park Pump Track, PW18-04 Recommendation: That the City Council: 1. Approve an appropriation of $160,000 from Quimby Fees to the Ronald Regan Sports Park Pump Track, PW18-04; 2. Award a construction contract to American Ramp Company, Inc. in the amount of $366,200.00 for the Ronald Reagan Sports Park Pump Track, PW18-04; 3. Authorize the City Engineer to approve change orders not to exceed the contingency amount of $38,300.00, which is approximately 10% of the contract amount; 4. Make a finding that the Ronald Reagan Sports Park Pump Track, PW18-04 is exempt from CEQA per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Page 5 City Council Agenda September 10, 2019 Attachments: Agenda Report Contract Project Description Project Map 13. Award a Construction Contract to Onyx Paving Company, Inc. for the Pavement Rehabilitation Program - Citywide, Moraga Road, Yukon Road, and La Serena Way, PW19-06 Recommendation: That the City Council: 1. Award a construction contract to Onyx Paving Company, Inc. in the amount of $876,000.00, for the Pavement Rehabilitation Program - Citywide, Moraga Road, Yukon Road, and La Serena Way, PW19-06; 2. Authorize the City Manager to approve change orders not to exceed the contingency amount of $87,600.00, which is equal to 10% of the contract amount; 3. Make a finding that the Pavement Rehabilitation Program - Citywide, Moraga Road, Yukon Road, and La Serena Way, PW19-06 is exempt from Multiple Species Habitat Conservation Plan (MSHCP) fees. Attachments: Agenda Report Contract Project Description Project Location Maps 14. Accept Improvements and File the Notice of Completion for Park Restrooms Renovations, Expansion and ADA Improvements Project, PW17-06 Recommendation: That the City Council: 1. Accept the improvements performed by TWM Roofing, Inc., for the Park Restrooms Renovation, Expansion and Americans with Disability Act (ADA) Improvements Project, PW17-06, as complete; 2. Direct the City Clerk to file and record the Notice of Completion, release the Performance Bond, and accept a one year Maintenance Bond in the contract amount; 3. Release the Labor and Materials Bond seven months after filing the Notice of Completion, if no liens have been filed. Page 6 City Council Agenda September 10, 2019 Attachments: Agenda Report Notice of Completion Affidavit and Final Release Maintenance Bond Project Location Map RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND THE TEMECULA PUBLIC FINANCING AUTHORITY Page 7 City Council Agenda September 10, 2019 TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: President James "Stew" Stewart ROLL CALL: Edwards, Naggar, Rahn, Schwank, Stewart CSD PUBLIC COMMENTS A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar or a matter not listed on the agenda. Each speaker is limited to three minutes. If the speaker chooses to address the Board on an item listed on the Consent Calendar or a matter not listed on the agenda, a Request to Speak form may be filled out and filed with the City Clerk prior to the Board addressing Public Comments and the Consent Calendar. Once the speaker is called to speak, please come forward. For all Public Hearing or Business items on the agenda, a Request to Speak form may be filed with the City Clerk prior to the Board addressing that item. On those items, each speaker is limited to five minutes. CSD CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless Members of the Temecula Community Services District request specific items be removed from the Consent Calendar for separate action. 15. Approve the Action Minutes of August 27, 2019 Recommendation: That the Board of Directors approve the action minutes of August 27, 2019. Attachments: Action Minutes 16. Approve a Sponsorship Agreement with the Temecula Valley Woman’s Club for Use of the Community Recreation Center (CRC) Kitchen and Multi-Purpose Room Recommendation: That the Board of Directors approve a sponsorship agreement with the Temecula Valley Woman’s Club for in-kind facility use in the amount of $1,342 for the use of the Community Recreation Center (CRC) kitchen and multi-purpose room. Attachments: Agenda Report Agreement CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTOR REPORTS CSD ADJOURNMENT Page 8 City Council Agenda September 10, 2019 The next regular meeting of the Temecula Community Services District will be held on Tuesday, September 24, 2019, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 9 City Council Agenda September 10, 2019 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY - NO MEETING TEMECULA HOUSING AUTHORITY - NO MEETING TEMECULA PUBLIC FINANCING AUTHORITY - NO MEETING RECONVENE TEMECULA CITY COUNCIL DEPARTMENTAL REPORTS 17. City Council Travel/Conference Report Attachments: Agenda Reprt Itinerary COMMISSION REPORTS PUBLIC SAFETY REPORT CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT The next regular meeting of the City Council will be held on Tuesday, September 24, 2019, at 5:30 p.m., for a Closed Session, with regular session commencing at 7:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports, public closed session information, and any supplemental material available after the original posting of the agenda), distributed to a majority of the City Council regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCa.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the City Clerk’s Department at (951) 694-6444. Page 10