City Council

In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the office of the City Clerk (951) 694-6444. Notification 48 hours prior to a meeting will enable the City to make reasonable arrangements to ensure accessibility to that meeting [28 CFR 35 .102.35.104 ADA Title II]. AGENDA TEMECULA CITY COUNCIL REGULAR MEETING COUNCIL CHAMBERS 41000 MAIN STREET TEMECULA, CALIFORNIA MAY 14, 2024 - 6:00 PM CALL TO ORDER: Mayor James Stewart INVOCATION: Sylvester Scott of Bahai's of Temecula FLAG SALUTE: Mayor James Stewart ROLL CALL: Alexander, Kalfus, Schwank, Stewart PRESENTATIONS Presentation of Certificate of Recognition to Angelyn Miracle-Fowler for "Caught With Your Helmet On Program" Presentation of Proclamation for National Bike Month Presentation Regarding Fiber Optic Communications/Coordinated Traffic Signal Timing Results BOARD / COMMISSION REPORTS Community Services Commission and Traffic Safety Commission PUBLIC SAFETY REPORT County of Riverside, Riverside County Sheriff's Department PUBLIC COMMENTS - NON-AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the City Council on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. Page 1 City Council Agenda May 14, 2024 CITY COUNCIL REPORTS Reports by the members of the City Council on matters not on the agenda will be made at this time. A total, not to exceed, ten minutes will be devoted to these reports. CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the City Council request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the City Council on matters on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 1. Waive Reading of Title and Text of All Ordinances and Resolutions Included in the Agenda Recommendation: That the City Council waive the reading of the title and text of all ordinances and resolutions included in the agenda. Attachments: Agenda Report 2. Approve Action Minutes of April 23, 2024 Recommendation: That the City Council approve the action minutes of April 23, 2024. Attachments: Action Minutes 3. Approve List of Demands Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ALLOWING CERTAIN CLAIMS AND DEMANDS AS SET FORTH IN EXHIBIT A Attachments: Agenda Report Resolution List of Demands 4. Approve Financial Statements for the 3rd Quarter Ended March 31, 2024 Recommendation: That the City Council: Page 2 City Council Agenda May 14, 2024 1. Receive and file the financial statements for the 3rd quarter ended March 31, 2024; and 2. Approve Fiscal Year 2023-24 budget adjustments identified during the preparation of the Fiscal Year 2024-25 Proposed Annual Operating Budget. Attachments: Agenda Report Financial Statements 5. Approve Agreement for Consultant Services with MDG Associates, Inc. to Provide Community Development Block Grant Administration Services for Fiscal Years 2024-2027 Recommendation: That the City Council approve an agreement for consultant services with MDG Associates, Inc. for a total agreement of $82,000 annually, to provide Community Development Block Grant Administration Services for Fiscal Years 2024-2027, not to exceed $410,000 over the term of the agreement. Attachments: Agenda Report Agreement 6. Approve Consultant Agreement with GHD, Inc. for the De Portola Road/Jedediah Smith Road Roundabout Project, PW23-01 Recommendation: That the City Council: 1. Approve a consultant agreement with GHD, Inc., in the amount of $600,020, for the De Portola Road/Jedediah Smith Road Roundabout Project, PW23-01; and 2. Authorize the City Manager to approve extra work authorizations not to exceed the contingency amount of $60,002, which is equal to 10% of the agreement amount. Attachments: Agenda Report Agreement Project Description 7. Approve Minor Maintenance Agreement with Trueline Construction & Surfacing, Inc., for Sport Court Maintenance, Crack-Fill, Resurfacing and Striping Services Recommendation: That the City Council approve a minor maintenance agreement with Trueline Construction & Surfacing, Inc., for sport court maintenance, crack-fill, resurfacing and striping services for Fiscal Years 2025-2029, in the amount of $500,000. Attachments: Agenda Report Agreement Page 3 City Council Agenda May 14, 2024 8. Approve First Amendment to the Professional Services Agreement with CNS Engineers, Inc., for the Murrieta Creek Bridge at Overland Drive Project, PW16-05 Recommendation: That the City Council: 1. Approve the first amendment to the professional services agreement with CNS Engineers, Inc; and 2. Increase the City Manager’s Authority to approve extra work by $300,000. Attachments: Agenda Report Amendment Project Location Map Project Description 9. Approve Second Amendment to Consultant Agreement with T.Y. Lin International for the I-15/French Valley Parkway Improvements - Phase II, PW16-01 Recommendation: That the City Council approve the second amendment to the agreement for consultant services with T.Y. Lin International in an amount not to exceed $200,000, to provide continued construction support during construction and prepare the Financial Plan Update for the I-15/French Valley Parkway Improvements - Phase II, PW16-01. Attachments: Agenda Report Amendment CIP Project Budget Sheet 10. Award Construction Contract to Beador Construction Company, Inc., for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under-Crossing Project, PW19-04 Recommendation: That the City Council: 1. Approve the appropriation of $1,562,908 from DIF - Open Space & Trails to the Santa Gertrudis Creek Trail Phase II - Margarita Road Under-Crossing Project, PW19-04; and 2. Reject the bid received from Leonida Builders, Inc. for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under-Crossing Project, PW19-04; and 3. Award a construction contract to Beador Construction Company, Inc. in the amount of $3,565,700 for the Santa Gertrudis Creek Trail Phase II - Margarita Road Under-Crossing Project, PW19-04; and Page 4 City Council Agenda May 14, 2024 4. Authorize the City Manager to approve construction contract change orders up to 10% of the contract amount, $356,570; and 5. Authorize payment of $9,831.95 to the Western Riverside County Regional Conservation Authority for the Multiple Species Habitat Conservation Plan fee required for construction of the Santa Gertrudis Creek Trail Phase II - Margarita Road Under-Crossing Project, PW19-04. Attachments: Agenda Report Contract Project Description Project Location Beador Letter (March 21, 2024) City Letter to Leonida (April 2, 2024) Leonida Email (April 2, 2024) City Letter to Leonida (April 9, 2024) 11. Award Construction Contract to Act 1 Construction, Inc., for the Pickleball Court Project, PW21-03 Recommendation: That the City Council: 1. Approve the appropriation of $261,000 of DIF - Quimby funds to the Pickleball Court Project, PW21-03; and 2. Award a construction contract to Act 1 Construction, Inc., in the amount of $2,408,434.95 for the Pickleball Court Project, PW21-03; and 3. Authorize the City Manager to approve construction contract change orders up to 10% of the contract amount, $240,843.50; and 4. Make a finding that the Pickleball Courts Project, PW21-03 is exempt from Multiple Species Habitat Conservation Plan fees. Attachments: Agenda Report Contract Project Description Project Location 12. Approve Plans and Specifications and Authorize Solicitation of Construction Bids for the Sidewalks - Pauba Road Project, PW19-20 Recommendation: That the City Council: 1. Approve the plans and specifications and authorize the Department of Public Works to solicit construction bids for the Sidewalks - Pauba Road Project, PW19-20; and Page 5 City Council Agenda May 14, 2024 2. Make a finding that this project is exempt from California Environmental Quality Act (CEQA) per Article 19, Categorical Exemption, Section 15301, Existing Facilities, of the CEQA Guidelines. Attachments: Agenda Report Project Description Project Location 13. Adopt List of Projects to be Funded by Senate Bill One (SB1) for Fiscal Year 2024-25 Recommendation: That the City Council adopt a resolution entitled: RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TEMECULA ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2024-25 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Attachments: Agenda Report Resolution RECESS CITY COUNCIL MEETING TO SCHEDULED MEETINGS OF THE TEMECULA COMMUNITY SERVICES DISTRICT, THE SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY, THE TEMECULA HOUSING AUTHORITY, AND/OR THE TEMECULA PUBLIC FINANCING AUTHORITY Page 6 City Council Agenda May 14, 2024 TEMECULA COMMUNITY SERVICES DISTRICT MEETING CALL TO ORDER: President Zak Schwank ROLL CALL: Alexander, Kalfus, Schwank, Stewart CSD PUBLIC COMMENTS - NON-AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the Board of Directors on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. CSD CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Community Services District request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 14. Approve Action Minutes of April 23, 2024 Recommendation: That the Board of Directors approve the action minutes of April 23, 2024. Attachments: Action Minutes 15. Approve Financial Statements for the 3rd Quarter Ended March 31, 2024 Recommendation: That the Board of Directors receive and file the financial statements for the 3rd quarter ended March 31, 2024. Attachments: Agenda Report Financial Statements 16. Approve Multi-Year Agreements and Amendments for Services for Various Events, Classes, Programs and Activities Recommendation: That the Board of Directors approve the following multi-year agreements Page 7 City Council Agenda May 14, 2024 and amendments for services for various Community Services Department events, classes, programs, and activities: Andrew Stein - $175,000/5-year - Promotional Items Jeffrey Waddleton - $150,000/5-year - DJ & Announcing Services M & J Paul Enterprises - $150,000/5-year - Event Services T & G Global, LLC - $500,000/5-year - Holiday Décor TNT Entertainment Group - $50,000/1-year - Event Services Attachments: Agenda Report Agreement - Andrew Stein dba ParkInk Agreement - Jeffrey L. Waddleton Agreement - M & J Paul Enterprises Agreement - T & G Global, LLC First Amendment - TNT Entertainment Group CSD DIRECTOR OF COMMUNITY SERVICES REPORT CSD GENERAL MANAGER REPORT CSD BOARD OF DIRECTOR REPORTS CSD ADJOURNMENT The next regular meeting of the Temecula Community Services District will be held on Tuesday, May 28, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 8 City Council Agenda May 14, 2024 SUCCESSOR AGENCY TO THE TEMECULA REDEVELOPMENT AGENCY CALL TO ORDER: Chair James Stewart ROLL CALL: Alexander, Kalfus, Schwank, Stewart SARDA PUBLIC COMMENTS - NON-AGENDA ITEMS A total of 30 minutes is provided for members of the public to address the Board of Directors on matters not listed on the agenda. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. SARDA CONSENT CALENDAR All matters listed under Consent Calendar are considered to be routine and all will be enacted by one roll call vote. There will be no discussion of these items unless members of the Successor Agency to the Redevelopment Agency request specific items be removed from the Consent Calendar for separate action. A total of 30 minutes is provided for members of the public to address the Board of Directors on items that appear on the Consent Calendar. Each speaker is limited to 3 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 17. Approve Financial Statements for the 3rd Quarter Ended March 31, 2024 Recommendation: That the Board of Directors receive and file the financial statements for the 3rd quarter ended March 31, 2024. Attachments: Agenda Report Financial Statements SARDA EXECUTIVE DIRECTOR REPORT SARDA BOARD OF DIRECTOR REPORTS SARDA ADJOURNMENT The next regular meeting of the Successor Agency to the Redevelopment Agency will be held on Tuesday, May 28, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. Page 9 City Council Agenda May 14, 2024 TEMECULA HOUSING AUTHORITY - NO MEETING TEMECULA PUBLIC FINANCING AUTHORITY - NO MEETING RECONVENE TEMECULA CITY COUNCIL BUSINESS Any member of the public may address the City Council on items that appear on the Business portion of the agenda. Each speaker is limited to 5 minutes. Public comments may be made in person at the meeting by submitting a speaker card to the City Clerk. Speaker cards will be called in the order received. Still images may be displayed on the projector. All other audio and visual use is prohibited. Public comments may also be submitted by email for inclusion into the record. Email comments must be received prior to the time the item is called for public comments and submitted to CouncilComments@temeculaca.gov. All public participation is governed by Council Policy regarding Public Participation at Meetings adopted by Resolution No. 2021-54. 18. Receive Presentation Regarding the Annual Report for Calendar Year 2023 for Solid Waste and Recycling Services Recommendation: That the City Council receive a presentation regarding the annual report for calendar year 2023 for solid waste and recycling services provided by CR&R, Inc. Attachments: Agenda Report 19. Approve Recommendations Related to the Acceptance of Certain Streets Into the City-Maintained Street System for Street Maintenance (At the Request of Subcommittee Members Mayor Stewart and Mayor Pro Tem Kalfus) Recommendation: That the City Council approve recommendations by the private-public street maintenance ad hoc subcommittee related to the acceptance of certain streets into the city-maintained street system for street maintenance. Attachments: Agenda Report Diagram of City Standard No. 104 Fiscal Impact - Annual Average Daily Trips DEPARTMENTAL REPORTS (RECEIVE AND FILE) 20. City Council Travel/Conference Report Attachments: Agenda Report Itinerary ITEMS FOR FUTURE CITY COUNCIL AGENDAS Any Council Member, including the Mayor, may request an item be placed on a future agenda. Any Page 10 City Council Agenda May 14, 2024 such request will be discussed under this section. In making the request, a Council Member may briefly describe the topic of the proposed agenda item and any timing associated with the placement of the item on the agenda. This description shall not exceed 3 minutes. No substantive discussion on the subject of the motion may occur. Items may only be placed on the agenda by Council Members pursuant to policy or by the City Manager based on administrative or operational needs of the City. Public comments on the placement of these agenda items shall be limited to a maximum of 30 minutes. Individual comments shall not exceed 3 minutes. All public participation is governed by the Council Policy regarding Public Participation at Meetings and Agenda Placements by Council Members adopted by Resolution No. 2021-54. CITY MANAGER REPORT CITY ATTORNEY REPORT ADJOURNMENT The next regular meeting of the City Council will be held on Tuesday, May 28, 2024, at 5:00 p.m., for a Closed Session, with regular session commencing at 6:00 p.m., at the Council Chambers located at 41000 Main Street, Temecula, California. NOTICE TO THE PUBLIC The full agenda packet (including staff reports, public closed session information, and any supplemental material available after the original posting of the agenda), distributed to a majority of the City Council regarding any item on the agenda, will be available for public viewing in the main reception area of the Temecula Civic Center during normal business hours at least 72 hours prior to the meeting. The material will also be available on the City's website at TemeculaCa.gov. and available for review at the respective meeting. If you have questions regarding any item on the agenda, please contact the City Clerk’s Department at (951) 694-6444. Page 11