Library Board of Trustees

TENAFLY PUBLIC LIBRARY MINUTES OF THE BOARD MEETING January 14, 2019 The Board of Trustees of the Tenafly Public Library met on January 14, 2019, at 7:00 p.m. at the Library for its regular Board meeting. Board Members Present: President Kathleen Cook, Vice President Patrick Rouse, Secretary/Treasurer Martin Gilbert, Teresa Austin, David DiGregorio, Shama Haider, Soon Juhng, and Elizabeth Warms. Absent: Mabel Allen Staff present: Library Director Julie Marallo and Administrative Assistant Ann Marie Connolly The meeting was called to order at 7:00 p.m. Julie Marallo reported that notices of the meeting had been posted and sent to the media. Mayor Rustin appointed Teresa Austin to the Tenafly Library Board of Trustees to complete the unexpired term of Dr. Arthur Peck ending on January 1, 2020. 2019 Board Reorganization and Election of Officers The election of Board officers for 2019 was held. The following were nominated: President – Kathleen Cook (Moved by Elizabeth Warms. Seconded by Soon Juhng). Elected unanimously. Vice President – Patrick Rouse (Moved by Kathleen Cook, Seconded by Martin Gilbert). Elected unanimously. Secretary/Treasurer – Martin Gilbert (Moved by Patrick Rouse. Seconded by Shama Haider). Elected unanimously. Oath of Office – Soon Juhng Soon Juhng took the Oath of Office as a reinstated member of the Library Board. Oath of Office – Teresa Austin Teresa Austin took the Oath of Office having been appointed by Mayor Rustin to complete an unexpired term. Oath of Office – David DiGregorio David DiGregorio took the Oath of Office having been reappointed by School Superintendent Shauna DeMarco for a one-year term as her alternate. Oath of Office – Shama Haider Shama Haider took the Oath of Office having been appointed by Mayor Peter Rustin as his alternate. Minutes Board members approved the Minutes of the regular Board meeting of December 10, 2018. Moved by: Soon Juhng. Seconded by: Elizabeth Warms. Unanimously approved. Board members approved the Minutes of the Executive Board meeting of December 10, 2018. Moved by: Kathleen Cook. Seconded by: Elizabeth Warms. Unanimously approved. Treasurer’s Report Martin Gilbert reviewed with the Board the Library’s financial statements of December, 2018. He noted that he had examined and approved the statements and reported that they were current and accurate. A motion was made to approve the financial reports. Moved by: Patrick Rouse. Seconded by: Soon Juhng. Unanimously approved. BCCLS 2019 Certification of Agreement The Board discussed and agreed that the Tenafly Public Library was in compliance with the rules and regulations of the Bergen County Cooperative System Certification of Agreement. Martin Gilbert moved to sign the Agreement and Elizabeth Warms seconded the motion. Unanimously accepted. Board President Kathleen Cook and Library Director Julie Marallo signed the BCCLS Certification of Agreement. Correspondence None Director’s Report The Board discussed the proposed 2019 Library Funds Budget presented by Library Director Julie Marallo. After discussion a motion was made to approve the budget as presented. Moved by: Patrick Rouse. Seconded by: Martin Gilbert. Unanimously approved. The wireless network is scheduled to be repaired tomorrow beginning at 9:00 a.m. We are still waiting for the roof to be repaired and were advised that work will probably not begin until next week. David Hanson, the new Executive Director of BCCLS, visited the Tenafly Library this morning for a tour and meet and greet with the staff. Julie Marallo reported that they had an informative discussion on problem solving, and she believes he will be a real asset to BCCLS. BCCLS hired a delivery manager today who will be in place and prepared for the new delivery service. Board members discussed the high attendance count enjoyed by the Tenafly Library. Ms. Marallo explained how the count is calculated at the door. Circulation counts are changing as patrons adopt new technology. The Tenafly Library ranks 14 th in circulation out of 77 libraries. Young Adult circulation is up, due in part to the Young Adult Services librarian’s genuine love of literature. President’s Report Kathleen Cook shared a thank you note she received from Dr. Arthur Peck’s daughter, Amy Peck Abraham. Amy thanked the Board, the Library staff and the many friends who came to participate in her father’s Celebration of Life ceremony and gave gifts in his memory. New Business None Revision of Bylaws of the Library Board of Trustees. The Board discussed Article III Meetings – Section 4 of the Amended and Restated By-Laws for the Board of Trustees of the Free Public Library of the Borough of Tenafly. After discussion a motion was made to adopt the revision as presented. Moved by Martin Gilbert. Seconded by Elizabeth Warms. Unanimously accepted. Discussion of Existing Patron Conduct and Internet Policies. Conduct after school in the library -- talking loudly, leaving backpacks in the aisles, watching video games -- was talked about. The Board discussed both the Patron Conduct and Internet Policies of the Tenafly Public Library. The Patron Conduct Policy was updated to allow game playing. After discussion a motion was made to approve the policies as presented. Moved by: Martin Gilbert. Seconded by: Elizabeth Warms. Formation of Committee for Director’s Evaluation Teresa Austin, Elizabeth Warms and Martin Gilbert volunteered to be on the Director’s evaluation committee. Old Business Martin Gilbert reviewed and judged accurate the percentage portion of the 2018 gas and electric bills paid by the library. Report from the Mayor’s Alternate Sharma Haider reported that she spoke with CFO Susan Corrado and was told that the Borough trust fund account established for the terminal leave benefit for all Borough employees was no longer for library employees. It has been determined that this would represent double taxing the taxpayers. Starting in 2019, the library must include terminal leave in its salary budget. Report from the Superintendent’s Alternate David DiGregorio discussed the problem of teens spending too much time on the computers. Citizen’s Portion of the Meeting None Any Other Business None Adjournment The meeting was adjourned at 8:25 p.m. Moved by: Soon Juhng. Seconded by: Patrick Rouse. Unanimously approved. Respectfully submitted, Martin Gilbert Secretary/Treasurer The next regular meeting of the Library Board of Trustees will be on Monday, February 11, 2019. APPROVED: February 11, 2019