Library Board of Trustees

TENAFLY PUBLIC LIBRARY MINUTES OF THE BOARD MEETING February 10, 2020 The Board of Trustees of the Tenafly Public Library met on February 10, 2020 at the Library for its regular Board meeting. Board Members Present: Mayor Mark Zinna, President Patrick Rouse, Vice President Kathleen Cook, Secretary/Treasurer Soon Juhng, Teresa Austin, David DiGregorio, Martin Gilbert and Elizabeth Warms. Absent: Mabel Allen Staff present: Library Director Julie Marallo and Administrative Assistant Ann Marie Connolly The meeting was called to order at 7:03 p.m. Julie Marallo reported that notices of the meeting had been posted and sent to the media. Oath of Office – David DiGregorio David DiGregorio took the Oath of Office having been reappointed by School Superintendent Shauna DeMarco for a one-year term as her alternate. Minutes Board members approved the Minutes of the regular Board meeting of January 13, 2020. Moved by: Kathleen Cook. Seconded by: Soon Juhng. Unanimously approved. Board members approved the Minutes of the Executive Board meeting of January 13, 2020. Moved by Martin Gilbert. Seconded by Soon Juhng. Unanimously approved. Treasurer’s Report Soon Juhng reviewed with the Board the Library’s financial statements of January 2020. She noted that she had examined and approved the statements and reported that they were current and accurate. A motion was made to approve the financial reports. Moved by: Martin Gilbert. Seconded by: Elizabeth Warms. Unanimously approved. Correspondence None Director’s Report The Friends committee for the 125th Anniversary of the Library met today to discuss the Family Birthday Bash scheduled for Saturday, March 29th from 1:00 p.m. to 3:00 p.m. and the Alice Rigney Art and Artists of Tenafly fundraiser to be held Sunday, April 5th from 5:00 p.m. to 7:00 p.m. Tickets will be $25.00 per person, $40.00 per couple. The Friends plan to aggressively advertise the event and send out invitations to many dignitaries in the area. Harvey Dunn’s The Garden Party and Battle of the Bastille paintings will be on display. The New Jersey Library Construction Grant came out on January 6, 2020 and is due on April 6, 2020. Ms. Marallo mentioned that the grant would cover 50% of the cost of the project. The Board discussed the Grant Assistance Proposal presented by architects Arcari & Iovino. After discussion the Board approved of the $7,500 proposal. Moved by: Martin Gilbert. Seconded by: Teresa Austin. Unanimously approved. Mayor Zinna advised that engineer Andy Hipolit would consult with architects Arcari & Iovino and advise the library about what is going on and alternative strategies. President’s Report Patrick Rouse spoke of the outstanding job Ms. Marallo did at the Council Meeting of January 28, 2020 in presenting the facts of the NJ Library Construction Grant and circumstances facing the library at the present time. Mayor Zinna and Board members agreed with him. Old Business None New Business None Report from the Mayor Mayor Zinna discussed several Borough matters. Included was the change in the utilization of more than one engineering firm in the future, and a report on the status of the Clinton Inn construction project. Also, the Dog Park opened this Saturday at 9:00 a.m. The hours are from dawn to dusk. Mayor Zinna plans to hold three Saturday morning Town Hall Meetings a year. The first will be on a Saturday morning in April. Report from the Superintendent’s Alternate David DiGregorio reported that Tenafly High School held an all-girls architectural competition at the school. It was a more hands on program and was won by Northern Valley. The Chinese New Year celebration was postponed and is now scheduled to be celebrated on February 14, 2020. There is an exciting student art installation being done in the school hallways. David also asked that more people (young and old) be encouraged to attend the next classical concert at the high school. He will be sending more information over to the library to post and Kathy Cook and Soon Juhng volunteered to bring flyers to the Senior Center. Citizen’s Portion of the Meeting None Any Other Business None Adjournment Closed Session At 7:35 p.m. the meeting went into closed session to discuss a personnel issue. Moved by: Martin Gilbert Seconded by: Patrick Rouse Unanimously accepted. The Board adjourned the closed session at 7:40 p.m. to go into open session. Moved by: Patrick Rouse. Seconded by: Teresa Austin. Unanimously accepted. The meeting adjourned at 7:41 p.m. Moved by: Kathleen Cook. Seconded by: Teresa Austin. Unanimously accepted. Respectfully submitted, Soon Juhng Secretary/Treasurer The next regular meeting of the Library Board of Trustees will be on Monday, March 9, 2020 at 7:00 p.m. Approved: March 9, 2020