Capital Improvement Advisory Committee

AGENDA Capital Improvement Advisory Committee 6:00 PM - Thursday, May 23, 2024 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Susan Bar-Sela, Member Gabriel Cabrera, Member Garrett Carlisle, Member Kimberly Cheney, Member Debra Kelley, Member Lori Lindsey, Member Xan Spencer-McNutt Shayne Phillips, Member Jorge Vargas, Member Randy Voight, Member Chris Snapp, City Engineer NOTICE IS HEREBY GIVEN that the Capital Improvement Advisory Committee will conduct a meeting at 6:00 p.m. on Thursday, May 23, 2024, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 3.1. Pledge of Allegiance 3-4 Pledge to the Texas Flag 4. BOARDS AND COMMISSIONS Page 1 of 29 4.1. Swear in new Commissioner Shayne Phillips by Assistant City Attorney, Greg Shumpert. 5. HEAR REMARKS FROM VISITORS. 6. DISCUSSION ITEMS 6.1. Discuss approval of minutes from July 27, 2023. 5-6 CIAC - Jul 27 2023 - Minutes 6.2. Review the Impact Fee CIP and Reports and other related information 7 - 29 presented by Freese & Nichols and City Staff. CIAC Presentation 7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Capital Improvement Advisory Committee is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted May 17, 2024 – 5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The Capital Improvement Advisory Committee Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 29 ITEM 3.1. Pledge of Allegiance I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Page 3 of 29 ITEM 3.1. Pledge to the Texas Flag Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Page 4 of 29 ITEM 6.1. MINUTES Capital Improvement Advisory Committee Meeting 6:00 PM - Thursday, July 27, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Planning and Zoning Commission conducted a Planning and Zoning Board Meeting on Thursday, July 27, 2023 at 6:00 PM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS Commissoner Garrett Carlisle PRESENT: Commissioner Joe Hood Commissoner Jorge Vargas Commissioner Clint Howie Commissoner Debra Kelley Commissioner Susan Bar-Sela Commissioner Kimberly Cheney Commissioner Randy Voight MEMBERS Commissoner Gabriel Cabrera ABSENT: STAFF PRESENT: Municipal Development Analyst Omayra Mata Senior Director of Capital Projects Steve Rogers City Engineer Chris Snapp 1 CALL TO ORDER Jorge Vargas called the meeting to order. 2 HEAR REMARKS FROM VISITORS. No visitors came forward to speak. 3 ADOPTION OF MINUTES a) Discuss approval of minutes from May 25, 2023. Debra Kelley moved to approve the minutes from the May 25, 2023 CIAC Meeting, with Joe Hood seconding the motion. Carried by the following votes: Ayes: Garrett Carlisle, Joe Hood, Jorge Vargas, Clint Howie, Debra Kelley, Susan Bar-Sela, Kimberly Cheney, and Randy Voight 4 DISCUSSION ITEMS a) Discuss and Consider approval of Land Use Assumptions for Impact Fee Update. Debra Kelley moved to approve the Land Use Assumptions for the Impact Fee update, Capital Improvement Advisory Committee Meeting July 27, 2023 Page Page51ofof29 2 ITEM 6.1. with Joe Hood seconding the motion. Carried by the following votes: Ayes: Garrett Carlisle, Joe Hood, Jorge Vargas, Clint Howie, Debra Kelley, Susan Bar-Sela, Kimberly Cheney, and Randy Voight 5 ADJOURN. Danny Stephens, Chairman Attest: Dawn Steil, City Secretary Capital Improvement Advisory Committee Meeting July 27, 2023 Page Page62ofof29 2  ITEM 6.2. Roadway, Water & Wastewater Impact Fee Update CIAC Briefing on Impact Fees May 23, 2024 Page 7 of 29 1  PRESENTATION OVERVIEW ITEM 6.2. Review Impact Fee Process and Growth Impact Fee CIPs Maximum Allowable Impact Fee Calculations Page 8 of 29 2  IMPACT FEE PROCESS ITEM 6.2. Develop Land Use • Determine existing customer base • Estimate residential and non-residential growth over next 10-years Assumptions • Develop water demand and wastewater flow projections Update Capital • Utilize Land Use Assumptions to determine required system improvements to serve 10-year Improvement Plans growth Conduct Impact Fee • Determine 10-year capacity utilization for projects • Establish growth in Service Unit Equivalents (SUEs) Calculations • Calculate maximum allowable impact fee Stakeholder Meetings • Four CIAC meetings • City Council presentations Public Hearing and Page 9 of 29 • Presentation to City Council Adoption of Ordinance • Public Hearing requires 30-day public notice 3  CAPITAL IMPROVEMENT ADVISORY ITEM 6.2. COMMITTEE (CIAC) Roles of CIAC • Oversee development of Capital impact fees Improvements City Council Advisory • Review land use assumptions Committee and CIP development • File written comments and provide a recommendation to City Staff & City Council on impact fee Consultant program Page 10 of 29 4  UPDATED LAND USE ASSUMPTIONS ITEM 6.2. • 10-year growth projections for impact fees • Population/non-residential growth used to derive water and wastewater loads • Basis for CIP development Water/Wastewater Roadway Employment Employment 2023 16,279 16,279 2033 20,629 18,079 Page 11 of 29 5  UPDATED WATER CAPITAL ITEM 6.2. IMPROVEMENT PLAN Page 12 of 29 6  UPDATED WASTEWATER CAPITAL ITEM 6.2. IMPROVEMENT PLAN INSERT UPDATED wastewater CIP map and table of projects Page 13 of 29 7  UPDATED THOROUGHFARE PLAN ITEM 6.2. Page 14 of 29 8  UPDATED ROAD SERVICE AREAS ITEM 6.2. Page 15 of 29 2019 Program CIP 2024 – Road Service Areas 9  UPDATED ROADWAY CAPITAL ITEM 6.2. IMPROVEMENT PLAN • Roadway projects eligible include Arterial or Collector roads on Thoroughfare Plan • Assess Previous IFCIP for excess capacity Ø PM Peak Hour Traffic volume counts • New IFCIP Additions Ø Rooted in New Thoroughfare Plan Ø Forecasted 10-year VMT from LUA Page 16 of 29 2019 Program CIP 10  UPDATED ROAD CAPITAL IMPROVEMENT ITEM 6.2. PLAN • New Road Service Area Structure • Individual project cost estimate worksheets • Actual city costs for project recoupments Project Stats: • 57 Project Segments • CIP Credited Cost: $178M • Cost of Growth: $132M • CIP Capacity: 38,865vm Page 17 of 29 • 10-year Demand: 36,634vm 11  10-YEAR FORECASTED GROWTH ITEM 6.2. 2019 2024 Page 18 of 29 Road Service Area Structure  IMPACT FEE CALCULATION ITEM 6.2. • Impact Fees Calculated by Dividing Eligible CIP/Growth in Service Units • Credit of 50% for the portion of ad-valorem taxes generated by CIP improvements • Fee collected can be less than maximum Eligible CIP Cost Impact Fee Per Service Unit = X 50% Page 19 of 29 New Service Units 13  ROAD SUMMARY TABLE ITEM 6.2. North East South Southwest West Total Eligible Costs $27,719,483 $0 $6,550,883 $83,842,292 $14,250,841 10-year Projected Growth in Service 6,267 0 2,016 18,079 10,272 Units Maximum Impact Fee per Service Unit $8,846 $0 $6,498 $9,274 $2,774 without Credit Impact Fee Credit per Service Unit (50%) $4,423 $0 $3,249 $4,637 $1,387 Maximum Allowable Impact Fee per $4,423 $0 $3,349 $4,637 $1,387 Service Unit with Credit (50%) Current Impact Fee per Service Unit West: $1504, East: $1,114, Brushy Creek: $0 Page 20 of 29 14  WATER AND WASTEWATER SERVICE ITEM 6.2. UNITS • 5/8” x 3/4” meter size is the standard service unit (SF) • Same for water and wastewater service units • Larger meters converted using equivalency table Operating 2033 Growth Capacity Service Unit 2023 2023 Service 2033 Service in Service Meter Size Meter Type (gpm) Equivalent Meter Size Meters Units Meters Units Units 5/8" x 3/4" iPERL Smart Water Meter 35(1) 1.0 5x8” x 3/4” 5,434 5,434 13,606 13,606 8,172 1” iPERL Smart Water Meter 55(1) 1.6 1” 327 514 570 896 382 1-1/2” OMNI+ Turbo (T²) Meter 160(2) 4.6 1-1/2” 167 763 237 1,083 320 2” OMNI+ Turbo (T²) Meter 200(2) 5.7 2” 199 1,137 424 2,423 1,286 3” OMNI+ Turbo (T²) Meter 500(2) 14.3 3” 18 257 31 443 186 4” OMNI+ Turbo (T²) Meter 1,000(2) 28.6 4” 8 229 11 314 86 6” OMNI+ Turbo (T²) Meter 2,000(2) 57.1 6” 5 286 11 629 343 8” OMNI+ Turbo (T²) Meter 3,500(2) 100.0 8” 2 200 2 200 0 10” OMNI+ Turbo (T²) Meter 5,500(2) 157.1 Total 6,160 8,820 14,892 19,594 10,774 Page 21 of 29 (1) Upper limit of "Normal Water Operating Flow Range" from iPERL Smart Water Meter data sheet. (2) "Maximum Continuous Operation" from OMNI+ Turbo (T2) Water Meter data sheet. 15  WATER PERCENT UTILIZATION ITEM 6.2. CALCULATIONS Page 22 of 29 16  WASTEWATER PERCENT UTILIZATION ITEM 6.2. CALCULATIONS Page 23 of 29 17  WATER/WASTEWATER SUMMARY TABLE ITEM 6.2. Page 24 of 29 18  CURRENT IMPACT FEES PER SF HOME ITEM 6.2. April 2, April 2, April 2, April 2, April 2, Effective Date 2019 2020 2021 2022 2023 Water $1,221 $1,221 $1,221 $1,221 $1,221 Wastewater $2,167 $2,167 $2,167 $2,167 $2,167 Roadway* $1,952 $2,220 $2,500 $2,795 $3,104 Total $5,340 $5,608 $5,888 $6,183 $6,492 *For development within West and East service areas; $0 for Brushy Creek Service area Page 25 of 29 19  IMPACT FEE SUMMARY (PER SERVICE ITEM 6.2. UNIT) 2019 Maximum 2024 Maximum 2019 Current System Allowable Allowable Collection Rate Rate Rate Water $1,221 $1,221 $5,554 Wastewater $2,167 $2,167 $4,887 Roadway (West) $1,503 $913 $1,387 Roadway (East) $1,114 $913 $0 2024 Roadway (North) -- -- $4,423 Roadway (South) -- -- $3,249 Roadway -- -- $4,637 (Southwest) Page 26 of 29 Example for 2019 Current Collection Calculation (1 Single-Family Residence): $913x3.4=$3,104 (roadway) + $1,221 (water) + $2,167 (wastewater) = $6,492 per single- Road Service Area Structure family dwelling unit. 20  BENCHMARKING (SF ITEM 6.2. RESIDENTIAL) Road based on the lowest Service Area (West) at $1,387/vm with residential equivalency of 3.22 Page 27 of 29 21  ITEM 6.2. 22 NEXT STEPS Page 28 of 29  ITEM 6.2. QUESTIONS & DISCUSSION Page 29 of 29 23