Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 5:30 PM - Tuesday, May 25, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 5:30 p.m. on Tuesday, May 25, 2021, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. ADOPTION OF MINUTES 3.1. Discuss and Consider Approval of Minutes From the Park and Downtown 4 - 5 Improvement Corporation Meeting on December 15, 2020. Park and Downtown Improvement Corporation - Dec 15 2020 - Minutes - Pdf Page 1 of 57 4. NEW BUSINESS 4.1. Discuss Financial Update. 6 PADIC 5-31-21 Financials 4.2. Discuss Proposed Park Lighting and Improvement Construction Project. 7 - 20 Park presentation 4.3. Discuss US Highway 80 and Spur 226 Downtown Complete Streets 21 - 40 Engineering Project. US Highway 80 & Spur 226 British Museum 5-25-2021 4.4. Discuss Coordination of South Alley Related Improvement Projects. 41 - 57 PADIC SouthAlley 5-20-2021 South Alley design presentation 4.5. Discuss Next Meeting Date. 5. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations regarding Real Property - Downtown/Parks. Section 551.087 Deliberations regarding Economic Development Negotiations. 6. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, May 20, 2021 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary Page 2 of 57 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 57 ITEM 3.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 5:30 PM - Tuesday, December 15, 2020 Terrell Police Headquarters, 1100 N. State Highway 34, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Tuesday, December 15, 2020 at 5:30 PM in the Terrell Police Headquarters, 1100 N. State Highway 34, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Member JC Jackson Member Mary Mccoy Member Matt Oakley MEMBERS Secretary Hillary Heisel ABSENT: District 3 Mayrani Velazquez STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Bruce Wood Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Tori Lucas gave the invocation. 3 ADOPTION OF MINUTES a) Discuss and Consider approval of the minutes from the November 10, 2020 PADIC Board meeting. Sarah Kegerreis moved to approve the minutes from the November 10, 2020 PADIC Board meeting., with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, JC Jackson, Mary Mccoy, and Matt Oakley 4 NEW BUSINESS Park and Downtown Improvement Corporation December 15, 2020 Meeting Page Page41ofof57 2 ITEM 3.1. Draft a) Discuss and Consider Resolution No. 2020-2, A Resolution Of The Park And Downtown Improvement Corporation Board Of Directors Recommending The Terrell City Council Authorize Funding For Downtown Building Renovation. City Manager Mike Sims presented this item to the PADIC Board for discussion. 5 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.087 Deliberations Regarding Economic Development Negotiations. 6 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. a) Sarah Kegerreis moved to approve Resolution No. 2020-2, A Resolution Of The Park And Downtown Improvement Corporation Board Of Directors Recommending The Terrell City Council Authorize Funding For Downtown Building Renovation, with Matt Oakley seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, JC Jackson, Mary Mccoy, and Matt Oakley 7 ADJOURN. E. Rick Carmona, Mayor Attest: Tori Lucas, President Park and Downtown Improvement Corporation December 15, 2020 Meeting Page Page52ofof57 2 ITEM 4.1. City of Terrell Park Downtown Improvement Corp Total Comparison by Department May 31, 2021 proposed May YTD Budget (Over)/Under % Fund Description Actual 2021 Budget Remaining Revenue 318 Sales Tax 106,599 615,162 843,886 228,724 27% Transfer In ‐ ‐ ‐ 0% Interest Income ‐ ‐ ‐ 0% Total Revenue 106,599 615,162 843,886 228,724 27% Expense 318 Park Capital Improv ‐ ‐ ‐ 0% Downtown Capital Improv ‐ ‐ ‐ 0% Total Expense ‐ ‐ ‐ ‐ 0% Net Income (Expense) 106,599 615,162 843,886 228,724 27% Cash in Bank 1,428,461.66 Page 6 of 57  ITEM 4.2. City of Terrell Park and Downtown Improvement Corporation Page 7 of 57  ITEM 4.2. Deferred Park Maintenance Success to Date ● Shade Structures for All Parks ● Breezy Hill Walking Trail ● Arlie White Connectivity and Gazebo ● Ben Gill Pool Replaster Page 8 of 57  ITEM 4.2. Deferred Park Maintenance - Next Steps Texas Civil Construction Site Prep - Start Date: June 2021 ● Breezy Hill Park - Ben Gill Park PDQ Fencing Baseball Field Breezy Hill - Start Date: June 2021 Green Frog Systems Trail Lighting - Start Date: June 2021 ● Breezy Hill Park - Ben Gill Park Gametime Playground Installation Ben Gill Park - Start Date: July 2021 Musco Lighting Ben Gill Baseball Complex Control Link - Start Date: July 2021 Note: Weather Permitting Page 9 of 57  Deferred Park Maintenance - Sign Kiosks ITEM 4.2. ● Arlie White Park ● Ben Gill Park ● Breezy Hill Park ● Kings Creek Park ● Stallings Park *The One Sided Kiosk to the more elaborate, Two-Sided Kiosk (with a roof) - Price Range: Page 10 of 57 $2500 - $17,500. (Kaser Design does not dig the holes) *Included in Park Deferred Maintenance  Deferred Park Maintenance - Entry Signs ITEM 4.2. ● Arlie White Park ● Ben Gill Park ● Breezy Hill Park ● Kings Creek Park ● Stallings Park Page 11 of 57 *Included in Park Deferred Maintenance  Proposed PADIC Capital Projects ITEM 4.2. ● Breezy Hill Ballfield Lighting ● Breezy Hill Land Acquisition ● Ben Gill Parking Lot Lighting ● Ben Gill Soccer/Football Field Lighting ● Ben Gill Soccer/Football Field Artificial Turf Page 12 of 57 ITEM 4.2. Ben Gill Park Page 13 of 57  ITEM 4.2. Field Lighting Layouts Ben Gill Soccer/Football Field Page 14 of 57  Football/Soccer Field Turf ITEM 4.2. Page 15 of 57  ITEM 4.2. BREEZY HILL PARK Page 16 of 57  ITEM 4.2. Field Lighting Layouts Breezy Hill Ballfield Page 17 of 57  Turf Field Breakdown ITEM 4.2. ITEM QTY. UNIT UNIT COST TOTAL DEMOLITION $13,250.00 PAVING $275,000.00* FOOTBALL/SOCCER FIELD $547,100.00 STORM DRAINAGE $189,650.00 LIGHTING/ELECTRICAL $460,000.00 MISCELLANEOUS 1 4' Tubular steel fence 1680 LF $60.00 $100,800.00 2 Entry / exit sliding gates 2 EA $7,500.00 $15,000.00 3 Guardrail 165 LF $50.00 $8,250.00 Parking lot and drive paint 4 striping and signs 1 LS $25,000.00 $25,000.00 Page 18 of 57 5 Solid sod turfgrass 11,050 SY $3.00 $33,150.00 CONTINGENCY 10% $166,720.00 Total $1,833,920.00  ITEM 4.2. Financial Summary Breezy Hill Ballfield Lighting/Area Lighting $ 250,000 Breezy Hill Land Acquisition/Land Preparation/Drainage $ 250,000 Ben Gill Parking Lot Lighting $ 100,000 Soccer/Football Field Artificial Turf/Lighting $1,900,000 PADIC Board Optional Capital Projects $1,000,000 Total $3,500,000 Page 19 of 57  PADIC Capital Projects - Next Steps ITEM 4.2. PADIC Board recommends budget/projects to Council Council consideration of PADIC recommendation Council completes borrowing Staff implements construction projects Page 20 of 57  ITEM 4.3. US Highway 80 & Spur 226 Downtown Complete Street Engineering Project Page 21 of 57  ITEM 4.3. Basics ➢ $750,000 for Complete Streets in the county bond program- ILA (Interlocal Agreement) executed funding now available ➢ $3,500,000 for Complete Streets available in long term PADIC borrowing ➢ $10,000,000+ may be available in grant funds ➢ Project to be coordinated with Quiet Zones due to proximity and technical requirements ( $2M available for Quiet Zones in County bond program, ILA executed, funding now available) ➢ Consultant selection / contracting underway Page 22 of 57 ITEM 4.3. Page 23 of 57 ITEM 4.3. Page 24 of 57 ITEM 4.3. Page 25 of 57  ITEM 4.3. Muckleroy Building – Basis of Design Original Construction Date Style Context New Use Page 26 of 57 ITEM 4.3. Page 27 of 57 ITEM 4.3. Page 28 of 57  Muckleroy-Chapman Building ITEM 4.3. Page 29 of 57 Front Elevation Rear Elevation  Muckleroy Building ITEM 4.3. Page 30 of 57 Second Floor  Muckleroy Building ITEM 4.3. Page 31 of 57 Third Floor  ITEM 4.3. Floor 1 Page 32 of 57  ITEM 4.3. Floor 2 Page 33 of 57  ITEM 4.3. Floor 3 Page 34 of 57  ITEM 4.3. Floor 4 –Roof Terrace Page 35 of 57  ITEM 4.3. Roof Plan Page 36 of 57  ITEM 4.3. Wall Section Page 37 of 57  ITEM 4.3. North Elevation Page 38 of 57  ITEM 4.3. North Elevation Page 39 of 57  ITEM 4.3. South Elevation Page 40 of 57  ITEM 4.4.  Water / Sewer / Drainage/ Pavement  Quiet Zones  US 80 / Spur 226 Complete Streets South Alley  Downtown Square Library Related  Anderson Building and Griffith Building Projects  Lyric Building  British Museum  Overhead Utility Lines  Ash & Lime Study Page 41 of 57 ITEM 4.4. . Page 42 of 57 ITEM 4.4. . Page 43 of 57 ITEM 4.4. British Museum Page 44 of 57  ITEM 4.4. Partnerships -Anderson Building -Griffith Building Page 45 of 57 ITEM 4.4. Lyric Building Page 46 of 57 ITEM 4.4. Page 47 of 57  ITEM 4.4. SMALL AREA VISION - DELVERABLES ● Recommend design language consistent with complete streets policies and town center proposal: - Public space/outdoor commerce - Trash consolidation - Parking - Shipping/receiving - Seating areas - Trees - Lighting, string lights ● Policy recommendations for: - Facades - Business incubation - Signage, awnings, etc. Page 48 of 57 ● Perspectives and renderings ● Recommended potential next steps PORTLAND OLDE TOWN / OCTOBER 2019 NOTE ON OUR SCOPE ITEM 4.4. WHAT WE’RE DOING ● Make a vision which is rooted in reality — including infrastructure limitations ● Show renderings to build consensus around key concepts ● Make policy recommendations to support implementation WHAT WE’RE NOT DOING ● Engineering plans ● Plans for the downtown as a whole Page 49 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 PROPOSED OBJECTIVES ITEM 4.4. ● Support creative redesign of South Alley as a people-centered space ● Maintain functions such as trash pickup, parking, and loading ● Make broad recommendations for infrastructure improvements (i.e. lighting, public space, drainage, and potential utility burial) ● Create a strategy to support “micro” investments in individual property ● Help to support South Alley as an event and gathering area ● Leverage South Alley to support local businesses Page 50 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 CHALLENGES ITEM 4.4. WHAT WE’VE HEARD ● Frequency, noise associated with trains ● Lack of public space, usable event space in Downtown ● Concerns about parking - especially during construction (and for future growth) ○ Need for parking to be marked ● Need to create a high-quality experience while maintaining alley functions ● Infrastructure: ○ Power lines are an eyesore, in poor condition ○ HVAC and trash receptacles need to be moved/consolidates ○ Storm drains/ Gutters are in disrepair ○ Poor alley surface condition Page 51 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 OPPORTUNITIES ITEM 4.4. WHAT WE’VE HEARD ● New developer investments in Downtown ● Large City investment in future museum ● Plans to create a “quiet zone” ● Some interested in enhancing rear entrances/rear “facades” ● Opportunity for “micro investments” ○ High-quality murals ○ Facade improvements ○ Parking area upgrades ○ Window Displays ○ Active gathering areas Page 52 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 CONVERSATIONS ITEM 4.4. SPOKEN TO SO FAR ● City Staff and elected officials, including City Manager Mike Sims, Mayor Rick Carmona, and Municipal Development Director Charles Fenner ● Engineering staff ● Business Owners ● Developers ● Tori Lucas, PADIC Board Page 53 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 TACTICAL PROJECTS ITEM 4.4. Low-Cost, High-Impact Strategies → “quick wins” toward long-term goals: ● Murals/Public Art ● Beautification ● Space Activation ● Food Trucks/small vendors ● Signage and wayfinding ● Storefront Spruce ups Page 54 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 SOUTH ALLEY & ADELAIDE ITEM 4.4. — Existing Conditions — Page 55 of 57 PORTLAND OLDE TOWN / OCTOBER 2019 OPPORTUNITY ITEM 4.4. Page 56 of 57 PORTLAND OLDE TOWN / OCTOBER 2019  ITEM 4.4. THANK YOU Page 57 of 57 PORTLAND OLDE TOWN / OCTOBER 2019