Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, October 14, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 5:30 p.m. on Friday, October 14, 2022, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Page 1 of 26 4. ADOPTION OF MINUTES 4.1. Discuss and Consider approval of the minutes from the Park and 4 - 7 Downtown Improvement Corporation Board Meetings on July 29, 2022 and August 15, 2022. Park and Downtown Improvement Corporation - Jul 29 2022 - Minutes - Pdf Park and Downtown Improvement Corporation - Aug 15 2022 - Minutes - Pdf 5. DISCUSSION ITEMS 5.1. Discuss Mural Update. 8 - 15 PADIC Mural Presentation 5.2. Discuss Christmas Lights for Moore Avenue. 5.3. Discuss Facade Improvement Program. 16 10.14.2022 - Project Update 5.4. Discuss Joint Meeting With Park Board and Related Follow Up. 6. BUSINESS ITEMS 6.1. Discuss and Consider Additional Park Restroom Installation. 17 - 26 2022 OCT 14 - PADIC IMPROVEMENTS MODULAR RESTROOM UPDATE 7. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 7.1. Section 551.087 Deliberations Regarding Economic Development Negotiations. 8. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. Page 2 of 26  9. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, October 7, 2022, –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 26 ITEM 4.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, July 29, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, July 29, 2022 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Member Mary Mccoy Member Matt Oakley Mayor Pro-Tem, District 3 Mayrani Velazquez MEMBERS Secretary Hillary Heisel ABSENT: Member JC Jackson STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Bruce Wood Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Mayrani Velazquez gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge. 4 ADOPTION OF MINUTES a) Discuss and Consider approval of the minutes from the Park and Downtown Improvement Corporation Board Meeting on May 13, 2022. Mayrani Velazquez moved to approve the minutes from the Park and Downtown Improvement Corporation Board Meeting on May 13, 2022, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Mary Mccoy, Matt Oakley, and Mayrani Velazquez 5 NEW BUSINESS Park and Downtown Improvement Corporation July 29, 2022 Meeting Page Page41ofof26 2 ITEM 4.1. Draft a) Discuss Financial Report. City Manager Mike Sims presented this item to the Board for discussion. b) Discuss and Consider Excel Center Soccer Field Crossing. Tori Lucas moved to postpone item 5.2 to the next PADIC Board Meeting, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Mary Mccoy, Matt Oakley, and Mayrani Velazquez c) Discuss Downtown Projects Update. City Manager Mike Sims presented this item to the Board for discussion. d) Discuss FY23 Budget. City Manager Mike Sims presented this item to the Board for discussion. e) Discuss and Consider City Facilities. City Manager Mike Sims presented this item to the Board for discussion. 6 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.087 Deliberations Regarding Economic Development Negotiations. 7 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 8 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation July 29, 2022 Meeting Page Page52ofof26 2 ITEM 4.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 6:00 PM - Monday, August 15, 2022 Terrell Service Center, 400 Industrial Blvd., Terrell, TX 75160 The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Monday, August 15, 2022 at 6:00 PM in the Terrell Service Center, 400 Industrial Blvd., Terrell, TX 75160. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy MEMBERS Member Matt Oakley ABSENT: Mayor Pro-Tem, District 3 Mayrani Velazquez Ex-Officio Member Bruce Wood STAFF PRESENT: City Secretary Dawn Steil Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Tori Lucas gave the invocation. 3 DISCUSSION ITEMS a) Discuss ExCel Bridge & Sidewalk Connectivity To Soccer Fields. Director of Public Services Glenn Caldwell presented this item to the board for discussion. b) Discuss Update on Park Deferred Maintenance. Director of Public Services Glenn Caldwell and Preston Harris presented this item to the board for discussion. c) Discuss Update on Park and Downtown Improvement Corporation (PADIC) Improvements. Director of Public Services Glenn Caldwell and Preston Harris presented this item to the board for discussion. d) Discuss Potential Future Park Improvements. Director of Public Services Glenn Caldwell and Preston Harris presented this item to the board for discussion. Park and Downtown Improvement Corporation August 15, 2022 Meeting Page Page61ofof26 2 ITEM 4.1. Draft 4 HEAR REMARKS FROM VISITORS. None. 5 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation August 15, 2022 Meeting Page Page72ofof26 2  ITEM 5.1. Murals Update Expenditures & Planning Page 8 of 26  Mural Walk ITEM 5.1. • Partnership event with Chamber • Showcase murals and artists • Bring visitors to City • Promote S. Alley improvements • Provides outdoor family event for citizens • Promotes downtown commerce Page 9 of 26 • Estimated crowd of 200 during event  ITEM 5.1. Promotion of Murals/ Sesquicentennial in Chamber Visitor’s Guide Page 10 of 26  ITEM 5.1. Resolution 2022-2 Expenditures Fund Amount: $250,000 Lyric (Hard Bodies) mural: $23,556.86 Refurbish & Seal Car mural with ’Welcome to Terrell’ added $17,000.00 __________ Subtotal spent to date $40,657.86 Page 11 of 26  Anticipated Expenditures ITEM 5.1. • Pina Restaurant Wall $16,850 • Deed Wall- in commemoration of Sesquicentennial $27,800 Fred Gray Wall-Houston Smith Building $60,000 (est.) • Texas Flag - refurbish and seal $5,500 • Sells Floto Circus-refurbish/seal $10,200 + lift (est.$3,000) There are others that need to be refurbished as well but I do not yet have bids Subtotal (anticipated) $120,350 TOTAL (spent + anticipated) $161,007 Page 12 of 26  ITEM 5.1. Pina Restaurant Concept Mural Page 13 of 26  ITEM 5.1. Prospective Murals • Randy Snow Mural on East facing wall of Buford Drug • ‘Cowboy Mural’ on N. Alley side of Anderson Building These murals are in the planning/design phase, so no estimates are available at this time. Page 14 of 26  ITEM 5.1. Logo for murals funded by PADIC • Expense will be determined by number of sites funded by resolution. • May award contract to one artist/contractor to complete at one time after projects funded by PADIC are completed Page 15 of 26 ITEM 5.3. PADIC Board Downtown Project Manager Update 8:00 a.m. | 10.14.2022 Current Development / Project Agreements - PADIC & City Grants ● Dr. Ng - COMPLETE - City; reimbursement of demolition cost; new construction in progress ● Depot Building - finalizing Development Agreement with City; include Phase 1 testing at site ● Artesia Lodge - Council approved; finalizing agreement; abatement in progress ● Pina Holdings - North Alley Construction timeline; schedule kick-off meeting with Property Owner (Anderson & Griffith Building) ● Buford Drug - COMPLETE; will schedule Press Release ● OTHER: ○ Grace & Company 211 E Moore; Draft ‘Building Facade Plan’ ○ First National Bank Building; owner meeting with architect to determine phasing for exterior renovations Page 16 of 26  ITEM 6.1. PADIC IMPROVEMENTS MODULAR RESTROOM UPDATE Page 17 of 26 1  2 ITEM 6.1. Page 18 of 26  3 ITEM 6.1. Page 19 of 26  4 ITEM 6.1. Page 20 of 26  PADIC Improvement ITEM 6.1. Ben Gill Modular Restroom Restroom Package No. 1 Estimated Cost Actual Expense Modular Restroom $ 245,318 $ 186,707 Prep Ground Site $ 34,955 $ 34,210 Sidewalk Connectivity & $ 18,500 $ 18,500 Apron/Front Porch Pad Solar Lights - along sidewalk $ 1,600 $ 1,600 leading to walking trail Total $ 241,017 Restroom No. 1 Total Cost Savings $ 4,301 Page 21 of 26 Remaining Balance $ 1,258,983 Contingency $ 400,000 Total Remaining $ 1,663,284 5  Total Cost for All Exceeds Budget Available ITEM 6.1. LOCATION DESCRIPTION The Public CorWorth Restroom Restrooms Breezy Hill Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink women’s. $369,223 $317,973 Includes ground prep/connectivity. Ben Gill Pavilion Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink women’s. $369,223 $317,973 Includes ground prep/connectivity. Ben Gill Park Soccer Field Install Modular - 2 urinals, 2 stalls, 2 sink men’s, 4 stalls, 2 sinks $720,766 $587,906 women’s, climate controlled concession and storage Room Includes demo and ground prep/connectivity. Ben Gill Football Field Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink women’s $369,223 $317,973 Includes demo and ground prep/connectivity. Ben Gill Softball Complex Install Modular - 2 urinals, 2 stalls, 2 sink men’s, 4 stalls, 2 sinks $720,766 $587,906 women’s, climate controlled concession and storage Room. Includes demo and ground prep/connectivity. Page 22 of 26 Ben Gill Baseball Complex Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink women’s. $369,223 $317,973 Includes ground prep/connectivity. (Relocate to entrance) Total Estimate $2,918,424 $2,447,704 6  Half and Half Option: Install 3 New and Rehab 3 Existing ITEM 6.1. LOCATION DESCRIPTION Rehab The Public CorWorth (+/-) Restroom Restrooms Breezy Hill Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink - $369,223 $317,973 women’s Ben Gill Pavilion Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink - $369,223 $317,973 women’s Ben Gill Park Soccer Rehab - includes additional stalls, urinals and sinks, ceiling and $146,477 $146,477 $146,477 Field concession stand Ben Gill Football Rehab - includes additional stalls, urinals and sinks, ceiling and $146,477 $146,477 $146,477 Field concession stand Ben Gill Softball Install Modular - 2 urinals, 2 stalls, 2 sink men’s, 4 stalls, 2 sinks - $720,766 $587,906 Complex women’s, climate controlled concession and storage Room (dollar value does not include demo existing building) Page 23 of 26 Ben Gill Baseball Total Rehab of Restrooms and Ceiling $146,477 $146,477 $146,477 Complex Total Estimate $1,898,663 1,663,283 7  Phased Option: 4 New Now; Wait for 2 PHASING LOCATION DESCRIPTION The Public CorWorth ITEM 6.1. Restroom Restrooms Phase I Breezy Hill Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink $369,223 $317,973 women’s. Includes ground prep/connectivity. Ben Gill Pavilion Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink $369,223 $317,973 women’s. Includes ground prep/connectivity. Ben Gill Park Soccer Install Modular - 2 urinals, 2 stalls, 2 sink men’s, 4 stalls, 2 sinks $720,766 $587,906 Field women’s, climate controlled concession and storage Room Includes demo and ground prep/connectivity. Ben Gill Football Field Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink $369,223 $317,973 women’s Includes demo and ground prep/connectivity. Total Estimated Cost $1,828,435 $1,541,825 Phase II Ben Gill Softball Install Modular - 2 urinals, 2 stalls, 2 sink men’s, 4 stalls, 2 sinks $720,766 $587,906 Complex women’s, climate controlled concession and storage Room. Includes Page 24 of 26 demo and ground prep/connectivity. Ben Gill Baseball Install Modular- 2 urinals, 1 stall, 1 sink men’s, 3 stalls, 1 sink $369,223 $317,973 Complex women’s. Includes ground prep/connectivity. (Relocate to entrance) Total Estimated Cost $1,089,989 $905,879 8  ITEM 6.1. NEXT STEPS October 13, 2022 - Park Board October 14, 2022 - PADIC Board October 18, 2022 - City Council Page 25 of 26 9 ITEM 6.1. 10 Page 26 of 26