Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, December 9, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 5:30 p.m. on Friday, December 9, 2022, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. ADOPTION OF MINUTES Page 1 of 14 4.1. Discuss and Consider Approval of Minutes From the Park and Downtown 4 - 5 Improvement Corporation Board Meeting on November 4, 2022. Park and Downtown Improvement Corporation - Nov 04 2022 - Minutes - Pdf 5. DISCUSSION ITEMS 5.1. Discuss Financial Update. 5.2. Discuss 2023 Calendar and Goals. 6 Draft PADIC Schedule 6. BUSINESS ITEMS 6.1. Discuss and Consider Facade Grant Applications. 7 - 14 12.09.2022 - PADIC (N Virginia) 7. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 7.1. Section 551.074 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 8. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 9. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Monday, December 5, 2022 – 5:00 p.m. _______________________________________ Dawn Steil, City Secretary Page 2 of 14 This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney- Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 14 ITEM 4.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, November 4, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, November 4, 2022 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley MEMBERS Mayor Pro-Tem, District 3 Mayrani Velazquez ABSENT: STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Mary Mccoy gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge. 4 ADOPTION OF MINUTES a) Discuss and Consider approval of the minutes from the Park and Downtown Improvement Corporation Board Meetings on October 14, 2022 and October 24, 2022. Hillary Heisel moved to approve the minutes from the Park and Downtown Improvement Corporation Board Meetings on October 14, 2022 and October 24, 2022, with Sarah Kegerreis seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley 5 DISCUSSION ITEMS Park and Downtown Improvement Corporation November 4, 2022 Meeting Page Page41ofof14 2 ITEM 4.1. Draft a) Discuss Financial Update. City Manager Mike Sims presented this item to the Board for discussion. b) Discuss Update from Downtown Project Manager. Downtown Project Manager Raylan Smith presented this item to the Board for discussion. c) Discuss update to PADIC Capital Work Plan. City Manager Mike Sims presented this item to the Board for discussion. 6 BUSINESS ITEMS a) Discuss and Consider Facade Improvement Agreement - 211 E Moore Ave. Hillary Heisel moved to approve the Facade Improvement Agreement for 211 E Moore Avenue, with JC Jackson seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley 7 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.087 Deliberations Regarding Economic Development Negotiations. 8 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 9 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation November 4, 2022 Meeting Page Page52ofof14 2 ITEM 5.2. Draft PADIC Schedule January 13‐ Complete Streets / Quiet Zone Presentation February (TBD) ‐ Downtown Open House Community Meeting March 6‐ Joint Meeting with City, TISD and TEDC March 10‐ PADIC Capital Plan Update Workshop April (TBD) ‐ Walking Tour of Downtown May 12‐ Approve PADIC Capital Plan Update July 14‐ FY24 Budget Discussion September 8‐ FY24 Budget Approval November 10‐ Last Meeting of the Year Page 6 of 14 ITEM 6.1. TERRELLCBD FACADEIMPROVEMENT PROGRAM APPLICATION Please return completed with necessary attachments and signatures to Terrell Municipal Development Department office, 201 E. Nash St., Terrell, TX. If you have any application questions, please contact Terry Capehart, 75160. Municipal Development Director at 972-551-6606 ext. 247. Applicant Name: §}m_\£(\,\ ‘Y/oj \ Business Name: _ Mailing Address: 31? ‘D/. CQPPCJ Co\/¢/ |T7\ ‘“ 50!? Contact Phone No.3 2\ ‘iii 02 Boo’ Email Address: eysolelx ¢ $48yes/ixm. Co Lv-r Building Owner (if di?erentfromapplicant): Historical/Current Building Name (if any): Project Physical Address:_l\0 ll 7, v;r<g}uLw Type of Work: (checkall that a ply) Sign '- Muomy gpaint‘1£mIal -Canopy -Replace W111I OWS Other: Details of Planned Improvements for CBD Facade Improvement Program: (attach drawings or use additional paper ifnecessary) (attach original. List Contractor/Project architect Proposals and Tota1_Amounts proposals): ' 1. 2. Page 7 of 14 ITEM 6.1. TOTAL COST OF PROPOSED PROJECT: mgm AMOUNT OF CBD FACADEIMPROVEMENT PROGRAM RIEMBURSEMENT REQUESTED: _ kV_\Q.L ($500 SIGN MAX, $5,000 FACADE MW (+ mum \3m‘\eu m\s‘\c\u2mm\ /Attachwith all required color samples ofpaint, materials, and sign design, etc., as well as photographs ofbuilding 's current exterior facade. HI/Cg/71, —» Applicant ’s Sign re Date Terrell City Council Review: Meeting Date: Approved: Rejected: Page 8 of 14 ITEM 6.1. TERRELL CBD F ACADEIMPROVEMENT PROGRAM AGREEMENT FORM Please return completed with necessary attachments and signatures to Terrell Municipal Development Department office, 201 E. Nash St., Terrell, TX. If you have any application questions, please contact Terry Capehart, 75169. Municipal Development Director at 972-551-6606 ext. 247. ' I have met with the Terrell Municipal Development Staff, and I fully understand the CBD FacadeImprovement Program Procedures and Details established by the Terrell City Council. I intend to use this program for the aforementioned renovation projects to forward the efforts of revitalizing the City of Terrell. I have not received, nor will I receive insurance monies for this revitalization project. I have read and understand the CBD FacadeImprovement Program Application Instructions & Process Requirements. (Initial) I understand that approval of this reimbursement request in no way constitultes approval for a building permit and I must contact the City of Terrell to obtain all necessary permits, and approvals from the City of Terrell BEFORE commencing work on my building. Further, I understand that if I am awarded approval for a CBD FacadeImprovement Program Project by the Terrell qity Council, any deviation from the approved project may result in the partial or total withdrawal, of the CBD FacadeImprovement Program Reimbursement. st\awk~</ no Business/Organization me _.%9@‘3: Applicant’s Signatur um/7.—a, Date Building 0wner’s Signature (zfdzfferentfromapplicant) Date Terrell City Manager’s Signature Date CBD Facade Improvement Program Tips Page 9 of 14 ITEM 6.1. TERRELL CBD FACADEIIVIPROVEMENT ' PROGRAM APPLICATION DEADLINE: Thirty days prior to the Council Agenda posting deadline. PROGRAM PROCESS CHECKLIST: Date Submitted: JZzI_‘\L9)/ 9093 Use this form as a cover sheet and checklist to follow all steps needed to complete the CBD Facade Improvement Program application to receive approval. completed with necessary attachments and signatures to the Terrell Municipal Pleas:e return Development Department, 201 E. Nash Street, Terrell, Texas 75160. If you application questions, please contact Terry Capehart, Municipal Development have any Director at 972-551-6606 ext. 247. Meet with Municipal Development Director (972-551-6606 ext. 247) to determine eligibility and to walk through CBD FacadeImprovement Program criteria and instructions. Completely ?ll out CBD FacadeImprovement Program application form and sign agreement form. (Also include required attachments: color samples of all paint, signage, and fabric awnings, as well as the “before” photographs of the building’s facade.) Return completed application and agreement form with required attachments (no later than 30 days prior to the scheduled City Council meeting) to the Municipal Development Department to be added to the next Terrell City Council meeting agenda. Attend and present proposed project to the Terrell City Council for their approval. Receive design approval of proposed work listed on application. Get approval signature of the Terrell City Council on last page of application form. CBD Facade Improvement Program project construction may commence immediately after signed contract with City. Work on the building must commence within 90 days of approval from Terrell City Council and be completedwithin one year. Display the CBD FacadeImprovement Program sign in your storefront in visible location in your a building during the constructionphase of the windows project. or Upon completion of CBD FacadeImprovement Program project, fumish “after” photographs of the building’s facade, or other improvements as applicable; copies of all paid invoices, including copies of cancelled checks and/or credit card receipts, to receive a single payment reimbursement of the approved funding. Page 10 of 14 ITEM 6.1. 110/112 N Virginia Estimate Description 112 N. Virginia o Remove and replace rotted wood on the eves and replace with Siding panels Remove and replace rotted woodand trim around doors/windows Remove siding and replace with Siding panels Clean/prep and stucco upper front and columns Remove old old sign from front of building and replace it with current buisiness sign. o Paint fron of the building to match 110 N Virginia o Repair as needed or replace and Paint awning of the building to coordinate with 110 N. Virgina awning. o Replace fron door per code regulation 110 N. Virginia o Front of building , - Remove and replace rotted wood on the eves and replacewith Siding panels - Remove and replace rotted wood and trim around doors/windows - Remove and replace with sof?t and facia Awnings - Remove siding and plywood, replace with new siding panels - Clean/prep and stucco columns, front, side and newly installed wall to match 112 N. Virgina - Remove current glass door. Install new glass Store front door per code regulations. 0 Side wall of the building parking lot — - Remove and replace existing 2 exit doors with commercial metal door per code regulations. - Remove current wood window / doors and replace it wire stucco to make uniform with rest of the wall. Page 11 of 14 ITEM 6.1. - Clean / prep wall surface, paint to match front of the buildings. - Parking lot conrete barries screwed to parking lot according to city code to prevent trucks hitting building wall and gutters. is this provided by the City? Mural In support of BFTS- Biritis Flying Training School First section of the parking lot- ?rst and 2"” car parking area, on the wall, is to have mural of British Flying Traing School. Page 12 of 14 ITEM 6.1. Page 13 of 14 ITEM 6.1. Page 14 of 14