Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, January 27, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, January 27, 2023, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. ADOPTION OF MINUTES 4.1. Discuss and Consider Approval of the Minutes from the Park and 3 - 4 Downtown Improvement Corporation on December 9, 2022. Park and Downtown Improvement Corporation - Dec 09 2022 - Minutes - Pdf Page 1 of 46  5. NEW BUSINESS 5.1. Discuss 2023 Calendar and Goals. 5 2 - 2023 Calendar & Goals - Update 5.2. Discuss Financial Update. 6 Financials_PADICBoard_123122_prelim 5.3. Discuss Downtown / Central Park Project Updates. 7 - 15 3 - PADIC Briefing - 1-27-23 - KSA (Final) 5.4. Discuss Quiet Zone / Complete Street Project Updates. 16 - 45 4 - PADIC Meeting Slides_20230127_v2 - Kimley Horn 5.5. Discuss Community Engagement Plan. 46 1 - Community Engagement Plan 6. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: 6.1. Section 551.087 Deliberations Regarding Economic Development Negotiations. 7. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 8. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, January 23, 2023 – 5:10 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 46 ITEM 4.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, December 9, 2022 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, December 9, 2022 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley MEMBERS Vice-President Sarah Kegerreis ABSENT: Mayor Pro-Tem, District 3 Mayrani Velazquez STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Tori Lucas gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge. 4 ADOPTION OF MINUTES a) Discuss and Consider Approval of Minutes From the Park and Downtown Improvement Corporation Board Meeting on November 4, 2022. Hillary Heisel moved to approve the Minutes From the Park and Downtown Improvement Corporation Board Meeting on November 4, 2022, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley 5 DISCUSSION ITEMS a) Discuss Financial Update. Park and Downtown Improvement Corporation December 9, 2022 Meeting Page Page31ofof46 2 ITEM 4.1. Draft City Manager Mike Sims presented this item to the Board for discussion. b) Discuss 2023 Calendar and Goals. City Manager Mike Sims and Downtown Project Manager Raylan Smith presented this item to the Board for discussion. 6 BUSINESS ITEMS a) Discuss and Consider Facade Grant Applications. Hillary Heisel moved to approve the facade grant for 110 and 112 N. Virginia in an amount not to exceed $5,000, with Mary Mccoy seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley 7 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: a) Section 551.074 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 8 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 9 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation December 9, 2022 Meeting Page Page42ofof46 2 ITEM 5.1. Park & Downtown Improvement Corporation 2023 CALENDAR & GOALS January 27 PADIC BOARD MEETING Complete Streets / Quiet Zone Presentation Downtown / Central Park Project Updates February 28 COMMUNITY ENGAGEMENT Downtown Open House / Town Hall Complete Streets & Quiet Zone Project March 6 Joint Meeting – City, TISD, and EDC March 10 PADIC BOARD MEETING Capital Plan Update Workshop April (TBD) Walking Tour of Downtown April 14 PADIC BOARD MEETING Project Update: Complete Streets, Quiet Zones, Downtown / Central Park, Programming & Concept Design – Public Library, South Alley Utility Project April 25 COMMUNITY ENGAGEMENT Downtown Open House / Town Hall (all projects) May 12 PADIC BOARD MEETING Approve Capital Plan Update July 14 PADIC BOARD MEETING FY 2024 Budget Discussion September 8 PADIC BOARD MEETING FY 2024 Budget Approval November 10 LAST MEETING OF 2023 Page 5 of 46 ITEM 5.2. City of Terrell Park Downtown Improvement Corp Total Comparison by Department December 31, 2022 YTD Budget (O)/U % Fund Dep Description Dec Actual 2023 Budget Budget Revenue 318 00-3Sales Tax 99,646 292,896 1,197,443 904,548 24% 00-3Interest Income 312 312 2,400 2,088 13% Total Revenue 99,958 293,208 1,199,843 906,635 76% Expense 318 11-4Facade Reimbursement Program 9,520 9,520 130,000 120,480 7% 11-4Anderson/Griffith Bldg Partnership - - 400,000 400,000 0% 11-4Park Capital Improvements - - 75,000 75,000 0% 11-4Downtown Capital Improvements - - 74,500 74,500 0% Transfer 90-4Transfer to I&S No. 1 - - 179,970 179,970 0% Total Expense 9,520 9,520 859,470 849,950 1% Net Income (Expense) 90,438 283,688 340,373 56,685 Beginning Fund Balance 2,451,818 Ending Fund Balance 2,735,506 Page 6 of 46  DOWNTOWN / CENTRAL PARK ITEM 5.3. DEVELOPMENT Downtown / Central Park Development – “Next Steps” Page 7 of 46 PADIC BD Briefing 27 January 2023  ITEM 5.3. Downtown Development – Houston Metro Exploratory Tour McGovern Centennial Park Page 8 of 46 Rice University  Terrell Downtown / Central Park Next Steps – Status 1/27/23 ITEM 5.3. 1. Schematic Development of New Central Park Study Concepts  Studying Proposed Central Park layout refinements with respect to park enclosure, park entrances, internal park infrastructure, and relationships to building volumes and massing, Defining factors that will influence/impact park development character, operations, and execution timelines, Prep for Half Day Charrettes Promenade Pocket Parks Page 9 of 46 Day Markets Covered “What If?, Why Not?, What Next?? Walks  Terrell Downtown / Central Park ITEM 5.3. Infrastructure Concepts • Studying Infrastructure Options and Impacts • Developing Phasing Plans for Execution • Setbacks for Buildings along Central Park development New Town Square Central Park Drainage/Storm Sewer “Next Steps” Sanitary Sewer Water Street Improvements Page 10 of 46 ITEM 5.3. Page 11 of 46  ITEM 5.3. Terrell Downtown / Central Park Next Steps – Status 1/27/23 2. Town Downtown Development Standards and Guidelines  Reviewed existing City of Terrell zoning and development guidance for area, photographic documentation of details and styles for consideration/inclusion, Analysis of existing city standards-Additional Recommendations, Funding/Financing/Implementation Options V Architectural Detailing Page 12 of 46 Entries & Enclosures “What If?, Why Not?, What Next??  ITEM 5.3. Terrell Downtown / Central Park Next Steps – Status 1/27/23 3. Program & Schematic Design Support for New City Library/Senior Center/Community Center • Library Needs Assessment Phase, site visits to other libraries with 720 Design, Studying roles and impacts of library siting, functions, and circulation in relation to park development, Library/Community Center/Senior Center Development Schematics Page 13 of 46 “What If?, Why Not?, What Next??  ITEM 5.3. Terrell Downtown / Central Park Next Steps – Status 1/27/23 Cross Coordination / Pollinization with Other Projects 1. British Flying Museum 2. Central Park Development – Hard Infrastructure (Streets and Curbs, Water, Sanitary Sewer, Drainage and Storm Sewer) 3. Central Park Development – Soft Infrastructure – Franchise Utilities (Communications, Electricity, Gas, Internet/Wi-Fi) 4. Quiet Zones (at Railroad Crossings) 5. Complete Streets (along Virginia) 6. South Alley (and influences for North Park Entry) 7. Library/Senior Center/ Community Center Programming and Concept Design 8. Land Acquisition – Processes and Park Development Influences 9. City Facilities Requirements/Projections – Master Plan Page 14 of 46 “What If?, Why Not?, What Next??  ITEM 5.3. Terrell Downtown / Central Park Next Steps – Status 1/27/23 Phase 1 – Central Park 300’x900’ Greenspace & 20’ walking path  Establish level, clean, continuous greenspace  Create exterior walkway  Plant basic trees and landscaping  Suitable to relocate City Events such as Taco Fest, British Bash, and additional events Page 15 of 46 ITEM 5.4. Page 16 of 46 ITEM 5.4.     Page 17 of 46 ITEM 5.4.         Page 18 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 19 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Parking Lots Bowser Circle British Museum Quiet Zones Burch Street South Alley Town Square Page 20 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 21 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 22 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 23 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 24 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 25 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 26 of 46 ITEM 5.4. Page 27 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. • • • • • Page 28 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 29 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 30 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 31 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 32 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 33 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 34 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 35 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 36 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 37 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 38 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 39 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 40 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 41 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 42 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 43 of 46  1) Background 2) Guiding Principles 3) CS & QZ Scope 4) Progress To-Date ITEM 5.4. Page 44 of 46 ITEM 5.4. • • • • • • Page 45 of 46 ITEM 5.5. PROJECT UPDATES – 2023 COMMUNITY ENGAGEMENT PLAN 12.05.2022 Project Review Committee (1) – Kimley‐Horn 12.13.2022 STAFF ONLY – Project Update  720 Design – Riter C. Hulsey Library | Community Center | Senior Center  KSA – Downtown / Central Park Scenario Planning & Park / Green‐space Planning  KSA – Central Park Infrastructure Planning 01.27.2023 PADIC Meeting (1)  Kimley‐Horn – PRC Presentation  KSA – Downtown / Central Park 02.01‐02.28.2023 COMMUNITY ENGAGEMENT – Library / Community Space Online Survey 02.07.2023 CITY COUNCIL (1) – Project Update  Kimley‐Horn – PRC Presentation (Project Matrix & DRAFT Town Hall Exhibits)  KSA – Downtown / Central Park 02.09.2023 720‐Design – Leadership Interviews (Library Board, Friends of Library & City Management) 02.10.2023 720‐Design – Leadership Interviews (City Council) 02.28.2023 COMMUNITY ENGAGEMENT – Town Hall Meeting (Quiet Zone & Complete Streets) 03.01‐03.31.2023 COMMUNITY ENGAGEMENT – Quiet Zones & Complete Streets Online Survey 03.02.2023 Project Review Committee (2) – Kimley‐Horn 03.21.2023 STAFF ONLY – Project Update (all projects)  Kimley‐Horn – Project Updates  720 Design – Programming Update / Concept Planning  KSA – Downtown / Central Park Concept Planning  KSA – Central Park Infrastructure Phasing  SPI – South Alley Utility Project Updates 04.14.2023 PADIC Board (2) – Project Update (all projects) 04.18.2023 CITY COUNCIL (2) – Project Update (all projects) 04.25.2023 COMMUNITY ENGAGEMENT – Town Hall Meeting (all projects) Downtown Terrell website launch (all projects) Page 46 of 46