Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, May 12, 2023 Terrell City Hall, Council Chambers, 201 E. Nash St, Terrell, TX 75160 Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 5:30 p.m. on Friday, May 12, 2023, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. Page 1 of 19 5. ADOPTION OF MINUTES 5.1. Discuss and Consider Approval of Minutes From the Park and Downtown 4 - 5 Improvement Corporation Board Meeting on March 10, 2023. Park and Downtown Improvement Corporation - Jan 27 2023 - Minutes - Pdf 6. DISCUSSION ITEMS 6.1. Discuss Financial Update. 6-7 6.1 - Financial Update 7. NEW BUSINESS 7.1. Discuss and Consider Priority Park Board Projects. 8 - 18 7.1 - Priority Park Board Projects 7.2. Discuss and Consider FY 2023 Proposed Project Expenditures. 19 7.2 - Proposed Project Expenditures 7.3. Discuss and Consider Park and Downtown Improvements Corporation Capital Work Plan. 8. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 9. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. Page 2 of 19  10. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, May 5, 2023 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 19 ITEM 5.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, January 27, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, January 27, 2023 at 8:00 AM in the City Council Chambers, 201 E. Nash Street, Terrell, TX. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley Mayor Pro-Tem, District 3 Mayrani Velazquez MEMBERS ABSENT: STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Matt Malone Downtown Project Manager Raylan Smith 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Mary Mccoy gave the invocation 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge. 4 ADOPTION OF MINUTES a) Discuss and Consider Approval of the Minutes from the Park and Downtown Improvement Corporation on December 9, 2022. Mary Mccoy moved to approve the Minutes from the Park and Downtown Improvement Corporation on December 9, 2022., with JC Jackson seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, Matt Oakley, and Mayrani Velazquez Park and Downtown Improvement Corporation January 27, 2023 Meeting Page Page41ofof19 2 ITEM 5.1. Draft 5 NEW BUSINESS a) Discuss 2023 Calendar and Goals. Raylan Smith presented this item to the Board for discussion. b) Discuss Financial Update. Finance Manager Shelly Wallace presented this item to the Board for discussion. c) Discuss Downtown / Central Park Project Updates. Chris Basham representing Design Build Consortium LLC and Mike Burns representing KSA Engineering presented this item to the Board for discussion. d) Discuss Quiet Zone / Complete Street Project Updates. Nathan Ante representing Kimley Horn presented this item to the Board for discussion. e) Discuss Community Engagement Plan. Downtown Project Manager Raylan Smith presented this item to the Board for discussion. 6 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Passed. 7 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. Passed. 8 ADJOURN. Tori Lucas, President Attest: Dawn Steil, City Secretary Park and Downtown Improvement Corporation January 27, 2023 Meeting Page Page52ofof19 2  2 ITEM 6.1. Financial Update Page 6 of 19  Financial Update – CO 2021-A ITEM 6.1. Page 7 of 19 3  ITEM 7.1. PADIC Board May 12, 2023 Page 8 of 19 4  ITEM 7.1. Next Steps Involving PADIC Input ● What are top priority Maintenance or Improvements at each park from now to FY26? (Irrigation, Water Fountains, Scoreboards, Drainage, Parking Lots & Road Paving) ● What funding sources are we going to use for top priorities? (GF, Capital, Grants, PADIC, Park Dedication) ● How do we prioritize amongst different parks? ● Request PADIC funding as may be appropriate for any “top ranked” PADIC eligible improvements ● FUNDED by PADIC: To Complete Acquisition of Breezy Hill Expansion Zone North of Polk St. ● Extend sidewalk through the trees at Breezy Hill North of Polk St. 5 ● Pavement Rehabilitation and safety concerns around high traffic areas around our parks ● Acquisition of the KC Barn at Blanche and Nash ● Ben Gill Basketball Fencing Page 9 of 19 ● Safety issues (Graffiti, Vandals, Drainage etc)  ITEM 7.1. Next Steps not Involving PADIC Input ● Arlie White: ○ Expand Park to N Frances through partnerships with developer and ISO ○ Creekside expansion, lease ISD property north of creek to Frances ● Breezy Hill: ○ Complete Basketball court upgrade through donation. ● Crossroads: ○ Continue work on implementation through existing developer contributions and TPWD grant. ● Delphine/Nash (Pocket Park): ○ Acquire site from county and demo through proposed upcoming C.O. ● Kings Creek: ○ IH20 ROW Landscape screening through park dedication fund, re-apply for trail/sidewalk/landscape grant. ○ Continue applying for funding, landscape project 6 ● Stallings: ○ Continue implementation of drainage/sidewalk improvements through Stallings Improvement Fund developer partnership. ○ Continue Temple Street drainage projects Page 10 of 19 ● New (Velasquez District): ○ Purchase of County property for proposed park  ITEM 7.1. Next Steps not Involving PADIC Input ● Ben Gill: ○ Street/Parking lot rehab at various locations through future city CO’s and General Fund ○ Basketball Court Rehab funded in FY23 at $38k in the Capitol Improvement Fund ○ Pool Slide Replacement funded in FY23 at $750k in the City General Fund. ○ Core infrastructure, Lions Club Lane, parking lot at Chamber, playground at stadium ● Town Square: ○ Land Acquisition funded through TIRZ#1 C.O. acquisitions nearing completion. ● Terrell Arboretum: ○ Next steps are drainage, engineering, currently ongoing through the stormwater fund and infrastructure planning through TIRZ#1 fund. ○ Continue planning through partnership and land dedication anticipated in the Arboretum Estates Project. ● Big Brushy Creek Nature Preserve: ○ Continue planning through partnership and land dedication agreed to in the approved North Spur Project. ● College/Hattie Pocket Park: ○ Land previously acquired, working on possible donation/grant combination for site development. Page 11 of 19 7  ITEM 7.1. Park Board Meeting ● The Park Board met on April 20, 2023 at 6:00pm to Discuss PADIC Project recommendations and what would be listed as priorities. ● The Park Board met on April 27, 2023 at 6:00 pm to Discuss and Consider PADIC Project recommendations. ● The Park Board votes were unanimous on all recommendations as presented. Page 12 of 19  ITEM 7.1. Discuss and Consider Priority Park Board Projects Ben Gill Park: College/Hattie Park: 1. Replace/Rehab Walking Trail Wooden Bridge 2. Resurface Multipurpose Court 1. No recommendations at this time 3. Resurface Tennis Courts 4. Install New Court Lighting-Tennis, Multipurpose Crossroads Park: 1. No recommendations at this time 5. Scoreboards - All Fields 6. Irrigation-Softball, Soccer (As long as the City addresses maintenance concerns for grass to grow) Breezy Hill Park: 1. Modular Restroom 2. Install Picnic Tables & Benches (Replace 5, and Add 3 of each) 3. Install 4 New Grills 4. Scoreboard-Ballfield Arlie White Park: 1. Modular Restroom 2. Resurface Basketball Court 3. Install Court Lighting 4. Install Picnic Tables & Benches (Replace/Add 4 of each) Stallings Park: 1. Continue Drainage Project Page 13 of 19 Kings Creek Park: 1. TPWD Trails Grant 2. Play Area Lighting 9  ITEM 7.1. Ben Gill Park Item Estimate Replace Wooden Bridge $170,000 Resurface Multipurpose Court $75,000 Resurface Tennis Courts $175,000 Install Court Lighting-Tennis Court/Multipurpose $300,000 Court(Electric Option) Install Court Lighting-Tennis Court/Multipurpose Court $50,000 (Solar Option) Scoreboards-All fields $85,000 Irrigation-Softball $125,000 Page 14 of 19 Irrigation-Soccer $200,000  ITEM 7.1. Breezy Hill Park Item Estimate Modular Restroom $320,000 Install Picnic Tables & Benches $25,000 Install New Grills $5,000 Scoreboard-Ballfield $15,000 Page 15 of 19  ITEM 7.1. Arlie White Park Item Estimate Modular Restroom $320,000 Resurface Basketball Court $75,000 Install Court Lighting (Solar Lighting) $15,000 Install Picnic Tables & Benches $10,000 Page 16 of 19  ITEM 7.1. Kings Creek Park Item Estimate Play Area Lighting (Solar Lighting) $12,000 Page 17 of 19 ITEM 7.1. QUESTIONS? Page 18 of 19  FY 2023 Proposed Project Expenditures & Capital Work Plan Estimated ITEM 7.2. Project Description Notes Cost -0- Ordinance requiring businesses to maintain lights in front windows Security $76,400 Replace lighting fixtures; 28-light poles Moore Ave, 10-lights side streets – Quote $2,000 each $43,200 Flock camera system – Downtown District; 12-cameras – Quote $3,600 each Downtown Parking $1,200,000 Parking lot (design & construction) – 2 South Alley – Underground Electric $5,000,000 Construction start date: July 2023 (12 months to complete] underground electrical follows Atmos Project Complete Streets $400,000 Environmental Clearance & Project Design (FY 2024-FY 2025) Benches – Quote $1,000 each Streetscape Elements Planters – self watering – Quote $1,000 each Bike Rack – Quote $800 each Downtown Rooftop Lights $175,000 Includes track lighting, power supply & controller Central Business District properties (Construction type, condition, rehabilitation requirements, potential Downtown Building Code & uses, immediate actions for lease-ability); used for business recruitment and property owner grant data; $100,000 Preservation master plan – downtown renderings, project-based renderings (Complete Streets, South Alley, Marketing material) Downtown Landscape Project $50,000 Following Downtown Master Plan recommendations No longer listed as Façade grant, general restoration and repairs to downtown property Page 19 of 19 Downtown Revitalization Program Eligible Area – Zoning Areas Central Business District (CBD) and Downtown District (DD) -0- (Grant) Funding Amount – 20% total construction cost; not to exceed $20,000 per award Approval process – Development Review Committee; Board reports to PADIC 15