Park and Downtown Improvement Corporation

AGENDA Park and Downtown Improvement Corporation 8:00 AM - Friday, June 9, 2023 City Council Chambers, 201 E. Nash Street, Terrell, TX Board Members Tori Lucas, Place 5, President Sarah Kegerreis, Place 2, Vice- President Hillary Heisel, Place 1, Secretary JC Jackson, Place 7, Member Mary Mccoy, Place 3, Member Matt Oakley, Place 6, Member Mayrani Velazquez, Place 4, Member Matt Malone, Ex-Officio Bruce Wood, Ex-Officio City Manager Mike Sims NOTICE IS HEREBY GIVEN that the PADIC Board will conduct a meeting at 8:00 a.m. on Friday, June 9, 2023, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. Page 1 of 28  5. ADOPTION OF MINUTES 5.1. Discuss and Consider Approval of Minutes from the Park and Downtown 3 - 5 Improvement Corporation Board Meeting on May 12, 2023. Park and Downtown Improvement Corporation - May 12 2023 - Minutes - Pdf 6. NEW BUSINESS 6.1. Receive Presentation by Marc Rylander, Strategies 360. 6.2. Discuss Financial Update. 6-7 6.2 - Financial Update 6.3. Discuss and Consider Priority Park Board Projects. 8 - 18 6.3 - Priority Park Board Projects 6.4. Discuss and Consider FY 2023 Proposed Project Expenditures. 19 - 25 6.4 - FY 2023 Proposed Project Expenditures 6.5. Discuss and Consider Park and Downtown Improvements Corporation Capital Work Plan. 6.6. Discuss and Consider Facade Grant Reimbursement for 109 W. Moore 26 - 28 Avenue. 6.6 - Facade - Reimbursement 7. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the PADIC Board is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Thursday, June 2, 2023 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. The PADIC Board Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 28 ITEM 5.1. Draft MINUTES Park and Downtown Improvement Corporation Meeting 8:00 AM - Friday, May 12, 2023 Terrell City Hall, Council Chambers, 201 E. Nash St, Terrell, TX 75160 The City of Terrell Park and Downtown Improvement Corporation conducted a PADIC Board Meeting on Friday, May 12, 2023 at 8:00 AM in the Terrell City Hall, Council Chambers, 201 E. Nash St, Terrell, TX 75160. MEMBERS President Tori Lucas PRESENT: Vice-President Sarah Kegerreis Secretary Hillary Heisel Member JC Jackson Member Mary Mccoy Member Matt Oakley MEMBERS Mayor Pro-Tem, District 3 Mayrani Velazquez ABSENT: STAFF PRESENT: City Manager Mike Sims City Secretary Dawn Steil Ex-Officio Member Matt Malone 1 CALL TO ORDER Tori Lucas called the meeting to order. 2 INVOCATION Hillary Heisel gave the invocation. 3 PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. Tori Lucas led the pledge. 4 HEAR REMARKS FROM VISITORS. None. 5 ADOPTION OF MINUTES a) Discuss and Consider Approval of Minutes From the Park and Downtown Improvement Corporation Board Meeting on March 10, 2023. Mary Mccoy moved to approve the Minutes From the Park and Downtown Improvement Corporation Board Meeting on March 10, 2023, with Sarah Kegerreis seconding the motion. Carried by the following votes: Park and Downtown Improvement Corporation May 12, 2023 Meeting Page Page31ofof28 3 ITEM 5.1. Draft Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley 6 DISCUSSION ITEMS a) Discuss Financial Update. Downtown Project Manager presented this item to the Board for discussion. 7 NEW BUSINESS a) Discuss and Consider Priority Park Board Projects. Carnell Horn presented this item to the Board for discussion. No action taken. b) Discuss and Consider FY 2023 Proposed Project Expenditures. Hillary Heisel moved to approve the purchase, installation and maintenance of rooftop lighting not to exceed $175,000, with Matt Oakley seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley c) Sarah Kegerreis moved to approve the Downtown and Building Code Preservation in an amount not to exceed $100,000, with Hillary Heisel seconding the motion. Carried by the following votes: Ayes: Tori Lucas, Sarah Kegerreis, Hillary Heisel, JC Jackson, Mary Mccoy, and Matt Oakley d) Discuss and Consider Park and Downtown Improvements Corporation Capital Work Plan. No action taken. 8 ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 9 RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. No action taken. 10 ADJOURN. Tori Lucas, President Attest: Park and Downtown Improvement Corporation May 12, 2023 Meeting Page Page42ofof28 3 ITEM 5.1. Draft Dawn Steil, City Secretary Park and Downtown Improvement Corporation May 12, 2023 Meeting Page Page53ofof28 3 ITEM 8.3. 6.2. City of Terrell Parks and Downtown Improvement Corporation For the Period Ending March 31, 2023 Schedule of Revenues & Expenditures - Budget Vs. Actual (Unaudited) Current Fiscal Year 2022-2023 Mar 2023 Y-T-D Budget Y-T-D Y-T-D Actual Actual 2023 Variance % Budget Revenues Sales Tax 84,294 584,626 1,197,443 612,817 49% Interest Income - 312 2,400 2,088 13% Total Revenues 84,294 584,938 1,199,843 614,905 49% Expenditures Facade Reimbursement Program 8,555 18,075 130,000 111,925 14% Anderson/Griffith Bldg Partnership - - 400,000 400,000 0% Park Capital Improvements - - 75,000 75,000 0% Downtown Capital Improvements 6,055 6,055 74,500 68,445 8% Transfer to I&S No. 1 - - 179,970 179,970 0% Total Expenditures 14,610 24,130 859,470 835,340 3% Excess/(Deficit) 69,684 560,808 340,373 (220,435) Page Page65 6 of 95 28  ITEM 6.2. 05/23/2023 Glrtrial.rpt Trial Balance Report 10:44 AM City of Terrell Page 1 of 1 Detail YTD Ending 5/31/23 Beginning Ending Balance Debits Credits Balance Fund 318 PARK DOWNTOWN IMPROVEMENT CORP 00-1101-00 CASH IN BANK 2,066,018.01 775,029.94 1,964,155.00 876,892.95 00-1102-00 CASH IN BANK - CLEARING FUND 750,522.00 0.00 0.00 750,522.00 00-1107-03 TEXAS RANGE 0.00 1,500,000.00 0.00 1,500,000.00 00-1360-01 DUE FROM GENERAL FUND 65,277.86 0.00 0.00 65,277.86 00-2103-00 ACCOUNTS PAYABLE -430,000.00 464,155.00 34,155.00 0.00 00-2801-00 FUND BALANCE -2,451,817.87 0.00 0.00 -2,451,817.87 00-3001-00 SALES TAX 0.00 0.00 774,717.67 -774,717.67 00-3601-00 INTEREST INCOME 0.00 0.00 312.27 -312.27 11-4440-01 FASCADE REIMBURSMENT PROGRAM 0.00 18,075.00 0.00 18,075.00 11-4502-00 DOWNTOWN CAPITAL IMPROVEMENTS 0.00 16,080.00 0.00 16,080.00 Total Fund PARK DOWNTOWN IMPROVEMENT CORP 0.00 2,773,339.94 2,773,339.94 0.00 318 Cash in bank = $1,647,636.51 GL Cash = $1,627,414.95 Difference between bank & GL cash is $20,20,221.56 and represents a "reconciling item" on the bank reconciliation to research and clear. Pooled cash is restricted until 10/31/23. Page 7 of 28 Operator : SW  ITEM 6.3. PADIC Board June 9, 2023 Page 8 of 28 1  ITEM 6.3. Next Steps Involving PADIC Input ● What are top priority Maintenance or Improvements at each park from now to FY26? (Irrigation, Water Fountains, Scoreboards, Drainage, Parking Lots & Road Paving) ● What funding sources are we going to use for top priorities? (GF, Capital, Grants, PADIC, Park Dedication) ● How do we prioritize amongst different parks? ● Request PADIC funding as may be appropriate for any “top ranked” PADIC eligible improvements ● FUNDED by PADIC: To Complete Acquisition of Breezy Hill Expansion Zone North of Polk St. ● Extend sidewalk through the trees at Breezy Hill North of Polk St. ● Pavement Rehabilitation and safety concerns around high traffic areas around our parks 2 ● Acquisition of the KC Barn at Blanche and Nash Page 9 of 28 ● Ben Gill Basketball Fencing ● Safety issues (Graffiti, Vandals, Drainage etc)  ITEM 6.3. Next Steps not Involving PADIC Input ● Arlie White: ○ Expand Park to N Frances through partnerships with developer and ISO ○ Creekside expansion, lease ISD property north of creek to Frances ● Breezy Hill: ○ Complete Basketball court upgrade through donation. ● Crossroads: ○ Continue work on implementation through existing developer contributions and TPWD grant. ● Delphine/Nash (Pocket Park): ○ Acquire site from county and demo through proposed upcoming C.O. ● Kings Creek: ○ IH20 ROW Landscape screening through park dedication fund, re-apply for trail/sidewalk/landscape grant. ○ Continue applying for funding, landscape project 3 ● Stallings: ○ Continue implementation of drainage/sidewalk improvements through Stallings Improvement Fund developer partnership. Page 10 of 28 ○ Continue Temple Street drainage projects ● New (Velasquez District): ○ Purchase of County property for proposed park  Next Steps not Involving PADIC Input ITEM 6.3. ● Ben Gill: ○ Street/Parking lot rehab at various locations through future city CO’s and General Fund ○ Basketball Court Rehab funded in FY23 at $38k in the Capitol Improvement Fund ○ Pool Slide Replacement funded in FY23 at $750k in the City General Fund. ○ Core infrastructure, Lions Club Lane, parking lot at Chamber, playground at stadium ● Town Square: ○ Land Acquisition funded through TIRZ#1 C.O. acquisitions nearing completion. ● Terrell Arboretum: ○ Next steps are drainage, engineering, currently ongoing through the stormwater fund and infrastructure planning through TIRZ#1 fund. ○ Continue planning through partnership and land dedication anticipated in the Arboretum Estates Project. ● Big Brushy Creek Nature Preserve: ○ Continue planning through partnership and land dedication agreed to in the approved North Spur Project. ● College/Hattie Pocket Park: ○ Land previously acquired, working on possible donation/grant combination for site development. Page 11 of 28 4  ITEM 6.3. Park Board Meeting ● The Park Board met on April 20, 2023 at 6:00pm to Discuss PADIC Project recommendations and what would be listed as priorities. ● The Park Board met on April 27, 2023 at 6:00 pm to Discuss and Consider PADIC Project recommendations. ● The Park Board votes were unanimous on all recommendations as presented. Page 12 of 28  ITEM 6.3. Discuss and Consider Priority Park Board Projects Ben Gill Park: College/Hattie Park: 1. Replace/Rehab Walking Trail Wooden Bridge 2. Resurface Multipurpose Court 1. No recommendations at this time 3. Resurface Tennis Courts 4. Install New Court Lighting-Tennis, Multipurpose Crossroads Park: 1. No recommendations at this time 5. Scoreboards - All Fields 6. Irrigation-Softball, Soccer (As long as the City addresses maintenance concerns for grass to grow) Breezy Hill Park: 1. Modular Restroom 2. Install Picnic Tables & Benches (Replace 5, and Add 3 of each) 3. Install 4 New Grills 4. Scoreboard-Ballfield Arlie White Park: 1. Modular Restroom 2. Resurface Basketball Court 3. Install Court Lighting 4. Install Picnic Tables & Benches (Replace/Add 4 of each) Stallings Park: Page 13 of 28 1. Continue Drainage Project Kings Creek Park: 1. TPWD Trails Grant 2. Play Area Lighting 6  ITEM 6.3. Ben Gill Park Item Estimate Replace Wooden Bridge $170,000 Resurface Multipurpose Court $75,000 Resurface Tennis Courts $175,000 Install Court Lighting-Tennis Court/Multipurpose $300,000 Court(Electric Option) Install Court Lighting-Tennis Court/Multipurpose Court $50,000 (Solar Option) Scoreboards-All fields $85,000 Page 14 of 28 Irrigation-Softball $125,000 Irrigation-Soccer $200,000  ITEM 6.3. Breezy Hill Park Item Estimate Modular Restroom $320,000 Install Picnic Tables & Benches $25,000 Install New Grills $5,000 Scoreboard-Ballfield $15,000 Page 15 of 28  Arlie White Park ITEM 6.3. Item Estimate Modular Restroom $320,000 Resurface Basketball Court $75,000 Install Court Lighting (Solar Lighting) $15,000 Install Picnic Tables & Benches $10,000 Page 16 of 28  Kings Creek Park ITEM 6.3. Item Estimate Play Area Lighting (Solar Lighting) $12,000 Page 17 of 28 ITEM 6.3. QUESTIONS? Page 18 of 28  ITEM 6.4. Budget Planning - Proposed Project Expenditures & Capital Work Plan Estimated Project Description Notes Cost -0- Ordinance requiring businesses to maintain lights in front windows Security $76,400 Replace lighting fixtures; 28-light poles Moore Ave, 10-lights side streets – Quote $2,000 each $43,200 Flock camera system – Downtown District; 12-cameras – Quote $3,600 each Downtown Parking $1,200,000 Parking lot (design & construction) – Virginia / Moore Ave Complete Streets $400,000 Environmental Clearance & Project Design (FY 2024-FY 2025) Downtown Rooftop Lights $175,000 Includes track lighting, power supply & controller Central Business District properties (Construction type, condition, rehabilitation requirements, potential Downtown Building Code & uses, immediate actions for lease-ability); used for business recruitment and property owner grant data; $100,000 Preservation master plan – downtown renderings, project-based renderings (Complete Streets, South Alley, Marketing material) Downtown Landscape Project TBD Following Downtown Master Plan recommendations – Phase 1 Complete Streets Landscape Design Benches – Quote $1,000 each Streetscape Elements TBD Planters – self watering – Quote $1,000 each Bike Rack – Quote $800 each Eligible Area – Zoning Areas Central Business District (CBD) and Downtown District (DD) Downtown Revitalization Program TBD Funding Amount – 20% total construction cost; not to exceed $20,000 per award (Grant) Approval process – Development Review Committee; Board reports to PADIC Proposed additional incentives for developers, property owners, as well as tenants for major construction Downtown Development Incentives TBD projects within the downtown “core” 15 Page 19 of 28 ITEM 6.4. Page 20 of 28 ITEM 6.4. Page 21 of 28 ITEM 6.4. Page 22 of 28 ITEM 6.4. Page 23 of 28 ITEM 6.4. Page 24 of 28 ITEM 6.4. Page 25 of 28 ITEM 6.6. " .• '. .~. .. .... .' • ~ .- , Page 26 of 28 ITEM 6.6. iii i1?tK ' an - Page 27 of 28 ITEM 6.6. W6M wruumion 5 cu;-. 1 mum W|LL|AMSON'S WILLIAMSON'S MIRRORLLC. GLASS& MIRROR GLASS LLC. 3044 315 MOORE AVE. E. MOORE 315 E. AVE. 75160 TERRELL,TXX 75160 TERRELL, CUSTOMER ORDER NO, DATE Te|.:I 972-951-8403 Lochhead 5/31/2023 Randy Locllhead Randy Lochhead PO Box Box 798 198 Terrell TX 15160 75160 469-819-1648. 469-879-1648, QUANTITY QUANTI rY DESCRIPTION DESCRIPTION UNIT PRICE PRICE TAX AMOUNT AMOUNT 1.00 Project Will Be At: 109 W. Moore, Terrell Texas 75160 1.00 100 Remove Remove Existing S' Wood Existing 8' Wood Doors Doors In Back Back Of Building and Of Building and Reinstall New Dark Reinstall New Dark Bronze S' Aluminum Bronze 8' Pair Of Doors Aluminum Pair Doors and and Frame Frame and Covering Existing and Covering Existing Substrate Substrate With Dark Bronze With Dark Bronze Aluminum Aluminum BreakMetal. BreakMetal. Doors Will Have Doors Push I Pulls, Standard Push Have Standard MS Lock, Pulls, MS Lock, 2- Surface Surface Mounted Mounted Closers, Clear Closers, Tempered Salty Clear Tempered Safty Glass Glass In Doors, Door Sweeps, Doors, 2- Door Sweeps, 1- 6' X4" x4" Aluminum Aluminum Threshold, Threshold, Caulking. Caulking. 1.00 This Price Includes Tax Price Includes and Labor Tax and Labor $5,200.00 $5,200.00 $5,200.00 $5200.00 SUBTOTAL SUBTOTAL $5.200.00 $5,200.00 TAX $0.00 COMMENTS TOTAL AMOUNT TOTAL $5.200.00 $5,200.00 SIGNATURE Page 28 of 28