Special City Council Meeting and Workshop

AGENDA Special City Council Meeting and Workshop 4:30 PM - Tuesday, January 19, 2021 City Council Chambers, 201 E. Nash Street, Terrell, TX Mayor Rick Carmona Council Members District 2 - Grady Simpson District 3 - Mayrani Velazquez District 4 - Charles Whitaker District 5 - Tim Royse City Manager Mike Sims NOTICE IS HEREBY GIVEN that the Terrell City Council will conduct a Special City Council Meeting and Workshop at 4:30 p.m. on Tuesday, January 19, 2021, at Terrell City Hall located at 201 East Nash Street. The meeting is open to the public with limited seating in the Council Chambers. Recommendations of the CDC regarding social distancing will be practiced during the course of the public meeting to slow the spread of the Coronavirus (COVID-19). If you choose not to attend in person and you wish to submit public comments, email support@cityofterrell.org and title the email ”Public Comment”. All public comments submitted by 4:00 pm on Tuesday, January 19, 2021 will be provided to the City Council members and read into the record for the Tuesday, January 19, 2021 City Council Meeting. Page 1. CALL TO ORDER 2. INVOCATION 3. PLEDGE TO AMERICAN FLAG AND TEXAS FLAG. 4. HEAR REMARKS FROM VISITORS. This time is set aside on the agenda to invite any person to address the Council on issues not subject to a public hearing. Routine administrative matters are best discussed with the appropriate City Staff before bringing them to the Council. Prior to the meeting, please complete a Page 1 of 29  "Citizen Participation Form" and present it to the City Secretary. In accordance with the Texas Open Meetings Act, Section 551.042, the City Council cannot discuss, consider, or take action on matters not listed on the agenda. Speakers should limit their comments to 3 minutes and are asked to speak into the microphone provided, identifying themselves for the record. The total amount of time set aside for this place on the agenda is 15 minutes. Comments of a personal nature directed at the Council or Staff are inappropriate. 5. DISCUSSION ITEMS 5.1. Discuss COVID-19 and Vaccination Update. 5.2. Discuss 2021 Overview and Strategic Plan. 5.3. Discuss Hotel Occupancy Tax Recap. 4-6 TOURISMREPORT20182019 TOURISMREPORT20192020 TOURISMREPORT20202021 5.4. Discuss Policy Governing The Naming Or Renaming Of City Facilities, 7 - 10 Streets And Parkland. Resolution No. 636 5.5. Discuss Employee Census Report. 11 - 13 HR Presentation 5.6. Discuss Monthly Financial Report. 14 - 29 Financial Report Dec 2020 6. ADJOURN INTO EXECUTIVE SESSION IN ACCORDANCE WITH SECTION 551 OF THE TEXAS GOVERNMENT CODE TO DISCUSS THE FOLLOWING: Section 551.071 Consultation with Attorney - Pending or Contemplated Litigation. Section 551.072 Deliberations Regarding Real Property. Section 551.087 Deliberations Regarding Economic Development Negotiations. 7. RECONVENE INTO REGULAR SESSION AND CONSIDER ACTION, IF ANY, ITEMS DISCUSSED IN EXECUTIVE SESSION. 8. ADJOURN. Page 2 of 29  I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, January 15, 2021 –5:00 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. Council Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 3 of 29 ITEM 5.3. Hotel Occupancy Tax Fund FY19 Revenue Revenue Outside of Inside of Event Center Event Center Hotels Partnership Partnership Total Baymont Inn $29,194 Days Inn $17,640 Best Western SureStay $34,960 LaQuinta $61,560 Holiday Inn Express $125,554 Motel 6 $39,881 Fairfield Inn $142,933 Texas Inn $7,362 TRU $12,703 Quality Inn $45,788 Totals $361,940 $155,637 $517,576 Event Center Partnership $155,637 Convention and Visitors Bureau $169,261 No. 1 British Flying Training School Museum $79,794 E! Terrell $20,397 Burnett Family Reunion $0 SWCC $21,671 Lake Country Jubilee $14,648 Terrell Garden Club $445 Terrell Heritage Society $2,056 Terrell ISD Performing Arts Center $17,811 Terrell Downtown Association $14,894 The Vagabond Players $2,241 Total $498,856 Estimated Total Remaining Unallocated Funds $18,719.72 Page 4 of 29 ITEM 5.3. Hotel Occupancy Tax Fund FY20 Revenue Revenue Outside of Inside of Event Event Center Center Hotels Partnership Partnership Total Baymont Inn $18,026 Days Inn $17,058 Best Western SureStay $27,634 LaQuinta $51,755 Holiday Inn Express $95,613 Motel 6 $34,413 Fairfield Inn $109,637 Texas Inn $6,687 TRU $78,784 Quality Inn $37,710 Totals $288,897 $188,422 $477,318 HOT Long Term Contract Commitments Paid FY20 Event Center Partnership $188,422 Convention and Visitors Bureau $180,970 No. 1 British Flying Training School Museum $86,631 Others Paid E! Terrell $6,400 Burnett Family Reunion $2,722 Total $456,023 Estimated Total Remaining Unallocated Funds $21,295.61 Page 5 of 29 ITEM 5.3. Hotel Occupancy Tax Fund FY21 Revenue Revenue Outside of Inside of Event Event Center Center Hotels Partnership Partnership Total Baymont Inn $5,844 Days Inn $4,046 Best Western SureStay $8,530 LaQuinta $14,185 Holiday Inn Express $27,233 Motel 6 $10,912 Fairfield Inn $27,896 Texas Inn $2,516 TRU $62,121 Quality Inn $11,276 Totals $84,542 $90,017 $174,560 HOT Long Term Contract Commitments Paid FY20 Event Center Partnership $90,017 Convention and Visitors Bureau $45,243 No. 1 British Flying Training School Museum $9,668 Others Paid Total $144,928 Estimated Total Remaining Unallocated Funds $29,632.07 Page 6 of 29 ITEM 5.4. RESOLUTION NO. 636 A RESOLUTION OF THE CTIY OF TERRELL, TERRELL, TEXAS, ESTABLISHING A POLICY GOVERNING THE NAMING OR RENAMING OF CITY FACILmES, STREETS AND PARKIAND WHEREAS, the Terrell City Council dcsires that naming or renaming facilities, streets and parkland shall be made in accordance with written policies approved by the governing body; and WHEREAS, naming policies must be consistent, provide clear directions, address 911 emergency service issues, preserve historic names, recognize and honor individuals who have made significant contributions to the community and provide for public input; and WHEREAS, the City of Terrell City Council finds that the City Facility, Street and Parkland Naming Policy attached hereto (Exhibit "A") is in the best interests of the citizens, property owners, businesses and visitors of the City of Terrell. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF TERRELL, TEXAS: Section I. The Terrell City Council hereby adopts Exhibit "A" attached hereto as the official policy which shall govern the naming or renaming of City Facilities, Streets and Parkland. Section 2. That this resolution shall take effect immediately from and after its passage. PASSED, ADOPTED AND APPROVED by the City Council of the City Terrell this the 16th day of June, 2009. APPROVED:~~ IlallUchards,~ayor Page 7 of 29 ITEM 5.4. EXHIBIT «A" CITY OF TERRELL Policy for the Naming or Renaming of City Facilities, Streets, and Parkland PURPOSE: To establish guidelines for the naming or renaming of City facilities, streets and parkland. PROCESS: To initiate the application of this policy, a need will be identified and a written request shall be submitted to the Engineering Department for review. City staff will prepare a report and present the request to the appropriate board or body and bring forward a recommendation to the City Council. Upon receiving the recommendation, the City Council will consider the naming or renaming of a city street, facility or park land in accordance with the following criteria: Part One: City facilities or park land shall be named in the following manner: 1.) In honor of individuals who donate land for park space or donate a major part of the funds required to construct or renovate a facility. A minimum of fifty percent (50%) or more of the necessary funds is necessary to constitute a major portion. 2.) In honor of individuals who have made significant contributions to the community through public service as a local or national leader, volunteerism or private sector achievement (see Part Four for criteria) 3.) In relation to predominant characteristics or physical features of the land such as streams, rivers, plant species, etc. 4.) In relation to a street or streets adjacent to the facility. 5.) In relation to a subdivision that houses the facility. 6.) Requests under this section shall be considered by the Parks Board who shall then forward a recommendation to the City Council. Part Two: Streets shall be named or renamed in the following manner: 1.) Streets in newly platted subdivisions or streets that have not been developed are exempt from this policy and shall follow the naming procedures outlined in the city's Subdivision Ordinance except that developers will be encouraged to utilize names from a list of preferred new street names provided by the City Council or if in honor of an individual in accordance with Part Four below. 2.) In the event a street name conflict occurs because of an annexation or other issue which may cause delays or confusion in the delivery of 9-1-1 emergency services, city staff will evaluate the need for a street name change and process the proposed street name change as follows: a. Written notice will be mailed to all property owners affected by the proposed changes not less than 15 days prior to the Planning and Zoning Commission meeting in which the proposed changes will be heard. b. City staff shall prepare a report with associated maps, public comments and other exhibits with a recommendation to the Planning and Zoning Commission for the Page 8 of 29 ITEM 5.4. proposed name change and who shall then forward a recommendation to the City CounciL 3.) A request from a private entity, group or individual to rename a public street shall comply with the following requirements: a. Proposed names will be in accordance with the City of Terrell Subdivision Regulations and/or if in honor of an individual in accordance with Part Four below. b. A written request shall be submitted with a notarized petition with the concurrence from a minimum of seventy-five percent (75%) of the owner occupied households and/or aetive businesses abutting the proposed street and maps showing the location and quantity of proposed signs affeeted. c. The request will verify that the interested parties will defray the cost of installing signs and other expenses (i.e. updating maps, plats, 9-1-1, etc.). d. City staff shall send written notice to all property owners affeeted by the proposed changes not less than 15 days prior to the Planning and Zoning Commission meeting in which the proposed changes will be heard. e. City staff shall prepare a report with associated maps, public comments and other exhibits with a recommendation to the Planning and Zoning Commission for the proposed name change and who shall then forward a recommendation to the City Council. Part Three: Recognized historic neighborhood or honorary street designations shall be named in the following manner: 1.) An ornamental sign cap (topper) may be placed on top of existing street signs in designated areas such as, a historic neighborhood, place, or in honor of an individual after approval by the City Council in accordance with the following criteria: a. Proposed names will be in accordance with the City of Terrell Subdivision Regulations and/or if in honor of an individual in aeeordance with Part Four below. b. A written request shall be submitted with a notarized petition with the concurrence from a minimum of seventy-five percent (75%) of the owner occupied households and/or active businesses abutting the proposed street and a statement that the fabrication and installation costs will be paid by the applicants. c. The written request shall be submitted with the design of the proposed sign cap, detailed maps showing the location and quantity of proposed sign caps that are to be installed. d. City staff shall send written notice to all property owners affected by the proposed changes not less than 15 days prior to the Planning and Zoning Commission meeting in which the proposed changes will be heard. e. City staff shall prepare a report with associated maps, public comments and other exhibits with a recommendation to the Planning and Zoning Commission for the proposed name change and who shall then forward a recommendation to the City Council. Page 9 of 29 ITEM 5.4. f. Recognized historic neighborhoods shall have a defined boundary in which the area has historic structures, events or other attractions that residents, visitors or tourists would benefit from signage indicating the area has historical significance. Part Four: Qualifications for Honorees in which a park, facility or street is to be named: 1. In honor of military, police or fire service men and women who died in the line of duty or in honor of veterans of the above services who have been honored for their heroism or valor in the line of duty. 2. In honor of individuals with significant achievements they must have been native born in Terrell, a long time resident or attended Terrell schools and have received nationally or internationally recognized awards for their achievements in the arts, sciences or industry. 3. In honor of deceased national or state leaders. Deceased national or state leader must have directly impacted the citizens of Terrell and have been deceased for a minimum of three (3) years. 4. In honor of local community leaders or volunteers who have provided outstanding personal service such as in education, business, public service, civic organizations, non-profit organizations, hospitals or churches, etc. that has resulted in a significant and enduring contribution to the community. a. If deceased, the person must have served for a minimum of twenty (20) years and must have been deceased for a minimum of three (3) years; or b. If living, the person must have served for a minimum of thirty (30) years; or c. In which the individual has provided outstanding service in more than one area such as an elected official and voluntcer for a civic organization whose cumulative service in the various organizations meets or exceeds the above minimum criteria. Page 10 of 29  ITEM 5.5. VACANCIES ADVERTISED 10-01-2020 OCCURRING DURING FISCAL YEAR 2019-2020 1. BATTALION CHIEF – FIRE DEPARTMENT 2. PATROL OFFICER – POLICE DEPARTMENT 3. PARK MAINTENANCE 4. STREET MAINTENANCE 5. BACKGROUND INVESTIGATOR – POLICE DEPARTMENT 6. HOUSING MANAGER – HOUSING SERVICES 7. STREET MAINTENANCE – OPERATIONS 8. EQUIPMENT OPERATOR – OPERATIONS 9. RECORDS CLERK – POLICE DEPARTMENT 10. CODE ENFORCEMENT OFFICER – MUNICIPAL DEVELOPMENT 11. RESIDENTIAL and COMMERICIAL INSPECTOR 12. DISPATCHER 13. COMMUNICATION SPECIALIST Page 11 of 29  ITEM 5.5. NEW POSITIONS • EMERGENCY MANAGEMENT COORDINATOR – EMERGENCY SERVICES • ADMINISTRATIVE CLERK – MUNICIPAL DEVELOPMENT Page 12 of 29  Staffing and Department by Supervisory Organization ITEM 5.5. Supervision Full-time Equivalents Director of Library and Information Technology 10.5 Director of Finance and Housing 7 Director of Public Services 24.5 Director of Municipal Development 9 Director of Human Resources 3 Fire Chief and Director of Emergency Services 34 Police Chief and Director of Animal Services 67 City Engineer and Director of Utilities 32 City Manager's Office 3 City Attorney 0 (Contract Only) Page 13 of 29 Municipal Court 3 City Secretary 1 TOTAL 193 ITEM 5.6. MEMO TO: Mike Sims, City Manager SUBJECT: Finance Report MEETING DATE: Tuesday, January 19, 2021 DEPARTMENT: Finance Department ITEM SUMMARY: Attached is the Financial Report for the Month ended 12/31/2020. Cash and Investment Balances are also attached. FINANCIAL SUMMARY: The Financials are included in your packet. The General Fund revenue mostly consisted of property tax revenue and sales tax revenue, $1.135 million and $1.18 million respectively. Expenditures exceeded revenues in the General Fund by approximately $285,000. We can expect property tax revenue to increase in the upcoming months which will put the General Fund in a great position to create more investment income. Over the first quarter of the fiscal year, the Utility Fund has been able to net $47,000 so far. The IT Fund is heading into a positive direction at the start of the fiscal year. CASH: The investment pool funds were at approximately $12.04 million dollars earning approximately $834.55 in interest this month with a total of $3,233.30 for the year-to-date. With the ramifications of COVID-19, return on investment income has been dwindling through the beginning of its widespread. As we accumulate more funds, specifically properties taxes within the next few months, we will look to investing more funds into the pools. Additionally, we will began researching other investment opportunities that will guarantee us a better return on our investments. For comments and questions please see Jamarcus Ayers Page 14 of 29 ITEM 5.6. INVESTMENTS TEXAS TERM Invested at Withdrawals FY 21 Beginning of the during Current Invested at the end Interest To 10/31/2019 Month Month of Current Month Date DEC 010‐00‐1107‐03 GENERAL FUND $ 504,098.57 $ 504,232.15 $ 133.58 $ 41.43 020‐00‐1107‐03 UTILITY FUND $ 504,098.56 $ 504,232.14 $ 133.58 $ 41.43 213‐00‐1107‐03 C.O. 2018 $ 1,008,197.13 $ 1,008,425.31 $ 228.18 $ 64.37 012‐00‐1107‐03 I&S#1 $ 504,098.59 $ 504,232.17 $ 133.58 $ 41.43 $ 2,520,492.85 $ 2,521,121.77 $ 628.92 $ 188.66 TEXSTAR 11/5/2019 010‐00‐1107‐01 GENERALFUND $ 1,008,137.96 $ 1,008,137.96 $ 252.56 $ 75.87 020‐00‐1107‐01 UTILITY FUND $ 1,008,137.95 $ 1,008,137.95 $ 252.55 $ 75.87 012‐00‐1107‐01 I&S#1 $ 535,925.81 $ 536,060.10 $ 134.29 $ 40.34 015‐00‐1107‐01 CLEARING FUND A $ 16,310.56 $ 16,314.59 $ 4.03 $ 1.21 213‐00‐1107‐01 C.O.2018 $ 3,067.84 $ 3,068.68 $ 0.84 $ 0.26 026‐00‐1107‐01 Capital Improvement $ 1,407,246.35 $ 1,407,598.89 $ 352.54 $ 105.90 $ 5,995,102.38 $ 5,995,594.09 $ 1,501.94 $ 299.47 TEXPOOL 11/26/2019 015‐00‐1107‐02 CLEARING FUND A $ 2,012,637.86 $ 2,013,267.33 $ 629.47 $ 197.58 022‐00‐1107‐02 CLEARING FUND B $ 2,427.25 $ 2,428.15 $ 0.90 $ 0.29 102‐00‐1107‐02 SELF INSURED $ 1,509,410.20 $ 1,509,882.17 $ 471.97 $ 148.16 $ 3,524,475.31 $ 3,525,577.65 $ 1,102.34 $ 346.03 $ ‐ GRAND TOTAL $ 12,040,070.54 $ ‐ $ 12,042,293.50 $ 3,233.20 $ 834.15 Page 15 of 29 ITEM 5.6. City of Terrell General Fund Total Comparison by Department December 31, 2020 YTD Amended Dec Actual Budget (Over)/Under % Fund Departme Description 2021 2021 Budget Remaining Revenue Property Tax 1,135,173.91 1,346,136.65 8,678,078.00 7,331,941 84% Franchise Tax 22,676.11 210,909.09 2,090,000.00 1,879,091 90% Mixed Drink ‐ 8,061.26 49,000.00 40,939 84% City Sales Tax 1,180,510.79 3,548,463.97 13,502,183.00 9,953,719 74% Interest 121.08 269.30 15,000.00 14,731 98% License and Permits 33,338.36 66,757.93 169,600.00 102,842 61% Fees (2,201.62) 16,915.84 123,015.00 106,099 86% Fines ‐ Municipal Court 50,376.24 140,454.78 694,500.00 554,045 80% Fee ‐ Refuse ‐ 47,483.66 620,000.00 572,516 92% Library 465.54 17,498.45 98,480.00 80,982 82% Housing admin 17,894.57 90,005.06 408,984.00 318,979 78% Other 34,450.74 71,459.29 163,025.00 91,566 56% Transfers In 151,005.91 703,027.73 1,812,061.00 1,109,033 61% Grants ‐ 1,471.28 813,717.05 812,246 100% Total Revenue 2,623,811.63 6,268,914 29,237,643 22,968,729 79% Expense YTD Actual Budget 010 11 Legislative 672,443 1,555,847 5,107,870 3,552,023 70% 12 Administration 100,565 329,046 796,024 466,978 59% 13 Animal Control 28,138 67,003 248,070 181,067 73% 14 City Secretary/Finance 44,553 113,487 350,038 236,551 68% 15 Legal 29,449 88,233 449,000 360,767 80% 16 Municipal Building 42,398 138,470 695,781 557,311 80% 17 Municipal Court 33,668 109,574 539,448 429,874 80% 18 Emergency Management 10,389 16,671 269,605 252,934 94% 20 Municipal Development 97,450 237,811 1,089,305 851,494 78% 21 Engineering 51,246 123,806 443,937 320,131 72% 22 Streets 222,243 542,693 2,438,235 1,895,542 78% 25 Sanitation 54,533 62,383 569,500 507,117 89% 26 Parks 50,633 127,393 535,805 408,412 76% 27 Youth Development 2,147 7,430 87,422 79,992 92% 28 Street Lighting 39,794 114,568 394,000 279,432 71% 29 Pool 6,815 15,682 120,588 104,906 87% 32 Police 722,116 1,789,025 6,643,183 4,854,158 73% 33 Fire 423,272 1,043,698 4,301,916 3,258,218 76% 34 Library 103,960 262,711 955,811 693,100 73% 35 Housing 40,128 109,180 408,984 299,804 73% 40 Human Resources 55,336 141,577 644,716 503,139 78% 90 Debt Service 76,698 230,094 2,060,140 1,830,046 89% Total Expense 2,907,973 7,227,003 29,149,378 21,922,375 75.2% Net Income (Expense) (284,162) (958,089) 88,265 1,046,353 3% Page 16 of 29 ITEM 5.6. This graph represent the budget revenue for FY 2020 This Graph represents how actual month revenue was received. During the month of December sales tax and property tax provided a majority of the revenue together at 88%. Page 17 of 29 ITEM 5.6. The General fund for has expended 90% of the amended budget. Some departments to be trending slightly over and some slightly under budget in certain line items. Budget Expended by Department December 31, 2020 Utility fund: Page 18 of 29  ITEM 5.6. City of Terrell Sales Tax 12/31/2020 1,600,000.00 1,400,000.00 1,320,000.00 1,200,000.00 1,263,015.24 1,169,600.00 1,057,668.14 1,170,500.00 1,044,446.35 1,000,000.00 1,101,265.23 1,050,645.33 1,266,687.95 1,117,631.00 1,004,369.53 960,628.80 1,180,510.79 981,283.00 1,063,500.00 800,000.00 1,252,300.00 985,100.00 1,129,700.00 1,006,481.45 1,030,000.00 1,185,000.00 1,128,500.00 1,027,508.68 600,000.00 1,425,127.90 1,086,700.00 1,067,467.68 987,819.94 400,000.00 200,000.00 ‐ Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Vision date 201510 201511 201512 201601 201602 201603 201604 201605 201606 201607 201608 201609 Vision date 201610 FY 2021 201611Budget 201612 201701 FY 2020 201702 201703 201704 201705 201706 201707 201708 201709 YTD Fiscal Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Total Total FY 2021 1,101,265.23 1,266,687.95 1,180,510.79 3,548,463.97 3,548,463.97 Budget 1,129,700.00 1,030,000.00 1,128,500.00 1,063,500.00 1,252,300.00 985,100.00 1,086,700.00 1,185,000.00 1,169,600.00 981,283.00 1,170,500.00 1,320,000.00 3,288,200.00 13,502,183.00 FY 2018 846,935.51 877,713.27 861,822.20 862,192.77 1,027,102.87 863,675.64 673,903.30 1,026,734.24 931,239.44 974,391.97 1,008,127.92 947,565.55 2,586,470.98 10,901,404.68 FY 2019 982,510.11 895,167.88 981,266.81 924,871.38 1,089,142.12 856,693.27 945,100.86 1,030,537.94 1,017,123.02 853,475.88 1,017,980.83 1,148,564.74 2,858,944.80 11,742,434.84 FY 2020 1,050,645.33 1,006,481.45 1,117,631.00 1,027,508.68 1,425,127.90 1,004,369.53 987,819.94 1,067,467.68 960,628.80 1,057,668.14 1,263,015.24 1,044,446.35 3,174,757.78 13,012,810.04 2020 Diff 50,619.90 260,206.50 62,879.79 (1,027,508.68) (1,425,127.90) (1,004,369.53) (987,819.94) (1,067,467.68) (960,628.80) (1,057,668.14) (1,263,015.24) (1,044,446.35) 373,706.19 489,372.96 Budget Diff (28,434.77) 236,687.95 52,010.79 (1,063,500.00) (1,252,300.00) (985,100.00) (1,086,700.00) (1,185,000.00) (1,169,600.00) (981,283.00) (1,170,500.00) (1,320,000.00) 260,263.97 (9,953,719.03) % of budget ‐2.58% 22.98% 4.61% #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! #DIV/0! 7.33% % of Prior yea 4.82% 25.85% 5.63% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% 11.77% Page 19 of 29  ITEM 5.6. City of Terrell Property Tax 12/31/2020 4,500,000 4,000,000 3,500,000 3,000,000 4,476,509 2,500,000 4,358,646 2,489,276 2,000,000 1,500,000 1,126,365 618,222 144,541 114,286 1,000,000 44,205 326,521 59,066 68,422 62,868 58,073 28,594 52,199 117,787 601,945 2,423,735 140,735 317,924 57,511 66,620 61,213 56,543 500,000 114,686 27,841 50,825 ‐ Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep FY 2021 Budget FY 2020 * YTD Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Total FY 2021 44,205 114,286 1,126,365 1,284,856 Budget 117,787 326,521 618,222 2,489,276 4,476,509 144,541 59,066 68,422 62,868 58,073 28,594 52,199 1,062,531 FY 2020 114,686 317,924 601,945 2,423,735 4,358,646 140,735 57,511 66,620 61,213 56,543 27,841 50,825 1,034,555 FY 2020 114,686 317,924 601,945 2,423,735 4,358,646 140,735 57,511 66,620 61,213 56,543 27,841 50,825 8,278,225 2019 Differen (70,481) (203,637) 524,420 (2,423,735) (4,358,646) (140,735) (57,511) (66,620) (61,213) (56,543) (27,841) (50,825) (6,993,368) Budget Differ (73,583) (212,234) 508,143 (2,489,276) (4,476,509) (144,541) (59,066) (68,422) (62,868) (58,073) (28,594) (52,199) 222,326 Collection % of Assessed Value to budget 1,446,805,245 0.52% 1.34% 13.25% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 15.11% Page 20 of 29 ITEM 5.6. City of Terrell Utility Fund Total Comparison by Department December 31, 2020 Dec YTD Budget (Over)/Under Fund Departme Description Actual 2021 Budget % Remaining Revenue Metered Water 562,278 1,770,616 7,418,536 5,647,920 76% Whole Sale Water 215,573 646,720 2,666,756 2,020,036 76% Sewer 475,799 1,424,431 5,727,430 4,302,999 75% Franchise 46,293 142,839 487,296 344,457 71% Other 48,802 150,300 400,458 250,158 62% Interest 121 269 4,000 3,731 93% Transfers In 1,366 4,098 16,394 12,296 75% Total Revenue 1,350,232 4,139,274 16,720,870 12,581,596 75% Expense 20 51 Water Quality Personnel 85,368 205,958 638,972 433,014 68% Operation 34,638 76,984 488,038 411,054 84% NTMWD 354,667 1,063,997 4,256,000 3,192,003 75% 52 Water Distribution Personnel 46,772 83,285 427,789 344,504 81% Operation 22,665 110,524 310,834 200,310 64% Maintenance ‐ 70,866 187,000 116,134 62% 61 Water Pollution Personnel 58,583 147,435 484,921 337,486 70% Operation 14,738 116,564 515,958 399,394 77% Treatment 61,332 238,121 526,013 287,892 55% 62 Water Collection Personnel 50,766 124,055 634,589 510,534 0% Operation 4,762 21,123 158,350 137,227 0% Maintenance ‐ ‐ 65,000 65,000 0% Rentals 16,686 50,057 210,230 160,173 100% 64 Special Projects ‐ 563 ‐ (563) 0% 80 Utility Office Personnel 27,201 64,764 217,601 152,837 70% Operation 6,117 21,342 34,792 13,450 39% Professional fees 1,875 24,125 85,000 60,875 72% 90 Debt Service Transfer to IT 17,836 53,507 214,026 160,520 75% Utility Franchise ‐ 100,556 465,000 364,444 78% Transfer Capital imprv 12,500 37,500 150,000 112,500 75% Transfer to I&S #1 130,153 390,459 1,561,836 1,171,377 75% Transfer to I&S #2 52,721 158,162 632,650 474,488 75% NTMWD facilites 18,770 117,951 719,055 601,104 84% UCR Trans 55,753 407,086 2,108,000 1,700,914 81% Intergov Trans to Gen 135,753 407,258 1,629,033 1,221,775 75% 95 Other ‐ ‐ ‐ ‐ 0% Total Expense 1,209,655 4,092,243 16,720,687 12,628,444 76% Net Income (Expense) 140,577 47,031 183 $ (46,848) 0% Page 21 of 29 ITEM 5.6. Metered water makes up 44% and whole sale water makes up 16% for a total of 60% of the budget. Sewer 34% the remaining portion is franchise and other fees. This is a graphic representation of the budget. Revenue captured during this period are on par with actually has been budgeted in for each source. Page 22 of 29 ITEM 5.6. The utility fund expense is on target with budget and is reasonable. Below is a graph by department of utility fund expense Utility Fund Budget vs Actual Page 23 of 29  City of Terrell ITEM 5.6. Water Sales 12/31/2020 1,200,000 1,000,000 1,033,451 800,000 894,510 927,988 806,790 600,000 777,851 786,806 576,384 563,718 839,318 880,799 776,142 849,407 747,187 400,000 790,077 425,704 590,907 767,469 630,344 696,937 750,603 605,915 561,152 876,194 200,000 566,835 661,497 671,795 658,039 ‐ YTD Oct Nov Dec Jan Feb Mar Apr May June July Aug SEP FY 2021 Budget FY 2020 YTD Oct Nov Dec Jan Feb Mar Apr May June July Aug SEP Total FY 2021 849,407 790,077 777,851 2,417,336 Budget 696,937 605,915 776,142 425,704 590,907 576,384 561,152 563,718 630,344 661,497 658,039 671,795 2,078,994 FY 2019 785,116 708,214 731,403 714,119 743,374 702,625 705,472 743,054 772,551 769,037 975,469 927,034 2,224,733 FY 2020 927,988 806,790 1,033,451 566,835 786,806 767,469 747,187 750,603 839,318 880,799 876,194 894,510 2,768,229 2019 Difference (78,581) (16,713) (255,600) (566,835) (786,806) (767,469) (747,187) (750,603) (839,318) (880,799) (876,194) (894,510) (350,893) Budget Diff 152,470 184,162 1,709 (425,704) (590,907) (576,384) (561,152) (563,718) (630,344) (661,497) (658,039) (671,795) 338,342 % of budget 21.88% 30.39% 0.22% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% 16.27% Metered 633,834 574,504 562,278 1,770,616 WholeSale 215,573 215,573 215,573 ‐ 646,720 849,407 790,077 777,851 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 2,417,336 Page 24 of 29  City of Terrell ITEM 5.6. Sewer Sales 12/31/2020 600,000 550,000 500,000 450,000 400,000 350,000 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 475,799 300,000 482,530 466,102 477,286 496,489 464,524 490,954 250,000 477,286 474,541 470,533 474,571 487,462 477,286 462,033 448,244 452,209 200,000 477,286 470,723 486,737 150,000 100,000 50,000 ‐ Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep YTD FY 2021 Budget FY 2020 YTD Oct Nov Dec Jan Feb Mar Apr May June July Aug Sep Total FY 2021 482,530 466,102 475,799 1,424,431 Budget 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 477,286 1,431,857 FY 2019 468,131 458,479 455,077 451,581 463,702 449,756 445,117 458,290 460,593 450,116 487,107 464,764 1,381,687 FY 2020 486,737 470,533 496,489 464,524 462,033 474,541 448,244 452,209 474,571 490,954 470,723 487,462 1,453,758 2016 Differ (4,207) (4,430) (20,690) (464,524) (462,033) (474,541) (448,244) (452,209) (474,571) (490,954) (470,723) (487,462) (29,328) Budget Diff 5,244 (11,184) (1,487) (477,286) (477,286) (477,286) (477,286) (477,286) (477,286) (477,286) (477,286) (477,286) (7,427) % of budget 1.10% ‐2.34% ‐0.31% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐100.00% ‐0.52% Page 25 of 29 ITEM 5.6. City of Terrell Utility Capital Reserve Fund Total Comparison by Department December 31,2020 Amended Dec YTD Budget (Over)/Under % Fund Depart Description Actual 2021 Budget Remaining Revenue 28 UCR Transfer 175,667 527,000 2,108,000 1,581,000 75% Interest ‐ ‐ ‐ ‐ #DIV/0! Total Revenue 175,667 527,000 2,108,000 1,581,000 75% Expense 28 AMI Meter Project ‐ Consulta 8,415 14,360 200,000 185,640 93% CDBG Grant Administration ‐ ‐ 40,000 40,000 100% CDBG Design Blanche/High ‐ ‐ 115,000 115,000 100% Boone St Water & Sewer De 12,400 12,400 50,000 37,600 75% Pay As You GO ‐ ‐ 200,000 200,000 100% Development Partnerships ‐ ‐ 345,000 345,000 100% N. Blanche Evaluation ‐ ‐ 15,000 15,000 100% WWTP PH1 Inpsections 3rd ‐ ‐ 25,000 25,000 100% June Harrissee Water Line ‐ ‐ 165,000 165,000 100% CR305 RV Park Sanitary Sewe ‐ ‐ 200,000 200,000 100% Bachelor Creek PH 4 & 5 9,406 9,406 250,000 240,594 96% N Frances (Camden) Sewer ‐ ‐ 100,000 100,000 100% Maintain Retail Water Lines ‐ ‐ 300,000 300,000 100% Elmo Dam Property Acquisitio 15,859 33,227 ‐ (33,227) #DIV/0! Transfer to CIP Fund 026 8,333 25,000 100,000 75,000 75% Total Expense 54,413 94,393 2,105,000 2,010,607 96% Net Income (Expense) 121,254 432,607 3,000 (429,607) ‐14320% Page 26 of 29 ITEM 5.6. City of Terrell Capital Improvement Fund Total Comparison by Department December 31,2020 Dec YTD Budget (Over)/Under Fund Depa Description Actual 2021 Budget % Remaining Revenue 26 Transfer In General Fund ‐ ‐ 843,886 843,886 100% Transfer In Storm Water 9,167 27,500 110,000 82,500 75% Transfer In Utility Fund 12,500 37,500 150,000 112,500 75% Transfer In UCR 8,333 25,000 100,000 75,000 75% SRTS REIM Rockwall ‐ ‐ 100,000 100,000 100% Interest Income 109 247 Permit Building ‐ ‐ 160,000 160,000 100% Engineering Plan Review ‐ ‐ 100,000 100,000 0% Total Revenue 30,109 90,247 1,563,886 1,473,639 94% Expense 26 Project 17‐07 Safe Routes to Scho 11,900 11,900 140,000 128,100 92% Excel Center Sidewalks ‐ ‐ 100,000 100,000 100% TVCC Sidewalks 28,804 28,804 40,000 11,196 28% Consultant Services 1,600 1,600 25,000 23,400 0% Downtown Fixtures ‐ ‐ 15,000 15,000 100% Deferred Park Maintenance 5,950 426,066 600,000 173,934 29% Sidewalk Enhancements ‐ 7,700 10,000 2,300 23% Road Reconstruction Engineering ‐ ‐ 75,000 75,000 100% N Alley Paving (TWDB Project) ‐ ‐ 275,000 275,000 100% Traffic Study ‐ ‐ 15,000 15,000 100% Downtown Revitalization ‐ ‐ 75,000 75,000 100% Utility Cut Repairs 3,129 42,282 100,000 57,718 58% Pavement Collapse Repairs 9,756 9,756 100,000 90,244 90% Acquisition of Property ‐ ‐ 50,000 50,000 100% N Blanche St (Complete Street ‐ 19,838 150,000 130,162 87% City Hall Improvements 935 46,797 50,000 3,203 6% Priority Neighborhood 1,800 1,800 30,000 28,200 94% Mike Cronin Bus Park Improvment ‐ ‐ 150,000 150,000 100% BFTS Building Preconstruction 2,713 8,138 200,000 191,863 96% Total Expense 66,587 604,681 2,200,000 1,595,319 73% Net Income (Expense) (36,477) (514,435) (636,114) (121,679) Page 27 of 29 ITEM 5.6. City of Terrell Information Tech Fund Total Comparison by Department December 31,2020 Dec YTD Budget (Over)/Under % Fund Dept No Description Actual 2021 Budget Remaining Revenue 44 Transfer In General Fund 61,198 122,396 734,377 611,981 83% Transfer In Utility Fund 14,502 125,521 174,026 48,505 28% Transfer In Equip Replace 1,650 3,300 19,800 16,500 83% Transfer In Comm Gfd 15,500 31,000 186,000 155,000 83% Transfer In Comm Utl Fd 3,333 6,667 40,000 33,333 83% Transfer in Comm Fleet 333 667 4,000 3,333 83% Total Revenue 96,517 289,550 1,158,203 868,652 75% Expense 44 11 Hardware 8,182 28,290 112,500 84,210 75% 12 Network 10,592 19,637 144,000 124,363 86% 13 Internet 11,259 22,817 90,000 67,184 75% 14 Software 35,467 81,096 315,000 233,904 74% 15 Printer 11,913 35,521 162,000 126,479 78% 16 Communication Facility 15,482 27,755 30,000 2,245 7% Mobile 8,675 30,292 201,000 170,708 85% Public Safety ‐ ‐ 96,000 96,000 100% Total Expense 101,571 245,406 1,150,500 905,094 79% Net Income (Expense) ‐5,054 44,145 7,703 (36,442) Page 28 of 29 ITEM 5.6. City of Terrell Park Downtown Improvement Corp Total Comparison by Department December 31, 2020 proposed Dec YTD Budget (Over)/Under % Fund Description Actual 2021 Budget Remaining Revenue 318 Sales Tax 73,782 221,779 843,886 622,107 74% ‐ ‐ ‐ ‐ #DIV/0! Transfer In ‐ ‐ ‐ ‐ #DIV/0! Interest Income ‐ ‐ ‐ ‐ #DIV/0! Total Revenue 73,782 221,779 843,886 622,107 74% Expense 318 Park Capital Improv ‐ ‐ ‐ #DIV/0! Downtown Capital Improv ‐ ‐ ‐ #DIV/0! ‐ Total Expense ‐ ‐ ‐ ‐ #DIV/0! Net Income (Expense) 73,782 221,779 843,886.00 622,107 74% Page 29 of 29