Special City Council Meeting and Workshop

AGENDA Special City Council Meeting and Workshop 6:00 PM - Monday, December 4, 2023 Fairfield Inn & Suites, 351 Market Center Drive, Terrell, TX 75160 Mayor Rick Carmona Council Members District 2 - Grady Simpson District 3 - Mayrani Velazquez, Mayor Pro-Tem District 4 - Stephanie Holmes-Thomas, Deputy Mayor Pro-Tem District 5 - Phil Robison City Manager Mike Sims NOTICE IS HEREBY GIVEN that the Terrell City Council will conduct a Special City Council Meeting and Workshop at 6:00 p.m. on Monday, December 4, 2023, at Fairfield Inn & Suites located at 351 Market Center Drive, Terrell, Texas. The meeting is open to the public with limited seating in the meeting room. If you choose not to attend in person and you wish to submit public comments, email support@cityofterrell.org and title the email ”Public Comment”. All public comments submitted by 12:00 pm on Monday, December 4, 2023 will be provided to the City Council members and read into the record for the Monday, December 4, 2023 City Council Meeting. Page 1. CALL TO ORDER 1.1. Invocation 1.2. Pledge of Allegiance 3 Pledge of Allegiance 1.3. Texas Pledge of Allegiance 4 Pledge to the Texas Flag 1.4. Introductions 2. HEAR REMARKS FROM VISITORS. This time is set aside to invite any person to address the Council on any matter of City business not subject to a public hearing. Routine Page 1 of 69  administrative matters are best discussed with the appropriate City Staff before bringing them to the Council. Prior to the meeting, please complete a "Citizen Participation Form" and present it to the City Secretary. Please provide your contact information to facilitate follow up. In accordance with the Texas Open Meetings Act, Section 551.042, the City Council cannot discuss, consider, or take action on matters not listed on the agenda. Speakers should limit their comments to 3 minutes and are asked to speak into the microphone provided, identifying themselves for the record. The total amount of time set aside for this place on the agenda is 15 minutes. Comments of a personal nature directed at the Council or Staff are inappropriate. Please note that the City Council members may not respond to any comments or questions but will listen, and as appropriate, staff follow up may occur after the meeting or at a later date. 3. ENTITY UPDATES 3.1. Terrell Independent School District Update. 5 - 15 Joint City Council Meeting 3.2. Terrell Economic Development Corporation Update. 16 - 44 EDC Joint Council Accomplishments - Year in Review 2022 to 2023 3.3. Park and Downtown Improvement Corporation (PADIC) Update. 45 - 48 12.04.2023 - PADIC Presentation 3.4. City of Terrell Update. 49 - 69 Joint Meeting Slides (CoT) 4. ADJOURN. I, the undersigned authority, do hereby certify that the above NOTICE OF MEETING of the Governing Body of the City of Terrell is a true and correct copy of said NOTICE, which has been posted on the front OUTDOOR BULLETIN BOARD CABINET FOR AGENDAS of the Terrell City Hall, Terrell, Texas, a place convenient and readily accessible to the General Public and on the website at cityofterrell.org, and which has been continuously posted for a period of seventy-two (72) hours prior to the date and time said meeting was convened. Posted Friday, December 1, 2023 –5:30 p.m. _______________________________________ Dawn Steil, City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary’s office at 972-551-6600 for further information. Braille is not available. Council Reserves the Right to Adjourn into Executive Session to Seek Legal Counsel on a Matter Which the Canon of Legal Ethics Demands to Preserve the Attorney-Client Privilege Pursuant to Section 551.071(2) of the Texas Government Code. Page 2 of 69 ITEM 1.2. Pledge of Allegiance I pledge allegiance to the Flag of the United States of America, and to the Republic for which it stands, one Nation under God, indivisible, with liberty and justice for all. Page 3 of 69 ITEM 1.3. Pledge to the Texas Flag Honor the Texas Flag, I pledge allegiance to thee, Texas, one state under God, one and indivisible. Page 4 of 69  ITEM 3.1. Page 5 of 69 Top 10 Points of Pride  Top 10 Points of Pride ITEM 3.1. In October, the district hosted a grand opening for our Teacher Classroom Shop. The classroom shop is Page 6 of 69 open year-round and provides much needed classroom supplies for our teachers at no cost.  Top 10 Points of Pride ITEM 3.1. Teacher Teacher Students 2023 2019 African 21.4% 15.4% 20.1% American Asian 1.2% 0.3% 0.3% Hispanic 16% 8.4% 52.2% The adoption of the four-day work week tripled Two or 1.1% 1% 4.9% the number of highly-qualified teaching More applicants received, leading to a more diverse Races Page 7 of 69 and experienced teaching population to better serve students. White 60.5% 74.2% 22.3%  Top 10 Points of Pride ITEM 3.1. Page 8 of 69 In Terrell ISD, 25% or one in four seniors graduate with an Industry Based Certification each year.  Top 10 Points of Pride ITEM 3.1. Our commitment to ensuring all students graduate high school is evident with the Phoenix program. Page 9 of 69 Last year the program graduated 40 students and since the start of school 11 scholars have already graduated…approximately one student a week.  Top 10 Points of Pride ITEM 3.1. Terrell ISD’s Fine Arts enrollment has increased from 925 (2018) to 1699 (2023) representing an Page 10 of 69 increase of 774 students. And, for the first time in history, the Terrell Tiger band placed seventh in Area marching competition finals.  Top 10 Points of Pride ITEM 3.1. The Terrell High School girls cross country team advanced to regionals and made school history by Page 11 of 69 becoming the first cross country team to qualify for this honor. Additionally, our football team made back-to-back playoff appearances.  Top 10 Points of Pride ITEM 3.1. Thirty-nine students in the Class of 2024 are on track to graduate with their Associate Degree in May 2024. Page 12 of 69 Last year 19 students graduated with their degree, representing an increase of 20 additional students.  Top Ten Points of Pride ITEM 3.1. For the first time in several years multiple seniors were named National Merit Scholars. Gage Soule was named a National Merit Commended Scholar, Page 13 of 69 Yitsel Ramirez was named a National Hispanic Scholar and Erick Reyes was named a National Hispanic Scholar and earned the National Rural and Small Town award.  Top 10 Points of Pride ITEM 3.1. To date, the district’s partnership with Greenlight College Match has garnered Page 14 of 69 $45.8 million in college scholarships offers and 786 college acceptances for the Class of 2024.  Top 10 Points of Pride ITEM 3.1. The Terrell ISD Board of Trustees adopted the lowest tax-rate since 2005. The new $1.0682 tax-rate Page 15 of 69 represents a decrease of 18.68 percent (.2454 cents) from last year’s total tax rate of $1.3136.  ITEM 3.2. Joint Meeting Monday - December 4, 2023 Page 16 of 69  ITEM 3.2. Year In Review Hired Amy Mueller Economic Development Specialist Page 17 of 69  ITEM 3.2. Year In Review NFI cold storage with J&J Snack Foods $35 Million in investment for cold storage Sewer line from Metro to NFI site Page 18 of 69  ITEM 3.2. Year in Review Jamison Court extended in Mike Cronin Business Park Page 19 of 69  ITEM 3.2. Year in Review ❖ G&H Crane land sale complete ❖ Worked with a company to find land for a distribution center ❖ Worked with Lee and Associates to back fill Goodyear building with Cart.com a fulfillment center Page 20 of 69  ITEM 3.2. Year in Review ❖ Facilitated a negotiation on impact fees for Hines and Ackerman ❖ Studied a regional detention project for Highway 34 ❖ Fire Station land Page 21 of 69  ITEM 3.2. Year in Review ❖ Assisted VEKA with an expansion project (TCEQ and State Rep Keith Bell’s office) ❖ Assisted with power load last year Page 22 of 69  ITEM 3.2. Year in Review Oldcastle BuildingEnvelope Innovation Center Page 23 of 69  ITEM 3.2. Year in Review Worked with the City and County on four new Tax Increment Reinvestment Zones Page 24 of 69  ITEM 3.2. Year in Review Worked with Oncor on a new substation Page 25 of 69 ITEM 3.2. Events Page 26 of 69  ITEM 3.2. Events Facilitate conversations between employers, educators and students Page 27 of 69  ITEM 3.2. Events Held Job Fair for Terrell High School students with our local companies Page 28 of 69  ITEM 3.2. Events HR Roundtable and Lunch Page 29 of 69 ITEM 3.2. Events Ranger’s Suite Page 30 of 69 ITEM 3.2. Funded Page 31 of 69  ITEM 3.2. Funded Terrell Excellence Foundation ❖ Two Tournaments ❖ Nursing Equipment ❖ AV Department (Visualizing Data Page 32 of 69 in Realtime)  ITEM 3.2. Funded RITER C. HULSEY PUBLIC LIBRARY The WINGS: an adult education program Page 33 of 69  ITEM 3.2. Funded The new Electrical and Plumbing Programs Page 34 of 69  ITEM 3.2. Projects still in progress Page 35 of 69  ITEM 3.2. Projects still in progress 1100 Airport Road Page 36 of 69  ITEM 3.2. Projects still in progress ❖ Airport participation with city ❖ Pursuing Broadband ❖ Reclaiming Floodplain on 148 land Page 37 of 69  ITEM 3.2. Projects still in progress Working with a company to ❖ Build Spec Building ❖ Sewer Line Page 38 of 69  ITEM 3.2. Projects still in progress SRM Concrete expansion Cart.com 2nd driveway Page 39 of 69  ITEM 3.2. Projects still in progress ❖ Radio Station Page 40 of 69  ITEM 3.2. Project still in progress Wayfinding Signs Page 41 of 69  ITEM 3.2. th 88 Legislative Session 88th Legislative Session ❖ Sunset ❖ Chapter 313 resinstate/HB5 ❖ Water ❖ Broadband Page 42 of 69  ITEM 3.2. Terrell Employers Payroll Company Number of Employees Total Payroll Average Yearly Payroll Total Number of Employees A 48 $32,000,000 $69,388.80 3333 B 800 $52,000,000 $50,000 to $80,000 Total Payroll $206,253,703 C 575 $26,000,000 $45,217.39 Average Yearly Payroll D 210 $17,253,703 $82,160.49 $62,000 E 600 $30,000,000 $50,000.00 Page 43 of 69 F 1100 $49,000,000 $44,545.45 ITEM 3.2. Page 44 of 69  ITEM 3.3. Page 45 of 69 City Council Joint Meeting - December 4, 2023  Park Improvements Long-Range Capital Planning Breezy Hill ballfield lighting / area ITEM 3.3. Investment $500,000 Ben Gill Park Field Lighting $1,100,000 Restroom Package $1,500,000 TOTAL: $3,100,000 FY 2023 Capital Projects Investment Breezy Hill Park – picnic tables, benches, & grills $29,804 Kings Creek Park – solar lighting $10,500 Arlie White Park – solar court lighting, picnic tables, $28,000 benches, & grills TOTAL: $68,304 FY 2024 Capital Projects Investment Ben Gill Park – wooden bridge replacement $75,000 Page 46 of 69 Ben Gill Park – resurface tennis courts $100,000 Ben Gill Park – resurface multi-purpose court $85,000 TOTAL: $260,000 Downtown Improvements ITEM 3.3. FY 2023 Capital Projects Investment Downtown Building Code & Preservation Assessment $75,000 Rooftop Lighting Project $150,000 Continued – Grant / Incentive opportunities (annual) $75,000 Total: $300,000 FY 2024 Capital Projects Investment Downtown Landscape Project $500,000 Virginia & Moore Parking Lot Improvements $300,000 Partnership with TIRZ No. 1 Funding Continued – Grant / Incentive opportunities $575,000 Revitalization Program – lease assistance & matching grant Continued – Hwy 80 & Spur 226 Complete Street design & $100,000 concept planning Page 47 of 69 Total: $1,775,000 Public Partnership Opportunities ITEM 3.3. Partner Project Description Funding / Grant Potential Federal Railroad Administration CRISI Grant Downtown Quiet Zones $18,000,000 County Bond Program Regional Transportation Council Tx Department of Transportation US 80 / Spur 226 Complete Streets $35,500,000 County Bond Program Tx Parks & Wildlife Trails / Outdoor Open Space & Park Planning TBD Page 48 of 69  ITEM 3.4. Good News in December 4, 2023 Page 49 of 69  ITEM 3.4. City Slickers Flag Football Team Celebrates Victory! The City of Terrell was the winner of the first annual co-ed flag football team between the City and the Terrell State Hospital Tigers with a final score of 31-13. Admission to the event, held at Terrell Memorial Stadium, was an unwrapped toy to be distributed to children in our community this Christmas. Page 50 of 69  ITEM 3.4. Terrell Youth Athletics (10u) Invited to Play in National Championship • 29 players • 8 coaches Page 51 of 69  ITEM 3.4. • Production crew filmed at various locations in Terrell on Sept. 16. • Video debuted at the International City Managers Association Conference, Oct. 1-4 in Austin. • Video has been shown on our Facebook page and is now on the City website Page 52 of 69  ITEM 3.4. Community Support Civic Auction Cap’n Terrell’s Town Mayor Rick Carmona with members of the Vagabond Players at the play depicting individuals from our 150-year history. City of Terrell made multiple community-friendly donations. Council member Phil Attendance by ENTIRE Robison (third from left) COUNCIL – played the part of Terrell founder Robert Terrell A good representation from City for one of the shows at staff - both bidders and Books & Crannies. volunteers Page 53 of 69  ITEM 3.4. • Our second annual event in cooperation with the Chamber featuring additional vendors and attractions • Welcome by British dignitaries • British “pub” sponsored by No. 1 BFTS • Dallas Mini Cooper Club Car Show • Booths by Young Entrepreneurs Club of Dallas (with local participants) • Two performances by Hard Nights Day – Beatles Tribute Band featuring Terrell native Chad Stockslager on keyboard Page 54 of 69  ITEM 3.4. Sneak Peak at 2024 • All hotel rooms in Terrell sold out! • Estimated crowds of 20,000 to 40,000 will be in Terrell for the event • BFTS and Breezy Hill Park will be renting RV spaces at the airport and at Ben Gill park as fundraisers for their organizations • Downtown merchants have agreed to open on Sunday and Monday to accommodate our out-of-town visitors. Page 55 of 69  ITEM 3.4. Managing Growth • 3 new TIRZ created, reducing the allowable households from 10,000 to 5,000; increasing land for jobs and retail from 40 acres to 800 acres. • In the City Limits, as new communities develop, new roads and infrastructure as well as new police and fire services can be planned and deployed as well. • In the previous 12 month, the City has accomplished: • 2,872 Acres of Voluntary Annexations • 2,041 Acres of Grandfathered Annexations • 4,560 Acres Agricultural Agreements • That means 7.7 square miles of land not previously in the City Limits added to the City limits and 7.2 square mile of land will come into the City Limits when development occurs. • City proposes a joint workshop with all entities on growth and development for late Spring/early Summer 2024 Page 56 of 69  ITEM 3.4. Terrell City Council: Delivering Improvements to our Community Animal Adoption Downtown Center • Expanded events Purchase and renovation of • New Lighting & old Pet Country Spa with • New Landscaping 2021 CO to provide • Parking Improvements additional storage, office and kennels and accommodate growth Drainage Replace, Repair & Regrade Replace culverts in select locations Public Safety Implement process for installing curb New fire station cut inlets along inverted streets and Competitive pay for fire streets with current open drainage & police Page 57 of 69  ITEM 3.4. CareFlite CareFlite has recently entered into an agreement with the City of Terrell to begin operations at the Terrell Municipal Airport. Terrell Emergency Management Coordinator Dustin Conner is finalizing details on an opening date of new facility. Page 58 of 69  ITEM 3.4. FY24 Budget Public Safety: TFD • CO 2023 (C) allows the start of work for toward design for Fire Station No. 3 on Apache Trail and much-needed renovation of Fire Station No. 2 • Funds for the City’s grant match to purchase a Mobile Health Clinic and Freeway Blocker Truck Page 59 of 69  ITEM 3.4. NEW SLIDE! Municipal Swimming Pool Page 60 of 69  ITEM 3.4. FY24 Budget • Saturday service started Saturday, November 11, 2023. • Rides will be available between 8 a.m. and 5 p.m. Page 61 of 69  ITEM 3.4. FY24 BUDGET VICTORIES  Increased emphasis on street maintenance  Focus on public safety keeping pace with growth  Work to keep water and wastewater rate increases to a minimum despite 11% increase from NTMWD 2% wastewater increase 8.25% water increase  Quality of Life initiatives for community: new park bathrooms, downtown landscaping projects, storefront renovations and expanded events Page 62 of 69  ITEM 3.4. Focus on Employees • Provided an upgrade to civilian City Employee compensation with a take home increase of 5% (2.5% STEP and 2.5% market adjustment). • Education, certification, and assignment pay increases and program expansion • Continuing our effort to stimulate professional growth and increase customer service through staff development • Time off for employees working in Terrell ISD volunteer program • Competitive salary increases for sworn law officers and 911 operators • Christmas staff appreciation event slated for Dec. 14 at The LYRIC in Downtown Terrell. Page 63 of 69  ITEM 3.4. Public Safety TPD TFD • Two additional sworn officers • CO 2023 (C) allows the start of work for • Updates to IT system for facility and municipal jail. toward design for Fire Station No. 3 on • Axon project: Audio/visual recording and evidence collection Apache Trail and much-needed for in-car and body–worn applications, 10 new electronic renovation of Fire Station No. 2 taser devices for the patrol division. • Increases in police operational fleet take-home vehicles for • Funds for the City’s grant match to over 90 % of the patrol division. purchase a Mobile Health Clinic and • Additional Entry tool equipment, personal first aid kits & Freeway Blocker Truck responder “go bags” for all police first responders Page 64 of 69  ITEM 3.4. Street Program • Pay-as-you-go maintenance and improvement is spread across three separate funds: General Fund, Stormwater and Capital Improvements. • These funds total $3,639,000 for streets in FY24 - an increase of $608,805 over FY23. • Summer streets program increased by $325,000, bringing the FY24 total to $1,930,000. A Red street - Blanche, • Additional funds in CO2023 (c ) will enable the between Brin and High, was City to address a selection of “failing” local replaced using streets streets. contingency funds Page 65 of 69  ITEM 3.4. What are Terrell residents getting for Christmas? New Downtown Landscaping! Work begins Dec. 11 Page 66 of 69  ITEM 3.4. The Gift of Hope is a partnership between REACH Child Placing Agency and local churches, law enforcement (TPD & TFD) , first responders, elected officials and local school who identify children who are most in need. Page 67 of 69 ITEM 3.4. Page 68 of 69  ITEM 3.4. Terrell Christmas Parade Sat., Dec. 9, Beginning at 10 a.m. Theme: “Terrell Through the Years” Immediately following the Parade • Visits with Santa • Music • Local merchant specials • Photo ops on lot at Rockwall & Moore Page 69 of 69