Council Meeting

MINUTES OF MEETING INDIAN HILL VILLAGE COUNCIL November 18, 2024 A meeting of the Indian Hill Village Council was held on November 18, 2024 at 5:00 p.m. The meeting was held in the Council Chamber of the Village Administration building. Officials present: Mr. Stephen H. Krehbiel, Mayor Mr. Richard J. Hidy, Vice-Mayor Mr. Andrew A. Byer, Council member Mr. Jeffrey G. Gibson, Council member Mrs. Elizabeth C. Isphording, Council member Mr. Shayne O Manning, Council member Mrs. Pat Stern, Council member Ms. Dina C. Minneci, City Manager Mr. Scott D. Phillips, City Solicitor Mr. Paul C. Riordan, Clerk/Comptroller Visitors Present: Max Ackermann 5007 Argentine Court, 45244 Ryder Bischoff 549 Common Wealth Drive, 45244 Connor Evans 4644 Summerside Road, 45244 Sloan Gormley 1093 West Chester Way, 45244 Nicholas Henke 5088 Nature Trail, 45244 Cameron Owens 690 Bostwick Court, 45244 Micah Perry 5717 Lindaway Drive, 45150 Wyatt Simones 1556 Georgetown Road, 45140 PLEDGE OF ALLEGIANCE: Council opened the meeting with the Pledge of Allegiance. EXECUTIVE SESSION: Council member Byer made a motion to go into Executive Session for the purpose of discussing property acquisition and/or sale of property, including real, personal, tangible and intangible and for the purpose of conferencing with attorney for public body concerning disputes involving it that are subject of pending or imminent court action. The motion was seconded by Council member Gibson and was passed by unanimous roll call vote 7-0. Council entered into Executive Session. Council returned from Executive Session and entered the regular session. MINUTES: The minutes of the regular meeting of October 21, 2024 had previously been distributed to each Council member. There being no changes or corrections noted, Mayor Krehbiel declared the minutes accepted as issued. CITIZEN PARTICIPATION: Council welcomed members of the Milford High School Honor Society who attended the Council meeting as one of their class requirements. FINANCE COMMITTEE REPORT: Council member Gibson directed Council’s attention to a memo titled, “Finance Committee”. He reported that the Finance committee met on November 13, 2024 to review several items in advance of the Council meeting. Copies of the Finance committee minutes are included in the Council packet. Council member Gibson reported that in addition to the regular Finance committee members, Mrs. Monique Sewell was present. Mrs. Sewell will be replacing Mr. Paul Riordan as the Comptroller starting in January 2025. The Finance committee members welcomed Mrs. Sewell to the Finance committee meeting. Minutes of Council Meeting November 18, 2024 Page 2 Council member Gibson directed Council’s attention to the October 31, 2024 financial statements, which were also included in the Council packet. Council member Gibson provided the following financial highlights: a. Income Tax Receipts: The Village received approximately $645,000 in October 2024 which was approximately $10,000 more than received in October 2023. Year-to-date cash receipts were 91% of budget. b. Operating Disbursements: Operating expenditures equated to approximately $1,435,000 which was approximately $118,000 more than October 2023. A portion of this is due to timing of payments and repairs to Livingston Lodge which were subsequently reimbursed by insurance. c. CIRF: Disbursements totaled a little less than $1,100,000. These expenditures included culvert replacement, Sycamore Stream Restoration, a new waste collection packer, salt truck and the third installment of the Public Works’ roof replacement. d. Water Works Receipts: Water usage receipts were slightly under $600,000. Notably we have the surcharges that we administer for Terrace Park, Madeira and Hamilton County separated into their own accounts which provide better transparency. e. Water Works Disbursements: Total operating disbursements were approximately $400,000 which was approximately $153,000 more than October 2023. This is principally due to timing of payments and purchase of Cincinnati water during the drought. f. Water Works CRF: Disbursement totaled $0 for the month. g. Long Term Debt: Interest payments are made in May and November, and the annual principal payment will be made this month. h. Cash and Investments: Total month end cash and investments were approximately $51,000,000 compared to $51,743,000 in September 2024 and $51,929,000 in October 2023. i. Rowe Funds: There were no material transactions during the month. j. Green Areas Funds: There were no material transactions during the month. Council member Gibson reported that the Finance committee reviewed a summary of the changes to the preliminary budget since last month’s committee meeting and there is nothing of significance to report. Council member Gibson reported that the Finance committee reviewed the latest draft of the 2025 annual budget and this will be discussed in the Public Hearing as part of this meeting. Council member Gibson provided the following highlights from the 2025 annual budget: General Fund: a. 2025 Operating Budget – Reflects a 3.3% increase over the Village’s original 2024 Operating Budget Plan and an 8.5% increase over estimated 2024 expenditures. The estimate for 2024 tax revenue is $14,700,000 which is slightly less than $1,000,000 from budget. This is due to the overall adjusted gross income of residents being lower than previous years. b. Income Tax Receipts – The 2025 income tax revenues are budgeted at $15,700,000. This is based on a conversative 2% increase from the 2024 taxable income at the current 0.45% tax rate. Minutes of Council Meeting November 18, 2024 Page 3 c. Capital Improvement Reserve Fund (CIRF) – a. The 2024 year-end estimates are $6,500,000. This is a 2.6% increase from 2024 original forecast. Much of the increase is due to (3) unexpected retirements throughout 2024. b. 2025 CIRF budget is $4,400,000. There are a number of projects which are listed in the detail. Water Works Fund: a. Water Revenues i. 2024 year-end receipts are estimated to be at $5,400,000. This is 6.3% higher than originally budgeted and it excludes the Madeira and Hamilton County surcharges. ii. 2025 budget is $5,400,000. This is adjusted due to the separation of Madeira and Hamilton County surcharges into separate funds. b. 2025 Operating Budget i. 2024 year-end estimates are $2.900,000. This is a 10% decrease from 2024 original budget. This primarily is due to the retirement of the Public Works/Water Works Superintendent and the reorganization of the department. ii. 2025 budget is $2,800,000. This includes the addition of a system distribution position which we are currently working on. c. Capital Improvement Reserve Fund (CIRF) and Retirement Reserve Fund i. 2024 year-end estimates are $1,800,000. This is a 34% decrease from the 2024 original budget. This is primarily due to delaying the Miami Road water main project. ii. The 2025 budget is $2,500,000. This includes the commencement of water tower design/engineering and bond payment. Council member Gibson reported that a copy of the draft 2025 Annual Budget has been available on the Indian Hill website since Friday, November 15, 2024. Council member Gibson reported that there will be a public hearing on the 2025 budget as part of this Council meeting and the appropriation Ordinance will be recommended for passage at the December 2024 Council meeting. Council member Gibson reported that the Finance committee reviewed the Village Reserves Policy and Income Tax Analysis. It is fascinating to go through the analysis and it is a-wonderful document. Council member Gibson said as the Finance committee does each year, it discussed the following factors taken into consideration when determining the income tax rate for the upcoming year: 1) Village Ordinance mandating that 20% of prior year expenditures remain in the General Fund; 2) Sustaining a Capital Improvement Program to replace aging infrastructure and accommodating state and federal facility mandates; 3) State required pension reserves; 4) Unexpected revenue declines or emergency projects; and 5) Cash flow stability. After consideration of these factors, a projected fund balance is established which assists in determining the Finance committee’s recommendation on whether to increase, decrease or maintain the current tax rate of 0.45%. Council member Gibson said that after in-depth discussions, the Finance committee recommends maintaining the current tax rate of 0.45% for 2025 (2024 tax year). This is based on the following: 1) lower than anticipated income tax receipts in 2024; 2) Accommodating upcoming infrastructure improvements required by the EPA; 3) Minutes of Council Meeting November 18, 2024 Page 4 Accommodating additional services and needs associated with Village expansion in the northern area; and 4) economic volatility associated with higher pricing on goods and services. Council member Gibson requested a public hearing to review the 2025 draft annual budget. 2025 BUDGET PUBLIC HEARING: Mayor Krehbiel opened the public hearing. Mr. Scott Gully, Finance and Tax Director explained to Council that several years ago it was determined that the financial budget was too detailed to review at the Council meeting; therefore, a Budget in Brief Summary was developed for Council’s review. He explained that the detailed 2025 budget is included in the Village’s website for the residents and Council to review. Mr. Gully directed Council’s attention to the document which had previously been distributed in the Council packet titled, “City of the Village of Indian Hill Budget in Brief Fiscal Year 2025”. The “Budget in Brief” provides a summary of the highlights of the budget and revenues the Village expects to receive and the planned areas where the money will be spent. The budget preparation started in June 2024 and was developed with input from the various department heads, Comptroller, Council’s Standing committees and the Finance committee. It will form the basis for the adoption of a 2025 Appropriation Ordinance at the December 16, 2024 Council meeting. All budget expenditures are finalized with the passage of related Ordinances at the December Council meeting. Any changes to the budget before the final adoption in December will be explained to Council and the appropriate committees. Village of Indian Hill uses budgetary practices and techniques recommended by the Governmental Accounting Standards Board (GASB). As required by State law, the proposed budget is balanced meaning, operational expenditures will not exceed operating revenues and available reserve funds. Mr. Gully provided the following summary of the Operating Budget: Revenue. Budgeted revenues in 2025 are forecasted to decrease $41,000, or .2% from 2024 year-end estimates. The decrease is primarily due to the decreased interest income, which is forecasted to be down in 2025 because of lower interest rates. 2024 income tax receipts are forecasted to be approximately $1,000,000 (6.5%) below budget. 2025 income tax receipts are budgeted slightly higher and are based on an increase of 2% in taxable earnings from the 2024 forecasted amount. 2025 real estate tax is budgeted to increase approximately $20,000 or 1.7%. Interest income is projected to decrease approximately $166,000 (12%) based on the recent decreases in the interest rate in 2024. Other receipts are budgeted to decrease approximately $171,000 or 28%. The decrease is primarily due to high collections in 2024 for sale of assets and equipment ($105,000) and reimbursements ($86,000). Mr. Gully presented significant highlights: 1. The addition of two new full-time Ranger patrol positions and one Public Works position to accommodate the developing northern portion of the Village. 2. A 10% increase in risk management insurance primarily due to nationwide property appraisal increases. 3. Returning to the normal 26 pays in 2025 (2024 had one additional pay period). 4. The unplanned retirement of the Public Works/Water Works Superintendent in 2024 led to the restructuring of personnel in 2024. The position was split, and the new Public Works Superintendent is now paid 100% from the Streets budget (25% in prior years). 5. Necessary replacement for aging equipment and improvements to Village facilities. Minutes of Council Meeting November 18, 2024 Page 5 CAPITAL EMPROVEMENT RESERVE FUND: The 2025 Capital Improvement Reserve Fund (CIRF) equates to $4,200,000 and reflects a $2,200,000 or 33.7% decrease from 2024 year-end estimates. A significant portion of the decrease is due to significant projects completed in 2024. Sycamore Creek Stream Restoration (offset by grants) and several landslide and culvert restoration projects. 2025 projects include: • Varner Road landslide corrections (retaining wall portion) - $336,000 • Blome Road Guardrail Warrant Analysis and Construction - $167,000 • Installation of security cameras in five parks - $125,000 • Replace pavilion at Radio Range Park - $80,000 The CIRF budget also includes a $1,200,000 road resurfacing program, contingency funds to account for unexpected landslide and culvert emergency repairs and aging equipment replacement. These capital projects are the Village’s continued commitment to much needed infrastructure improvements. WATER WORKS FUND: Mr. Gully explained that the main difference in revenues for the Water Works fund in 2025 is that the surcharges are recorded separately in the statement and are netted and they will be recorded in their own separate funds. The 2025 Water Works operating expenditures budget equates to $2,770,000 (net sewer reimbursements to the Metropolitan Sewer District and water surcharge to Madeira and Hamilton County) and is a 5.2% decrease ($154,000) below the 2024 year-end estimate. The main highlights include: • Salary and fringe benefits increased 4.5% ($62,000). There were 27 pay periods in 2024, as well as an unexpected retirement, which let to department restructuring and the consolidation of one position. 2025 includes the addition of one water plant employee. • Contractual services decreased 29.5%. the primary decrease is due to the purchase of water from Cincinnati Water Works in 2024 due to the drought conditions ($195,000). Also includes needed repairs to the water plant generator, well maintenance and rebuilding of booster pump. • Supplies and materials increased due to the cost of salt and chemicals (22% increase from 2024 forecast). The 2025 Water Works Capital Improvement Reserve Fund (CIRF) equates to $2,380,000 and reflects a $611,000 or 38% increase from 2024 year-end. The primary increase is a $560,000 bond payment on a new bond for the water tower, which is not yet approved. A significant portion of the CIRF is dedicated to $600,000 for interconnection vaults with Greater Cincinnati Water Works. The 2025 Budget also includes $280,000 for water tower improvements, $100,000 for project engineering and $169,000 for dump truck and trailer replacement. Mr. Gully reiterated that the detailed budget is included on the Village website. Minutes of Council Meeting November 18, 2024 Page 6 Mayor Krehbiel asked Mr. Gully to explain at a high level the $1,600,000 increase in General Fund disbursement. Mr. Gully explained that the operating expenditures for 2025 are budgeted to increase at a “high level” by approximately $1,600,000 for the following reasons: • Rangers’ expenditures increased $700,000 for new positions to cover the northern area • Fire department expenditures increased 8% • Streets expenditures increased $300,000 to support new homes in northern Indian Hill There being no further questions or comments, Mayor Krehbiel declared the public hearing on the 2025 budget closed. LAW COMMITTEE REPORT: Council member Hidy directed Council’s attention to a memo titled, “Law Committee”. He reported that the Law committee met on November 7, 2024 to review several items in advance of the Council meeting. Copies of the meeting minutes are included in the Council packet. Council member Hidy reported that the Law committee reviewed an emergency Ordinance amending Section 75.07 of the Code of Ordinances. The Ordinance corrects the slow-moving vehicle emblem display in our Ordinance to conform to recent State changes in the Ohio Revised Code. He said that after discussion, the Law committee agreed to recommend emergency passage of the Ordinance so that the Ordinance can be passed with only one reading this evening. Council member Hidy reported that the Law committee reviewed an emergency Ordinance amending Section 33.01 of the Code of Ordinances. He explained there is no legal justification for the Clerk to serve on the Records Commission Board. Consequently, the amendment is to have the Clerk serve as a records custodian. The previous definition under this Section was a duly appointed Clerk/Comptroller. The amendment is to distinguish the separation of the positions upon Mr. Riordan’s retirement at the end of December. Council member Hidy said that after discussion, the Law committee agreed to recommend emergency passage of the Ordinance so it can be passed with one reading this evening. Council member Hidy reported that the Law committee reviewed an emergency Ordinance amending Section 35.33 of the Code of Ordinances. It defines who is eligible for life insurance coverage. The restructured Clerk and Comptroller positions will no longer be eligible for such coverage; therefore, the amendment removes the classification from eligibility. Council member Hidy reported that there are two upcoming vacancies on the Planning Commission. Chairperson Rick Wiggers will be retiring at the end of the year and Joe Rodenbaugh will be retiring in 2025. Mr. Don McGraw, Planning Commission alternate, will be replacing Mr. Wiggers. The Law committee will provide recommendations to staff for Mr. Rodenbaugh’s replacement. Council member Hidy reported that the Law committee convened into Executive Session for the purpose of discussing the monthly legal activity report that included conducting a conference with an attorney for the pubic body concerning disputes involving the public body that are subject of pending or imminent court action. Minutes of Council Meeting November 18, 2024 Page 7 Council member Hidy requested a suspension of the rules and enter into emergency session for the deliberation of the following Ordinances. The motion was seconded by Mayor Krehbiel and was passed by unanimous roll call vote 7-0. Council entered into emergency session. AN ORDINANCE AMENDING SECTION 75.07 OF THE CODE OF ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL OHIO, AND DECLARING AN EMERGENCY was presented and read for the first reading. Council member Hidy made a motion to waive the three readings of the above Ordinance. The motion was seconded by Council member Byer and was passed by roll call vote 7-0. Upon motion by Council member Hidy seconded by Council member Byer the above Ordinance was passed by unanimous roll call vote 7-0. Mayor Krehbiel declared Ordinance 15-24 enacted. AN ORDINANCE AMENDING SECTION 33.01 OF THE CODE OF ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL OHIO, AND DECLARING AN EMERGENCY was presented and read for the first reading. Council member Hidy made a motion to waive the three readings of the above Ordinance. The motion was seconded by Council member Byer and was passed by roll call vote 7-0. Upon motion by Council member Hidy seconded by Council member Byer the above Ordinance was passed by unanimous roll call vote 7-0. Mayor Krehbiel declared Ordinance 16-24 enacted. AN ORDINANCE AMENDING SECTION 52.003 OF THE CODE OF ORDINANCES OF THE CITY OF THE VILLAGE INDIAN HILL, OHIO AND DECLARING AN EMERGENCY was presented and read for the first reading. Council member Hidy made a motion to waive the three readings of the above Ordinance. The motion was seconded by Council member Byer and was passed by unanimous roll call vote 7-0. Upon motion by Council member Hidy seconded by Council member Byer the above Ordinance was passed by unanimous roll call vote 7-0. Mayor Krehbiel declared Ordinance 17-24 enacted. AN ORDINANCE AMENDING SECTION 35.33 OF THE CODE OF ORDINANCES OF THE CITY OF THE VILLAGE OF INDIAN HILL OHIO, AND DECLARING AN EMERGENCY was presented and read for the first reading. Council member Hidy made a motion to waive the three readings of the above Ordinance. The motion was seconded by Council member Byer and was passed by roll call vote 7-0. Minutes of Council Meeting November 18, 2024 Page 8 Upon motion by Council member Hidy seconded by Council member Byer the above Ordinance was passed by unanimous roll call vote 7-0. Mayor Krehbiel declared Ordinance 18-24 enacted. Council returned to regular session. BUILDINGS & GROUNDS COMMITTEE REPORT: Council member Byer directed Council’s attention to a memo titled, “Buildings and Grounds Committee”. He reported that the Buildings and Grounds committee met on November 12, 2024 to review several items in advance of the Council meeting. Complete meeting minutes are included in the Council packet. Council member Byer reported that, as always, an update was provided on routine maintenance on all facilities, green areas, parks, bridle trails and recreational fields to keep them at the standard expected by Village residents. While we label this work as routine, it is important work. This maintenance ensures that our facilities meet both resident expectations and also operability expectations of Village employees working at Village facilities. In addition to routine maintenance, activity included removal of several hornet’s nests, inspecting playgrounds and also inspecting roofs and gutters on Village facilities. Council member Byer reported the following highlights from the project management report: • A reminder of the generosity of Village residents. This generosity showed up in an 8.547-acre gift from Meadows of Peterloon Phase 2, which is in process – awaiting partial releases. Generosity also showed via “Reforest the Hill” donations – these are being converted into 25 trees that are being planted across Rheinstrom Park, Stephan Field and Camp Denison Park. More generosity showed in the donation of a plaque for the Bird Sanctuary and tree donations by the Indian Hill Garden Club for planting at three locations: the first being the NW corner of Buckingham and Cunningham Roads, the second being adjacent to Annesdale Drive and Miami Road and thirdly along Redbirdhollow Lane. In each of these locations, the donated tree plantings follow invasive removal work done by the Village. • Other forestry management work continues with the treatment of green areas adjacent to Rheinstrom Park and Rowe Arboretum and Muchmore Road will be retreated in November. • Village residents enjoyed an Indian Summer in Indian Hill. During October’s unseasonably warm weather, visits to Grand Valley increased 3% vs. September (primarily on weekends) and vehicles entering Rowe Arboretum jumped 46% vs. September. • South Given stream restoration repairs remain active – the insurance provider for Beaver Creek Hydrology is reviewing documents regarding the contract, design, bid and construction phases. Beaver Creek Hydrology is also continuing to re- evaluate the design to look for a solution that may have a lesser repair cost. PUBLIC WORKS COMMITTEE REPORT: Council member Stern, directed Council’s attention to a memo titled, Public Works Committee”. She reported that the Public Works committee met on November 12, 2024 to review several items before the Council meeting. Copies of the meeting minutes are included in the Council packet. Minutes of Council Meeting November 18, 2024 Page 9 Council member Stern presented the departmental activity highlights, a complete copy of the departmental activity report is included in the Council packet. a. Cleaned and inspected catch basins, gutters and pipes along Village roadways. b. Tree trimming, trimmed honeysuckle and repaired berms along various Village roadways. c. Guardrail repairs on Hopewell and Shawnee Run Road. d. Reshaped a ditch on Wyman Lane to improve drainage. e. Removed several stumps along the right of ways. Council member Stern presented the project management highlights; a complete copy of the departmental activity report is included in the Council packet. a. 2024 Street Resurfacing Program –Program has been completed. b. Given Road Evaluation/Maintenance – Project has been completed. c. Sycamore Creek Restoration & Habitat Enhancement –Cross vanes have been completed. The contractor expects work to be completed in December. d. Varner Road – Mrs. Klopfenstein provided an update on preliminary rankings for OPWC funding. She prepared an appeal for the rankings. Final determination will be made in December. e. Camargo Culvert Replacement – Project has been completed. f. Kugler Mill Culvert Replacement Phase #1 – Project has been completed. g. Kugler Mill Culvert Replacement Phase #2 – Contractor began hammering out deteriorated concrete. Project is expected to be completed in December. h. Public Works Roof – Project has been completed. i. Spooky Hollow Road – Mrs. Klopfenstein provided an update on preliminary rankings for OPWC funding. She prepared an appeal to the rankings. Final determination will be made in December. j. Shawnee Run Road/Adams Road – Mrs. Klopfenstein provided an update on preliminary rankings for OPWC funding. She prepared an appeal to the rankings. Final determination will be made in December. Council member Stern reported that the Public Works committee reviewed and agreed to present a second reading for an Ordinance to amend Section 153. AN ORDINANCE AMENDING SECTION 153 OF THE CITY OF THE VILLAGE OF INDIAN HILL CODE OF ORDINANCES was presented and read for the second reading. WATER WORKS REPORT: Council member Isphording directed Council’s attention to a memo titled, “Water Works Committee”. She reported that the Water Works committee met on November 12, 2024 to review several items in advance of the Council meeting. Copies of the meeting minutes are included in the Council packet. Council member Isphording presented the departmental activity highlights, a complete copy of the departmental activity report is included in the Council packet. a. Repaired 4 main breaks for a total of 88 this year. b. Submitted initial water service line inventory to the EPA. Minutes of Council Meeting November 18, 2024 Page 10 c. Worked with Madeira to finalize Camargo Road water main installation. d. Completed testing to fill a distribution crew vacany. Council member Isphording presented the project management highlights; a complete copy of the departmental activity report is included in the Council packet. a. Water Tower – Roof repairs were made, and the consultant is finalizing the water study report. b. PFAS – Staff is providing records to the consultant to assist with the Ohio EPA required regionalization report that is required for the PFAS remediation process. c. OPWC Funding – Preliminary rankings for Varner Road, Shawnee Run Road and Spooky Hollow Road projects, which include water main installation, have been distributed. Mrs. Klopfenstein submitted an appeal for each ranking. Final determination will be made in December. d. Well Abandonment – Staff is applying for a $7,500 grant to abandon an inactive well in Grand Valley. Awards will be announced in December. Council member Isphording reported that Mr. Freson provided an update on an EPA mandated letter that is required to be sent to water customers regarding the service line inspections that have been occurring over the past two years. A postcard will be sent that provides a website link to the EPA letter explaining the inspection process. The Village also provided a phone line for residents to call with questions. SAFETY COMMITTEE REPORT: Mayor Krehbiel directed Council’s attention to a memo titled, “Safety Committee”. He reported that the Safety committee met on November 7, 2024 to review several items in advance of the Council meeting. Copies of the meeting minutes are included in the Council packet. Mayor Krehbiel reported the following: 1. Chief Oughterson presented the fire/EMS reports. EMS has 101 runs. 2. Chief Oughterson highlighted the Fire District’s structure fire on Spooky Hollow. There were no injuries, but the incident is still being investigated to determine to cause. 3. Chief Oughterson discussed the Fire District’s training – live fire training at the Training Tower, Man vs. Machine featuring a simulated victim trapped in an auger, extrication training and attendance at an arson seminar 4. Colonel Dressell gave an overview of the monthly report. A copy is included in the Council packet. 5. Colonel Dressell provided an update on the most recent burglary. The residents were not home. 6. Ms. Minneci indicated that negotiations began with the Ohio Patrolmen’s Benevolent Association (OPBA), who represent the Rangers. The current contract expires on December 31, 2024. PLANNING COMMISSION REPORT: Council member Manning directed Council’s attention to a memo titled, “Planning Commission Agenda for November 20, 2024. A copy of the memo is included in the Council packet. Minutes of Council Meeting November 18, 2024 Page 11 Council member Manning reported that there are three cases to be considered. The first case is for property at 9080 Hoffman Farm Lane, which contains a non-confirming home. A variance from Section 73.1 is being requested to reduce the front yard setback for a garage, second floor and front portico addition. The second case is a request for a Resource Protection Area Swap to accommodate the relocation of the septic tanks and septic drain lines on property located at 3 Abbey Place, Lot 2 Abbey Place Subdivision. The third case is a request for property located at 8590 Given Road which contains a non- conforming home on a non-conforming lot. The request is for a variance to reduce the front yard setback for an addition to the rear of the home. CITY MANAGER’S REPORT: City Manager Minneci reported the following in her Manager’s report: a. November 28-29, 2024 – Administrative offices closed for Thanksgiving b. December 11, 2024 – Open House for Paul Riordan – 2:00 pm – 4:00 pm c. December 24-25, 2024 - Administrative offices closed for Christmas Council member Stern told Council that a property had been broken into in her area of Indian Hill and it looks like the criminal gangs are back; therefore, residents should be diligent on using safety precautions. Mayor Krehbiel made a motion for Council to enter into Executive Session for the purpose of discussing the compensation of a public employee and collective bargaining. The motion was seconded by Council member Gibson and passed by unanimous roll call vote 7-0. Council entered into Executive Session. Council returned from Executive Session. There being no further business to come before Council, Mayor Krehbiel declared the meeting adjourned. Respectfully submitted, Stephen H. Krehbiel, Mayor ATTEST: Paul C. Riordan, Clerk