Downtown Development Authority

AGENDA Downtown Development Authority Meeting 9:00 AM - Thursday, March 5, 2026 333 W. MIchigan, Three Rivers, MI 49093 Page 1. CALL TO ORDER 2. ROLL CALL 3. APPROVAL OF THE AGENDA 4. APPROVAL OF THE MINUTES 4.A. February Minutes of the meeting held 3-4 2026.2 DDA Board Meeting Minutes 5. CONSENT 5.A. 2.2026 Org Minutes 5 - 11 12.2025 EV Minutes-Approved.docx Promotions-Minutes 01-21-2026 2026-01 DDA_BAL SHEET 2026-01 DDA_REVEXP 6. GENERAL COMMENTS For general comments, each person will be allowed to address the Board only one time, 5 minutes per person. The purpose of public comment is to allow the public to address concerns to the Board rather than start a public debate or present questions to the Board. 7. ACTION ITEMS 7.A. Election of Executive Board members; Chair, Vice Chair, Secretary, and Treasurer 7.B. Authorization to Participate in MEDC Public Spaces Community Places Crowdfunding Campaign To recommend the board approve to participate in the Public Spaces Community Places Program administered by the Michigan Economic Development Corporation in partnership with Patronicity for amphitheater improvements (sound, lighting, landscaping, public art), with no financial contribution from the DDA. Any future financial obligations or ongoing maintenance responsibilities related to the project will require separate Board approval. 7.C. Adoption of the Three Rivers Amphitheater Use Policy and Rental 12 - 15 Application The Use Policy establishes rules for hours, permitted activities, safety requirements, fees, and responsibilities of renters. The Rental Application provides a standardized process for requesting use of the facility and ensures all necessary information is collected and Page 1 of 19  agreements are documented. Adoption of these documents will allow DDA staff to administer rentals and manage the facility effectively. Any future changes to fees, rules, or operational procedures will require Board approval. Three Rivers Amphitheater Use Policy Three Rivers Amphitheater Rental Application 7.D. Authorize a one-day Easter Egg Scavenger Hunt on March 28th, 10am -6 pm This event is designed to celebrate the season, engage the community, and support local businesses. Participants will follow clues to find hidden eggs at participating businesses and select outdoor locations, with each egg corresponding to a gift certificate generously donated by DDA businesses. 8. DISCUSSION ITEMS 8.A. Amphitheater Committee updates- Jason Ballew 8.B. Bring completed Committee Workplans to June board meeting 8.C. Draft budget Review with Bobbi Schoon, Director of Finance 16 - 18 248 DDA Draft Budget 2027 248 DDA Draft Budget Overview 2027 8.D. Director Review - Closed Session 9. DIRECTOR'S REPORT ** Please Note**: As a courtesy to your fellow board members and to assure a quorum, please contact the DDA Director via email or text at 269-535-5145. 9.A. Directors Report 3.2026 19 10. ADJOURNMENT Don't Forget following the board meeting, the Strategic Planning workshop with Michigan Main Street 10am - 12 pm Page 2 of 19  Three Rivers DDA Board Meeting Minutes City Hall, February 5, 2026 1. CALL TO ORDER: Meeting called to order at 9:05am by DDA Board Chair C. Wolgamood. 2. ROLL CALL: a. In attendance: Charlie Wolgamood, Board Chair; Ashley Sauer, Treasurer; Jason Ballew, Secretary; Daley Broekema, Board Member; Mary Miholer, Board Member; Joe Bippus, Board Member. b. Absent: Waneta Truckey, Vice-President; Kyle Sharkey, Board Member; Katelyn Thornton, Board Member. 3. APPROVAL OF AGENDA Motion to approve agenda made by M. Miholer, seconded by J. Bippus. Motion passes unanimously. 4. APPROVAL OF THE MINUTES Motion to approve minutes made by D. Broekema, seconded by J. Ballew. Motion passes unanimously. 5. APPROVAL OF CONSENT AGENDA Motion to accept consent agenda made by J. Bippus, seconded by M. Miholer. Motion passes unanimously. 6. GENERAL COMMENTS None. 7. ACTION ITEMS 7.A. Motion to approve the acceptance of the MEDC Main Street Vibrancy Grant granted June 27, 2025. Motion to approve made by J. Ballew, seconded by M. Miholer. Motion passes unanimously. 7.B. Approve the renewal of the membership in the National Main Street America program: $375 for a one-year term. The renewed membership will expire on March 31, 2027. Membership Benefits: Continued access to member-exclusive networking and Page 3 of 19  discussion forums, the Main Street Knowledge Hub resource library, Main Street Weekly updates, discounted training and conference opportunities, and alignment with Michigan Main Street and the Michigan Economic Development Corporation (MEDC). Motion to approve made by M. Miholer, seconded by D. Broekema. Motion passes unanimously. 7.C. Approve the 2026 Calendar of Events as presented. Event dates are subject to change as needed. Financial Impact: Varies by event and is dependent on approved budgets and amounts fundraised for each event. Motion to approve made by M. Miholer, seconded by A. Sauer. Motion passes unanimously. 8. DISCUSSION ITEMS 8.A. Bylaws Review Check-In • Term Length • Absenteeism • Other 8.B. Executive Board Nominations to be voted on in March. 8.C. Director Evaluation in March. 8.D. Amphitheater Use Policy & Rental Agreement 8.E. Board members up for term renewal (Jason Ballew, Joe Bippus) 9. DIRECTOR'S REPORT 10. ADJOURNMENT Meeting adjourned at 9:52am. Page 4 of 19  Feb 2nd 2:00p.m. DDA Organization Com. – Minutes - DDA Office Objective: Bring the community together to build consensus and common vision, assemble resources, and lead revitalization thru: Volunteer Appreciation, Volunteer Recruitment, Fund Development, Strategic Planning & MS Refresh Discussed ways to promote events 1. Banners for Signature events: Sass in the City, HarmonyFest, Christmas round Town a. Hung across Main Street downtown 25’ X 4’ i. $200 cost for DPS to put up and take down b. South of town US 131 N. 18’ X 10’ i. Superior Receipt cost: $493 ii. Charlie, Ashley and Steve will price shop other places c. Lynn’s Garage – Charlie to check size w/Warren 4’X4’? 2. QR Codes on Yard sings “what’s Happening Downtown” will lead to website and from there public can find events, restaurants, etc. a. Ashley, & Steve to find pricing b. Ask Armstrong Park if we can put signs or banners there 3. Volunteer Appreciation Day: Summer date TBD, could do Make Your Mark Awards 4. SOP & Standing Rules: look over 5. Downtown DDA/Main Street Merch to sell at events and Lowry’s Book Store: T-Shirts, water bottles, keychains, lanyards, hats-caps/bucket, hand towels, water bottles, hand sanitizer, bandanas, bubbles Next Meeting: March 2nd at 2pm Page 5 of 19  Economic Vitality Committee Minutes December 2, 2025​ ​ 4:00 p.m. ​ HG Real Estate Office – 52 N. Main St. A.​ Call to Order/Roll Call – J. Koski called the meeting to order at 4:06pm a.​ Members present: J. Koski, J. Ballew, A. Metty, D. Broekema B.​ Approval of Agenda - approved by unanimous consent as amended. C.​ Approval of Minutes - approved by unanimous consent as amended. D.​ Unfinished Business: a.​ B-3 Prohibited Storage Ordinance 844 Update - J. Beebe i.​ J. Beebe sent updates to the chair prior to the meeting and it was shared with the committee. b.​ Mix & Mingle networking event - Date: January 12, 2026 - A. Metty i.​ Host: La Morenita Con Sabor a México, 416 W Michigan Ave. c.​ Ideas for additional grants/funding for DDA businesses - J. Ballew i.​ A proposal is being presented to the Board about contracting with a grant writer for funding ideas. d.​ Vacant Downtown (city wide?) Ordinance proposal - J. Ballew i.​ No updates - will follow-up with City Manager & Dir. of Community Development E.​ New Business: a.​ RRC Joint Meeting recap - J. Beebe i.​ The committee all had positive feedback for the joint meeting. b.​ February Meeting date discussion - J. Koski i.​ Some members will not be available to meet in February, so the decision was made to cancel the meeting. c.​ Impact Report - A. Metty i.​ DDA ED has been working on the updated Impact report for 2026. F.​ Grants / Funding a.​ R2 Grant – J. Koski i.​ Need to update the R2 Grant guidelines, now that ARPA funds are expired. - on hold until January ii.​ Remaining balance in R2 Grant is $1627 b.​ Façade Grant Updates – J. Koski i.​ Application - 62 N Main / Golden Finch - Update - A. Metty Page 6 of 19  1.​ Work is complete, agreement has been signed and check has been requested from the City Dir of Finance ii.​ remaining funds in Facade Grant is $15,275 (earmarked funds - approx $725 (Golden Finch)) c.​ Revolving Loan Fund - Restart the committee and loan process - J. Koski​ i.​ The committee will hold a meeting 1Q2026 to update loan guidelines and application for board approval. G.​ Potential Grants Updates – a.​ Potential grant writer coming on board with the DDA Board - b.​ Match on Main hopefully being released in early 2026 ​ H.​ Downtown Concerns/Inventory Updates a.​ 62 N Main available for sale b.​ Roosters has sold, re-opening is unknown c.​ 124 N Main available for sale or lease d.​ 15/17 N Main available for sale or lease I.​ 2025 EV Committee Goals - Goals for 2026? a.​ The committee set goals of things they are going to pursue in 2025. i.​ EV CHarging Station in DDA District ii.​ Website updates iii.​ Better communication of grants and incentives to district businesses and buildings iv.​ update inventory of current available properties for rent/lease or for sale. v.​ Master plan updates for DDA specific tasks​ NEXT MEETINGS: ​ Thursday, January 8, 2025 at 4 p.m. ​ ​ ​ Location: HG Real Estate, 52 N. Main St. Three Rivers Michigan 49093. Page 7 of 19  PROMOTIONS- 01/21/2026 ATTENDANCE: Lisa, Mike, Charlie, Warren, Danielle, Angi, Steve 1) Potential car show/cruise in event April 25-Cruise in, see if businesses will offer coupons, earlier in the day due to weather, rain date-May 23 2) Chili cook off—last minute review Betty will man check in booth, have all supplies, Daley Dope to sponsor, hats, basket drawings 3) Chocolate walk about Best chocolate, voted by ticket buyers, $10/$12 4) St. Patricks March 14—to be worked on 5) Work plans-event permits Need to get going on these 6) Reminder to post bands/entertainers on the google drive for review 7) Amphitheater events— 8) Juneteenth Need representation from the Black community 9) Banners for key events Banner/sign locations to promote downtown events –city wants to charge for large banner put up. Strt getting prices 10) Other ways to promote—digital sign, QR code, etc 11) Misc- Page 8 of 19 02/13/2026 08:59 AM BALANCE SHEET FOR CITY OF THREE RIVERS Page: 1/1 User: BSCHOON Period Ending 01/31/2026 DB: Three Rivers Fund 248 DOWNTOWN DEVELOPMENT AUTHORITY GL Number Description Balance *** Assets *** 248-000-001.000 CASH 258,757.73 248-000-001.010 CASH-DDA SQUARE ACCOUNT 27,551.41 248-000-017.000 CASH EQUIVALENT INVESTMENTS 37,868.65 248-000-040.050 ACCOUNTS RECEIVABLE - FEDERAL 73,039.00 248-000-040.070 ACCOUNTS RECEIVABLE-REV LOAN 286.96 248-000-056.000 ACCRUED INTEREST RECEIVABLE 315.15 248-000-084.000 DUE FROM OTHER SOURCES 334.30 Total Assets 398,153.20 *** Liabilities *** 248-000-207.000 NOTES PAYABLE 182,000.00 248-000-214.101 DUE TO GENERAL FUND 936.24 248-000-339.000 UNEARNED REVENUES 1,627.88 248-000-339.001 DEFERRED REVENUE 286.96 Total Liabilities 184,851.08 *** Fund Balance *** 248-000-375.090 RESERVE-REVOLVING LOAN 44,064.84 248-000-390.000 Fund Balance 11,834.64 Total Fund Balance 55,899.48 Beginning Fund Balance 55,899.48 Net of Revenues VS Expenditures 157,402.64 Ending Fund Balance 213,302.12 Total Liabilities And Fund Balance 398,153.20 Page 9 of 19 02/13/2026 09:03 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 1/2 User: BSCHOON PERIOD ENDING 01/31/2026 DB: Three Rivers 2025-26 ACTIVITY FOR ORIGINAL 2025-26 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 01/31/2026 01/31/26 YEAR-TO-DATE BALANCE USED Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY Revenues Dept 000 248-000-403.000 CURRENT PROPERTY TAXES 26,140.00 26,140.00 23,316.39 78.81 0.00 2,823.61 89.20 248-000-403.020 TAX INCREMENT FINANCING-Plan 119,608.00 119,608.00 99,858.51 0.00 0.00 19,749.49 83.49 248-000-412.000 DELINQUENT PERSONAL PROPERTY 0.00 0.00 56.95 0.00 0.00 (56.95) 100.00 248-000-445.000 PENALTIES - TAXES 0.00 0.00 33.41 3.28 0.00 (33.41) 100.00 248-000-502.000-GT036 CDGB FEDERAL GRANT 0.00 0.00 626,198.76 156,148.76 0.00 (626,198.76) 100.00 248-000-540.000-GT021 STATE GRANT FUNDS-MAIN ST VIBRANCY GRANT 0.00 0.00 13,750.00 0.00 0.00 (13,750.00) 100.00 248-000-569.000 STATE GRANTS 0.00 0.00 209.50 0.00 0.00 (209.50) 100.00 248-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 10,255.00 10,255.00 14,734.24 0.00 0.00 (4,479.24) 143.68 248-000-582.003 CONTRIBUTION FROM PUBLIC AGENC 0.00 0.00 1,000.00 0.00 0.00 (1,000.00) 100.00 248-000-665.000 INTEREST ON INVESTMENTS 1,500.00 1,500.00 8,073.95 805.93 0.00 (6,573.95) 538.26 248-000-669.000 MARKET VALUE ADJ 0.00 0.00 2,669.42 0.00 0.00 (2,669.42) 100.00 248-000-678.000 OTHER REVENUES 0.00 0.00 433.60 0.00 0.00 (433.60) 100.00 248-000-684.050-DDAAM MISC REV - FUNDRAISING -ART ON MAIN 1,250.00 1,250.00 180.00 0.00 0.00 1,070.00 14.40 248-000-684.050-DDACH MISC REV-FUNDRAISING-CHRISTMAS AROUND TO 7,938.00 7,938.00 7,132.85 0.00 0.00 805.15 89.86 248-000-684.050-DDADS MISC REV- FUNDRAISING-DESIGN COMMITTEE 2,000.00 2,000.00 0.00 0.00 0.00 2,000.00 0.00 248-000-684.050-DDAHF MISC REV-FUNDRAISING-HARMONY FEST 18,750.00 18,750.00 8,773.75 0.00 0.00 9,976.25 46.79 248-000-684.050-DDAOT MISC REV- FUNDRAISING-OTHER PROMOTIONS 7,500.00 7,500.00 2,700.00 0.00 0.00 4,800.00 36.00 248-000-684.050-DDASA MISC REV-FUNDRAISING-SASS IN CITY 3,750.00 3,750.00 3,320.05 0.00 0.00 429.95 88.53 Total Dept 000 198,691.00 198,691.00 812,441.38 157,036.78 0.00 (613,750.38) 408.90 TOTAL REVENUES 198,691.00 198,691.00 812,441.38 157,036.78 0.00 (613,750.38) 408.90 Expenditures Dept 272 - GENERAL ADMINISTRATIVE 248-272-702.000 SALARIES/WAGES FULLTIME EMPLO 45,205.00 45,205.00 26,079.60 5,215.92 0.00 19,125.40 57.69 248-272-703.000 SALARIES/WAGES - PART TIME EM 14,997.00 14,997.00 3,323.00 524.48 0.00 11,674.00 22.16 248-272-715.000 FICA - EMPLOYERS SHARE 4,607.00 4,607.00 2,060.61 409.87 0.00 2,546.39 44.73 248-272-716.000 MEDICAL INSURANCE 21,348.00 21,348.00 12,369.00 1,767.00 0.00 8,979.00 57.94 248-272-717.000 LIFE INSURANCE 619.00 619.00 364.00 52.00 0.00 255.00 58.80 248-272-718.000 RETIREMENT 5,158.00 5,158.00 3,163.93 595.14 0.00 1,994.07 61.34 248-272-720.000 WORKERS COMPENSATION 383.00 383.00 0.00 0.00 0.00 383.00 0.00 248-272-725.000 PHYSICAL EXAMINATIONS 100.00 100.00 191.81 0.00 0.00 (91.81) 191.81 248-272-727.000 OFFICE SUPPLIES 700.00 700.00 459.87 3.98 0.00 240.13 65.70 248-272-728.000 POSTAGE 200.00 200.00 147.07 0.00 0.00 52.93 73.54 248-272-729.000 PRINTING 200.00 200.00 159.33 0.00 0.00 40.67 79.67 248-272-740.000 GENERAL SUPPLIES & EQUIPMENT 650.00 650.00 875.94 358.41 0.00 (225.94) 134.76 248-272-741.000 FUEL - GAS & OIL 0.00 0.00 15.24 0.00 0.00 (15.24) 100.00 248-272-781.000 EQUIP MAINT SUPPLIES/PARTS 0.00 0.00 55.17 55.17 0.00 (55.17) 100.00 248-272-783.400 DESIGN COMMITTEE 6,350.00 6,350.00 2,533.69 0.00 0.00 3,816.31 39.90 248-272-783.500-DDAAM ART ON MAIN 1,000.00 1,000.00 10.06 0.00 0.00 989.94 1.01 248-272-783.500-DDACH PROMOTIONS COMMITTEE-CHRISTMAS AROUND TO 6,000.00 6,000.00 2,781.54 83.98 0.00 3,218.46 46.36 248-272-783.500-DDAHF PROMOTIONS COMMITTEE-HARMONY FEST 15,000.00 15,000.00 8,766.97 0.00 0.00 6,233.03 58.45 Page 10 of 19 248-272-783.500-DDAOT PROMOTIONS COMMITTEE-OTHER 6,000.00 6,000.00 2,039.97 0.00 0.00 3,960.03 34.00 248-272-783.500-DDASA PROMOTIONS COMMITTEE-SASS IN CITY 3,000.00 3,000.00 1,327.61 0.00 0.00 1,672.39 44.25 248-272-783.600 ECONOMIC RESTRUCTURING COMMITTEE 1,000.00 1,000.00 44.75 44.75 0.00 955.25 4.48 248-272-783.700 ORGANIZATION COMMITTEE 2,050.00 2,050.00 92.59 84.00 0.00 1,957.41 4.52 248-272-801.000 PROFESSIONAL FEES 300.00 300.00 30.00 0.00 0.00 270.00 10.00 248-272-803.000 DUES AND MEMBERSHIPS 675.00 675.00 294.15 0.00 0.00 380.85 43.58 248-272-804.000 CONTRACTUAL SERVICES 1,600.00 1,600.00 1,492.65 129.06 0.00 107.35 93.29 02/13/2026 09:03 AM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 2/2 User: BSCHOON PERIOD ENDING 01/31/2026 DB: Three Rivers 2025-26 ACTIVITY FOR ORIGINAL 2025-26 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 01/31/2026 01/31/26 YEAR-TO-DATE BALANCE USED Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY Expenditures 248-272-805.000 TRAINING AND TUITION 2,100.00 2,100.00 275.00 0.00 0.00 1,825.00 13.10 248-272-853.000 TELEPHONE/INTERNET 660.00 660.00 224.99 37.51 0.00 435.01 34.09 248-272-868.000 LODGING 3,000.00 3,000.00 396.39 0.00 0.00 2,603.61 13.21 248-272-870.000 TRAVEL EXPENSE 900.00 900.00 395.33 0.00 0.00 504.67 43.93 248-272-901.000 ADVERTISING 2,000.00 2,000.00 0.00 0.00 0.00 2,000.00 0.00 248-272-921.000 ELECTRIC 500.00 500.00 302.56 50.37 0.00 197.44 60.51 248-272-921.001 ELECTRIC - AMPHITHEATER 0.00 0.00 266.91 58.29 0.00 (266.91) 100.00 248-272-940.000 LEASE OF PROPERTY/BUILDINGS 6,000.00 6,000.00 4,275.00 1,425.00 0.00 1,725.00 71.25 248-272-963.000 CENTRAL SERVICES OVERHEAD 5,000.00 5,000.00 2,919.00 417.00 0.00 2,081.00 58.38 248-272-964.000 REFUNDS AND REBATES 1,628.00 1,628.00 0.00 0.00 0.00 1,628.00 0.00 248-272-964.000-DDALF DDA LOCAL FACADE PROGRAM 20,000.00 20,000.00 4,728.50 0.00 0.00 15,271.50 23.64 248-272-971.000-DDADG DDA DOG PARK 0.00 0.00 0.00 (289.77) 0.00 0.00 0.00 248-272-971.000-GT036 CDGB GRANT CAPITAL OUTLAY 0.00 591,590.00 572,576.51 1,475.00 55,831.00 (36,817.51) 106.22 Total Dept 272 - GENERAL ADMINISTRATIVE 178,930.00 770,520.00 655,038.74 12,497.16 55,831.00 59,650.26 92.26 TOTAL EXPENDITURES 178,930.00 770,520.00 655,038.74 12,497.16 55,831.00 59,650.26 92.26 Fund 248 - DOWNTOWN DEVELOPMENT AUTHORITY: TOTAL REVENUES 198,691.00 198,691.00 812,441.38 157,036.78 0.00 (613,750.38) 408.90 TOTAL EXPENDITURES 178,930.00 770,520.00 655,038.74 12,497.16 55,831.00 59,650.26 92.26 NET OF REVENUES & EXPENDITURES 19,761.00 (571,829.00) 157,402.64 144,539.62 (55,831.00) (673,400.64) 17.76 BEG. FUND BALANCE 55,899.48 55,899.48 55,899.48 END FUND BALANCE 75,660.48 (515,929.52) 213,302.12 Page 11 of 19 Three Rivers Downtown Amphitheater Use Policy 1. Purpose The Downtown Amphitheater is a public facility intended to support community, cultural, educational, civic, and entertainment activities in a family‑friendly outdoor setting. This policy establishes clear rules for use to protect public safety, preserve City property, and ensure equitable access. 2. Priority of Use 1. City of Three Rivers and Downtown Development Authority (DDA) events 2. City‑based educational, cultural, informational, or government/civic activities 3. Non‑profit organizations (501(c)(3)) 4. Residents of the City of Three Rivers 5. Non‑resident individuals or organizations The City/DDA reserves the right to deny, condition, or revoke approval to protect public interest or facility integrity. 3. Eligibility & Reservations • Reservations are processed on a first‑come, first‑served basis. • Approval is required before advertising or ticket sales. • Submission of an application does not guarantee approval. • The amphitheater may not be reserved for private receptions; limited private uses (e.g., wedding ceremonies) may be allowed. 4. Hours of Use • General use window: 8:00 a.m. – 10:00 p.m. • Amplified sound must end by: o 10:00 p.m. Sunday–Thursday o 11:00 p.m. Friday & Saturday • Event organizers must adhere strictly to approved setup, event, and teardown times. 5. Fees & Deposits • Rental fees and refundable deposits are established by the City’s adopted Service Fee Schedule (Chapter 6‑13-User Fee Ordinance). • A $200 refundable damage/cleaning deposit is required unless waived for qualifying City/DDA events. • Fees must be paid in full prior to the event. Page 12 of 19 6. Insurance & Permits • Public events require a Certificate of Insurance naming the City of Three Rivers as additional insured with a minimum $1,000,000 single‑limit coverage. • Alcohol service, food vendors, tents, fireworks, or special equipment require appropriate permits and prior approvals. 7. Sound & Conduct • Amplified sound must comply with City noise standards and reasonable‑person limits. • Events must remain family‑friendly; activities promoting nudity, violence, hate, or illegal conduct are prohibited. 8. Prohibited Activities The following are prohibited unless expressly approved: - Open flames, fireworks, candles, or pyrotechnics - Smoking or vaping (except where permitted by ordinance) - Alcohol, marijuana, or illegal drugs - Alteration or attachment to amphitheater structures (nails, screws, tape, adhesives) - Confetti, rice, glitter, spray materials, or similar debris‑creating items - Driving or parking on grass or non‑designated areas. 9. Equipment & Layout • Tents, umbrellas, or structures that block sightlines must be placed at the rear of audience areas. • Electrical access is limited and must be requested in advance. 10. Cleanup & Damage • Users must leave the facility in the same or better condition than found. • Trash must be removed or placed in designated receptacles. • Damage or excessive cleanup costs will be deducted from the deposit and may result in additional billing. 11. Safety & Security • Event organizers are responsible for crowd control and general safety. • Police, fire, EMS, or private security may be required based on event size and nature and are the responsibility of the renter to acquire. 12. Enforcement • Failure to comply with this policy may result in immediate termination of the event, forfeiture of deposit, denial of future use, and/or enforcement under City ordinances. Page 13 of 19  Three Rivers Downtown Amphitheater Rental Application Submission of this application does not guarantee approval. Applications are subject to City of Three Rivers and DDA policies. 1. Applicant Information • Organization / Individual Name: ____________________________________________ • Primary Contact Name: ____________________________________________ • Mailing Address: __________________________________________________________ • City / State / ZIP: _______________________________________________________ • Phone Number: _________________________ • Email Address: _________________________ • Website / Social Media (if applicable): ____________________________________ 2. Event Information • Event Name: ______________________________________________________________ • Event Type (check all that apply): ☐ Live Music / Concert ☐ Community Event ☐ Festival ☐ Private Event ☐ Fundraiser ☐ Other: __________ • Event Description (activities, performers, purpose): _________________________________________________________________________ _ • Open to the Public? ☐ Yes ☐ No • Estimated Attendance: ☐ Under 50 ☐ 50–100 ☐ 100–250 ☐ 250+ 3. Date & Time Requested • Event Date: ____________________________ • Event Start Time: __________ Event End Time: __________ • Setup Time: __________ Breakdown Time: __________ 4. Equipment & Site Needs • Electrical Access Needed? ☐ Yes ☐ No • To you intend to allow or provide amplified sound? ☐ Yes ☐ No • Vendors Present? ☐ Yes ☐ No ☐ Food Trucks ☐ Merchandise ☐ Alcohol (requires separate approval) • Additional Equipment (tents, staging, etc.): __________________________________________________________________________ 5. Insurance, Permits & Security • Certificate of Insurance with the City named as an additional insured will be provided when approved? ☐ Yes ☐ No • Will Security Be Required (Must be obtained by renter)? ☐ Yes ☐ No Page 14 of 19 6. Rental Fees (Chapter 6‑13 User Fee Ordinance) Select all that apply All‑Day Use (8:00 a.m. – 10:00 p.m.) ☐ Resident – Weekday (Mon-Fri): $100 ☐ Non‑Resident – Weekday (Mon-Fri): $200 ☐ Resident – Weekend (Sat & Sun): $200 ☐ Non‑Resident – Weekend (Sat & Sun): $400 Partial‑Day Use (Hourly, up to 3 hours) ☐ Resident – Weekday (Mon-Fri) : $50/hr ☐ Non‑Resident – Weekday Mon-Fri): $100/hr ☐ Resident – Weekend (Sat & Sun): $75/hr ☐ Non‑Resident – Weekend (Sat & Sun): $125/hr Refundable Deposit • $200 damage/cleaning deposit required (unless waived) or in the event of severe weather. ☐ I acknowledge the $200 deposit requirement 7. Acknowledgements By signing below, I acknowledge and agree: To comply and agree that your group will abide by all the requirements of the City of Three Rivers Amphitheater Use Policy. That fees must be paid prior to the event if approved. That additional permits and insurance may be required. That failure to comply may result in loss of deposit and denial of future use. That insurance shall be provided after approval but prior to the event 8. Signature Applicant Signature: ______________________________________ Date: ____________ Printed Name: _____________________________________________ Office Use Only • Application Received: ____________________ • Approved: ☐ Yes ☐ No ☐ With Conditions • Rental Fee Paid: ____________________ • Deposit Received: ____________________ • Approved By: ____________________ Date: ____________________ Page 15 of 19  DDA DRAFT FY27 BUDGET 2025-26 2026-27 2025-26 AMENDED PROJECTED REQUESTED % GL NUMBER DESCRIPTION 2024-25 ACTIVITY BUDGET ACTIVITY BUDGET CHANGE NOTES ESTIMATED REVENUES Dept 000 248-000-403.000 CURRENT PROPERTY TAXES 24,894 26,140 26,140 26,140 2025 TAX ESTIMATED PRE-BOR 248-000-403.020 TAX INCREMENT FINANCING-Plan 129,791 119,608 119,608 119,608 2025 FIN ESTIMATED PRE-BOR 248-000-502.000-GT029 FEDERAL-SJC ARPA-DDA SML BUS GRT 15,000 0 0 0 248-000-502.000-GT036 CDGB FEDERAL GRANT 911,779 0 624,724 0 AMPHITHEATER GRANT ENDS FY26 248-000-540.000-GT021 STATE GRANT FUNDS-MAIN ST VIBRANCY GRANT 0 0 13,750 0 248-000-569.000 STATE GRANTS 0 0 210 0 248-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 10,255 10,255 14,734 14,734 ESTIMATED BASED ON ACTUAL REIMB REC'D 2025 248-000-582.000 CONTRIBUTIONS FROM OTHER FUND 27,700 0 0 0 248-000-582.003 CONTRIBUTION FROM PUBLIC AGENC 0 0 1,000 0 248-000-665.000 INTEREST ON INVESTMENTS 14,940 1,500 7,268 1,500 248-000-669.000 MARKET VALUE ADJ (1,755) 0 0 0 248-000-674.300 CONTRIBUTION FROM PRIVATE SOU 10,500 0 0 0 248-000-674.300-DDADG DDA DOG PARK PROJECT 282 0 0 0 248-000-678.000 OTHER REVENUES 12,548 0 434 0 248-000-684.000 MISC REVENUE - AMPHITHEATER RENTALS 0 0 0 2,500 AMPHITHEATER RENTALS 248-000-684.050 MISC REVENUE - FUNDRAISING 300 0 0 0 248-000-684.050-DDAAM MISC REV - FUNDRAISING -ART ON MAIN 550 1,250 180 500 Promotion Revenue = Promotion Expenditures + 25% 248-000-684.050-DDACH MISC REV-FUNDRAISING-CHRISTMAS AROUND TO 8,160 7,938 7,133 6,000 248-000-684.050-DDADS MISC REV- FUNDRAISING-DESIGN COMMITTEE 2,380 2,000 0 0 -100% Reduced to 0 per Jason's request. 248-000-684.050-DDAHF MISC REV-FUNDRAISING-HARMONY FEST 20,242 18,750 8,774 11,250 248-000-684.050-DDAMM MISC REV-FUNDRAISING-MIDNIGHT ON MAIN 400 0 0 0 248-000-684.050-DDAOT MISC REV- FUNDRAISING-OTHER PROMOTIONS 2,800 7,500 2,700 3,000 248-000-684.050-DDASA MISC REV-FUNDRAISING-SASS IN CITY 1,757 3,750 3,320 2,500 248-000-684.050-DDAAP MISC REV - FUNDRAISING -AMPHITHEATER 0 0 0 4,000 248-000-678.000 OTHER REVENUES 0 0 0 0 WM Land Mgmt, LLC - RBEG Loan Principal - Ended in FY26 Totals for dept 000 - 1,192,663 198,691 829,975 191,732 TOTAL ESTIMATED REVENUES 1,192,663 198,691 829,975 191,732 -4% APPROPRIATIONS Dept 272 - GENERAL ADMINISTRATIVE 248-272-702.000 SALARIES/WAGES FULLTIME EMPLO 29,112 45,205 45,205 46,561 DDA DIRECTOR 248-272-703.000 SALARIES/WAGES - PART TIME EM 9,321 14,997 14,997 14,937 PT DDA ADMIN ASST EMPLOYEE (up to- 18 HOURS/WEEK) $15.10/HOUR 248-272-706.000 LEAVE EARNINGS 4,313 0 0 300 SICK LEAVE PAYOUT 248-272-715.000 FICA - EMPLOYERS SHARE 3,111 4,607 4,607 4,705 248-272-716.000 MEDICAL INSURANCE 12,387 21,348 21,348 22,010 248-272-717.000 LIFE INSURANCE 601 619 619 637 248-272-718.000 RETIREMENT 2,873 5,158 5,158 5,364 248-272-720.000 WORKERS COMPENSATION 271 383 383 303 Increased physical costs - recommending an increase here. $142 each time for new highers 248-272-725.000 PHYSICAL EXAMINATIONS 60 100 100 200 (~50 for drug screen). Background check is $50 248-272-727.000 OFFICE SUPPLIES 319 700 782 1,000 PRINTER SUPPLIES, ETC 248-272-728.000 POSTAGE 73 200 252 300 POSTAGE Page 16 of 19 248-272-729.000 PRINTING 437 200 273 300 COPIES, PAPER 248-272-740.000 GENERAL SUPPLIES & EQUIPMENT 479 650 1,383 1,400 Be sure to include the doggie park needs in FY27 budget. 248-272-740.001 GENERAL SUPPLIES & EQUIP AMPHITHEATER 0 0 0 2,500 AMPHITHEATER COSTS 248-272-741.000 FUEL - GAS & OIL 15 0 26 0  Hanging Baskets: $2,000, Sidewalk Containers/Flowers: $2,000, Holiday Decor: $750, 248-272-783.400 DESIGN COMMITTEE 6,309 6,350 6,350 10,500 65% Miscellaneous: $250 248-272-783.500-DDAAM ART ON MAIN 1,029 1,000 10 400 -60% 248-272-783.500-DDACH PROMOTIONS COMMITTEE-CHRISTMAS AROUND TO 6,075 6,000 2,698 4,800 -20% 248-272-783.500-DDAHF PROMOTIONS COMMITTEE-HARMONY FEST 11,296 15,000 8,767 9,000 -40% 248-272-783.500-DDAMM PROMOTIONS COMMITTEE-MIDNIGHT ON MAIN 400 0 0 0 248-272-783.500-DDAOT PROMOTIONS COMMITTEE-OTHER 1,657 6,000 2,040 2,400 -60% MUSIC ON MAIN $2,000, FIRST FRIDAYS $1,000 248-272-783.500-DDASA PROMOTIONS COMMITTEE-SASS IN CITY 1,843 3,000 1,328 2,000 -33% 248-272-783.500-DDAAP PROMOTIONS COMMITTEE-AMPHITHEATER EVENTS 0 0 0 3,200 AMPHITHEATER EVENTS 248-272-783.600 ECONOMIC RESTRUCTURING COMMITTEE 13 1,000 1,000 1,000 0% SIGN REBATE $1,000 & BUS RECRUITMENT $500, BUSINESS RETENTION $500 248-272-783.700 ORGANIZATION COMMITTEE 250 2,050 2,050 2,050 0% FUND DEVELOPMENT $800, VOLUNTEER APPRECIATION $500, MAKE YOUR MARK AWARDS $750 248-272-801.000 PROFESSIONAL FEES 90 300 300 300 0% LEGAL FEES NAT'L MAIN ST $375 AND MI DOWNTOWN ASSN $300, BILLBOARD PERMIT $60, 248-272-803.000 DUES AND MEMBERSHIPS 629 675 675 675 WATERSHED VOICE $80 248-272-804.000 CONTRACTUAL SERVICES 7,644 1,600 1,600 1,600 GEEK GENIUS WEBSITE $775, EPS EAST ALLEY SECURITY $700 248-272-805.000 TRAINING AND TUITION 1,440 2,100 2,100 2,100 MAIN ST TRAININGS FOR MAIN ST DIRECTOR 248-272-853.000 TELEPHONE/INTERNET 608 660 480 500 MGR CELL PHONE 248-272-868.000 LODGING 1,969 3,000 3,000 3,000 248-272-869.000 MEALS 283 0 0 0 248-272-870.000 TRAVEL EXPENSE 857 900 900 900 PLANES, UBERS, ETC. 248-272-901.000 ADVERTISING 2,031 2,000 2,000 1,000 SANDWICH BOARDS, RADIO ADS, BILLBOARDS, ETC. 248-272-921.000 ELECTRIC 538 500 500 500 ELECTRIC FOR 25 N MAIN & CHRISTMAS LIGHTS 248-272-921.001 ELECTRIC - AMPHITHEATER 0 1,200 1,200 1,200 ELECTRIC FOR AMPHITHEATER 248-272-940.000 LEASE OF PROPERTY/BUILDINGS 5,700 6,000 6,000 6,000 RENT 57 N MAIN ($5,700/YR) 248-272-963.000 CENTRAL SERVICES OVERHEAD 4,443 5,000 5,000 5,000 CENTRAL SERVICES OVERHEAD (ACTUAL CAP = $14,207) 248-272-964.000 REFUNDS AND REBATES 2,872 1,628 1,628 1,628 R2 GRANT REIMBURSEMENT 248-272-964.000-DDALF DDA LOCAL FACADE PROGRAM 8,085 20,000 20,000 20,000 FAÇADE GRANT 248-272-971.000-GT021 MAIN ST VIBRANCY GRANT 28,764 13,000 13,000 0 248-272-971.000-GT029 SJC ARPA GRAT-DDA SML BUS GRANT 15,000 0 0 0 248-272-971.000-GT036 CDGB GRANT CAPITAL OUTLAY 1,079,659 591,590 622,190 0 Totals for dept 272 - GENERAL ADMINISTRATIVE 1,252,856 770,520 799,948 180,270 1% Page 17 of 19  DOWNTOWN DEVELOPMENT AUTHORITY 2027 PROPOSED BUDGET VERSION: 2/2/2026 Operating Revenues Revenues Property Tax* 26,140 Estimated based on 27 Tax Pre-March BOR Property Tax - IFT* - Estimated based on 27 Tax Pre-March BOR TIF Captures* 119,608 Estimated based on 27 Tax Pre-March BOR TIF Small Taxpayers Loss (PPT Loss) 14,734 Estimated based on 26 Actual Reimbursement Investment Earnings 1,500 TOTAL Operating Revenues $ 161,982 $ 161,982 Contractual Debt Service Director Operating Expenditures Debt Service - Amphitheater Loan $ 13,000 Salary & Fringes $ 94,817 Operating $ 25,975 Amphitheater Operating 2,500 Total Operating Expenditures $ 13,000 $ 123,292 $ 136,292 Net Operating Gain (Loss) $ 25,690 Other Revenues Fundraising - Design Committie - Amphitheater Revenue 6,500 Promotions Revenue 23,250 Grant Proceeds - Total Other Revenue Sources $ 29,750 $ 29,750 Other Expenditures R2 grants $ 1,628 $ 1,628 Unearned Revenue Façade Grants $ 20,000 $ 20,000 Promotions Committee $ 18,600 $ 18,600 Amphitheater Events $ 4,000 $ 4,000 Design Committee $ 10,500 $ 10,500 Economic Vitality Committee $ 1,000 $ 1,000 Organization Committee $ 2,050 $ 2,050 $ 36,150 Committee/Events Expenditures Total Program Expenditures $ 57,778 Net Program Gain (Loss) $ (28,028) TOTAL NET GAIN (LOSS) $ (2,338) 5198 ESTIMATED BEGINNING AVAILABLE FUND BALANCE $ 55,898 ENDING FUND BALANCE $ 53,560 . DESIGNATED FUND BALANCE (RBEG Loan Fund) $ 44,065 AVAILABLE UNRESERVED, UNDESIGNATED FUND BALANCE $ 9,495 $ 28,000.00 Target Fund Balance Fund Balance as % of Budgeted Expenditures (Target: 15%-20%) 5.27% 15.53% Page 18 of 19  Director’s Report March 5th, 2025 Submitted by Angela Metty Upcoming Events St. Patty’s Day Crawl – Shamrock the Block - March 14th – 4-7pm. Participants are encouraged to dress in festive attire and visit participating businesses from 3:00 PM to 7:00 PM to enjoy special deals and collect trinkets. The evening will feature a Best Flair Contest at the Riviera Bar at 8:00 PM, with prizes for the best dressed and for collecting the most trinkets. Live Irish music will be provided by the Barley Priest Duo, creating a fun and engaging experience for the community. Easter Egg Scavenger Hunt – March 28th 10am – 6pm. he DDA is hosting a one-day Easter Egg Scavenger Hunt throughout the Business District to celebrate the season and support local businesses. Participants will follow posted clues to find numbered eggs hidden in participating businesses and select outdoor locations. Each egg corresponds to a gift certificate generously donated by DDA businesses. Winners can pick up their prizes at the DDA office at 57 N. Main between March 30 and April 3, 10:00 AM – 4:00 PM. Outreach In February I focused on outreach with the Organization and Promotions Committees distributed fundraising brochures in February to broaden our outreach. Funds raised will support downtown events, marketing initiatives, and beautification efforts that enhance the vibrancy and appeal of our district. Thank you to everyone who assisted with distribution. Website & Newsletter I have been updating the DDA website, including the searchable calendar of events to reflect all events scheduled for this year. Additionally, I created a 3” x 3” QR code, which I have been distributing to businesses to allow customers easy access to upcoming event information. The Organization Committee and I are also preparing to relaunch the DDA newsletter in April as a quarterly publication. The shift to a quarterly schedule addresses the challenges of producing a monthly newsletter, which previously lacked sufficient content. Social Media The following is a snippet of the audience following us on Facebook: Page 19 of 19