Library Board

AGENDA Library Board Meeting 6:00 PM - Tuesday, February 25, 2025 88 N. Main Street, Three Rivers, MI 49093 Page 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPROVAL OF THE AGENDA 4.A. Approval of the agenda, as presented. to approve the agenda, as presented. 5. APPROVAL OF MINUTES 5.A. Minutes of the meeting held 3-4 Library Board - Dec 16 2024 - Minutes - Pdf 6. FINANCES 6.A. Invoices Payable December 2024 5 Library 2024-12 6.B. Invoices Payable January 2025 6 Library 2025-01 6.C. Revenues and Expenditures December 2024 7-9 2024-12 REV-EXP 6.D. Revenues and Expenditures January 2025 10 - 11 2025-01 TRPL Rev & Exp Report (1) 6.E. Balance Sheet December 2024 12 2024-12 BALANCE SHEET 6.F. Balance Sheet January 2025 13 to approve the invoices 2025-01 TRPL Balance Sheet (1) 7. BUSINESS 7.A. Nomination of Board Officers 14 Nomination of Board Officers\Feb 25 2025 - Pdf 7.B. Closed Session for Legal Opinion 15 Closed Session for Legal Opinion\Feb 25 2025 - Pdf Page 1 of 35 8. REPORTS AND UPDATES 8.A. Children's Services December Report 16 Children’s Services Report for December\Jan 28 2025 - Pdf 8.B. Children’s Services Report for January 17 - 18 Children’s Services Report for January\Feb 25 2025 - Pdf 8.C. Adult Librarian Board Report for December 2024 19 - 22 Adult Librarian Board Report: December 2024\Jan 28 2025 - Pdf 8.D. Adult Librarian Board Report for January 2025 23 - 27 Adult Librarian Board Report for January 2025\Feb 25 2025 - Pdf 8.E. Young Adult January Report 28 - 29 : Young Adult Librarians Board Report for 01/2025\Feb 25 2025 - Pdf 8.F. Interim Director's December Report 30 - 32 Interim Director Report for December 2024\Jan 28 2025 - Pdf 8.G. Interim Director Report for January 2025 33 - 35 Interim Director Report for January 2025\Feb 25 2025 - Pdf 9. BOARD COMMENTS 10. ADJOURNMENT Page 2 of 35  MINUTES Library Board Meeting 6:00 PM - Monday, December 16, 2024 88 N. Main Street, Three Rivers, MI 49093 The Library Board of the City of Three Rivers was called to order on Monday, December 16, 2024, at 6:00 PM, in the 88 N. Main Street, Three Rivers, MI 49093, with the following members present: PRESENT: President Linda Munro, Vice President Vicki Wordelman, Secretary Desiree Horrocks, Interim Library Director Erin Zabonick, Library Board Erin Gose, and Library Board Nicole Smith Charlene Zavala and Sarah Van Oss EXCUSED: 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPROVAL OF THE AGENDA a) Approval of the agenda, as presented. to approve the agenda, as presented. 5. APPROVAL OF MINUTES a) Minutes of the meeting held to approve the minutes, as presented. 6. FINANCES a) Invoices Payable to approve the invoices b) Revenues and Expenditures November 2024 c) Balance Sheet November 2024 7. BUSINESS 8. REPORTS AND UPDATES a) Children's Services Report Page 3 1 Page ofof352  b) Adult Librarians Board Report (November 2024) c) Interim Director's Report 9. BOARD COMMENTS 10. ADJOURNMENT Page 4 2 Page ofof352 01/23/2025 01:46 PM INVOICE APPROVAL BY DEPT FOR CITY OF THREE RIVERS Page: 35/36 User: CATHERINE EXP CHECK RUN DATES 12/01/2024 - 12/31/2024 DB: Three Rivers BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Department: 790 LIBRARY BAKER & TAYLOR COMPANY ADULT BOOKS 387.77 FY25 ADULT BOOK PURCHASES BAKER & TAYLOR COMPANY TEEN BOOKS 663.34 FY25 TEEN BOOKS CITY OF THREE RIVERS WATER/SEWER 151.72 88 N MAIN 09/10/24-11/08/ DELL COMPUTER CORP FURNISHINGS & HOUSEHOLD 2,110.86 DELL OPTIPLEX MICRO FORM DELL COMPUTER CORP FURNISHINGS & HOUSEHOLD 1,706.56 DELL OPTIPLEX SMALL FORM ELM USA CONTRACTUAL SERVICES 25.00 MONTHLY DISC REPAIR SERVI FIFTH THIRD BANK-COMMERCIAL CARD OFFICE SUPPLIES 11.99 AMAZON-ADULT DVD FIFTH THIRD BANK-COMMERCIAL CARD OFFICE SUPPLIES 40.10 AMAZON-OFFICE SUPPLIES FIFTH THIRD BANK-COMMERCIAL CARD OFFICE SUPPLIES 190.74 QUILL - OFFICE SUPPLIES FIFTH THIRD BANK-COMMERCIAL CARD ADULT BOOKS 46.78 AMAZON-ADULT BOOKS FIFTH THIRD BANK-COMMERCIAL CARD ADULT BOOKS 6.88 USPS-ADULT BOOK RETURN FIFTH THIRD BANK-COMMERCIAL CARD TEEN BOOKS 15.19 AMAZON-TEEN BOOK FIFTH THIRD BANK-COMMERCIAL CARD TEEN BOOKS 5.99 CHIRP-YA READING PRIZE FIFTH THIRD BANK-COMMERCIAL CARD CHILDREN'S BOOKS 114.64 AMAZON - BOOK FIFTH THIRD BANK-COMMERCIAL CARD CHILDREN'S BOOKS 17.65 AMAZON - DVD FIFTH THIRD BANK-COMMERCIAL CARD CHILDREN'S BOOKS 5.38 USPS-BOOK RETURN FIFTH THIRD BANK-COMMERCIAL CARD ADULT AUDIO VISUAL DVDS 51.25 AMAZON-ADULT DVD FIFTH THIRD BANK-COMMERCIAL CARD ADULT AUDIO VISUAL DVDS (3.38) AMAZON-ADULT DVD REFUND FIFTH THIRD BANK-COMMERCIAL CARD OTHER LIBRARY COLLECTIONS 3.99 AMAZON-ADULT BOOKS FIFTH THIRD BANK-COMMERCIAL CARD OTHER LIBRARY COLLECTIONS 88.87 AMAZON-LIBRARY OF THINGS FIFTH THIRD BANK-COMMERCIAL CARD GENERAL SUPPLIES & EQUIPMENT 40.08 AMAZON - LIBRARY SUPPLIES FIFTH THIRD BANK-COMMERCIAL CARD ADULT LIBRARY PROGRAMMING 29.99 AMAZON-INKWASH BOOKMARK P FIFTH THIRD BANK-COMMERCIAL CARD CHILDREN LIBRARY PROGRAMMING 38.97 AMAZON - CHESS PIECES FIFTH THIRD BANK-COMMERCIAL CARD CHILDREN LIBRARY PROGRAMMING 26.47 AMAZON - STICKERS FIFTH THIRD BANK-COMMERCIAL CARD LIBRARY PROGRAMMING - ANY AGE 559.40 AMAZON - LIBRARY PROGRAMM FIFTH THIRD BANK-COMMERCIAL CARD FURNISHINGS & HOUSEHOLD 419.01 AMAZON - FURNISHINGS & HO FIFTH THIRD BANK-COMMERCIAL CARD CUSTODIAL SUPPLIES 123.39 AMAZON - CUSTODIAL SUPPLI FIFTH THIRD BANK-COMMERCIAL CARD CUSTODIAL SUPPLIES 89.23 QUILL - CUSTODIAL SUPPLIE FIFTH THIRD BANK-COMMERCIAL CARD PROFESSIONAL FEES 14.99 ADOBE-PROFESSIONAL FEES FIFTH THIRD BANK-COMMERCIAL CARD TELEPHONE/INTERNET 628.02 ALTIGEN-94822 #85854 11?0 FOSTER, SWIFT, COLLINS & SMITH PROFESSIONAL FEES 343.00 LAWYER FEE FOR REVIEW & D GRACON SERVICE, INC. PROFESSIONAL FEES 566.50 DESKTOP TECHNICIAN SUPPOR INDIANA MICHIGAN POWER CO ELECTRIC 1,852.07 88 N MAIN 12/24 INGRAM LIBRARY SERVICES LLC CHILDREN'S BOOKS 691.90 FY25 CHILDREN BOOK PURCHA LIBRARICA LLC PROFESSIONAL FEES 522.00 ANNUAL COMPUTER MANAGEMEN LIBRARICA LLC PROFESSIONAL FEES 269.51 SPOT GLOBAL PRINT SUBSCRI MIDWEST TAPE ELECTRONIC DATABASES 504.04 DIGITAL HOOPLA CONTENT NET2PHONE TELEPHONE/INTERNET 27.03 951485 12/01/24-12/31/24 PBC GURU LLC COMMUNITY PROMOTIONS 2,000.00 LIBRARY SPEAKERS CONSORTI SEMCO FUEL - NATURAL GAS 162.44 88 N MAIN 10/18/24-11/19/ WASTE MANAGEMENT INC CONTRACTUAL SERVICES 245.34 23-91354-83006 12/01/24-1 Total: 790 LIBRARY 14,794.70 Page 5 of 35 01/31/2025 02:40 PM INVOICE APPROVAL BY DEPT FOR CITY OF THREE RIVERS Page: 37/38 User: CATHERINE EXP CHECK RUN DATES 01/01/2025 - 01/31/2025 DB: Three Rivers BOTH JOURNALIZED AND UNJOURNALIZED BOTH OPEN AND PAID Department: 790 LIBRARY ADMINISTRATIVE & TECHNICAL CONSULTI PROFESSIONAL FEES 700.00 PHASE ONE PREP, TIMELINE ADMINISTRATIVE & TECHNICAL CONSULTI PROFESSIONAL FEES 700.00 PHASE TWO BAKER & TAYLOR COMPANY ADULT BOOKS 2,023.48 FY25 ADULT BOOK PURCHASES BAKER & TAYLOR COMPANY TEEN BOOKS 365.66 FY25 TEEN BOOKS BEACON OCCUPATIONAL HEALTH, LLC PHYSICAL EXAMINATIONS 97.00 DUNSON BOOK FARM LLC CHILDREN'S BOOKS 197.87 9 BOOKS ELM USA CONTRACTUAL SERVICES 25.00 MONTHLY DISC REPAIR SERVI GRACON SERVICE, INC. PROFESSIONAL FEES 643.75 DESKTOP TECHNICIAN SUPPOR INDIANA MICHIGAN POWER CO ELECTRIC 2,965.57 88 N MAIN 01/25 INGRAM LIBRARY SERVICES LLC CHILDREN'S BOOKS 620.67 FY25 CHILDREN BOOK PURCHA MIDWEST TAPE ELECTRONIC DATABASES 540.80 DIGITAL HOOPLA CONTENT MIRACLE'S LAWN SERVICE CONTRACTUAL SERVICES 305.00 LIBRARY NET2PHONE TELEPHONE/INTERNET 27.07 951485 01/01/25-01/31/25 OVERDRIVE INC ELECTRONIC DATABASES 743.75 DIGITAL MAGAZINES OVERDRIVE INC ELECTRONIC DATABASES 3,400.00 LIBRARY CONTENT PURCHASES OVERDRIVE INC PROFESSIONAL FEES 600.00 LIBRARY MAINTENANCE FEE R.W. LAPINE, INC. BUILDING REPAIRS 365.00 PLUMBING BACKUP/WATER LEA SEMCO FUEL - NATURAL GAS 526.62 88 N MAIN 12/18/24-01/21/ SOLUTIONS OF SOUTHWEST MI LLC CONTRACTUAL SERVICES 523.67 COPIER MAINTENANCE WASTE MANAGEMENT INC CONTRACTUAL SERVICES 245.79 23-91354-83006 01/01/25-0 Total: 790 LIBRARY 15,616.70 Page 6 of 35 02/21/2025 04:55 PM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 1/3 User: LESLIE PERIOD ENDING 12/31/2024 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 12/31/2024 12/31/24 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Revenues Dept 000 271-000-403.000 CURRENT PROPERTY TAXES 322,899.00 322,899.00 335,760.16 1,229.97 0.00 (12,861.16) 103.98 271-000-403.050 PRIOR YEAR TAX ADJ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-412.000 DELINQUENT PERSONAL PROPERTY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-432.000 PILOT-PYMNTS IN LIEU OF TAXES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-437.000 PROPERTY TAX - IFT 3,770.00 3,770.00 1,156.85 0.00 0.00 2,613.15 30.69 271-000-440.000 OBSOLETE PROP TAX 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-445.000 PENALTIES - TAXES 0.00 0.00 209.20 55.18 0.00 (209.20) 100.00 271-000-502.000 FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-502.000-GT006 LTSA LIBRARY GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-502.000-GT025 IMLS TECH FEDERAL GRANTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-502.000-GT026 LIBR OF MICHIGAN CONT ED STIPEND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-502.000-LI034 CARES GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-540.000 STATE GRANT FUNDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-540.000-GT026 LIBR OF MICHIGAN CONT ED STIPEND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-540.000-GT030 STATE GRANT - SPARK GRT (SMITHSONIAN) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-566.000 STATE AID 13,000.00 13,000.00 0.00 0.00 0.00 13,000.00 0.00 271-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 157,179.00 157,179.00 96,411.06 0.00 0.00 60,767.94 61.34 271-000-582.000 CONTRIBUTIONS FROM OTHER FUND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-582.003 CONTRIBUTION FROM PUBLIC AGEN 86,717.00 86,717.00 0.00 0.00 0.00 86,717.00 0.00 271-000-583.000 OTHER GRANT SOURCES 3,000.00 3,000.00 3,493.40 0.00 0.00 (493.40) 116.45 271-000-583.000-GT014 NEXT LEVEL LEADERSHIP STIPEND GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-583.000-GT018 ALA LTC GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-583.000-GT025 IMLS TECH GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-583.000-LI033 TRACF GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-626.000 SERVICES RENDERED 7,000.00 7,000.00 5,233.27 889.15 0.00 1,766.73 74.76 271-000-658.000 COURT FINES 0.00 0.00 1,270.86 207.81 0.00 (1,270.86) 100.00 271-000-658.001 LIBRARY PENAL FINES 27,355.00 27,355.00 0.00 0.00 0.00 27,355.00 0.00 271-000-665.000 INTEREST ON INVESTMENTS 6,000.00 6,000.00 17,632.05 4,467.98 0.00 (11,632.05) 293.87 271-000-669.000 MARKET VALUE ADJ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-674.300 CONTRIBUTION FROM PRIVATE SOU 1,000.00 1,000.00 45.26 35.62 0.00 954.74 4.53 271-000-675.000 GIFTS & MEMORIALS 2,800.00 2,800.00 2,670.00 2,670.00 0.00 130.00 95.36 271-000-676.000 REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-684.000 MISCELLANEOUS REVENUE 500.00 500.00 207.97 0.00 0.00 292.03 41.59 271-000-684.050 MISC REVENUE - FUNDRAISING/SPONSORSHIPS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-684.080 MISC REVENUE - PROGRAM PROCEEDS 0.00 0.00 0.10 0.00 0.00 (0.10) 100.00 271-000-693.000 SALE OF FIXED ASSETS 0.00 0.00 200.00 0.00 0.00 (200.00) 100.00 271-000-696.000 PROCEEDS FROM BOND SALES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-000-699.000 PLANNED USE OF FUND BALANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Dept 000 631,220.00 631,220.00 464,290.18 9,555.71 0.00 166,929.82 73.55 TOTAL REVENUES 631,220.00 631,220.00 464,290.18 9,555.71 0.00 166,929.82 73.55 Expenditures Page 7 of 35 Dept 790 - LIBRARY 271-790-702.000 SALARIES/WAGES FULLTIME EMPLO 58,722.00 58,722.00 28,479.63 4,977.08 0.00 30,242.37 48.50 271-790-703.000 SALARIES/WAGES - PART TIME EM 240,255.00 240,255.00 88,076.54 13,535.97 0.00 152,178.46 36.66 271-790-705.000 OVERTIME WAGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-706.000 LEAVE EARNINGS 0.00 0.00 475.39 0.00 0.00 (475.39) 100.00 271-790-708.000 LONGEVITY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 02/21/2025 04:55 PM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 2/3 User: LESLIE PERIOD ENDING 12/31/2024 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 12/31/2024 12/31/24 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Expenditures 271-790-715.000 FICA - EMPLOYERS SHARE 22,880.00 22,880.00 8,822.81 1,399.78 0.00 14,057.19 38.56 271-790-716.000 MEDICAL INSURANCE 20,700.00 20,700.00 10,350.00 1,725.00 0.00 10,350.00 50.00 271-790-717.000 LIFE INSURANCE 804.00 804.00 402.00 67.00 0.00 402.00 50.00 271-790-718.000 RETIREMENT 36,005.00 36,005.00 17,431.68 2,871.93 0.00 18,573.32 48.41 271-790-719.000 UNEMPLOYMENT COMPENSATION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-720.000 WORKERS COMPENSATION 800.00 800.00 0.00 0.00 0.00 800.00 0.00 271-790-722.000 VACATION/SICK LEAVE PAYOUT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-723.000 CONTRA SALARY & FRINGES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-725.000 PHYSICAL EXAMINATIONS 600.00 600.00 196.62 0.00 0.00 403.38 32.77 271-790-727.000 OFFICE SUPPLIES 4,000.00 4,000.00 1,935.13 242.83 0.00 2,064.87 48.38 271-790-728.000 POSTAGE 500.00 500.00 8.56 0.00 0.00 491.44 1.71 271-790-729.000 PRINTING 150.00 150.00 0.00 0.00 0.00 150.00 0.00 271-790-730.000 PUBLICATIONS/SUBSCRIPTIONS 620.00 620.00 0.00 0.00 0.00 620.00 0.00 271-790-730.210 ADULT BOOKS 13,500.00 13,500.00 4,250.51 441.43 6,583.51 2,665.98 80.25 271-790-730.220 TEEN BOOKS 6,000.00 6,000.00 2,937.76 684.52 2,892.85 169.39 97.18 271-790-730.230 CHILDREN'S BOOKS 10,000.00 10,000.00 3,264.36 829.57 4,808.84 1,926.80 80.73 271-790-730.310 ADULT AUDIO VISUAL DVDS 2,250.00 2,250.00 674.73 47.87 0.00 1,575.27 29.99 271-790-730.330 CHILDREN AUDIO VISUAL DVDS 750.00 750.00 111.76 0.00 0.00 638.24 14.90 271-790-730.400 SOFTWARE/CD COLLECTIONS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-730.500 ELECTRONIC DATABASES 11,500.00 11,500.00 2,673.66 504.04 6,226.34 2,600.00 77.39 271-790-730.600 OTHER LIBRARY COLLECTIONS 1,000.00 1,000.00 388.87 92.86 0.00 611.13 38.89 271-790-740.000 GENERAL SUPPLIES & EQUIPMENT 4,500.00 4,500.00 1,751.05 40.08 0.00 2,748.95 38.91 271-790-740.000-GT018 GENERAL SUPPLIES & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-740.000-GT025 IMLS TECH GRANT - GEN SUPPLIES/EQUIP 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-740.000-LI034 GENERAL SUPPLIES & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-740.100 GENERAL PLANT - ADR 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-740.210 ADULT LIBRARY PROGRAMMING 5,000.00 5,000.00 883.51 29.99 0.00 4,116.49 17.67 271-790-740.220 TEEN PROGRAMMING 4,000.00 4,000.00 990.23 0.00 0.00 3,009.77 24.76 271-790-740.230 CHILDREN LIBRARY PROGRAMMING 4,000.00 4,000.00 1,583.72 65.44 0.00 2,416.28 39.59 271-790-740.240 LIBRARY PROGRAMMING - ANY AGE 15,000.00 30,000.00 1,152.63 559.40 0.00 28,847.37 3.84 271-790-753.000 FURNISHINGS & HOUSEHOLD 10,000.00 13,500.00 5,894.27 4,236.43 0.00 7,605.73 43.66 271-790-753.000-GT014 NEXT LEVEL LEADERSHIP STIPEND GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-780.000 CUSTODIAL SUPPLIES 4,000.00 4,000.00 2,093.80 212.62 0.00 1,906.20 52.35 271-790-781.000 EQUIP MAINT SUPPLIES/PARTS 1,000.00 1,000.00 222.38 0.00 0.00 777.62 22.24 271-790-801.000 PROFESSIONAL FEES 13,670.00 16,319.00 9,821.54 1,716.00 5,090.00 1,407.46 91.38 271-790-803.000 DUES AND MEMBERSHIPS 600.00 600.00 0.00 0.00 0.00 600.00 0.00 271-790-804.000 CONTRACTUAL SERVICES 23,000.00 24,500.00 5,724.88 270.34 7,007.47 11,767.65 51.97 271-790-804.000-GT018 ALA LTC GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-804.000-GT025 IMLS TECH GRANT-CONTRACTUAL SERVICES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-804.000-GT030 SPARK GRANT (SMITHSONIAN) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-805.000 TRAINING AND TUITION 3,000.00 3,000.00 550.40 0.00 0.00 2,449.60 18.35 271-790-805.000-GT014 NEXT LEVEL LEADERSHIP STIPEND GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-805.000-GT026 LIBR OF MICHIGAN CONT ED STIPEND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-853.000 TELEPHONE/INTERNET 2,485.00 2,485.00 2,539.90 88.36 0.00 (54.90) 102.21 271-790-853.000-GT025 TELEPHONE/INTERNET 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-868.000 LODGING 1,000.00 1,000.00 0.00 0.00 0.00 1,000.00 0.00 Page 8 of 35 271-790-869.000 MEALS 500.00 500.00 0.00 0.00 0.00 500.00 0.00 271-790-870.000 TRAVEL EXPENSE 1,500.00 1,500.00 99.70 0.00 0.00 1,400.30 6.65 271-790-880.000 COMMUNITY PROMOTIONS 2,000.00 2,000.00 2,370.67 2,000.00 0.00 (370.67) 118.53 271-790-901.000 ADVERTISING 900.00 900.00 0.00 0.00 0.00 900.00 0.00 271-790-921.000 ELECTRIC 23,000.00 23,000.00 9,946.02 1,852.07 0.00 13,053.98 43.24 271-790-923.000 FUEL - NATURAL GAS 4,000.00 4,000.00 272.02 162.44 0.00 3,727.98 6.80 271-790-927.000 WATER/SEWER 1,000.00 1,000.00 457.44 151.72 0.00 542.56 45.74 02/21/2025 04:55 PM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 3/3 User: LESLIE PERIOD ENDING 12/31/2024 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 12/31/2024 12/31/24 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Expenditures 271-790-933.000 BUILDING REPAIRS 7,500.00 7,500.00 484.20 0.00 0.00 7,015.80 6.46 271-790-960.000 BUILDING MAINTENANCE FEE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-963.000 CENTRAL SERVICES OVERHEAD 60,514.00 60,514.00 30,258.00 5,043.00 0.00 30,256.00 50.00 271-790-964.000 REFUNDS AND REBATES 400.00 400.00 75.90 0.00 0.00 324.10 18.98 271-790-965.000 CONTRIBUTIONS TO OTHER FUNDS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-969.000 LIABILITY INSURANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000 CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-GT006 LSTA LIBRARY GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI015 SECURITY CAMERA'S 0.00 11,000.00 9,996.16 0.00 0.00 1,003.84 90.87 271-790-971.000-LI025 MI ROOM MICROFILMING 2,765.00 2,765.00 0.00 0.00 0.00 2,765.00 0.00 271-790-971.000-LI026 SECURITY GATES (2) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI027 NETWORK DROPS AND WIRELESS SYSTEM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI028 FURNITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI029 PHONE SYSTEM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI030 VIDEO SURVEILLANCE SYSTEM 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI031 LIBRARY SIGN 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI032 TEEN SPACE EQUIP/FURNITURE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI033 TRACF GRANT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI035 BREAKROOM & ADULT PROGRAM RM SINKS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI036 BOILERS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.000-LI037 BASEMENT REMODEL PROJECT 5,828.00 5,828.00 0.00 0.00 0.00 5,828.00 0.00 271-790-971.200 NEW STRUCTURES/RECONSTRUCTION 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-971.200-LI020 88 N MAIN - NEW LIBRARY BLDG 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-991.000 PRINCIPAL PAYMENTS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 271-790-993.000 INTEREST EXPENSE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total Dept 790 - LIBRARY 632,198.00 665,847.00 257,648.43 43,847.77 32,609.01 375,589.56 43.59 TOTAL EXPENDITURES 632,198.00 665,847.00 257,648.43 43,847.77 32,609.01 375,589.56 43.59 Fund 271 - LIBRARY OPERATIONS FUND: TOTAL REVENUES 631,220.00 631,220.00 464,290.18 9,555.71 0.00 166,929.82 73.55 TOTAL EXPENDITURES 632,198.00 665,847.00 257,648.43 43,847.77 32,609.01 375,589.56 43.59 NET OF REVENUES & EXPENDITURES (978.00) (34,627.00) 206,641.75 (34,292.06) (32,609.01) (208,659.74) 502.59 Page 9 of 35 02/07/2025 04:38 PM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 1/2 User: BSCHOON PERIOD ENDING 01/31/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 01/31/2025 01/31/25 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Revenues Dept 000 271-000-403.000 CURRENT PROPERTY TAXES 322,899.00 322,899.00 338,713.24 2,953.08 0.00 (15,814.24) 104.90 271-000-412.000 DELINQUENT PERSONAL PROPERTY 0.00 0.00 78.06 78.06 0.00 (78.06) 100.00 271-000-432.000 PILOT-PYMNTS IN LIEU OF TAXES 0.00 0.00 158.64 158.64 0.00 (158.64) 100.00 271-000-437.000 PROPERTY TAX - IFT 3,770.00 3,770.00 1,156.85 0.00 0.00 2,613.15 30.69 271-000-445.000 PENALTIES - TAXES 0.00 0.00 361.81 152.61 0.00 (361.81) 100.00 271-000-566.000 STATE AID 13,000.00 13,000.00 0.00 0.00 0.00 13,000.00 0.00 271-000-573.000 LOCAL COMMUNITY STABILIZATION SHARE APPR 157,179.00 157,179.00 96,411.06 0.00 0.00 60,767.94 61.34 271-000-582.003 CONTRIBUTION FROM PUBLIC AGEN 86,717.00 86,717.00 0.00 0.00 0.00 86,717.00 0.00 271-000-583.000 OTHER GRANT SOURCES 3,000.00 3,000.00 3,493.40 0.00 0.00 (493.40) 116.45 271-000-626.000 SERVICES RENDERED 7,000.00 7,000.00 6,075.52 842.25 0.00 924.48 86.79 271-000-658.000 COURT FINES 0.00 0.00 1,518.55 247.69 0.00 (1,518.55) 100.00 271-000-658.001 LIBRARY PENAL FINES 27,355.00 27,355.00 0.00 0.00 0.00 27,355.00 0.00 271-000-665.000 INTEREST ON INVESTMENTS 6,000.00 6,000.00 20,392.30 2,760.25 0.00 (14,392.30) 339.87 271-000-674.300 CONTRIBUTION FROM PRIVATE SOU 1,000.00 1,000.00 53.40 8.14 0.00 946.60 5.34 271-000-675.000 GIFTS & MEMORIALS 2,800.00 2,800.00 2,670.00 0.00 0.00 130.00 95.36 271-000-684.000 MISCELLANEOUS REVENUE 500.00 500.00 207.97 0.00 0.00 292.03 41.59 271-000-684.080 MISC REVENUE - PROGRAM PROCEEDS 0.00 0.00 0.10 0.00 0.00 (0.10) 100.00 271-000-693.000 SALE OF FIXED ASSETS 0.00 0.00 200.00 0.00 0.00 (200.00) 100.00 Total Dept 000 631,220.00 631,220.00 471,490.90 7,200.72 0.00 159,729.10 74.70 TOTAL REVENUES 631,220.00 631,220.00 471,490.90 7,200.72 0.00 159,729.10 74.70 Expenditures Dept 790 - LIBRARY 271-790-702.000 SALARIES/WAGES FULLTIME EMPLO 58,722.00 58,722.00 36,221.85 7,742.22 0.00 22,500.15 61.68 271-790-703.000 SALARIES/WAGES - PART TIME EM 240,255.00 240,255.00 107,833.34 19,756.80 0.00 132,421.66 44.88 271-790-706.000 LEAVE EARNINGS 0.00 0.00 475.39 0.00 0.00 (475.39) 100.00 271-790-715.000 FICA - EMPLOYERS SHARE 22,880.00 22,880.00 10,903.78 2,080.97 0.00 11,976.22 47.66 271-790-716.000 MEDICAL INSURANCE 20,700.00 20,700.00 12,075.00 1,725.00 0.00 8,625.00 58.33 271-790-717.000 LIFE INSURANCE 804.00 804.00 469.00 67.00 0.00 335.00 58.33 271-790-718.000 RETIREMENT 36,005.00 36,005.00 20,505.80 3,074.12 0.00 15,499.20 56.95 271-790-720.000 WORKERS COMPENSATION 800.00 800.00 0.00 0.00 0.00 800.00 0.00 271-790-725.000 PHYSICAL EXAMINATIONS 600.00 600.00 293.62 97.00 0.00 306.38 48.94 271-790-727.000 OFFICE SUPPLIES 4,000.00 4,000.00 2,080.00 144.87 0.00 1,920.00 52.00 271-790-728.000 POSTAGE 500.00 500.00 8.56 0.00 0.00 491.44 1.71 271-790-729.000 PRINTING 150.00 150.00 0.00 0.00 0.00 150.00 0.00 271-790-730.000 PUBLICATIONS/SUBSCRIPTIONS 620.00 620.00 0.00 0.00 0.00 620.00 0.00 271-790-730.210 ADULT BOOKS 13,500.00 13,500.00 6,349.33 2,098.82 4,560.03 2,590.64 80.81 271-790-730.220 TEEN BOOKS 6,000.00 6,000.00 3,385.43 447.67 2,527.19 87.38 98.54 271-790-730.230 CHILDREN'S BOOKS 10,000.00 10,000.00 4,210.35 945.99 3,960.61 1,829.04 81.71 271-790-730.310 ADULT AUDIO VISUAL DVDS 2,250.00 2,250.00 1,046.80 372.07 0.00 1,203.20 46.52 271-790-730.330 CHILDREN AUDIO VISUAL DVDS 750.00 750.00 111.76 0.00 0.00 638.24 14.90 Page 10 of 35 271-790-730.500 ELECTRONIC DATABASES 11,500.00 11,500.00 7,358.21 4,684.55 2,285.54 1,856.25 83.86 271-790-730.600 OTHER LIBRARY COLLECTIONS 1,000.00 1,000.00 573.85 184.98 0.00 426.15 57.39 271-790-740.000 GENERAL SUPPLIES & EQUIPMENT 4,500.00 4,500.00 2,235.66 484.61 0.00 2,264.34 49.68 271-790-740.210 ADULT LIBRARY PROGRAMMING 5,000.00 5,000.00 1,168.00 284.49 0.00 3,832.00 23.36 271-790-740.220 TEEN PROGRAMMING 4,000.00 4,000.00 1,049.47 59.24 0.00 2,950.53 26.24 271-790-740.230 CHILDREN LIBRARY PROGRAMMING 4,000.00 4,000.00 1,758.70 174.98 0.00 2,241.30 43.97 271-790-740.240 LIBRARY PROGRAMMING - ANY AGE 15,000.00 30,000.00 1,363.29 210.66 0.00 28,636.71 4.54 02/07/2025 04:38 PM REVENUE AND EXPENDITURE REPORT FOR CITY OF THREE RIVERS Page: 2/2 User: BSCHOON PERIOD ENDING 01/31/2025 DB: Three Rivers 2024-25 ACTIVITY FOR ORIGINAL 2024-25 YTD BALANCE MONTH ENCUMBERED UNENCUMBERED % BDGT GL NUMBER DESCRIPTION BUDGET AMENDED BUDGET 01/31/2025 01/31/25 YEAR-TO-DATE BALANCE USED Fund 271 - LIBRARY OPERATIONS FUND Expenditures 271-790-753.000 FURNISHINGS & HOUSEHOLD 10,000.00 13,500.00 5,993.11 98.84 0.00 7,506.89 44.39 271-790-780.000 CUSTODIAL SUPPLIES 4,000.00 4,000.00 2,457.69 363.89 0.00 1,542.31 61.44 271-790-781.000 EQUIP MAINT SUPPLIES/PARTS 1,000.00 1,000.00 222.38 0.00 0.00 777.62 22.24 271-790-801.000 PROFESSIONAL FEES 13,670.00 16,319.00 12,480.28 2,658.74 2,446.25 1,392.47 91.47 271-790-803.000 DUES AND MEMBERSHIPS 600.00 600.00 0.00 0.00 0.00 600.00 0.00 271-790-804.000 CONTRACTUAL SERVICES 23,000.00 24,500.00 6,824.34 1,099.46 9,753.80 7,921.86 67.67 271-790-805.000 TRAINING AND TUITION 3,000.00 3,000.00 550.40 0.00 0.00 2,449.60 18.35 271-790-853.000 TELEPHONE/INTERNET 2,485.00 2,485.00 2,628.30 88.40 0.00 (143.30) 105.77 271-790-868.000 LODGING 1,000.00 1,000.00 0.00 0.00 0.00 1,000.00 0.00 271-790-869.000 MEALS 500.00 500.00 0.00 0.00 0.00 500.00 0.00 271-790-870.000 TRAVEL EXPENSE 1,500.00 1,500.00 99.70 0.00 0.00 1,400.30 6.65 271-790-880.000 COMMUNITY PROMOTIONS 2,000.00 2,000.00 2,781.31 410.64 0.00 (781.31) 139.07 271-790-901.000 ADVERTISING 900.00 900.00 0.00 0.00 0.00 900.00 0.00 271-790-921.000 ELECTRIC 23,000.00 23,000.00 12,911.59 2,965.57 0.00 10,088.41 56.14 271-790-923.000 FUEL - NATURAL GAS 4,000.00 4,000.00 1,195.07 923.05 0.00 2,804.93 29.88 271-790-927.000 WATER/SEWER 1,000.00 1,000.00 457.44 0.00 0.00 542.56 45.74 271-790-933.000 BUILDING REPAIRS 7,500.00 7,500.00 849.20 365.00 0.00 6,650.80 11.32 271-790-963.000 CENTRAL SERVICES OVERHEAD 60,514.00 60,514.00 35,301.00 5,043.00 0.00 25,213.00 58.34 271-790-964.000 REFUNDS AND REBATES 400.00 400.00 75.90 0.00 0.00 324.10 18.98 271-790-971.000-LI015 SECURITY CAMERA'S 0.00 11,000.00 9,996.16 0.00 0.00 1,003.84 90.87 271-790-971.000-LI025 MI ROOM MICROFILMING 2,765.00 2,765.00 0.00 0.00 0.00 2,765.00 0.00 271-790-971.000-LI037 BASEMENT REMODEL PROJECT 5,828.00 5,828.00 0.00 0.00 0.00 5,828.00 0.00 Total Dept 790 - LIBRARY 632,198.00 665,847.00 316,301.06 58,652.63 25,533.42 324,012.52 51.34 TOTAL EXPENDITURES 632,198.00 665,847.00 316,301.06 58,652.63 25,533.42 324,012.52 51.34 Fund 271 - LIBRARY OPERATIONS FUND: TOTAL REVENUES 631,220.00 631,220.00 471,490.90 7,200.72 0.00 159,729.10 74.70 TOTAL EXPENDITURES 632,198.00 665,847.00 316,301.06 58,652.63 25,533.42 324,012.52 51.34 NET OF REVENUES & EXPENDITURES (978.00) (34,627.00) 155,189.84 (51,451.91) (25,533.42) (164,283.42) 374.44 BEG. FUND BALANCE 1,255,167.75 1,255,167.75 1,255,167.75 END FUND BALANCE 1,254,189.75 1,220,540.75 1,410,357.59 Page 11 of 35 02/21/2025 04:54 PM BALANCE SHEET FOR CITY OF THREE RIVERS Page: 1/1 User: LESLIE Period Ending 12/31/2024 DB: Three Rivers Fund 271 LIBRARY OPERATIONS FUND GL Number Description Balance *** Assets *** Cash 271-000-001.000 CASH 957,679.11 271-000-004.000 PETTY CASH 100.00 271-000-017.000 CASH EQUIVALENT INVESTMENTS 511,965.29 271-000-017.100 UNREALIZED GAIN OR LOSS (8,075.48) Cash 1,461,668.92 Other Assets 271-000-040.060 ACCOUNTS RECEIVABLE - OTHER (158.64) 271-000-056.000 ACCRUED INTEREST RECEIVABLE 71.20 Other Assets (87.44) Due From Other Funds Due From Other Funds 0.00 Total Assets 1,461,581.48 *** Liabilities *** Accounts Payable 271-000-202.000 ACCOUNTS PAYABLE (628.02) Accounts Payable (628.02) Liabilities-ST 271-000-339.000 UNEARNED REVENUES 400.00 Liabilities-ST 400.00 Liabilities-LT (under 1 year) Liabilities-LT (under 1 year) 0.00 Due To Other Funds Due To Other Funds 0.00 Total Liabilities (228.02) *** Fund Balance *** Unassigned 271-000-375.000 RESERVE FOR CAPITAL PROJECTS 50,000.00 271-000-375.271 RESERVE-LIBRARY TASE BEQUEST 14,726.60 271-000-375.272 RESERVE-BUILDING MAINTENANCE 162,262.40 271-000-375.273 RESERVE - LIBRARY EXPANSION 200,000.00 271-000-390.000 Fund Balance 828,178.75 Unassigned 1,255,167.75 Total Fund Balance 1,255,167.75 Beginning Fund Balance 1,255,167.75 Net of Revenues VS Expenditures 206,641.75 Ending Fund Balance 1,461,809.50 Total Liabilities And Fund Balance 1,461,581.48 Page 12 of 35 02/07/2025 04:39 PM BALANCE SHEET FOR CITY OF THREE RIVERS Page: 1/1 User: BSCHOON Period Ending 01/31/2025 DB: Three Rivers Fund 271 LIBRARY OPERATIONS FUND GL Number Description Balance *** Assets *** 271-000-001.000 CASH 1,007,763.53 271-000-004.000 PETTY CASH 100.00 271-000-017.000 CASH EQUIVALENT INVESTMENTS 413,359.38 271-000-017.100 UNREALIZED GAIN OR LOSS (8,075.48) 271-000-056.000 ACCRUED INTEREST RECEIVABLE 71.20 Total Assets 1,413,218.63 *** Liabilities *** 271-000-202.000 ACCOUNTS PAYABLE 2,461.04 271-000-339.000 UNEARNED REVENUES 400.00 Total Liabilities 2,861.04 *** Fund Balance *** 271-000-375.000 RESERVE FOR CAPITAL PROJECTS 50,000.00 271-000-375.271 RESERVE-LIBRARY TASE BEQUEST 14,726.60 271-000-375.272 RESERVE-BUILDING MAINTENANCE 162,262.40 271-000-375.273 RESERVE - LIBRARY EXPANSION 200,000.00 271-000-390.000 Fund Balance 828,178.75 Total Fund Balance 1,255,167.75 Beginning Fund Balance 1,255,167.75 Net of Revenues VS Expenditures 155,189.84 Ending Fund Balance 1,410,357.59 Total Liabilities And Fund Balance 1,413,218.63 Page 13 of 35  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: February 25, 2025 Subject: Nomination of Board Officers Background Information: Our policy requires the annual election of board officers. An overview of the positions and duties follow: 1) The President shall preside at all meetings of the Library Board, enforce all policies of the Board, appoint such committees as may be provided from time to time by Board action, and in general act and serve as the Board's Chief Executive Officer. 2) The Vice-President shall perform the duties of the President in their absence. 3) The Secretary or their designee shall keep a true and correct record of the proceedings of the board meetings. Recommendation: The board should nominate officers Page 14 of 35  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: February 25, 2025 Subject: Closed Session for Legal Opinion Background Information: To discuss attorney opinion for contract Page 15 of 35  REPORT REPORT TO: Three Rivers Public Library Board, FROM: Peter Butts, Children's Librarian MEETING DATE: January 28, 2025 Subject: Children’s Services Report for December Background Information: Programs -Storytime with Mr. B (12/3, 12/10, 12/17, 12/31) Total = 51/31 early learners -Playgroup (12/4, 12/11, 12/18, 12/26) Total= 70 -Hour of Code (12/4) Total= 4 -Holiday Storytime (12/14) Total=0Hour of -Vault Crafts (12/18) Total=3 -Game Day (12/28) Total=13 -Chess Club (12/9, 12/23) Total=15 -Game Day (12/28) Total=13 -Chess Club (12/9, 12/23) Total=15 Facebook contacts : 29 posts, 3562 reached, 60 engagements. Reference/Readers’ Advisory Questions:2 phone, 38 in person, 2 email. 1000 Books Before Kindergarten Registrations =1 Page 16 of 35  REPORT REPORT TO: Three Rivers Public Library Board, FROM: Peter Butts, Children's Librarian MEETING DATE: February 25, 2025 Subject: Children’s Services Report for January Background Information: Programs -Storytime with Mr. B (1/7, 1/14, 1/21, 1/28) Total = 63/37 early learners -Playgroup (1/2, 1/9,1/16, 1/23, 1/30) Total= 110 -Snowflakes Craft (1/9) Total=4 -Thomas Party (1/11) Total=23 -TRAM Beloved Community Research (1/14, 1/15) Total=50 -Light & Shadows Day (1/22) Total=0 (snow day) -Pooh Party (1/25) Total= 5 -Chess Club (1/6, 1/13, 1/27) Total=18 -Building Blocks Preschool (1/6) Total=23 -First Place Preschool (1/20) Total= 28 -ICC Community Day Outreach (1/27) Total=25 Winter Reading Challenge=4 families 100 Books Before Middle School Registrations= 4 Page 17 of 35 1000 Books Before Kindergarten Registrations =2 Facebook contacts : 35 posts, 5055 reached, 57 engagements. Reference/Readers’ Advisory Questions:1 phone, 38 in person, 3 email. Page 18 of 35  REPORT FROM: Kyle Sharkey, Adult Librarian MEETING DATE: January 28, 2025 Subject: Adult Librarian Board Report: December 2024 Background Information: Programing: Fraud Awareness Class w/ Southern Michigan Bank and Trust: 1 Glided Ornament Workshop: 6/10 Page 19 of 35 Drop-in Cards: 0 TRPL Tech Day: 1 Books and Brews: 2 Other: 1. Collaborated with Director to organize and finalize TRPL’s Maker Space in January Reference: Page 20 of 35 2. Collaborated with Director and Gracon tech representative Mark Budden to create more effective internet access for Maker Space and FOTL area. Page 21 of 35 3. Collaborated with Director to rework Adult collection alphabetization signage for all fiction sections within the first floor for better ADA compliance and efficiency. Areas completed: Mystery, Thriller, Fiction, Historical Fiction, and Fantasy. 4. Sections Remaining: Romance, Sci-Fi, Clean Reads. Reference: 5. Sworn in as representative for the library on the Downtown District Authority Board. Attended first board meeting with the DDA. 6. Collaborated with Director to meet with Pinto Lebrun, representative for LSC (library speakers consortium) to determine better ways to implement their services or if their services are a still a correct fit for the Three Rivers Public Library. Decision to be determined by director. 7. Set up appointment for January 2nd with Lake House Retirement Community’s manager Arlene Parsons to determine which service would best to assist its community. Decision to be determined. 8. Secured future appointments for programming with Southern Michigan Bank and Trust on finical wellness and security. 9. Programmed new cash register. 10. Collaborated with Staff and Mark Budden to maintain general tech wellness for the library. 11. Collaborated with Director and Staff to further ensure patron privacy by implementing a strict library employee only policy to operate and fulfill patron fax requests, while also removing physical access to the area by patrons. 12. Repairs on front door to Library. Page 22 of 35  REPORT FROM: Kyle Sharkey, Adult Librarian MEETING DATE: February 25, 2025 Subject: Adult Librarian Board Report for January 2025 Attachments: Adult Librarians Board Report January 2025 Page 23 of 35 Programing • Bookmark Workshop: 0/10 • Winter Reading Challenge: 9 • TRPL Tech Day: 2/2 • Drop in Cards: 0 General: 1. Completed Alphabetization signs for Sci-Fi section. Clean Reads and Romance sections remaining. 2. Collaborated with Arlene Parsons, Activities Manager at Lake House Retirement Community along with Director in the creation and implementation of a homebound and retrieval system for Lake House residents who do not have access to the library due to various circumstances. Reference: Page 24 of 35 3. Collaborated with Director and Librarians to start the redesign of the TRPL Website. This is an effort to increase patrons’ traffic, accessibility to all library resources, and ADA compliance. This will also enable staff to update and utilize website functions to promote the library and its effectiveness in serving the Three Rivers community. References: 1st Design Draft of Homepage of TRPL’s New Website Page 25 of 35 4. Researched alternative archival and cost-effective ways to start conservation efforts for the Michigan Room at TRPL. This was inspired by the research and presentation done by our service special Andrea Davis on proper book handling and conservation methods for the general collection at DEC. staff meeting. Collaborated with Michelle Phelps (Mel & Michigan Room Specialist), Rebecca Kramb-Hubbard (cataloger & designed rules of handling and label) and Director utilizing Michigan Room grant funding to start conservation and cataloging efforts to preserve and maintain the wellness of the collection. Reference: Small Form Materials Reference: Medium Form Materials Reference: Large Form Materials & Protected (At Risk Materials) Shelfed Page 26 of 35 5. Scheduled quotes to fix front main entrance and windows due to the degree of degradation of the seals and function of said doors. Quotes obtained: • Forman Glass: Quote Received • JJ Glass: Quote Received • Precision Glass: Quote Received 6. Collaborated with Director to fix the Weekly Floor Rotation Vacuuming Sheet to best utilize automatic vacuuming for keeping the library clean. 7. Fixed carpet tiles in Romance Section to prevent safety issues and maintained safety standards and codes. Page 27 of 35  REPORT REPORT TO: Three Rivers Public Library Board, FROM: Brianna Noonkester, Teen Librarian MEETING DATE: February 25, 2025 Subject: : Young Adult Librarians Board Report for 01/2025 Background Information: January consisted of me transitioning from clerk to teen librarian and getting more acquainted with my new role. I planned and implemented a winter reading challenge for the teens during the months of January and February. I am also starting to plan for my first summer reading and have started to outline the programs I want to offer. I learned the book ordering process and am excited to take that over in February. I have been doing the middle school and high school book clubs since September, but have enjoyed continuing that. I am also planning a project to make some changes in the teen area by reorganizing the books in the space. I am also in the process of weeding books in the teen space. Overall, I really like the progress happening and am excited to see where it goes from here. Programs  Teen take home craft (16/16 taken)  Teen drop in video gaming (every Friday, I have anywhere from 1-4 teens)  Teen Oreo tasting 1-4 (0 in attendance)  Teen candle making 1-7 (0 in attendance)  Middle School book club (2 in attendance)  teen movie 1-14 (2 in attendance)  HS book club (2 in attendance)  TAB  Animanga club 1-18 (1 in attendance)  Writer's Workshop 1-21 (1 in attendance)  Teen Open Hour 1-28 (0 in attendance)  Dungeon's and Dragons 1-11 & 1- 25 (3 in attendance 1-25) Misc.  Added 2 new YA book lists to the reader's advisory  Create flyers for my programs and for promotional use on Facebook  Started using the Remind App again to let the teens know what's happening at the library  Create the monthly newsletters and the google slides for the downstairs and upstairs TVs Page 28 of 35 Social media- Facebook 9 posts, 2,031 reach Page 29 of 35  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: January 28, 2025 Subject: Interim Director Report for December 2024 Background Information: Statistics  We checked out 3,003 items. During this time, 142 people got new or replacement cards. Computer usage totaled 352 logins, Wi-Fi usage 369.  Overdrive had 178 unique active users (15 new) that checked out 1029 items: 409 audiobooks, 440 e-books, and 180 magazines.  Hoopla had 83 unique users (7 new) that checked out 259 items: 195 audiobooks, 10 comics, 4 TV shows, 6 movies, 3 binge pass, and 41 e-books.  ILL - We loaned out 220 books and our patrons borrowed 388.  We currently have 7,183 patrons with current library cards in our database.  Patrons performed 68 database searches! City 4,130 Fabius 1,155 Lockport 1,219 OSA 425 Temporary Courtesy Cards 87 Teacher Cards 7 Other (Staff and Tech) 18  We were open for services for a total of 175 open hours. We closed early for staff training, closed for Christmas Eve and Christmas Day, closed early for New Years eve, and closed for New Year's Day.  We had 5,779 visitors to our library this month! The staff answered/assisted with 1128 needs in person, via the phone, or virtually.  Programming: We hosted 6 children's programs (8 for Early Literacy) with 149 kids, YA programs with 16 participants, 5 adult programs with 10 participants, and 0 general programs.  Curbside Service = 0, After Hours Lockers = 11, meeting rooms were used by 21 patrons for a total of 16.75 hours, Discovery Zone = 0 patrons, Notary= 1  Biblica Finding = 19, Guest computer use = 61 Page 30 of 35   Rebecca cataloged 180 new items for the collection and withdrew 341. This brings our collection total to 39,776.  Monthly value = $115,236.92 Total value this fiscal year to date = $856,922.88 (6 Months) Administrative Update  Dec 2- Ingram reports, Payroll, compile previous months stats  Dec 3- MiNDS meeting, Commission meeting  Dec 4-Managers meeting, HR meeting  Dec 5- IT meeting  Dec 6- Librarian board report approvals, adult book order, MeL eResources  Dec 9- McNally elevator maintenance, LSC onboarding  Dec 10- Meeting with staff, Librarian link up  Dec 11- Financial pulls, Huss meeting, website calendar check, staff meeting  Dec 12- Updated cleaning lists and schedules  Dec 13- E/m contract to Lockport, Director meeting, HR meeting, sent board report, Supplies order  Dec 16- Board meeting, payroll, monthly emergency checks,  Dec 17- Commission meeting  Dec 18- Managers meeting, 2 adult programs  Dec 19- IT meeting, adult book club  Dec 20- DVD order  Dec 23-Jan 1-Holiday time off Programs/Services/Collection  Programs: Makerspace programming and creating new programming for adults  Collection: Weeding underway still and shifting to organize. Budget  Attached you will find the draft financial reports for December 2024. Marketing/PR  Updating Facebook/Instagram with upcoming events and posts about previous programs  Update outdoor sign with closures and special events  We continue to promote our newsletter and add participants to our mailing list.  Staff are working together to create videos for our social media.  Marketing for events  Displays for month activities and holidays/celebrations  Working on highlighting collections  Continue service highlights  Collaboration with nursing homes  Looking into website redesign  Libby magazines Personnel  Multiple meetings with staff, volunteers, etc.  Checking in with each staff Page 31 of 35   Staff presentation check-ins  Staff collaboration with library events  Re-training for procedures/policies  Interviews concluded, waiting on background and references  New staff member starting  Updated procedures manual for missing and updated tasks  Updated Training packet for new employees Current Facilities  Setting up makerspace laser cutter and resin 3D printer graciously provided by Friends of the Library Training - December  Staff meeting- Team bonding at Canvas painting and dinner out sponsored by the Friends of the Library Upcoming Meetings, Continuing Education, Training, and Events:  Jan 2- Check in meetings with staff, Lakehouse meeting  Jan 3- update hours in Apollo, website, phones, etc for 2025 holidays, adult book order  Jan 4- Ingram stats, inventory lists  Jan 6- Mel stats, Librarian link up, Commission meeting  Jan 7- Managers meeting, staff meeting  Jan 8- DDA meeting, staff check in meeting  Jan 9- Purchasing card log, supplies order, Teen book order, B&T training  Jan 13- Adtech paperwork, Payroll  Jan 14- Lakehouse meeting, homebound procedure updated  Jan 15- Friends meeting, State aid  Jan 16- Staff check in, adult program  Jan 17- MI director meeting  Jan 21- Librarian link up, Advocacy webinar, State aid report completion, commission meeting  Jan 22- managers meeting, 2 adult programs, financials  Jan 23- Staff check in, review homebound services procedure  Jan 24- board report, library stats  Jan 27- Payroll, ILL payment checks, budget update  Jan 28- board meeting canceled  Jan 29- Author tour app, Burnout webinar  Jan 30- pcard training for Bri, staff check in meeting  Jan 31- program calendar for next month, update websites Next regular board meeting: Tuesday January 28th, 2025 Page 32 of 35  REPORT REPORT TO: Three Rivers Library Board, FROM: Erin Zabonick, Interim Library Director MEETING DATE: February 25, 2025 Subject: Interim Director Report for January 2025 Background Information: Statistics  We checked out 3,210 items. During this time, 92 people got new or replacement cards. Computer usage totaled 405 logins, Wi-Fi usage 364.  Overdrive had 192 unique active users (19 new) that checked out 1013 items: 430 audiobooks, 430 e-books, and 136 magazines.  Hoopla had 109 unique users (12 new) that checked out 333 items: 245 audiobooks, 10 comics, 20 TV shows, 3 movies, 3 binge pass, and 52 e-books.  ILL - We loaned out 300 books and our patrons borrowed 403.  We currently have 7,173 patrons with current library cards in our database.  Patrons performed 104 database searches! City 4,149 Fabius 1,161 Lockport 1,224 OSA 430 Temporary Courtesy Cards 92 Teacher Cards 7 Other (Staff and Tech) 18  We were open for services for a total of 194.5 open hours. We closed early for staff training, closed for New Year's Day.  We had 5,706 visitors to our library this month! The staff answered/assisted with 1,685 needs in person, via the phone, or virtually.  Programming: We hosted 10 children's programs (8 for Early Literacy) with 301 kids, 8 YA programs with 10 participants, 4 adult programs with 15 participants, and 0 general programs.  Curbside Service = 2, After Hours Lockers = 10, meeting rooms were used by 46 patrons for a total of 25.25 hours, Discovery Zone = 10 patrons, Notary= 0  Biblica Finding = 27, Guest computer use = 66  Rebecca cataloged 189 new items for the collection and withdrew 786. This brings our collection total to 39,179. Page 33 of 35   Monthly value = $147,277.55 Total value this fiscal year to date = $1,004,200.43 (7 Months) Administrative Update  Jan 2- Check in meetings with staff, Lakehouse meeting  Jan 3- update hours in Apollo, website, phones, etc for 2025 holidays, adult book order  Jan 4- Ingram stats, inventory lists  Jan 6- Mel stats, Librarian link up, Commission meeting  Jan 7- Managers meeting, staff meeting  Jan 8- DDA meeting, staff check in meeting  Jan 9- Purchasing card log, supplies order, Teen book order, B&T training  Jan 13- Adtech paperwork, Payroll  Jan 14- Lakehouse meeting, homebound procedure updated  Jan 15- Friends meeting, State aid  Jan 16- Staff check in, adult program  Jan 17- MI director meeting  Jan 21- Librarian link up, Advocacy webinar, State aid report completion, commission meeting  Jan 22- managers meeting, 2 adult programs, financials  Jan 23- Staff check in, review homebound services procedure  Jan 24- board report, library stats  Jan 27- Payroll, ILL payment checks, budget update  Jan 28- board meeting canceled  Jan 29- Author tour app, Burnout webinar  Jan 30- pcard training for Bri, staff check in meeting  Jan 31- program calendar for next month, update websites Programs/Services/Collection  Programs: We are spending some time talking about programs to go get more partnerships and beginning to plan summer reading! Also trying to get another author  Collection: Weeding will be wrapping up at the end of February. Budget  Attached you will find the draft financial reports for January 2025. Marketing/PR  Updating Facebook/Instagram with upcoming events and posts about previous programs  Update outdoor sign with closures and special events  We continue to promote our newsletter and add participants to our mailing list.  Staff are working together to create videos for our social media.  Marketing for events  Displays for month activities and holidays/celebrations  Working on highlighting collections  Continue service highlights  Looking into website redesign  Libby magazines Page 34 of 35   Homebound services  Makerspace Personnel  Multiple meetings with staff, volunteers, etc.  Checking in with each staff  Staff presentation check-ins  Staff collaboration with library events  Re-training for procedures/policies  Interviews concluded, waiting on background and references  New staff member training, working on some solutions to Current Facilities  Planning for organization in staff areas and basement Training - January  Staff meeting- Policy/Procedure updates, Handling & Shelving Techniques, Misc overview Continuing Education, Training, and Events:  Feb 3- Supplies order, Ingram stats  Feb 4- book club orders, Librarian link up, meeting with employee, MI director zoom, McNally elevator check in, Commission meeting  Feb 4- managers meeting, budget meeting, Friends meeting  Feb 5- Door quote, staff checkin meeting, financials  Feb 6- Librarian board report approval, Mel stats, book order  Feb 10- Payroll, pcard logs  Feb 11- Librarian link up, door quote  Feb 12-Webiste update, staff meeting  Feb 13- HR meeting, B&T stats, SMLC cyber security, staff check in meeting  Feb 14- MI director meeting, supplies order, teen book order, employee meeting  Feb 18- Librarian link up, employee meeting, Lawyer zoom, HR meeting, commission meeting  Feb 19- Board financials, employee meeting  Feb 20- employee meeting, Library law zoom, adult book club, Andy Egan boiler check  Feb 21- scheduling updates, board report, coverage for short staffed, Andy Egan fan replacement, DVD order, Capital worksheets completed  Feb 24- Payroll, update excel docs for monthly checks  Feb 25- Librarian link up, board meeting  Feb 26- 2 adult programs  Feb 27- B&T financials and forecast  Feb 28- Program calendar check, book order Next regular board meeting: Tuesday March 25th, 2025 Page 35 of 35