City Council

City of Torrington ) County of Goshen ) State of Wyoming ) The Torrington City Council met in regular session on Tuesday, April 2, 2024 in the City Council Chambers at 436 East 22nd Ave. at 7:00 p.m. Present: Mayor Doby, Council Members Deahl, Kelly, Patterson and Viktorin. Also Present: Clerk/Treasurer Strecker, Director of Public Works Harkins, Assistant Chief of Police Connelly, Buildings & Grounds Superintendent Estes, Senior Accounting Clerk Estes, Museum Director Chaires and Deputy City Clerk Anaya. Mayor Doby called the meeting to order. Councilman Patterson led the Pledge of Allegiance. Mayor Doby led the session with informational announcements on the following items: 1. Reminder that the annual spring clean-up is scheduled for 05-04-24 through 05-11-24; 2. Announcement that the City of Torrington received a check in the amount of $14,434.00 from Wyoming Community Gas (WCG) as a result of the support from the community in the selection of WCG as their natural gas supplier. Mayor Doby stated that the contribution funds that the City receives on behalf of WCG are used for several community projects such as a scholarship to Eastern Wyoming College; 3. Announcement that April is Child Abuse Prevention Month; 4. Reminder to the public to be cautious and mindful of the presence of pedestrians, bicyclists and motorcyclists on the streets as warmer weather approaches; 5. Request to the public to refrain from using their cell phones while driving; and 6. Announcement that a sewer lining project will be commencing on 04-03-24. Mayor Doby indicated that Insituform, the contractor, will be working in multiple areas throughout the City, and will be notifying residents prior to work at each segment. He commented that the contractor is asking residents to refrain from using their washing machines, dishwasher, toilet, etc. during the work. Mayor Doby stated that each segment will take approximately 3-4 hours from start to finish, and indicated that the project is expected to be complete by the end of April. Councilman Kelly moved and Councilman Patterson seconded to approve the consent agenda which includes the minutes from the 03-19-24 Council meeting as published and all actions therein be ratified. Motion carried unanimously. Councilman Viktorin moved and Councilman Deahl seconded to approve the agenda as presented. Motion carried unanimously. Senior Accounting Clerk Estes gave a brief history of the Choice Gas program and explained how the program works. She stated that the 2024 selection period begins on 04-04-24 and ends on 04-24-24, and encouraged the public to stop by or call City Hall with any questions that they may have regarding the program or selection period itself. Mayor Doby presented for approval the appointment of Luis Correa as Fire Chief for the term 04-08-24 to 12-31-24. Councilman Deahl moved and Councilman Patterson seconded to approve the appointment as presented. Motion carried unanimously. Mayor Doby read by title AN ORDINANCE AMENDING AND RE-ENACTING SECTION 3.04.210 OF THE TORRINGTON MUNICICPAL CODE, 2024 REVISIONS, RELATING TO SPECIAL EVENT PERMITS AND FEES. Councilman Viktorin suggested the following editorial revisions: 1. Modifying Section 3) a) ix) (4) from may be refunded at the discretion of the City of Torrington to may be refunded at the discretion of the Torrington City Council; 2. Moving the definition of community or nonprofit events located under Section 4) a) ii) (1) to Section 1) Definitions; and 3. Elaborating on the definition of community or nonprofit events. He stated that there may be an event that fits the criteria of community or nonprofit as the ordinance is currently written that does not include the service of alcohol that could require a substantial amount of City resources. Councilman Patterson moved and Councilman Kelly seconded to approve the ordinance on second reading with the suggested editorial revisions as presented. Motion carried unanimously. Leann Mattis with Go Goshen requested approval of four special event permits for a series of Summer Concert events to be held on 06-05-24, 06-12-24, 06-19-24 and 06-26-24 from 3:00 p.m. to 9:00 p.m. at the intersection of East A Street and East 21st Avenue. Ms. Mattis stated that the location change is expected to mitigate any sound level issues that may arise. Councilman Deahl moved and Councilman Kelly seconded to approve the special event permits as presented. Motion carried unanimously. Thomas Bozeman, Goshen County Emergency Management Coordinator, presented for approval a change in vendor for mass notification services from Onsolve to CivicReady. He stated that for years, Goshen County has maintained the mass notification services through Onsolve, and indicated that at renewal last year, he was informed that the pricing would increase 8% and another 18% in FY24 due to the company not supporting the minute bank plan that Goshen County is grandfathered into. Mr. Bozeman commented that after talking to the local stakeholders about the situation, he contacted several vendors and had them provide online presentations to several users. He stated that CivicReady, a company that he is familiar with from his previous employment, seemed to be the best option, especially since it will interface with the City and County websites. Mr. Bozeman indicated that the cost to remain on the Onsolve minute bank plan is $16,567.20, the cost to upgrade to the Onsolve unlimited Page | 1 plan is $15,190.88 and the cost to convert to CivicReady is $7,505.00 which includes the first year subscription cost of $6,000.00 and a setup/training fee of $1,505.00. He commented that year two will cost $6,000.00 and that a 3% increase will be assessed yearly commencing in year three. Mr. Bozeman stated that the conversion to CivicReady will not only produce instant savings but it will also be an extremely cost effective solution moving forward for all stakeholders involved. Councilman Viktorin moved and Councilman Kelly seconded to approve the change in vendor for mass notification services from Onsolve to CivicReady as presented. Motion carried unanimously. Museum Director Chaires presented for approval the Construction Manager-At-Risk (CMAR) Proposal prepared by Goshen County Construction, LLC for the Homesteaders Museum Construction Project. She stated that seven years ago, James Kelly of Casper, Wyoming, contacted her about his desire to donate his artifacts and a sum of money to the Homesteaders Museum. Museum Director Chaires indicated that last year, that sum of money was received, and commented that the artifacts were collected a couple of years ago and placed in storage. She stated that Mr. Kelly’s hopes with the money that he donated, was for the City to construct a building that can be utilized as a multipurpose space that will have a designated space for his artifacts. Museum Director Chaires indicated that the preliminary plan for the building includes an archival space, a designated research space, a collection space and a storage area. She commented that the reason they decided to go with the CMAR process is because there is a greater amount of transparency with that process and she is able to work with the contractor from the very beginning through the end of the project to get exactly what she wants. Museum Director Chaires stated that a Request for Qualifications (RFQ) for a CMAR was advertised. She indicated that all submittals were then reviewed and the proposal by Goshen County Construction was selected. Ken Farrier with Goshen County Construction addressed the Mayor and Council. He explained the CMAR process in detail and commented that the only item of the proposal that needs to be approved at this moment is the proposed pre-construction services fixed fee amount of $45,400.00. Mr. Farrier stated that if approved, that fixed fee will allow him to proceed with the formal design of the building and everything associated with that based off of the City’s initial concept. Councilman Patterson moved and Councilman Viktorin seconded to approve the Construction Manager-at-Risk (CMAR) Proposal prepared by Goshen County Construction, LLC in the amount of $45,400.00 for the proposed pre-construction services fixed fee as presented. Motion carried unanimously. Director of Public Works (DPW) Harkins presented the bid results for the FY24 Pioneer Drive Project. He stated that staff recommends awarding the bid to J-Built Homes, Inc. of Torrington, Wyoming in the amount of $375,795.25 with no contingency. DPW Harkins indicated that the finished project will be scaled back in the amount of $43,795.25 for a final project cost of $332,000.00 to match available funding. He commented that the project consists of 3,535 SY of existing pavement removals, 2,752 LF of new curb and gutter, and 2,688 SY of new 6” PCC pavement. DPW Harkins stated that a bid opening was held on 03-20-24 and indicated that two bids were submitted in conformance with the bidding requirements. He commented that funding for the project was established in the FY24 Budget in the amount of $320,000.00 and stated that the remaining $12,000.00 will be taken from the Streets Repair & Maintenance Budget. Councilman Viktorin moved and Councilman Deahl seconded to award the bid to J-Built Homes, Inc. of Torrington, Wyoming in the amount of $332,000.00 with no contingency as presented. Motion carried unanimously. Mayor Doby read Resolution No. 2024-2 authorizing the submission of a Statement of Interest (SOI) for federal funding through the Transportation Alternatives Program (TAP) administered by the Wyoming Department of Transportation for the purpose of the City of Torrington/Torrington Rotary Club Walking & Biking Pathway Improvements West C Street to Jirdon Park Project. Buildings & Grounds Superintendent Estes stated that the City was asked by the Torrington Rotary Club to participate in a program to replace all of the walking paths from West C Street to Jirdon Park where they connect to the newer path going east. He indicated that the intent of the project is to completely tear out the existing paths and replace them with new 8’ wide paths that have pavement markings and ADA accessible ramps at every approach to the street. Buildings & Grounds Superintendent Estes commented that the resolution simply authorizes the submission of a SOI application to the Wyoming Department of Transportation for a TAP grant in the amount of $1,000,000.00 to fund the proposed project. He stated that submitting the required SOI does not commit or obligate the City of Torrington or the Torrington Rotary Club to actually move forward and apply for a project or this funding. Brayden Connour with Go Goshen spoke in support of the resolution. Councilman Deahl moved and Councilman Patterson seconded to approve Resolution No. 2024-2 as presented. Motion carried unanimously. The bills from 03-20-24 to 04-02-24 were presented for payment. Councilman Kelly moved and Councilman Viktorin seconded to approve the bills for payment as presented. Motion carried unanimously. Mayor Doby asked for public comments, questions or concerns. Fire Chief Petsch briefly updated the Mayor and Council on the calls that the Torrington Volunteer Fire Department responded to in the last couple of weeks. The Mayor and Council thanked Fire Chief Petch for his service. Page | 2  Buildings & Grounds Superintendent Estes stated that there is currently flood surveying taking place in Torrington by the United States Army Corps of Engineers (USACE). He indicated that USACE surveyors will need to access private property to collect foundation heights. Buildings & Grounds Superintendent Estes advised the public that they may see someone standing on a porch or steps taking measurements. Buildings & Grounds Superintendent Estes announced that the Parks and Cemetery Departments are seeking applicants for seasonal employment. He stated that interested individuals 18 years of age and older can call City Hall for more information. Councilman Patterson moved and Councilman Deahl seconded to adjourn to executive session to discuss personnel. Motion carried unanimously. Councilman Viktorin moved and Councilman Kelly seconded to return the Mayor and Council to regular session. Motion carried unanimously. Councilman Deahl moved and Councilman Patterson seconded to allow for a Group Retiree Medicare Supplement Plan to be provided by the City of Torrington to eligible retirees and their dependents as allowed under Federal and State law, knowing that the actual insurance carrier may change over time. Motion carried unanimously. Mayor Doby adjourned the meeting at 9:40 p.m. The following bills were approved for payment: 78242 CITY OF TORRINGTON payroll withholding 278.75;78243 DENT, DAVID A. Golf Pro Payable 815.10;78244 GOSHEN CO DISTRICT COURT CLERK payroll withholding 100.00;78245 GREAT-WEST TRUST CO LLC payroll withholding 2320.00;78246 NCPERS GROUP LIFE INS payroll withholding 176.00;78247 NEW YORK LIFE payroll withholding 257.00; 78248 PLATTE CO payroll withholding 199.98;78249 SOUTH TORRINGTON WATER & SEWER DISTRICT museum-water/sewer 86.87;78250 STANDARD INSURANCE CO premium-long term disability 2580.77; 78251 TORRINGTON EMPLOYEES INSURANCE select flex contributions 4408.80;78252 VIAERO WIRELESS cell phone,wireless hotspots 649.54;78253 WY DEPT OF REVENUE sales tax 22865.88;78254 AT&T MOBILITY cardiac monitor transmission fees 28.87;78255 ACCUSCREEN MOBILE DRUG TESTING SERVICES rapid screen drug tests 180.00;78256 ACTIVE911 INC. alerting subscription for an agency- ambulance 110.25;78257 AIRNAV LLC renewal-basic listing 72.00;78258 ALL USA CLOTHING zipper hoodies w/ reflective tape striping 75.68;78259 AMAZON CAPITAL SERVICES engine heaters,utility cart, cleaning dusters,binders,sun shades,traffic cones,microwave 2326.89;78260 ANTHONY, GINA credit/ deposit refund 189.04;78261 APPLIED CONCEPTS INC. radar units-certification/update 982.50;78262 ARROW ELECTRIC OF TORRINGTON replace bad breaker,finish LED conversion at baler 640.00;78263 ASSUREDPARTNERS AEROSPACE LLC general liability renewal-airport 2596.00;78264 AT&T MOBILITY modem for ambulance 40.04;78265 AVFUEL CORPORATION jet fuel 15701.04;78266 AVI PC Well #16 Connection Project 7646.13;78267 B & B REPORTING INC. background checks 453.25;78268 BIVENS CONSTRUCTION INC. recycled asphalt 128.00;78269 BLOEDORN LUMBER CO-TORRINGTON hem fir, concrete mix,tape,mason line,spikes,cable ties,spray paint 128.78;78270 BLUE TO GOLD LLC police officer training/various trainings 3600.00;78271 BOMGAARS SUPPLY INC. swivel snowbrush,fasteners, discs,cutting wheels,oil,chains,screwdrivers,spray paint,starting fluid,welding rod,bench vise,oscillating set,hitch pins,hitch pin clip,gas can,tamper,bucket seat covers,wicks,battery chargers 547.93;78272 BORDER STATES INDUSTRIES INC. fiberglass tangents,galv deadend,c-neck wraplock ties,clevis,ground rods,clamp on caps,crossarm pins,machine bolts,pins,ext ring cts,insulator pins,auto splice,auto wedges, wedge clamps,guy wire,2-hole straps 10183.14;78273 BOWERS, MEGGAN reimb-phone charger 42.08; 78274 BUTLER'S SALVAGE & TOWING tow charge 214.59;78275 C H GUERNSEY & CO CBA filing 397.50; 78276 CAROL L. COX certified pool operator training 750.00;78277 CENTURYLINK data lines,telemetry line,remote line 1113.58;78278 CITY SERVICE VALCON aviation gas,Phillips 66 terminal maint fee 5170.77;78279 CO GOLF & TURF INC. cc-driven clutch 231.71;78280 CORE & MAIN LP ball curb stops,no leads 1695.20;78281 CULLIGAN WATER CONDITIONING OF TORRINGTON dispenser rentals,water 125.95;78282 DANA KEPNER CO INC. nut and grip assys,guard adaptors 446.90;78283 DBT TRANSPORTATION SERVICES LLC quarterly beacon maint 1120.75;78284 DECKER, STEVE greens fertilizer 672.00;78285 DH PACE CO INC. padlock/core,shackle/core,ez battery 3 wire 570.15;78286 DOOLEY OIL def fluid 747.50;78287 DOREMUS, EMILY D. deposit refund 111.17;78288 EJS SUPPLY LLC hd emco cut black side-dmstr lids 1119.00;78289 ENERGY LABORATORIES INC. lab test 392.00;78290 EWING IRRIGATION PRODUCTS INC. turface mound clay and bricks 536.08;78291 FASTENAL CO bleach 53.00; 78292 FERGUSON WATERWORKS #1116 check valve 6600.00;78293 FRONTIER PRECISION INC. catalyst on demand 135.00;78294 FUSS, DAVID reimb-diff weekend to weekday rate 250.00;78295 G & L CONCRETE concrete 2235.00;78296 GOSHEN DIESEL SERVICE repair of coolant leak in garbage truck 854.00;78297 GRAINGER eye wash bottles,danger tags 53.09;78298 HANEY, PAULA deposit refund 200.31;78299 HAWKINS INC. sodium hydrox 50% diaphragm 3230.36;78300 HIGH PLAINS APT deposit refund 111.28;78301 HOTLINE ELECTRICAL SALES & SERVICE LLC electric meters 1242.92;78302 IDEAL LINEN/BLUFFS FACILITY SOLUTION trash bags,paper towels,disinfectant,hand cleaner 431.30;78303 JAMES A. EDDINGTON PC City Attorney extended hours 660.00;78304 J-BUILT HOMES INC. Golf Course Parking Lot Improvements (Phase II) Project 110050.33;78305 KINETIC ENERGY SERVICES refund hydrant meter deposit less usage 1862.55;78306 MALLORY SAFETY AND SUPPLY LLC degreaser,glass cleaner Page | 3 137.42;78307 MATHESON TRI-GAS INC. mesh vests,profax drive roll kit/welder repair 52.29;78308 MCINTOSH, TOM clean/seal gutter system 500.00;78309 MEGLI, BILLIE deposit refund 145.44;78310 MSA SAFETY SALES gas detector 3260.86;78311 NEW NORTH PLATTE IRRIGATION & DITCH 2024 water assessments 2400.00;78312 NEWMAN SIGNS INC. signs 1770.31;78313 NEXT LEVEL RESTORATION interior detailing 350.00;78314 O'REILLY AUTO ENTERPRISES LLC filters,wiper blades,oil,alternator,stripe tape 346.18;78315 POMP'S TIRE SERVICE tires 478.00;78316 PRO QUALITY PEST CONTROL rodent control 90.00;78317 QUILL LLC toner cartridges 343.96;78318 RICHEY, MICHAEL A. Airport Operator Contract 1666.67;78319 RIVER VIEW SAND AND GRAVEL LLC infield dirt 1125.90;78320 ROMRIELL, DAVID deposit refund 53.58;78321 RUSSELL INDUSTRIES INC. butterfly valve/cemetery booster 1542.06; 78322 SENTENEY, JASON refund-proof of rabies vaccination 50.00;78323 SHURE-STEP.COM shure-step III nobby top black step stool 377.94;78324 SNOW CREST CHEMICALS LLC hot water closed loop contract 145.00;78325 SOIL WATER PLANT TESTING LAB soil testing package 80.00;78326 T D S COLLECTION SERVICE INC. grading W 1438.14;78327 TIMBERLINE ELECTRIC & CONTROL CORP field service/computer tech/check 2279.55;78328 TORRINGTON FIRE DEPT professional services 1250.00;78329 TORRINGTON OFFICE SUPPLY address labels,copy paper,usb drives,desk chair,toner cartridges,post it flags,binders, bath tissue,envelopes 1205.21;78330 TORRINGTON SAGE APT deposit refund 101.46;78331 TORRINGTON TELEGRAM ads,legals 4054.13;78332 USABLUEBOOK grease,pH buffer packs,diameter tape 445.68;78333 VERIZON WIRELESS cell phones 658.99;78334 VYVE BROADBAND data lines,fiber internet service 4157.00;78335 WAM-WCCA museum improvements installment 650.00;78336 WILHOIT, CALEB deposit refund 31.27;78337 WORTH N A LLC top/cross rail chain,chain rollers,pins/ bolts,master link,connectors,locknuts 1876.88;78338 WY DEPT OF WORKFORCE SERVICES workers compensation 7542.92;78339 WY DEPT-FIRE PREVENTION/ELEC SFTY plan review information sheet 719.62;78340 WY RETIREMENT SYSTEMS retirement 81063.42 Page | 4