Board of Aldermen

OPEN FAX MEETING BOARD OF ALDERMEN CITY OF TOWN AND COUNTRY, MO DECEMBER 18, 2019 An open fax meeting of the Board of Aldermen of the City of Town and Country was held on Wednesday, December 18, 2019 at 10:00 AM, in the Administration Office of the City of Town and Country Municipal Center, 1011 Municipal Center Drive, Town and Country, MO 63131. A public notice was posted at the Municipal Center on Wednesday, December 13, 2019, announcing a meeting by facsimile to vote on the warrant list. The meeting was called to order at 10:00 AM. Present were Ashley McNamara, City Clerk and Pam Reitz, Finance Director. Six (6) fax/email votes were received prior to the 10:00 AM deadline regarding the warrant list as submitted. Said responses are attached hereto and made a part of this record. The votes were as follows: AYE, Aldermen Allen, Benigas, Butler, Frautschi, Holman, and Mortland; NAY, none. Having received a majority affirmative vote with no exceptions noted, the warrant list dated December 18, 2019 was declared approved, in the amount of $166,835.40. It was noted that formal approval would take place at the January 13, 2020 Board of Aldermen meeting. The meeting by facsimile transmission adjourned at 10:02 AM. Respectfully submitted: _________________________________ Ashley McNamara City Clerk  00t(M&(n p 'Jdemor Thw& MEMO FRQW: Pamela Reitz, Finance Director DATE: 12/13/2019 December -18, 2019 Warrant List Approval SUMMARY- Due to the cancellation of the December 23, 2019 Board of Aldermen meeting, the warmnt list dated Deoember 18, 2019 totaling $166,835.40 has been attached for your review and appmval. As wiffi prior fax meetings, the procedure for this meeting will be as follows: If you have an objection to any of the items included on the attached list, please list the item below. If a majority of the akiermen responding object to a particular item included on the list, it will not be paid at thistime. TheiteminquestionwillinstendbeincliidedonJanuary13,2019wanantlistforyour approval/disapproval:at that time. We must receive a rasponsa frum S ormorpi *lrlnmpn in nrder to pay any of the items shown on the attadied warrant list. I am requesting permission to pay the listed invoices on the iomingofDeoember18,2019. Yourformalapprovalofthiswarrantlistwillbeobtainedatthe Monday,Januaryl3,2020BoardofAldermenmeeting. Pleasecontadmeat(314)587-2808 should you have any questions regardirHg this process. Please indicate below your approval to pay the December 18, 2019 warrant list by checking the approp0ate box below and retuming jhis page to me as soon as possible via FAX to (314) 587- 2807 or ernail to mcnamaran@town-and-country.orq. A fax meetingiwill be held in the office ofthe City Clerk at the Municipal Center at 10:00 a.m. on WednesdayJC)ecember 18, 2019 to officially record the votes and determine which items will be paid on that date. I appreci$ your immediate attention to this matter. Thank you for your assistance. Approvethepaym,em oftheDezmber18,2019wanantlisttotaling$188,835.40 € IapgpvethepaymentoftheDecember18,2019warrantlisttotaling$l66,835.40 € with the following exceptions: McNamara, Ashley From: Butler, Ald. Lindsey Sent: Tuesday, December 17, 2019 3:11 PM To: McNamara, Ashley Subject: Warrant list I approve the payment of the December 18, 2019 warrant list totaling $166,835.40 Lindsey Butler (314) 556-1123 Alderman Ward 2 Chairman Police, Fire, and EMS Commission Sent from my iPad  MEMO TO: Mayor and Board of Aldermen FROM: Pamela Reitz, Finance Director DATE: 12/1 3/2019 RE: December 18, 2019 Warrant List Approval SUMMARY- Due to the cancellation of the December 23, 2019 Board of Aldermen meeting, the warrant list dated December 18, 2019 totaling $166,835.40 has been attached for your review and approval. As with prior fax meetings, the procedure for this meeting will be as follows: If you have an objection to any of the items included on the attached list, please list the item below. If a majority of the aldermen responding object to a particular item included on the list, it will not be paid at this time. The item in question will instead be included on January 13, 2019 warrant list for your approval/disapproval at that time. We must receive a response from 5 or more aldermen in order to pay any of the items shown on the attached warrant list. I am requesting permission to pay the listed invoices on the morning of December 18, 2019. Your formal approval of this warrant list will be obtained at the Monday, January 13, 2020 Board ofAldermen meeting. Please contact me at (314) 587-2808 should you have any questions regarding this process. Please indicate below your approval to pay the December 18, 2019 warrant list by checking the appropriate box below and returning this page to me as soon as possible via FAX to (314) 587- 2807 or email to mcnamaranptown-and-country.orq. A fax meeting will be held in the office of the City Clerk at the Municipal Center at 10:00 a.m. on Wednesday, December 18, 2019 to officially record the votes and determine which items will be paid on that date. I appreciate your immediate attention to this matter. Thank you for your assistance. q IapprovethepaymentoftheDecember18,20l9warrantlisttotaling$166,835.40 ( I approve the payment of the December 18, 2019 warrant list totaling $166,835.40 q with the following exceptions: Printahku: i5 McNamara, Ashley YYI,.dd- p From: Ryan Mortland <vote4mortland@gmail.com> Sent: Monday, December 16, 201912:51 PM To: McNamara, Ashley Cc: Reitz, Pam Subject: Re: Fax Meeting for Warrant List I approve the warrants list for 12/18/2019 Ryan Regards, Ryan Ryan Mortland Alderman Ward 3 Municipal Center 1011 Municipal Center Drive Town and Country, MO 63131 MortlandR@town-and-country.org www.town-and-country.orz On Dec 16, 2019, at 11:24 AM, McNamara, Ashley <McNamaraAN@town-and-country.or@> wrote: Good morning, this is your Monday reminder to please review the attached memo and warrant list and respond directly to me or Pam with your informal vote at your earliest convenience. Thanks so much, Ashley From: McNamara,Ashley Sent: Friday, December 13, 2019 3:34 PM To: Mayor Dalton; City Council Cc: Reitz, Pam Subject: Fax Meeting for Warrant List Importance: High Good afternoon all, Attached you will find a memo and warrant list for the upcoming fax/email meetingbecause the regular 1 2/23 meeting was cancelled. Please review the attached and respond to me or Pam ASAP, but no later than Tuesday at 4:30 PM, with your approval to pay the listed items with or without exception. 1 wil) send a reminder and last call for responses early next week but we wanted to give you as much time as possible. The official fax meeting will be held in my office on Wednesday, December 18, 2019 at 10 AM to record your responses and pay the approved items. Please contact us with any questions.  TOWN& c,7 MEMO TO: Mayor and Board of Aldermen FROM: Pamela Reitz, Finance Director DATE: 12/13/2019 RE: December 18, 2019 Warrant List Approval SUMMARY- Due to the cancellation of the December 23, 2019 Board of Aldermen meeting, the warrant list dated December 18, 2019 totaling $166,835.40 has been attached for your review and approval. As with prior fax meetings, the procedure for this meeting will be as follows: If you have an objection to any of the items included on the attached list, please list the item below. If a majority of the aldermen responding object to a particular item included on the list, it will not be paid at this time. The item in question will instead be included on January 13, 2019 warrant list for your approval/disapproval at that time. We must receive a response from 5 or more aldermen in order to pay any of the items shown on the attached warrant list. I am requesting permission to pay the listed invoices on the morning of December 18, 2019. Your formal approval of this warrant list will be obtained at the Monday, January 13, 2020 Board of Aldermen meeting. Please contact me at (314) 587-2808 should you have any questions regarding this process. Please indicate below your approval to pay the December 18, 2019 warrant list by checking the appropriate box below and returning this page to me as soon as possible via FAX to (314) 587- 2807 or email to mcnamaran(,town-and-country.orq. A fax meeting will be held in the office of the City Clerk at the Municipal Center at IO:OO a.m. on Wednesday, December 18, 2019 to officially record the votes and determine which items will be paid on that date. I appreciate your immediate attention to this matter. Thank you for your assistance. pi approvethe payment ofthe December 18, :o'lg warrant listtotaling $166,835.40 € lapprovethepaymentoftheDecember18,20l9warrantlisttotaling$166,835.40 € with the following exceptions: Printed smti 4tm'v' Signed McNamara, From: Sent: Ashley Jon Benigas <jbenigas@solutionscounseling.com> Tuesday, December 17, 2019 7:32 AM fki7 4 To: McNamara, Ashley Subject: RE: Fax Meeting for Warrant List I approve the payment of the December 18, 2019 warrant list totaling S1666,835.40. Jon Benigas From: McNamara, Ashley [mailto:McNamaraAN@town-and-country.org] Sent: Friday, December 13, 2019 3:34 PM To: Mayor Dalton <jdalton@armstrongteasdale.com>; City Council <CityCouncil@town-and-country.org> Cc: Reitz, Pam <reitzp@town-and-country.org> Subject: Fax Meeting for Warrant List Importance: High Good afternoon all, Attached you will find a memo and warrant list for the upcoming fax/email meeting because the regular 1 2/23 meeting was cancelled. Please review the attached and respond to me or Pam ASAP, but no later than Tuesday at 4:30 PM, with your approval to pay the listed items with or without exception. I will send a reminder and last call for responses early next week but we wanted to give you as much time as possible. The official fax meeting will be held in my office on Wednesday, December 18, 2019 at 10 AM to record your responses and pay the approved items. Please contact us with any questions. Have a great day, Ashley abMeg A4cRatm;vu;t City Clerk City of Town & Country 1011 Municipal Center Drive Town and Country, MO 63131 (314) 587-2806