City Council

City of Trenton REGULAR COUNCIL MEETING AGENDA VIA ZOOM March 4th, 2021 - 7:30 p.m. CALL TO ORDER Mayor Calvin Woodrey called the regular Council meeting to order at 7:30pm PRAYER City Treasurer Mike Engel led us in prayer followed by the pledge of allegiance to our flag. ROLL CALL Council Clerk Laura Daley took roll call, all members of Council were present. APPROVAL OF MINUTES 1. Minutes of the February 18th, 2021 Work Session. 2. Minutes of the February 18th, 2021 Council Meeting. A motion to approve the minutes was made by Vice Mayor Perry, followed by a second by Councilman Agee. Roll call was taken; 7 ayes, 0 nays, 0 absent. CORRESPONDENCE 1. Moody’s annual issuer comments Reports included on agenda, The City was rated A-2 once again this year. PRESENTATIONS 1. None. AUDIENCE OF PUBLIC 1. Comments can be submitted via email to the clerk of Council at ldaley@ci.trenton.oh.us before meeting and will be answered during audience of Public. No comments were submitted. UNFINISHED BUSINESS 1. None. PUBLIC HEARINGS 1. None.  NEW BUSINESS Vice Mayor Perry made a motion to make items 1-6 under new business into a consent motion agenda, followed by a second by Councilman Nichols. Roll call was taken; 7 ayes, 0 nays, 0 absent. *Items listed under the consent agenda are considered to be routine and will be enacted by one motion and one vote of consent. 1. A MOTION AUTHORIZING THE CITY MANAGER TO PAY THE ANNUAL SOFTWARE SUPPORT INVOICE WITH MUNICIPAL INCOME TAX SOLUTIONS (MITS), INC. FOR THE PURPOSE OF PROVIDING SOFTWARE SUPPORT FOR INCOME TAX COLLECTION AND ADMINISTRATION AT A COST OF SEVEN THOUSAND FIVE HUNDRED AND SEVENTY FIVE DOLLARS ($7,575) AND FURTHER, AUTHORIZING THE TREASURER TO APPROVE THE THEN AND NOW CERTIFICATE RELATED THERETO IN COMPLIANCE WITH AND PURSUANT TO OHIO REVISED CODE SECTION 5705.41(D) AND CITY OF TRENTON RESOLUTION NO. 09-2012. 2. A MOTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH COMMUNITY PLANNING INSIGHTS (CPI), FOR THE PURPOSE OF PROVIDING AN UPDATED COMPREHENSIVE PLAN FOR THE CITY OF TRENTON AS WELL AS A COMPREHENSIVE PLAN FOR THE CITY PARKS AT A TOTAL COST IN THE AMOUNT OF FORTY EIGHT THOUSAND TWO HUNDRED DOLLARS ($48,200) AND AUTHORIZING THE CITY MANAGER TO SIGN ALL DOCUMENTS RELATED THERETO. 3. A MOTION AUTHORIZING THE CITY OF TRENTON, IN ACCORDANCE WITH ORDINANCE 1044.03(C) TO CERTIFY THE DELINQUENT UNPAID WATER BILLS IN THE AMOUNT OF $2,422.34 FOR THE SIX (6) ACCOUNTS AS LISTED ON THE ATTACHMENT AS SCHEDULE A AND FURTHER AUTHORIZING THE CITY MANAGER AND/OR CITY TREASURER TO FILE THE CERTIFICATION WITH THE BUTLER COUNTY AUDITOR’S OFFICE AND SIGN ALL DOCUMENTS RELATED THERETO. 4. A MOTION AUTHORIZING THE CITY MANAGER TO PAY FOR PERMITS ISSUED FOR BUILDING INSPECTIONS FOR THE PERIOD JANUARY 2021, PAYABLE TO NATIONAL INSPECTION COMPORATION, AT A COST OF $3,328.75 AND FURTHER, AUTHORIZING THE TREASURER TO APPROVE THE THEN AND NOW CERTIFICATE RELATED THERETO IN COMPLIANCE WITH AND PURSUANT TO OHIO REVISED CODE SECTION 5705.41(D) AND CITY OF TRENTON RESOLUTION NO. 09-2012. 5. A MOTION AUTHORIZING THE CITY MANAGER TO PAY FOR PROFESSIONAL ENGINEERING SERVICES FOR TRENTON INDUSTRIAL PARK EXTENSION PROJECT, PAYABLE TO KLEINGERS AND ASSOCIATES, INC., AT A COST OF $3,698.75 AND FURTHER, AUTHORIZING THE TREASURER TO APPROVE THE THEN AND NOW CERTIFICATE RELATED THERETO IN COMPLIANCE WITH AND  PURSUANT TO OHIO REVISED CODE SECTION 5705.41(D) AND CITY OF TRENTON RESOLUTION NO. 09-2012. 6. A MOTION TO APPOINT DR. ALAN BURLEY TO CONTINUE TO SERVE ON THE BUTLER COUNTY BOARD OF HEALTH FOR A TERM OF 3 YEARS, 1 MONTH BEGINNING MARCH 1, 2021. Vice Mayor Perry made a motion to adopt the consent motion agenda, followed by a second by Councilman Nichols. Roll call was taken; 7 ayes, 0 nays, 0 absent. LEGISLATION A motion was made by Vice Mayor Perry to read items 1 – 3 by title only, followed by a second by Councilwoman Harris. City attorney Nick Ziepfel read ordinances 1-3 by title only. 1. AN ORDINANCE (FIRST SUPPLEMENTAL APPROPRIATIONS AND ADJUSTMENTS) AMENDING 2021 FINAL APPROPRIATION ORDINANCE 29-2020 TO ADJUST APPROPRIATIONS FOR FUND #442 ENFORCEMENT AND EDUCATION FUND AND DECLARING AN EMERGENCY. (Third Reading) Vice Mayor Perry voted to adopt this ordinance, followed by a second by Councilman Nichols. Roll call was taken; 7 ayes, 0 nays, 0 absent. 2. AN ORDINANCE AMENDING CHAPTER 826, SIGNS OF THE CODE OF ORDINANCES OF THE CITY OF TRENTON. (Third Reading) Vice Mayor Perry voted to adopt this ordinance, followed by a second by Councilman Nichols. Roll call was taken; 6 ayes, 1 nays, 0 absent. 3. AN ORDINANCE AUTHORIZING THE ANNEXATION OF 199.858 ACRES OF LAND OWNED BY THE CITY OF TRENTON TO THE CITY AND AUTHORIZING THE CITY MANAGER TO PROSECUTE SUCH ACTION. (Second Reading) City attorney Nick Ziepfel read by title only, the third reading will be March 18th. 4. AN ORDINANCE AMENDING CHAPTER 250, EMPLOYEES GENERALLY OF THE CODE OF ORDINANCES OF THE CITY OF TRENTON. (First Reading) City attorney Nick Ziepfel read by title only, the second reading will be March 18th. 5. AN ORDINANCE AMENDING ORDINANCE NO. 18-2013 AND ORDINANCE NO. 38-2019, FUND CASH BALANCE POLICY, FOR THE CITY OF TRENTON, AND ADDITIONALLY AMENDING SECTION 222.18 OF THE CODIFIED ORDINANCES, AND DECLARING AN EMERGENCY. (First Reading) City attorney Nick Ziepfel read by title only, the second reading will be March 18th.  REPORTS City Attorney Nick Ziepfel had no reports. Council Clerk Laura Daley had no reports. City Treasurer Mike Engel had no reports. City Manager Marcos Nichols reported that the City building will remain closed through March 15th, when the risk will be re-assessed, yet the public can schedule an appointment to come in. Tax department will have extended hours in April to accommodate tax season. He then stated that he was happy that item number 2 under new business was passed. He then said that the budget book was ready. Last year we received an award that only 21 other municipalities have received. The final thing he reported was that The City is looking into having NIT take over the City’s code enforcement. When they receive more information on this subject he will bring it back to Council. AUDIENCE OF COUNCIL Councilwoman Combs stated that she received the Trenton connections newsletter, she thinks this is a wonderful addition to our community to receive quarterly going out to everyone with a City of Trenton address. She stated she noticed the Blessing box is overflowing which is wonderful. Finally she reminded everyone that Saturday, March 14th is spring forward moving the clocks ahead one hour and the perfect time to change the batteries in your smoke detector. Councilwoman Harris spoke on the community connections newsletter stating she’d like to see more info included in the newsletter. She then gave a reminder that she hopes as people are giving, her hopes is that people feel comfortable taking as needed as well. Finally she congratulated staff for the Moody’s rating and the budget book award. Vice Mayor Perry received the community connections and was pleasantly surprised. Councilman Nichols is happy that the comprehensive plan was passed, and then thanked Dr. Burley for continuing to serve on the Butler County Health board. Councilman Montgomery stated that the historical museum will be open this Saturday from 1pm – 3 pm and a fund raising raffle will be being held. Councilman Agee reminded everyone to get their dog license if they have not done so yet. He then congratulated staff on the budget book award. Also he stated he feels great about the blessing box, hopeful people are taking items. Mayor Woodrey congratulated the staff for the budget book award and for the Moody’s rating. He then wanted to comment on the events that have been happening in the surrounding communities including our own that have been happening truly takes a toll on a first responders. ADJOURNMENT Vice Mayor Perry made a motion to adjourn, followed by a second by Councilman Agee. Roll call was taken; 7 ayes, 0 nays, 0 absent. The regular Council meeting was adjourned at 8:13pm.